[0:08] call this meeting to order on Monday August 5th for the St Jo city council to

[0:13] start we stand for the Pledge of

[0:21] Allegiance

[0:28] States Li and justice for

[0:35] all item number two public comment anybody that's wanting to address the

[0:40] council for any issues not on tonight's agenda you can step forward again that'd

[0:45] be for anything that is not on tonight's agenda seeing nobody step forward we'll

[0:51] close public comment item number three approval of the agenda second we have a

[0:58] motion as a second all those in favor signify by I I all those opposed motion

[1:06] carries item number four consent

[1:11] agenda second I would like to pull item four I just for further explanation from

[1:19] Randy if he could do that for us uh all those in favor of approving the consent

[1:27] agenda except for 4 I I say I I all those

[1:35] opposed so carried Randy could you expand upon for I the approval

[1:40] resolution and amending resolution for the El Street East extension I think

[1:45] we're at least in conert between Lori and I uh I believe this is in response

[1:49] to feedback from the city's Bond Council uh typically when we're conducting

[1:54] improvements under the 429 process um there are Provisions with

[1:59] that are somewhat that are time sensitive with respect to certain

[2:03] actions from the council um after the public Improvement hearing after

[2:08] presentation of the feasibility report and so considering that the Elm Street

[2:12] improvements were delayed uh in this case due to to write ofo acquisition

[2:16] concerns I think the Bond Council had recommended to to the council that or to

[2:21] the city that they amend the resolution reflecting that it's taking longer than

[2:26] a year uh from our original action and and so that's uh the purpose for that

[2:32] that language modification or I summarize that accurately that's exactly

[2:37] the recommendation from Bond council is just to extend it that the bids will be

[2:42] let no later than such a period of time and

[2:47] we based on the information that we have best estimate would be June 30th of

[2:52] 2025 for that project okay so the the statute does provide for

[2:59] instance like this when it does take longer uh longer than a year but we want

[3:04] it memorialized in in the resolution so that's why it's being brought

[3:09] back okay well thank you for the clarity Adam can I make a comment yeah

[3:16] just for the audience and people watching on Zoom so what we're talking

[3:20] about is that we thought earlier in the year that

[3:24] roundabout by Cashwise in the McDonald's we thought that would be

[3:29] happening the construction and it's not going to happen because of right of way

[3:34] issues so that won't be constructed until 2025 correct is that accurate

[3:42] that's accurate yeah because I don't think that's been reported in the news

[3:45] leaders or anything it's just been in our own minutes and stuff it's my

[3:49] understanding Stern County may have published it on their website right but

[3:53] but I don't know that it's been in print per se sh on our Facebook

[3:57] page okay I just reporting in progress clarify that

[4:03] okay well with that I move to approve item 4 I from the consent agenda second

[4:10] all those in favor signify by I I all those

[4:15] opposed motion carries item number five from engineer reports public hearing the

[4:21] special assessment hearing for the 2024 Street improvements in 2024 Elm Street

[4:25] East improvements believe you got that cover

[4:30] Randy I I'll start and U my colleague Bryce will will will follow up so good

[4:34] evening uh my name is Randy sabart I'm the city engineer with me this evening

[4:39] is Bryce Johnson also on the engineering team uh as the uh as Adam had indicated

[4:46] uh tonight we're starting the what we call the special assessment hearing uh

[4:50] when the city proposes public improvements under the chapter 429 uh

[4:55] statute we're required to conduct two public Improvement hearings the first

[5:00] and or public hearings I should say the first hearing was conducted mid January

[5:04] January 16th which is what's referred to as the public Improvement hearing at

[5:09] that hearing the city presents uh the nature of its proposed public

[5:13] improvements provides an opportunity for the residents to um provide input or

[5:19] questions on the nature of the project at that point we provide a preliminary

[5:23] estimate of the costs uh the preliminary estimate of the impacts from a special

[5:27] assessment perspective uh the second hearing which is tonight is what we

[5:32] refer to as the special assessment hearing so at this at this hearing the

[5:36] city presents uh what are anticipated to be the final costs associated with that

[5:42] particular public Improvement and so we have a a brief slideshow this evening

[5:47] that that Bryce will will get into and then there'll be a period for uh uh for

[5:51] questions so with that I'll turn it over to my colleague here Bryce Johnson

[5:55] that'll work through the uh the slides if you didn't notice uh uh at the table

[6:00] outside the door there's a CO a hard copy of these slides so that you could

[6:04] follow along all right thank you Randy again

[6:09] I'm Bryce Johnson with SE I will be presenting the slides here for the 2024

[6:15] Street improvements so the project locations we

[6:20] have are Kiwi Court kale Court 295th Street from Kiwi Court to 91st Avenue

[6:28] Pearl Drive and 30 Fourth Street from botser drive to Coler Court uh the

[6:34] kleinfelter Park Trail and the Liberty Point Trail this is a map showing those

[6:44] locations within the city these are the projected final total

[6:51] project costs so um the second column from the left is

[6:57] the estimated cost at the public hearing now there after the public

[7:04] hearing there was a change an amendment to the scope of the project so again the

[7:11] that First Column with numbers is the the estimated cost at the public hearing

[7:15] after that scope changed that middle column shows our estimated cost at the

[7:20] public hearing just of that amended scope which is smaller which will be uh

[7:25] detailed later and then on the on the right we have

[7:30] the projected final cost of the project as we sit tonight after the project has

[7:36] been bid so our con as we sit tonight our construction total is

[7:42] $786,500 we then have $3,000 for the feasibility report

[7:48] $181,000 of design and construction engineering $115,000 of soil borings

[7:55] $63,000 of legal fiscal and administrative costs for a grand total

[8:00] of 1,75 th000 $75,900

[8:08] so again this this is the project area based on the original scope so you can

[8:14] see the project

[8:17] costs get my laser pointer here you can see the estimated costs here in this

[8:23] column and then again our our proposed final cost here so this morning Side

[8:29] neighborhood leaf road and polar Circle are no longer part of the project

[8:34] area for this year's project for this year's project yep they've simply been

[8:40] delayed um so here this is the the same column just with these these uh delayed

[8:47] areas deleted out so you can see the kind of the the Apples to Apples

[8:51] comparison so um originally we had an estimated cost of roughly $1.3

[8:57] million and here we sit at 1 Point

[9:03] 1.75 so Project funding again the original the original scope here we see

[9:09] the preliminary special assessment Revenue um we were projected to be at

[9:15] $1.46 million with a city subsidy of 1.29

[9:20] million again for a total of

[9:27] 2.75 with these areas deleted those numbers drop to 530 roughly

[9:32] $535,000 of special assessment Revenue that's the estimate at the public

[9:37] Hearing in January a preliminary City subsidy of

[9:42] $782,000 for that same total of roughly 1.3 million and on the bottom we have

[9:50] the the projected numbers as we sit tonight so

[9:56] in the Forest Manor subdivision we we have roughly

[10:00] $120,000 of special assessment revenue and in the industrial park east which

[10:05] would be um um Pearl Drive sorry Pearl Drive we have 200 roughly

[10:13] $210,000 so here you can see the city subsidies and the proposed totals uh the

[10:18] Klein felter Park Trail and the Liberty Point Trail none of those costs are

[10:23] assessed so those that's a 100% City subsidy so we end up with roughly 31 %

[10:29] of the cost being borne by the assessments and uh the balance being

[10:34] borne by the

[10:37] city some some information on the special assessments um so we are

[10:41] following the city's special assessment policy it has been and continues to be

[10:45] the policy of the city of St Joseph that when infrastructure improvements are

[10:49] constructed provided benefit to a particular area those costs shall be

[10:54] levied against benefiting properties selected assessment basis or methodology

[10:59] is meant to balance equity and distribution of special

[11:03] assessment the city commissioned a special assessment benefit report by a

[11:07] third party to identify a range of Market benefit by the project so that's

[11:12] what gives as we'll see later that gives a a maximum assessment value a cap to

[11:17] each to each area or each lot um that's determined differently based on the type

[11:22] of the type of property uh that we are looking at so

[11:27] here we have those numbers uh Again by the third

[11:31] party third party uh special assessment benefit report so for Kiwi Court kale

[11:38] court and 295th Street for all of these areas a single family residential home

[11:44] the maximum Market benefit the cap as it were for the assessments is $10,000 per

[11:51] lot uh for areas AB budding those project areas with raw land that maximum

[11:58] Market benefit was found to be $500 per acre in the industrial park Pearl Drive

[12:05] 304th Street Industrial Lots greater than five acres in lot size the maximum

[12:12] Market benefit is 5 cents per square foot for industrial Lots under five

[12:19] acres in lot size that that maximum Market benefit is 25 cents per square

[12:24] foot and for vacant industrial properties the maximum Market Ben

[12:29] benefit was found to be 15 cents per square

[12:34] foot more information

[12:38] here these specially assessed benefits are derived from

[12:44] surface improvements the city's policy is that

[12:48] up to 60% of Street overlay and reconstruct costs can be assessed 100%

[12:54] of the street costs are typically assessed to Annex properties with no pre

[12:59] assessment unless Council determines otherwise and up to 100% of New Street

[13:04] curb and gutter costs could be assessed as well as 100% of new sanitary storm

[13:10] sewer water main costs so that leaves roughly 40% or more

[13:15] of the cost to be subsidized by the city um as we saw in that previous slide that

[13:20] number is typic typically higher than 40% special assessments for the

[13:25] subsurface improvements are calculated on a per per unit basis

[13:29] we do not have any of those here special assessments for the surface

[13:36] improvements are calculated on the basis of Frontage per lineal per lineal foot

[13:40] so that is the the Frontage that your property AB buts to the

[13:45] street so for regular interior Lots 100% of your budding footage for the

[13:51] Improvement is assessed uh on a rectangular corner lot the sum of 100%

[13:58] of the short side footage and 50% of the longside footage is assessed we'll see a

[14:04] we'll see an example of that later and for irregular sized Lots 100% of the

[14:09] average width of the lot AB buding the Improvement is

[14:16] assessed these are the assessment rates again we have the estimated preliminary

[14:22] assessment rates from our public Hearing in

[14:25] January and then our proposed final special assessment rate here on the

[14:30] right so you see the Forest Manor subdivision the original estimate was

[14:36] $497 cents per linear linear foot we came to

[14:42] 4385 tonight for the industrial park the original estimate was

[14:49] $852 per linear foot of Frontage and here tonight we sit at $863

[14:59] these special assessments may be paid in annual installments over time the that

[15:05] typically is a market rate uh for this for this year the term is 10 years and

[15:11] the interest rate is 5% no interest will be charged if that

[15:15] special assessment is paid in full within 30 days of the adoption of the

[15:19] assessment role so assuming that the assessment role be adopted tonight if

[15:24] you pay that full amount within 30 days you won't be charged interest for this

[15:28] first year so that date that deadline would be September 4th of 2024 of this

[15:34] year the first installment is payable honor before the first Monday in January

[15:40] of the following year so January 2025 would be when that first payment is

[15:50] due you must pay the pay city the entire remaining amount with acred interest or

[15:55] sorry you may pay you may pay off your assessment full at any time that in that

[16:02] assessment that interest acrs up to December

[16:06] 31st so that needs to be paid before November 15th or the interest will be

[16:12] charged through December 31st of the succeeding Year and that is based on the

[16:17] Minnesota 429 statute you may also partially prepay

[16:22] the assessment with any balance being certified to the county auditor for the

[16:26] collection under the terms previously described in the other

[16:32] slides there there is an opportunity for deferrals if uh certain criteria are met

[16:37] if you are a senior disabled or on active duty military and the assessment

[16:43] is over $3,000 you can request a deferral um this is this doesn't this

[16:49] doesn't um wi get rid of any of the assessment it's it simply defers it for

[16:55] a set amount of time

[17:01] uh this is just the process for those for that deferral one would need to

[17:06] apply apply with the city fill out Financial disclosure form within 30 days

[17:12] of the assessment at which time the city

[17:16] council would Grant or deny that

[17:20] deferral all right assessment appeals no appeal may be taken as to the

[17:27] amount of an assessment unless a written OB rection by the affected property

[17:30] owner is filed with the municipal clerk prior to the hearing or presented to the

[17:36] presiding officer at the hearing so if if you do want to appeal your assessment

[17:42] you need to do so in writing either at tonight's

[17:46] hearing or to the municipal clerk Council may consider the objection

[17:52] at an adjourned meeting uh the owner May appeal an assessment to The District

[17:57] Court and they must serve notice upon the

[18:01] mayor or city clerk within 30 days after the adoption of the assessment and file

[18:06] such notice with the district court within 10 days after service upon the

[18:11] mayor or the city clerk okay so here we have the special

[18:17] assessment example if you remember the the example of the corner lot 100% of

[18:21] the short side and 50% of the long side so say we on Kiwi Court if you have an

[18:28] 80 foot spot so our assessment rate of 4385 * 80 ft gets us to an assessment of

[18:38] 358 and here we have an example from the industrial park 863 times a 100t

[18:46] lot gets us to an assessment of $863 now we don't have this situation

[18:52] here but if if we had a corner lot that was

[18:57] that was on an intersecting street that had these two different assessment rates

[19:02] on them we would assess 100% of the short side which is the 80 foot side and

[19:09] then we would take half of the footage of the long side and multiply that out

[19:15] so that total assessment would be $753

[19:23] 50 finally we have a schedule again we had our we

[19:30] wrote our feasibility report in December and that was approved by

[19:34] Council December 18th we conducted our public Improvement hearing on January

[19:38] 16th where Council ordered preparation of plans and

[19:42] specifications the original the original bid the original scope of the project

[19:47] bids were opened on May 13th after which bids were uh the project scope was

[19:52] amended so Count Council authorized the advertisement for bids for this scope

[19:58] scope the amended scope on June 17th Council declared the cost to be

[20:04] assessed on July 15th the public bid opening for this this project was on

[20:11] July 11th here tonight we are conducting the special assessment

[20:16] hearing uh Council May award the Construction contract and adopt the

[20:20] assessment role tonight if that happens construction will start September of

[20:25] this year and be complete substantially complete and October of this year and

[20:31] final construction will be complete in by May of

[20:36] 2025 with that I can take any questions uh from from anybody at this

[20:49] time you live within the city and uh respect to anybody else that might be

[20:54] speaking tonight we want to try and keep it to around three minutes or less so

[20:58] any anybody would like to speak or have questions for them you're welcome to

[21:02] step up a separate issue question just step

[21:08] up to the podium to State your

[21:13] question my name is Dan rat here and I represent our Family Trust uh which

[21:20] involves eight children and we own the farm uh with land along 295

[21:29] and I guess just I I wanted to keep this really short so I just had one question

[21:34] we going through the uh how you figure the assessment

[21:40] so 49 Acres along a road times 500 that's what it how it

[21:48] comes to what it is then or yeah yes sir so if the field was going the other way

[21:54] and it was 100 acres it would be done the same way well I should back

[22:00] up the the the $500 per acre is the maximum Market benefit so what we do

[22:09] initially is we'll take the Frontage the Frontage that you have that abuts the

[22:13] road and multiply that by by that rate that 40 40

[22:20] 49485 4385 so then from there if I remember

[22:25] correctly your lot in particular did did breach that maximum

[22:30] Market benefit it was over you know 49 Acres multiplied by $500 so you you pay

[22:38] that max amount that's that's the assessment value the rest of it

[22:42] is covered by the city subsidy okay so yes if you had if if what you're asking

[22:48] is if you had a a a longer skinnier lot where you had more front edge your your

[22:53] original assessment rate would be higher if the field

[22:58] I don't want I my question is more like if the field went away from the road

[23:04] didn't butt up to the road anymore would it' be a bigger

[23:08] assessment if you had less footage along 295 then then potentially your

[23:13] assessment would be less right so we're we're comparing two things the

[23:17] assessment rate is looking at the the abing footage along

[23:22] 295 and then the subsidy or the the the maximum cap to the assessment is based

[23:27] on the times uh the $500 per

[23:32] acre okay uh so anyway um The Family Trust would like to

[23:41] politely ask for um what you would call a

[23:47] deferment um they did this for us when they put the water man along our land

[23:52] for the apartment building and we had it was 15 years or if we sell any land we'd

[23:59] have to pay the assessment and it was interest

[24:03] free um and we'd like to be considered for that I it sounds like what you were

[24:10] we'd have to put that all in writing the request or you'd need to have Chang

[24:14] since last time we did this you need to have that in writing written out and

[24:20] signed this evening and either deliver to the mayor the mayor is not here I'm

[24:24] the acting mayor so either deliver to myself or David the city administrator

[24:29] so tonight you need something in writing that asking for the

[24:34] deferral what and okay and then I have another

[24:40] question do the microphones in here only record or they supposed to amplify

[24:48] voices they're supposed to do both okay thank you but I guess um as far as um my

[24:56] experience in with with taking appeals um it can be something that you can you

[25:01] can handr write it's just you need to appear uh ask for the ask for what you

[25:05] want and then um you can just put it in a piece of paper you know it doesn't

[25:10] have to be overly complete or formal it can be fairly informal last time we did

[25:15] this we just did it at a meeting like this may SCH took a okay it's possible

[25:22] the 429 rules might have changed I because the process we're following is

[25:26] through the 429 process but well I'm understanding there's maybe two

[25:29] questions here uh the deferral versus appeal two different things so the

[25:34] deferral would be we not we know over the bar yeah so then the deferral can

[25:40] occur after Council action tonight so the there isn't a Time sensitivity if

[25:46] you're not appealing if you're seeking a deferral there's a separate form that

[25:50] that staff can provide you after after the close of business here for you to

[25:55] submit your deferral request okay So yeah thank you if I may sure So Randy

[26:01] thanks for that clarification so on the deferral um Bryce you had that slide up

[26:06] on deferral parameters and it said a senior a senior

[26:11] citizen or person that's considered a senior can request a deferral what's

[26:17] senior is that age 65 I think it's age 655 it's that's defined in statute as

[26:22] well but yeah and then Bryce you said deferral is you said something like time

[26:29] to be determined or I mean how long can a deferral

[26:34] last so the the statute would Define the maximum deferral of 30 years okay and so

[26:40] there are conditions for which then the deferral would have to be paid often

[26:44] times it's sale of the property so that that'll be something that the council

[26:48] considers but the statute by itself defines certain conditions for how long

[26:53] uh the deferral would last a person requesting a deferral would go to City

[26:57] administ minator or city clerk correct but then the council has to approve it

[27:02] correct so they'll make application uh you know build their case

[27:06] as to why there's a hardship and why a deferral is being requested and then the

[27:11] council makes the determination of whether a hardship exists or or not but

[27:17] under 429 it sounds like the state says if you're a senior why wouldn't you be

[27:22] granted a deferral you well there's still and even and on Bryce's slide for

[27:28] example the principle has to be rise to a certain level uh in terms of how much

[27:34] of the assessment is owed so for example it has to be over $3,000 I believe is

[27:38] what the ordinance describes is is is a hardship so depending on the conditions

[27:46] um for some that that there may not be an actual

[27:50] hardship well if it's only the 3,000 but if if the person's a senior are other

[27:56] factors enter in like net worth or income exactly so I mean just because

[28:01] they're a senior doesn't necessarily mean that the assessment represents a

[28:05] hardship some some seniors may have the resources to to to pay the assessment

[28:10] what if they're a veteran Sim similarly though the the

[28:14] veterans case or or active duty case if they a way on active duty uh that's

[28:20] typically where the hardship might might come into play I think there's some

[28:24] discretion on the council's part for for this and I believe and I believe this

[28:28] statute references active duty versus veteran okay all right that's all I

[28:33] had my name is Jacob frame I'm at 29436 scale

[28:38] courtt you plan on repaving our road uh we we have no Services we were

[28:44] annexed in 18 at some point services will be brought out will the road be

[28:52] substantially destroyed through that process will we have to go through

[28:56] another system like this and P more money for a road that is perfectly fine

[29:01] as it sits today so that that is one of the challenges that the city has to to

[29:07] to reconcile or you know with respect to a road that has deteriorated to the

[29:12] degree that we we're seeing in in kale court or

[29:16] 295th um so the answer to your first question is potentially and potentially

[29:22] I say because it depends on the timing ideally um the city wouldn't have to

[29:28] entertain extending Municipal Utilities for for some time into the future and

[29:32] and the road is aged uh if we're presented with petitions to install

[29:38] sewer and water because well and septics have have failed or or some

[29:43] environmental issue like that we'll have to cross that bridge when we get to it

[29:47] but that is certainly one of the challenges that the council had to

[29:50] consider with the nature of this Improvement is how do we continue to

[29:55] maintain a street in in the condition that we're seeing in kale court or 295

[30:01] you keep I'm sorry to interrupt but you keep saying kale and Q as they're the

[30:05] same condition there's they're in similar conditions but I beg to

[30:10] differ it's not even close so but that that's the the nature

[30:17] of it is is we have to consider whether or not the road in its present condition

[30:22] is still serviceable and the council's we've made

[30:26] the conclusion that that it was time to make that Improvement at the same time

[30:30] as 295th so to be clear City Council

[30:35] Members you agree and approve that qwi and kale are at the same deterioration

[30:42] level we weren't in agreement that they're at the same deterioration level

[30:46] but in previous meetings we've looked at the Integrity of them the quality of

[30:50] them and we agreed that they both need replacing we we didn't agree that like

[30:56] they were equal and Det

[31:00] do you take into account the fact that we're at a dead end street we have very

[31:04] little

[31:08] traffic was that taken into account I can't hear you was it taken into account

[31:14] that we're on a dead end street we have no

[31:19] traffic no that wasn't considered was a good uh I believe I'm going off to the

[31:25] engineer's recommendation on the conditions of the

[31:31] court I I think we'd accept that if if if your point is there's not through

[31:35] traffic or other traffic from other parts of the community coming through

[31:38] yes we we we recognize that kale and kiwi in the end of 16th Avenue serves

[31:45] your neighborhood P predominantly that we don't have other traffic coming

[31:48] through your neighborhood solely we would AC predominantly solely pardon me

[31:53] solely so solely yes unless someone's lost or you've got deliveries

[31:58] uh yes the traffic in your neighborhood is limited to the people that live back

[32:06] there thank

[32:15] you my name is Sher langth I live at 29457 kale Court

[32:22] uh my neighbors and I most of us um we have brand new neighbors three homes in

[32:27] tale Court have just sold since January 1st we have someone who just put over

[32:33] $30,000 into a brand new septic system our septic system is very new majority

[32:38] of the septic systems there are very new uh the neighbors that I have spoken with

[32:43] we're all very against this project because we feel that our court uh the

[32:49] pavement there is fine especially for the small amount of traffic that we get

[32:54] uh against what we're being levied and assessed uh there's there's also here my

[33:00] question uh is as far as kale Court uh for a maximum Market benefit what is

[33:05] that based on for $10,000 per lot because that's saying I believe if I'm

[33:10] not mistaken having been in real estate for quite some time that that's the the

[33:17] benefit that each lot could see but what is that based on and what is I mean

[33:22] that's the very maximum and yet many of us are seeing well Corner Lo are going

[33:28] to be considerably more ours is almost $7,000 in assessments uh we do not have

[33:34] we've gotten bills recently they've been talking about we don't we don't have

[33:38] street lights we don't have city sewer or water people have spent a lot of

[33:44] money to keep themselves on septic to keep themselves uh I think and the

[33:51] majority of people who have now recently bought in uh were unaware that lot of

[33:58] these things were even in the works are coming we bought our house just a few

[34:01] years ago and you know we had a newer septic system we weren't even aware that

[34:08] there had been some sort of annexation uh that we would

[34:12] be uh possibly uh facing uh we don't have city

[34:18] garbage service um these are the things that they want to try talk to us about

[34:22] we don't have city garbage we don't have sewer we don't have water we don't have

[34:26] street lights uh I believe the majority of the people

[34:30] that live there find it very unfair that we should have to bear any of that

[34:34] burden when we don't have any of those services and to come in and do a Paving

[34:40] project and then talk about if you're if it's not being down that time then again

[34:44] later on coming in to do these things will rip things up again um this just

[34:49] puts kind of an unfair burden on us uh for I mean if we were to show I mean if

[34:56] we were to bring in pictures um and take a look at our road is in

[35:01] relatively good condition in kale Court I don't spend a lot of time in Kiwi

[35:05] Court uh but I know as far as kale court and even most of the road on

[35:11] 295th there's one corner that looks uh somewhat worn but the rest of

[35:18] it is in relatively good condition especially when we don't have any of

[35:22] these services and but I guess back to my question is what is this Mar maximum

[35:28] Market benefit um because some of the people that are having Corner lots are

[35:33] going to be well over their assessment is going to be well over what the

[35:37] maximum Market benefit that they're looking at could be so to address that

[35:42] question so the the third party that the city engages that that provides the

[35:46] opinion takes a look at similar types of property as as yours in Ko and kiwi

[35:53] court so rural rural properties with similar condition stream Street and they

[35:58] look at before and after and so they offer an opinion as what is the increase

[36:02] in market value that a parcel like yours would see before or after such an

[36:09] improvement and so the $10,000 is their opinion of what that increase in market

[36:13] value if you were to sell your property tomorrow after the Improvement by

[36:18] comparison to what it was worth prior to the Improvement but that's a maximum

[36:22] what is the actual I mean is there an like more of an actual Market value

[36:27] versus um like what it would be versus what the maximum is because most of us

[36:33] are going to be looking at being close to the very maximum when that's the

[36:38] maximum so so the maximum is saying the city or what the city would be able to

[36:42] Levy would be an assess a special assessment up to $110,000 in your case I

[36:47] think in your example you said the assessment was close to 7,000 7,000 so

[36:50] there in their opinion that parcel could bear an assessment even higher based on

[36:56] the Improvement that's proposed by the city so that's why in the case of when

[37:01] we talk about a a city subsidy or the difference if your assessment was

[37:07] $113,000 for example for a corner lot then it would have been capped at

[37:12] 10,000 in this case you're you're under the $10,000 cap so but for somebody who

[37:17] is on a on a corner lot then their cap is

[37:20] $10,000 yes corre so correct and there there are three um there are three

[37:27] thoughts out there that the proposed assessment was higher than the than the

[37:31] cap and so then they were limited at the

[37:35] $10,000 okay yeah I just I don't the other aspect that you asked that that

[37:41] doesn't come into the appraisers analysis is whether or not uh there was

[37:46] a street light or city refuge service or those types of things those are

[37:50] independent of of the Assessor's evaluation of the property so they're

[37:54] looking at before and after conditions yeah we don't I mean we can't even get

[37:59] decent internet out there because nobody will come out there so we

[38:04] are I mean that's it's

[38:10] it's it's difficult because the amount that you're asking from everybody you

[38:17] know is is you know for most of them are going to be fairly close to that cap and

[38:23] I don't know that everyone's just going to see

[38:28] in real estate we can just tack on $10,000 because that road that's like

[38:33] everyone's going to have an expectation when you go in and you buy a house that

[38:38] there's going to be toilets there it's not that versus a working one versus a

[38:42] non-working one the the pavement is in as not a bad a shape

[38:48] that the amount that we're getting back out of it I just it it doesn't make

[38:53] sense uh especially seeing as how it's not

[38:58] it's it's really you know it's in pretty decent shape and there's no way we're

[39:03] going to realize a $10,000 um Market benefit on having um

[39:09] new Pavement in

[39:18] there can't we need you to come to the podium so it can be recorded

[39:27] three three of our neighbors sold in the last year and they ended up giving the

[39:32] new buyers money so this is not a positive improvement from a from

[39:41] a property value it's a reduction so it's difficult for us to

[39:48] address that we have no idea where they listed their property whether it was

[39:51] above or below market conditions and admittedly they're selling with the

[39:55] street in the condition that it's that it's in so the market was it sounds like

[40:00] in those instances determined that they were asking for too

[40:03] much no there was discussion within the agreement knowing that there was going

[40:10] to be a special assessment and the buyer said that's nice but you're going to

[40:15] take a certain amount of money off of the cost of the house because of the

[40:19] assessment and that's typical in in real estate or transactions that the the real

[40:25] estate agent for the buyers will usually approach the city to find out if there

[40:30] are what's called pending special assessments so there's a process to

[40:33] understand if there's a public Improvement that's pending and so I

[40:37] think the question that you asked or someone had asked new buyers how do they

[40:41] become aware of a project if they weren't weren't there there's a process

[40:45] built in for which they can find out whether or not pending special

[40:50] assessments would apply then how can it be considered a positive

[40:55] Improvement I'm maybe not following your the the nature so they've they've

[40:59] accounted in the they would pay more money for the property so what it sounds

[41:03] like they did the property would have increased they have accounted for the

[41:08] Assessments in the transaction is what it what it sounded

[41:13] like

[41:25] okay my name is Kevin afin and I also live on Kel Court I have a corner

[41:31] lot and uh when the area got an i or when we got into the city they were

[41:41] mentioning you guys were mentioning that there was not going to be any

[41:46] Improvement in that area for seven years well it hasn't been seven years

[41:53] yet so I'm under trying to understand if Mr M Mr ass here sold those lands and

[42:01] he's going to develop it all if it's or you going to wait until this development

[42:07] comes in first before before they would start to uh s

[42:14] uh sell land or whatever and build h Homes out there that's what I can't

[42:19] figure out why you would want all this uh maintenance done now when down

[42:27] the road that's going to happen and it could be 10 years down the

[42:33] road could be 15 by that then we'll have to redo everything again and I don't

[42:40] understand your your ideas of uh why you want to get everything done now that's

[42:48] totally insane it's going to take cost us like all these people that are on

[42:54] this that are on this for our um paying for this we Improvement it's over almost

[43:02] a half a million dollars you think we got half a million dollars just to throw

[43:08] and do this for our roads no we have other things that we need to

[43:14] use for kids families this is too hard to do that

[43:21] thank you for listening

[43:32] good evening I'm Kyle R I'm at 29410 kale Court uh I am one of the the new

[43:37] folks to the neighborhood and um I guess I'm kind of getting up to speed on this

[43:42] when you say uh these improvements can you just explain is this just repaving

[43:46] are you tearing up the road are you resurfacing can you just explain what

[43:49] you are doing yes we they they'll it's a reclaim and repave so what they'll do is

[43:54] bring in a machine and grind the existing bis bituminous surfacing with

[43:58] the underlying aggregate base so they'll blend those materials and then they'll

[44:02] grade that and and PVE pave new pinus on top of that so it's not a widening

[44:09] project it's not uh we're not improving kale or kiwi or 295th to City standards

[44:15] which would typically be an urban section uh so we're we're attempting to

[44:21] rebuild what what is essentially there and and the nature or the width of those

[44:25] streets do not meet standards uh they're they're much more narrow but we're

[44:30] looking to put back as close as we can the conditions that that are in kale and

[44:34] Kiwi Court in 295th today so the approach was to be mindful of the fact

[44:40] that Municipal Utilities are are are not present uh city is quite honestly Trying

[44:46] to minimize its investment in in Rec reconstructing the street those that are

[44:51] in the neighborhood you know we've likely observed we've had a patch uh a

[44:55] couple of areas already on on the street we have concerns about the longevity of

[45:00] being able to continue winter maintenance and plowing without peeling

[45:03] up much more of the road so that's the Genesis behind what the council was

[45:08] considering in terms of improving it now uh because of we've already had to

[45:12] invest in patching uh to try to hold it together so you said it's deteriorated

[45:18] to the point you can't provide the city's

[45:21] Services those city services as we said are not storm water management

[45:27] they're not garbage pickup it's snow removal is that the only city service

[45:32] that you're considering that needs to improv that's been maintained or that's

[45:35] been provided so the neighborhood hasn't petitioned the city to the best of my

[45:39] knowledge for Municipal Utilities uh certainly their Municipal Utilities are

[45:44] nearby but but not what we would consider at the doorstep of of the

[45:49] subdivision so I think the question was asked about other property that that may

[45:54] or may not develop that that wasn't uh the council's consideration in terms of

[45:59] whether to proceed with um the street improvements um I ideally those two

[46:05] things can time together that the availability of sewer and water and the

[46:09] deterioration of the street or the Improvement in the street could time

[46:12] together um oftentimes we're faced with just this very condition that the road

[46:17] is something needs to be done with the road before we're ready it sounds like

[46:21] the Improvement needs to happen for City Services not necessarily for the

[46:25] residents living there uh as as I'm hearing some of my neighbors say and I

[46:32] in the two short months I've been there would agree it's fine for the low amount

[46:36] of traffic so if it's deteriorated to a point uh is that the are you comparing

[46:41] that is the is it just a Citywide standard you're trying to meet

[46:46] there and if so you know the traffic is so much lower out there should we be

[46:51] holding that at the same standard as city streets that may much higher

[46:55] traffic right the standard has been can can we maintain can we can the city

[47:00] conduct winter maintenance activities without causing further damage and and

[47:04] so we've already seen where uh winter maintenance activities are picking up uh

[47:10] pieces of of of the street because it's it's deteriorated to a point and so when

[47:15] the city now has to invest additional funds to patch or or pay P or pay for

[47:21] binus patching multiple times and we're Beyond just pothole patching there's

[47:27] cost Effectiveness question that the cities have to address is is it

[47:30] continuous is it continuing to be cost effective for them to patch areas of

[47:35] Street as it gets peeled up by by winter maintenance

[47:39] activities okay uh thinking more long term is it sounds like we may have to re

[47:46] think about this again or or come to this um this idea again down the road if

[47:51] other services is there long-term planning for the Forest Manor what what

[47:56] things are we thinking about there is this so there there certainly has been

[48:00] long-term planning since well even 2008 uh when we look at our our Municipal

[48:05] utility service areas the the the annexation that occurred in

[48:10] 2018 all those things are are are considered but typically when we're

[48:14] looking at extending utilities it can be for as I mentioned earlier failing of

[48:19] well and septics so there's a health and safety issue that that has to be

[48:23] addressed that could be one development activity nearby where utilities are even

[48:28] closer to the subdivision that that's another consideration um but certainly

[48:33] that area has been planned for the eventual uh extension of utilities but

[48:38] uh just because it's been planned doesn't mean that it that the extension

[48:43] of those utilities are imminent so there's a lot of factors that would go

[48:45] into play as to whether or not the city makes the decision to to invest in

[48:51] extending the utilities sure so it seems that the only really imminent thing is

[48:56] the potential damage to a snow plow that's not even so much the snow plow

[49:00] it's the damage to the road okay it seems yeah I guess just

[49:06] hearing all this it seems that there's longer term planning that needs to occur

[49:10] before a short-term project like this that may be uh may be moot or obsolete

[49:17] in in a not very distant

[49:23] future may I so in my thank you for your comments thanks for your comments and to

[49:32] the other

[49:34] residents in my four years on the council as I've wrapped my brain around

[49:39] these hearings and Street improvements the city has a standard

[49:44] Street Improvement program

[49:48] which I embrace it it's it's not a short term it's building a road

[49:56] that is planned to last or or improving a street that's planned to last for is

[50:03] it up to 20 years P you know with maintenance we get past 20 so we our

[50:08] goal is to get to at least 30 so we've had in my experience

[50:15] other hearings where residents and I totally understand it they're looking at

[50:20] the road saying my Road's fine why in the heck are you GNA redo it charge me

[50:27] an assessment it's because 5 years down the

[50:31] road pun intended that street if it wasn't

[50:35] improved then could get worse and then you have to do do it then and it's going

[50:43] to cost more money so we just have a standard in St Joseph to keep our

[50:50] roads um up to date and I know for people on Kale you

[50:58] compare it to 295th or kiwi uh no one here I don't think

[51:04] there's anyone here from kiwi if for good reason because their road is turned

[51:08] into a asphalt Beach um so it's it's not

[51:15] easy it's hard to look at these assessments but it it's not a short-term

[51:21] fix this is for the longterm and we don't know when develop m is going to

[51:27] occur out there uh that's an unknown is it 5 years 10 years 20 years that that

[51:34] area where Field Street terminates and going Beyond is just you

[51:39] know it's it's not nothing's happening in that area as far as we know so that's

[51:44] my comment Street Improvement program am I right yes so the city is

[51:53] we're actually on our third third update to uh a street maintenance program uh

[51:59] which is intended to improve the longevity of of St Joseph streets and so

[52:04] what what council member cluser is referring to particularly when we're

[52:07] dealing with overs I mentioned the original design of

[52:12] binous streets typically accounts for a 20-year life cycle and we stretch that

[52:18] to 30 years or more with maintenance that is involving crack sealing what we

[52:24] call aggregate ship seals and overlays and so what councelor cluser is

[52:28] referring to is when we have an assessment for an overlay that overlay

[52:32] may occur at year 15 of that street age uh and people look at their street and

[52:38] they say gez I don't see potholes I don't see it all cracked up the reason

[52:42] for the overlay at that point is that we have to time these so that we stretch

[52:47] the life of that street to get to 30 years if we try to do it at year 25 once

[52:52] the potholes and the cracking show up it's too late and so the city has its

[52:57] third generation of Street Maintenance improvements with the intention that we

[53:02] stretch the life out of our streets hopefully to 30 35 years with properly

[53:07] timed improvements and D kiwi uh um did kale

[53:13] and K Court just have it resurfaced about five seven years ago I've been

[53:20] working with the city since 2007 in in kiwi and K Court in 295th certainly

[53:25] weren't part of the city as that early but there hasn't been

[53:29] an investment from an overlay perspective unless the township did

[53:34] something prior to the annexation I'm almost positive I've been there 42 years

[53:39] and it has been done I'm almost positive has been done a couple times and then it

[53:46] was also where the cracks were filled in with that tape and that yep I've seen

[53:51] that so that's that's to prevent the moisture from getting in but with the

[53:55] degree of cracking and Det deterioration that we see out there now if if if

[53:59] anybody told you that that could be overlaid and you'd see the life out of

[54:03] an overlay uh you were misled uh the conditions have deteriorated to the

[54:08] point that we can no longer do a inexpensive overlay and what we're

[54:12] proposing with the reclaim and pave is the next next most economical thing that

[54:18] could be done to improve that road okay so then we improve this road now and

[54:25] then you're saying we pay everybody pays whatever their

[54:29] amount of money it is and then nothing gets done out there no building gets

[54:35] done out there no sewer lines or anything getting done out there either

[54:41] just the road in terms of what's proposed this evening correct it's it's

[54:47] just the pavement and similar with $10,000 just for my little stretch Road

[54:54] there so now you now you're also appreciating the point if if we were

[54:58] talking sewer water storm sewers carbon gutter Street reconstruction we'd be

[55:03] talking cost much more significant than what we're talking about this evening

[55:08] it's all the more reason why it's a challenge for the city that's that's

[55:12] totally insane to do it that way put the road down and then come back and do

[55:17] sewer and water later and all that and you got to tear up the road again no

[55:23] come on we're not say but we're not saying that sir even if the property

[55:27] adjacent develops that isn't a precursor to extending sewer and water into 295th

[55:33] or kiwi or kale they're mutually exclusive so the rasier property could

[55:37] develop if if that happens in the next 10 years that doesn't doesn't it isn't a

[55:43] precursor to utilities having to come into kiwi or kale Court

[55:57] too far

[56:01] out I'm not sure I'm I'm following could you please go to the podium again I'm

[56:06] sorry we need to have it

[56:18] recorded if the question is what what's the minimum amount of time before the

[56:22] city would reconsider uh sewer and water I I

[56:28] I'm sorry Kevin we need to have you at the podium so it can be

[56:32] recorded I apologize Kevin I'm

[56:36] sorry no I'm not talk I'm not talking about the sore and water I'm talking

[56:41] about just the actual Road that's going in for us that's going to go in

[56:50] there and say five years from the sewer and water comes in all that money that

[56:57] we put into that road that's all going to get destroyed

[57:02] on uh because of sewer and water coming in there so in your example if the

[57:08] determination that sewer and water would be extended into your neighborhood and

[57:12] the streets needed to be reconstructed at only five years old the city would

[57:16] not be able to likely Levy assessments for Street improvements again because it

[57:21] is so such a short period of time they wouldn't do it

[57:26] they they wouldn't be able to Levy special assessments for the street

[57:30] improvements again if it occurred with years correct we wouldn't be able to

[57:34] prove the benefit we wouldn't be able to yeah you'd still have a a newlook street

[57:39] we wouldn't be able to do the same kind of analysis and demonstrate that there

[57:43] was an increase in benefit in in your example now I hope I'm not around to

[57:48] have to entertain extending sewer and water in in five years if that question

[57:53] came up but right but that's legal

[58:03] would that number would drop say it's $10,000 now if the road was in better

[58:08] condition that Max benefit would be maybe it would be$ 1,000 or or you

[58:14] wouldn't even be able to assign a Max benefit to it but that number would be

[58:18] lower if if at all right yes yes if if at all

[58:30] hi I'm Ryan Parsons I have a parcel on Elm Street and um I don't know if Elm

[58:35] Street was struck from the agenda at the beginning of the meeting or or what the

[58:38] future of that looks like for um for hearings and assessment and all that but

[58:42] the numbers are starting to roll in and thank you so much you know you guys for

[58:45] meeting me out there um I really appreciate your responsiveness on all

[58:48] these questions that I have um am I able to ask them tonight now that that's been

[58:53] struck or yeah I would say you did received the notice um the for that uh

[58:59] the yeah your portion of that project was we talked about earlier was to is

[59:03] being delayed until next year due to the because we don't have the the access for

[59:08] the right away there yet so um it is still the public hearing you did receive

[59:12] a notice for it so I would think we would be able to um hear your questions

[59:17] and and answer what we can so I I don't think that that would be

[59:20] inappropriate um yeah I will uh I just want to reserve my right to appeal the

[59:25] assessment I just know that that was due tonight and so I have it written on the

[59:29] back of the uh the letter for this meeting give us to

[59:38] meet question would be just on um just in general you know do Property Owners

[59:44] get to see the breakdown of the special assessment benefit report um for their

[59:50] property it's got to be some algebraic equation with a bunch of different

[59:54] factors do we get to know what those factors are are and then who is the

[59:57] third party that does that um and can we contact them um I'm just wondering

[1:00:03] because I have an agricultural parcel and I want to know how the different

[1:00:07] zoning applies to my parcel which is pie-shaped

[1:00:11] crazy as we talked about before um but I'd love to know exactly why I'm

[1:00:16] assessed exactly what I'm

[1:00:20] assessed we we contract with a third party appraiser uh certif residential

[1:00:26] appraiser that that does this and takes a look at what the proposed benefit is

[1:00:31] the name of of thatan Nel Nel appraisals Nel was escaping me at the moment um and

[1:00:37] they do issue a report that report is public um public

[1:00:42] data actually it's presented to the attorney so I I believe it's it is

[1:00:46] privileged what is okay sorry this is I apologize this is a new process here for

[1:00:51] me where we we do the appraisals beforehand in the all the cities have

[1:00:54] worked at before we if there was an objection we did it afterwards so so my

[1:00:59] mistake but um but yes we do and we get that report and then we from there we we

[1:01:05] determine what that overall benefit is okay and do I ever get a copy of that

[1:01:12] report I I don't know if I don't know the I I I was making assumption it was I

[1:01:18] I guess if this goes to a district a district proceeding uh I I anticipate

[1:01:23] that that will be available right now the City attorney commissions that

[1:01:28] report so that it in the event that there are appeals it's treated as

[1:01:32] privileged privileged information okay so just for

[1:01:37] my everybody else here uh so am I wrong when I say that we don't get unless we

[1:01:43] hand a letter to you like I just did we never get a chance to see the breakdown

[1:01:48] of how we're assessed on our special assessments for these projects is that

[1:01:52] correct that that's correct okay you well no that that's not entirely correct

[1:01:57] you're not the breakdown of the assessments is available the assessment

[1:02:01] role is available at in in David's office so that breakdown of how the

[1:02:04] assessments are computed is is a public document and that's available but not

[1:02:08] how they're computed just the fact that even how we compute it is available the

[1:02:12] the thirdparty Appraiser's opinion is the part that's

[1:02:19] privileged can you give me an example what that might so I can what do you

[1:02:24] mean like we can show you exact how we calculate your assessment okay that's

[1:02:28] based on the cost of the the cost of construction but not the factors that go

[1:02:33] into that and the and the factors that go into the into the cost so all of that

[1:02:38] information the cost information is is publicly available the Appraiser's

[1:02:42] opinion of how he determined the maximum benefit is the part that is privileged

[1:02:48] or the document is is obtained by the attorney in the event that there are

[1:02:54] appeals that that can be treated as privileged

[1:02:58] information okay can I get the okay the screen

[1:03:03] again that answer your question it it not well I'm just trying to

[1:03:07] differentiate between what is the public and what is the private so what does

[1:03:11] what do so is privileged on the slide where they say maximum

[1:03:16] benefit that's the appraiser so this number this

[1:03:20] 4385 and 8063 we can show you exactly where that that's that's the

[1:03:25] construction cost we can show you exactly where that comes from each each

[1:03:29] bid item you know black top gravel all the

[1:03:33] things this that's what it costs to do the project yes yep the the

[1:03:40] maximum benefit number this you know yours is different right yours is I

[1:03:47] believe is on a square footage basis but this $10,000 per lot that maximum

[1:03:51] benefit number that's what Randy is is talking about when he says that's

[1:03:56] contracted through the lawyer yeah and that's we don't get to see how they

[1:03:59] calculated that yes yes sir okay right

[1:04:10] thanks

[1:04:14] yes yes yes you will it's correct yeah

[1:04:29] Scott Bine live at 29457 kale Court um couple issues um first of all can you

[1:04:37] tell me how old this road is 2 95th out to kale we cannot uh who knows

[1:04:43] this hopefully well maybe at best someone from the township so when there

[1:04:48] is no record drawing so any improvements that the city builds or constructs over

[1:04:53] time there's a record of the plan if it's even 20 years old yet we we don't

[1:04:58] we suspect it's it's older than that but we don't know if it's more than 20 years

[1:05:03] old or under 20 years old we know what it looks like so do we yep and being on

[1:05:09] Kale Court you know we got a lot of kids in the neighborhood ride bike skateboard

[1:05:16] roller blade out there there ain't nothing wrong with that

[1:05:19] road June 95th does have some issues biggest one being on the corner

[1:05:25] which a big chunk was torn out and that was because of one of the city snow

[1:05:29] plows and I watched them he just kicked it off into the ditch did the city come

[1:05:34] back out to fix that nope so now you're going to assess us for the

[1:05:40] damage but I don't need to know how old this road

[1:05:44] is if if someone can produce a record of of the original construction uh

[1:05:50] unfortunately there isn't one available U I'd love to know that too I'd love to

[1:05:55] know what what's underlying it um what the original construction was but there

[1:06:00] was no documentation that the city had available to

[1:06:04] it so when you do this Overland say three five years down the

[1:06:10] road then you want want to run out the utilities and stuff are they going to

[1:06:14] widen the road out then and put curbs and gutters in that's a decision that

[1:06:19] the city will make it that time I I guess I can't answer that question for

[1:06:22] you sir so we're just going to go ahead and repave this without any future

[1:06:27] plans we don't know what's going to happen yet

[1:06:30] right I mean it could be next year two years 10 years nobody knows right the

[1:06:35] council could commission or or order an improvement if if it deemed necessary uh

[1:06:41] so improvements can be conducted two ways one by petion of the neighborhood

[1:06:45] or two by the council's own action so certainly a c a seated council could

[1:06:50] make the decision to improve or widen um none of us seing here can

[1:06:57] can say with certainty whether that would happen five years from now or two

[1:07:01] years from now so nobody really knows them so you're telling me that that's

[1:07:06] fair I I don't know how I I could answer that question for

[1:07:10] you so down the road are we going to have a chance to vote on if we want

[1:07:15] these water out there because we've had the water tested compared to the city

[1:07:19] and our water out there is much better with the whales well I guess I

[1:07:24] me and it it we you can't bind a future Council to what they can or can't do but

[1:07:30] typ with the the council at least in the short time I've been here with the city

[1:07:34] has taken the the approach or the opinion that um as far as the the sewer

[1:07:38] and water out there that that would be a by a petition purpose is because it's

[1:07:43] not right up to it right now so you'd have to extend it to go out there so um

[1:07:48] at this point then there's been no um there's been no push to to I guess for

[1:07:54] to extend it out there and force the residents to do that um you know what a

[1:07:59] future Council might do um it's it's hard you can't predict that um but all I

[1:08:05] say is in my experience with working City C with City councils on a situation

[1:08:09] like that it would be either a comparing a compelling reason meaning something's

[1:08:13] out there's really failing like it's contaminating a water system or

[1:08:17] something along those lines or the residents out there have had um issues

[1:08:21] with it and they petition to have sewer and water extended to them

[1:08:26] on a personal note I know I'm sitting as a council

[1:08:30] member but I live on 17th Aven of Southeast and I was Township when we

[1:08:36] moved in and now we are City and actually what's happening to you guys it

[1:08:42] happened with my husband and I um all I can say in concur with is you have to go

[1:08:49] with every situation as it's coming and take care of how you want to approach it

[1:08:54] as it's happening happening because we can't we can't my husband and I didn't

[1:08:59] know I mean compared to what we were dealing with with the council at the

[1:09:02] time and then we had a situation you know approximately 15 years after that

[1:09:09] completely different Council completely different mayor um and so I I would just

[1:09:14] say you know make sure you have all your information and if you need to move

[1:09:20] forward then take the appropriate steps that the city and following letters and

[1:09:26] making sure that the communication is between uh the residents and the city

[1:09:31] and hopefully following the ordinances and that we have that we can support we

[1:09:36] don't want to have this happen to you but we have to be able to look at both

[1:09:40] sides of the fence and be able to make sure that we are watching out for

[1:09:45] everyone concerned and I I hear you I understand

[1:09:51] exactly what you're going through um and so moving forward we're trying to the

[1:09:56] best of our ability to be able to support you as we

[1:10:02] can all right thank

[1:10:14] you is there anybody else that like to address the council this

[1:10:20] evening with that we'll close the P sorry go ahead goe Kevin I

[1:10:26] just I just want to know how do we find out if this passes or not passes or or

[1:10:32] is it in the works or it's what you are you going to

[1:10:38] just let us know or what so the council has two

[1:10:44] actions uh this evening after the public hearing closes uh first action would be

[1:10:49] whether to adopt the assessment role as has been presented or proposed this

[1:10:53] evening the second decision that they would make is whether or not to award

[1:10:57] the Construction contract and proceed with the work so that is the next step

[1:11:01] that they could take okay soon as this evening you would have another meeting

[1:11:05] after that there there wouldn't be another meeting after after

[1:11:19] this okay

[1:11:29] I'll just ask one last time is there anybody else who would like to address

[1:11:32] the council before we close the public

[1:11:36] hearing if not then we will close the public

[1:11:40] hearing mror mayor if I may and just um so now that the public hearing is closed

[1:11:45] um we Al Just for information we did receive a written petition uh appeal in

[1:11:51] the uh objection in the mail um it is for the Elm Street portion that was so I

[1:11:58] mean it's not really applicable at this point but we do need to make aware that

[1:12:01] we did receive it and we will keep it for when that comes forward

[1:12:09] okay Randy can you reiterate the two actions that we have before the council

[1:12:13] this evening now that the public hearing is closed so first action would be to

[1:12:17] consider adopting the assessment role that that has been presented so that

[1:12:21] would in essence um um adopt the costs that you're anticipating

[1:12:28] uh the revenue that you're anticipating to be generated through the

[1:12:32] assessments um and then parallel to that you have the ability if if you wanted to

[1:12:38] to proceed with awarding the Construction contract that would in

[1:12:41] essence start uh the construction activity or initiate the construction

[1:12:46] activity but there wouldn't be a a another or third public Improvement

[1:12:51] hearing or public hearing um after tonight's proceeding

[1:12:56] and that' be two separate votes they would be two separate votes uh and yes

[1:13:02] two separate votes and And to clarify on the

[1:13:06] resolution for the adopting the final assessment that to clarify that does

[1:13:11] exclude the Elm Street Extension because that was

[1:13:16] postponed pending you know those RightWay Acquisitions and being able to

[1:13:20] move forward on that project so because the um

[1:13:25] notification in the publication included the Elm

[1:13:29] Street um assessment I just wanted to clarify that the resolution does exclude

[1:13:34] that so when we get into bonding that's critical that we understand that the

[1:13:39] cost is less because of that piece of it okay with that being heard I'll make a

[1:13:46] motion to move to approve uh resolution

[1:13:55] excluding the Elm Street Extension properties

[1:14:00] second any other discussion if not we have a motion in a second all those in

[1:14:05] favor signify by I I I all those opposed motion carries I will make

[1:14:13] another motion to approve resolution 20 24-4 n awarding bid to Knife River Corp

[1:14:21] for the 2024 Street improvements second any other

[1:14:29] discussion with a motion a second all those in favor signify by I I I all

[1:14:35] those opposed then motion does carry as

[1:14:40] well on to item number six we got there's one more Motion in here that

[1:14:46] okay I'll move to approve the supplemental letter agreement with SE to

[1:14:50] provide engineering Construction Services for the 2024 stre Improvement

[1:14:57] second with a motion in second to approve the supplemental letter

[1:15:01] agreement with SE to provide engineering constructions services for the 2024

[1:15:05] Street improve Improvement project is there any other

[1:15:11] discussion all those in favor signify by I I all those

[1:15:16] opposed the third and final motion carries now on to item number six the

[1:15:23] special event Rock for altimers yes good evening um so staff

[1:15:30] had received an application from Bad Habit Brewing Company um for their

[1:15:33] annual Rock for Alzheimer's event the event is scheduled to be held on

[1:15:37] September 8th um from 1: to 8:30 p.m. staff has reviewed the request and chief

[1:15:43] onstein is requiring that two Off Duty Officers um attend the event this year

[1:15:47] um they did increase the number of attendees or expected attendees which

[1:15:51] resulted in the increase um from one to two officers a map of the event is

[1:15:55] included in the packet um and the request um recommended action is to move

[1:16:01] forward with the that special event permit move to approve

[1:16:07] second with a motion a second is there any other

[1:16:11] discussion Kelly all those in favor signify by I I

[1:16:18] all those opposed motion does carry on to item

[1:16:23] number seven and up update from

[1:16:29] connectic good evening members of the St Joseph

[1:16:33] Council and interested bystanders thank you I'm Scott jig with

[1:16:39] Kinetic and there are some updates that I want to make the council aware of um

[1:16:45] per our agreement we had some very specific things that we kinetic is your

[1:16:51] uh partner in fundraising for the community center

[1:16:55] uh that we needed to do as part of our agreement with you it's Our

[1:16:59] obligation those some of those things are in the last memorandum of

[1:17:05] understanding that that we agreed to one of the things that we had to do was was

[1:17:11] conduct additional training for the members of the Capitol Campaign

[1:17:16] Committee those volunteers serving on The Campaign Committee that would be

[1:17:21] going out and participating in solicitations and in explain in the um

[1:17:28] the project to interested participants and interested

[1:17:32] donors on July 18th uh we did that session at Gan um we

[1:17:39] had good attendance from the committee had it over lunch and had about two and

[1:17:44] a half hours worth of training um for all the members and we also had it uh

[1:17:49] available online via zoom and we did have members attend via Zoom as well

[1:17:54] well so that that obligation that we uh took on for additional training we did

[1:18:01] that on July 18th um one of the other things that we

[1:18:05] said that we would do is is in our agreement uh our agreement between

[1:18:13] connetic and the city council is that we would provide up to 80 hours worth of

[1:18:18] consulting services on any given month understanding that the holiday

[1:18:23] seasons in around Thanksgiving and Christmas New Year's inside our our

[1:18:30] current contract that those holiday seasons are not uh time periods excuse

[1:18:36] me are not are not prime fundraising time with

[1:18:41] people gone in the holidays so what we've done is rather than dividing

[1:18:47] those 80 hours per month evenly over each of the months we've taken hours

[1:18:55] from December and hours from November that are not going to be as productive

[1:19:01] in November December because of the holidays and we're moving those hours

[1:19:05] into July August and September where we do have an opportunity to be more

[1:19:11] productive and provide more services um but but we're maintaining the same

[1:19:18] contract terms and billing spread evenly so that way the city is not paying extra

[1:19:24] for us to to do extra work in July August September you're paying the same

[1:19:28] period throughout the the terms of the contract it's just this gives us an

[1:19:33] opportunity to give you more value without you spending more money for that

[1:19:38] additional value and that's that's already started and it's and it started

[1:19:43] in uh in July August and September um I personally am coming in um two days per

[1:19:53] week typically as what it ends up happening and then the rest of the team

[1:19:57] is coming in in addition to the two days on a weekly basis I'm coming in to meet

[1:20:02] with donors and to meet with the committee the committee itself um

[1:20:08] decided that providing leadership the volunteer leadership for

[1:20:13] the campaign was too much work to

[1:20:17] expect a an individual in a volunteer capacity to do so the committee creat

[1:20:24] ated what they are calling the St Joseph YMCA campaign

[1:20:31] chair committee and it's a leadership group made up of five individuals with

[1:20:39] one additional um advisor and counselor on this the five individuals are that

[1:20:45] are taking this leadership role and assuming this leadership

[1:20:49] responsibilities Patty wling um Amy

[1:20:53] bonfig Carol breze Corey ellt and reasner additionally uh mayor Rick

[1:21:01] Schultz has has agreed to come on an ad hoc episodic basis and provide advice

[1:21:07] and councel to the leadership committee as needed um we had the first meeting of

[1:21:15] that Committee in in a formal Fashion on August 1st and I attended as your

[1:21:22] councel on uh that committee meeting and we started making assignments for each

[1:21:27] of the leadership committee members so that we could actually start calling on

[1:21:31] donors and fulfilling the the asks that are necessary to move forward with

[1:21:37] fundraising on the campaign so those assignments have been made this today

[1:21:42] tomorrow and Wednesday are my followups to work on individual scheduling with

[1:21:49] each of those each of those members so that's happening the committee has

[1:21:53] decided it's going going to meet the leadership committee is going to meet

[1:21:57] every other week on Thursday um and they'll meet in the

[1:22:04] morning at 10: here at the government center and I'll be present for those

[1:22:09] meetings um while the committee is meeting and then the full Campaign

[1:22:15] Committee will meet the third Thursday um it's basically the same day

[1:22:21] as the leadership group leadership group will me in the morning the full

[1:22:25] committee will meet in the afternoon at 3:30 in the afternoon the 3:30 time

[1:22:29] period is so that the committee will those committee members that have

[1:22:33] obligations during the day that keep them from meeting during the daytime

[1:22:38] would have a better opportunity to meet at 3:30 in the afternoon so so we're

[1:22:42] moving forward with that um I will be present at each of those meetings as

[1:22:47] well to make sure that that we keep that moving

[1:22:50] forward the rest of my team that are working alongside me

[1:22:55] Janelle Johnson has been taking Point um with doing our foundations requests

[1:23:03] we've identified three foundations that we believe that kinetic

[1:23:08] believes uh would be good partners to help fund this

[1:23:14] request um we're not in a position right now to to to share who those are but I

[1:23:21] can assure you that we're going through the application process we're starting

[1:23:25] to to meet with the funders themselves each of those three foundations will be

[1:23:31] specific requests for the St Joe Community Center

[1:23:36] YMCA they are not requests to be shared this from these particular three are not

[1:23:42] shared between us and the St Cloud Y and any other projects they're specific to

[1:23:47] St Joseph and each of those three funders have the potential

[1:23:54] it it's not defined yet but has the potential of being six figure

[1:23:58] contributions to the campaign and one of those three has a potential of being a

[1:24:03] seven figure contribution to the campaign so we're moving forward with

[1:24:07] that paperwork right now um and we've worked with the St Cloud y to make sure

[1:24:15] that we have the proper EIN number uh employee identification number tax ID

[1:24:21] number so that that way those found s can actually contribute to the St Joseph

[1:24:27] Community Center project and have it be designated for this project and solely

[1:24:31] for this project so we're working forward with that that was something

[1:24:35] that the council specifically asked us to do and we're moving forward with that

[1:24:41] one of the other things that the council asked for us to do is create a

[1:24:45] systematic approach to communicating where we are with the

[1:24:50] status of the campaign and what's happening uh both good bad and ugly in

[1:24:56] terms of that and we've drafted our first

[1:25:01] internal copy the the the the words the content of what a a monthly newsletter

[1:25:09] might look like for the campaign and we're going through the editing process

[1:25:14] on that and then now the design process to make sure that it looks good and

[1:25:20] attractive and folks will want to be a part and want to receive it and that's

[1:25:24] happening we still anticipate that being able to to start uh being disseminated

[1:25:30] as soon as SE uh September so we feel really good about that

[1:25:36] um this next these next three days and then uh a week later I'm going to be

[1:25:42] spending most of my time my Consulting days working with individual committee

[1:25:47] members to make sure that we've secured individual commitments from the

[1:25:53] committee members are in a position to make commitments and then

[1:25:58] frankly um to

[1:26:02] revitalize those committee members that that may have for one reason or another

[1:26:08] stepped back from an active role in the the committee we've had a few members

[1:26:14] that have have said you know I'm really busy I'm not certain that this is the

[1:26:19] project for me right now and and we interpret that

[1:26:24] as as um I'm not particularly ready to move forward with this campaign so we've

[1:26:32] got to go back and meet with those individual committee members and kind of

[1:26:35] reactivate them as part of part of a role in the committee and that's going

[1:26:39] to have to be done on an individual basis so we're we're moving forward with

[1:26:45] that as well those are the action items that we committed to to the council as

[1:26:50] per the memorandum of understanding so far we're following through with that

[1:26:55] um Bob council member loo I will tell you I'm feeling better about my

[1:27:02] commitment to you that if it comes time to come back with a proposal I'm feeling

[1:27:10] that I can defend it to you at that point I'm not there yet but I'm on the

[1:27:14] pathway sir the jury's still out on you yeah thank you sir any other

[1:27:20] questions I I do I do have a question yes um so you said you have three that

[1:27:27] you're just particularly asking for St Joel why isn't that across the board for

[1:27:32] any asking is the is the St Cloud still asking St Cloud is still going through

[1:27:39] their Grant application process because there are some

[1:27:43] foundations that frankly will fund the broader Regional scope more than they

[1:27:49] will fund either a specific project for St Cloud on its own or specific project

[1:27:55] for St Joe on its own but if they look at the project as a regional

[1:28:02] impact um we both will get more money than we would if we tried to get it on

[1:28:07] our

[1:28:14] own thank you and we're communicating really closely on that to make sure that

[1:28:20] that that those points are clarify do you have a total figure you

[1:28:29] can throw at us tonight I don't because I've had two additional contributions

[1:28:34] and I'm not certain that Lori has received yet so um I'll have that for

[1:28:39] the next meeting but uh we did get two more commitments that have come in since

[1:28:46] the last time that I've gotten a report Okay Kevin anything thank you Scott

[1:28:52] thank you

[1:28:56] that was item seven we're on to item eight we have a County Road 121

[1:29:02] crosswalk Improvement update uh thank you acting mayor um council members so

[1:29:08] uh I was hoping to have something on your agenda for tonight for Action uh

[1:29:11] however um it is not quite ready yet um as you remember uh staff Council

[1:29:17] authorized staff to submit an application for safe road Zone funds for

[1:29:21] the crossing out there at uh cter Road 121 and Lanigan um so that so

[1:29:29] the city along with the county applied for the safe road excuse me safe roads

[1:29:33] Zone fund Grant earlier this year and we have been notified that we were approved

[1:29:37] for $95,000 um so the state is currently

[1:29:41] processing the award to generate the grant agreement I was hoping to have

[1:29:44] that ready for tonight for authorization um but looks like it was not quite ready

[1:29:48] so it will be um before you at the next council meeting for official action so

[1:29:53] this is more of a information on that so that um the application anticipates

[1:29:58] roughly 127,000 of construction and that Grant is an 8020 split which leaves an

[1:30:03] estimated City cost of roughly 32,000 plus any additional soft costs so no

[1:30:09] action required at this time but we will take any questions yeah the the cost is

[1:30:14] 127,000 out of 95 so there's 32,000 left isn't the county participating in this

[1:30:21] at all and it's all our cost

[1:30:26] uh it is all of the city's costs what the county had committed to would have

[1:30:30] been uh any additional striping or or improvements at the at the road but they

[1:30:36] lended the support uh to to the uh to to the city's application so there was a

[1:30:41] letter of support from the county but uh this was the city's pursuit in terms of

[1:30:46] the improvements um in terms of the safety

[1:30:50] Improvement okay so the county just gave us a go get him

[1:30:56] guy okay

[1:31:02] correct so just to reiterate Dennis because I know that's why you're here

[1:31:06] tonight the state's currently processing the $95,000 grant award and they need to

[1:31:11] create a grant agreement once they create that then that's something that

[1:31:16] can be given to us and we can vote to approve it so we're slowly working can I

[1:31:23] question it's up to the presiding officer it's

[1:31:27] fine with

[1:31:30] me just I I appreciate I appreciate all it's been

[1:31:35] done had a couple more people here one of our gentlemen in our group just had

[1:31:40] electrodes put in his brain and he had to go home he was having some issues he

[1:31:45] was so that's why they left early so I apologize for Tom Scher uh he wanted to

[1:31:52] be here um but I appreciate what you've done I don't know who wrote the grant

[1:31:56] that's obviously time was about 20 pages I read it all very well done I we

[1:32:02] appreciate that to me it seems like a deal at an 820 so we appreciate I

[1:32:07] appreciate that the only thing I ask can added it very good very um keeping us

[1:32:12] informed just keep us informed at the Timeline I had a goal like before the

[1:32:16] snow flies but I know you've got a bidding process you know you've you know

[1:32:21] I you have probably have to pour concrete before it freezes too but just

[1:32:26] keep us informed that's I don't know do you answer how long the process

[1:32:33] takes um we're hoping the procurement is actually fairly quick um what what there

[1:32:39] may be more of a delay uh is is actually ordering the equipment so uh

[1:32:45] availability for the council's clarification the what's been considered

[1:32:50] as part of the scope would have been two speed zone feedback back displays so the

[1:32:54] things that show how fast drivers uh are are driving so so the budget included

[1:33:00] two of those in each Direction uh LED and crusted kind of push button signs

[1:33:05] similar to what we see right across the street here by by the College of St

[1:33:08] Benedicts so there's often lead times with getting getting those equipment so

[1:33:14] that I'm is probably more of a variable for us than ordering and getting it here

[1:33:19] get getting it here um since we have the county support in

[1:33:24] terms of the permitting and working within the right of way that that's

[1:33:27] likely not going to be very time consuming so the only the other thing

[1:33:31] that's going to take some time is actually putting together the the

[1:33:34] construction documents uh to to be able to solicit the quotes So the design uh

[1:33:40] solicitation of the quotes and then the actual execution of the work so um the

[1:33:45] grant agreement uh we the time frame has it has to be spent by the end of June uh

[1:33:51] next year so yeah okay that's so we have so we have time um but our goal would be

[1:33:57] to start the process as soon as the grant agreement uh is presented to the

[1:34:01] city and the council we well we appreciate all you've done thanks to I

[1:34:05] guess it's acting mayor just for tonight just or you hope

[1:34:10] I guess so but we appreciate all you've done especially I know it takes time the

[1:34:15] people that actually write the grants go through the process I know jod Tesh was

[1:34:20] part of it too and we we appreciate it uh it was was kind of an interesting

[1:34:25] Summer with the with the extra traffic it

[1:34:28] was was quite interesting so I appreciate it so thank

[1:34:35] you my other people also appreciate it said Tom surgery so thank you

[1:34:45] Dennis on to where we at item number nine Department reports anything to

[1:34:51] report or then we've already covered um I'll go first I just wanted to let

[1:34:56] you know that early voting starts tomorrow um so normal business hours

[1:35:02] then we are open on Saturday from 9:00 to 3 Monday 8 to 5 and then next

[1:35:06] Tuesday's election day for primary state and

[1:35:10] federal yeah y okay yep that's up just from a Community Development

[1:35:17] standpoint uh just so the council's aware our Planning Commission meeting

[1:35:21] next Monday we have a couple items that will come forward to the council at your

[1:35:25] next meeting in August here uh one of them is a Knife River interm use permit

[1:35:30] uh they're just proposing to do portable crushing of asphalt and concrete and

[1:35:34] then storage of that Associated material this is for that site that is east of

[1:35:38] the Tropic site um so their parcel that they purchased maybe about a year ago um

[1:35:43] we also have the American Legion um who's redoing the western side of their

[1:35:48] building uh because we have a allowance on the um total percent of metal um and

[1:35:54] they're proposing to exceeded that uh that does require Planning Commission

[1:35:58] recommendation and Council approval similar to when bad habit Brewery

[1:36:02] expanded their operation and expanded some of that metal facade um they'll

[1:36:06] follow that same process and then we'll have our final draft readings of the

[1:36:11] short-term rental ordinance and the honeybee ordinance at the Planning

[1:36:14] Commission level so anticipate that um we'll have those drafts and finalized

[1:36:21] and presented to Council in September with the public public hearing at the

[1:36:24] Planning Commission in September and then lastly our Eda had been reviewing

[1:36:29] and updating some business subsidy policies uh those are required to go to

[1:36:34] the council um so we anticipate that will hold a public hearing um which is

[1:36:38] also required for our subsidy policy at your next meeting in August so with that

[1:36:44] I'll take any questions if you have any on any of

[1:36:49] that I don't believe so you got anything for us Ryan

[1:36:54] awesome do I thank you

[1:36:57] guys um mayor and Council reports I have a couple things to

[1:37:04] mention uh we just had the Hansen groundbreaking last week and like Kevin

[1:37:09] myself others were there I thought that was a really nicely presented

[1:37:13] groundbreaking it's great to see businesses such as Adam Hansen and his

[1:37:17] company expanding and growing in the way that they are we have the house

[1:37:22] groundbreaking the house food and tap Hall groundbreaking

[1:37:26] coming up in a couple weeks uh so that's open to the public

[1:37:31] there's also um WR home company is having like an extension brand or

[1:37:36] extension company they're starting WR Littles and Co so like pregnancy and

[1:37:41] baby things probably something my wife and I should go since she's

[1:37:46] pregnant that's a store opening groundbreaking happening in a couple

[1:37:50] weeks and Rhonda left us but her along with the CVB and I think uh mayor Rick

[1:38:01] uh Mary Bruno they had all noticed the pop- of Splash Pad occur in St Cloud and

[1:38:05] they very quickly scrambled to get the fire department involved and we had a

[1:38:10] splash pad this weekend on Saturday and I thought it was very well attended

[1:38:15] probably a hundred kids and parents together and everybody that came is held

[1:38:20] from 1 to 3 just east of City Hall here of everybody that came they stayed the

[1:38:26] entire time it wasn't anybody popped in for a couple minutes like it was very

[1:38:30] well attended it was great to see and St Joe's so Sandy that wasn't very muddy it

[1:38:35] just all sank in only thing I'll say about that is it

[1:38:39] was interesting to see those kids didn't really seem to be affected by the

[1:38:42] temperature of the water coming out of that hydrant at all I would call that a

[1:38:46] cold plunge they thought that was a good day but that's all I

[1:38:52] got if that's all we have then item number 11 move

[1:38:57] to all those in favor signify by I I I all those opposed thank you

[1:39:06] everyone

[1:39:22] Facebook for

City Council August 5, 2024

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