[0:02] Good evening, ladies and gentlemen. I'd like to welcome you to our regularly

[0:06] scheduled meeting of the council of the municipality of Temp Center. The day is

[0:11] Monday, July the 20th, 2026 and the time is just sneaking up to 5:00

[0:19] p.m. and I would like to call this meeting to order.

[0:23] Uh there are no adjust additions to the agenda that I'm aware of. Um, so a uh an

[0:31] approval of the minutes or the agenda as circulated from the members of council.

[0:36] Uh, a mover and a second. Moved by councelor Heman and seconded by

[0:41] councelor Locki. All in favor? And that carries.

[0:49] Any disclosure of pecunary interest from the members of council?

[0:57] » Yep. Your worship. uh 7.1 um because I work for advanced drainage systems as a

[1:02] director of finance and um there's potential benefits. So I'll declare a

[1:07] cont conflict of interest on that one. >> And councelor Hman,

[1:11] » I'd like to declare an indirect conflict of interest with uh item 6.2

[1:17] as I'm employed by licensed alcohol manufacturer.

[1:23] » Thank you. Any announcements that the members of council would like to make? I

[1:29] don't have one this evening. No. Okay.

[1:38] So at this time we do have a uh delegation presentation from Strathroy

[1:44] Hospice uh fundraising for a new facility and um Darren Mala vice chair

[1:51] of Strathroy Hospice is in attendance to present. So if you would like to come

[1:57] ahead whenever you're ready just come to the stand there. Yeah, you can stand at

[2:02] the podum if you like or you can use the the uh the desk there. Your choice.

[2:10] Okay. And for the microphone, right, just push

[2:15] in the center till it it turns red and you're good to go.

[2:18] » Perfect. >> Thanks. Go ahead.

[2:21] » Thank you very much and good evening. Um um mayor and members of council. Um my

[2:26] name is Darren McCall. I am the I'm very proud to say I am the vice chair of

[2:30] Strathroy Hospice. Um we we have been uh working um for a hospice in our

[2:37] community uh for a couple years now. Um and I'm here today because um I want to

[2:44] make something very clear right up from the front and that is although Stthroy

[2:48] Hospice is the name of our charity, we are not Strawy's Hospice. We are um we

[2:54] want to be the hospice for the county and we want to be the the the first

[2:58] hospice in hopes that um uh places like Temp Center uh will also have a hospice

[3:04] one day to help with your community in this area as well and be used as a

[3:09] roadmap. Um, so tonight I'd like to share with you um our project and how

[3:15] it's important uh to again to not only um our community but the county as a

[3:20] whole um and where we are today.

[3:31] So currently there are no residential hospices in the county. um as we as you

[3:36] know there obviously London being your your closest or Woodstock uh uh from

[3:40] here. So when families reach a point where hospice is needed uh they often

[3:44] have very few choices. Many are faced to travel outside the county remain in

[3:49] acute hospital beds enter long-term care homes or try to manage complex care at

[3:55] home. And these are some of the most difficult times in famil family's lives.

[3:59] Residents of Middle Sex County deserve the same opportunity to receive

[4:02] compassionate end of life care close to home as residents in neighboring

[4:05] communities. The need for hospice continues to grow. Our population, as

[4:10] you all know, is are aging. More residents are living longer with

[4:14] illnesses such as um cancer, heart disease, COPD, dementia, and

[4:21] neurological diseases.

[4:27] So hospicees hospice care strengthens our health care system. Patients no

[4:32] longer uh require hospital treatment can receive specialized comfort focused care

[4:37] in a homelike environment. That means better use of hospital beds, few

[4:42] emergency visits, reduce health care costs, and better outcomes for the

[4:47] patients and their families. Hospice complements hospitals and long-term

[4:52] care. They're not to replace them. Uh, as a side note, I um long-term care

[4:58] was my career for over 32 years. In fact, I actually wanted uh a long-term

[5:04] care home in uh the Dorchester area back when Strathmir Lodge County home was uh

[5:10] being rebuilt and asked why not have two and have one for this side of the

[5:14] county. But unfortunately, that didn't happen. But I'm hoping that today and

[5:19] moving on that healthc care we can make some differences because the county is

[5:23] where I've I've been most in my career and my life and I want to be able to see

[5:27] this flourish. Next slide please. So who will our

[5:33] hospice serve? Although we are currently as I mentioned Strathroy this is going

[5:37] to serve um the county. Now I understand and I respect the fact that um you know

[5:42] you're probably a good uh 45 minutes away from Strathroy Keradok area where

[5:47] our hospice is being located but again I want to make it very clear that

[5:51] hopefully this would be a road map and a stepping stone so that we can get um uh

[5:56] a hospice in other parts of the county and I'll get to that in a little bit.

[6:02] So our hospice will serve uh residents throughout the county. uh families

[6:06] shouldn't have to leave their community just to receive compassionate care. and

[6:09] the map on I think on the next slide um coming uh the map actually I'll show

[6:15] you in a minute we'll uh we'll show you the different regions but this slide

[6:19] here shows us and we are the number one there from Middle Sex London um you see

[6:24] the red we have uh been noticed in 2024 that there was a hospice gap of 38 beds

[6:32] for the London Middle Sex area that has now increased to 48 beds 10 beds are

[6:39] slated to come into London. So then that leaves us with the 38 for the county and

[6:44] we're looking for five beds for our hospice. So 33 beds will be the balance

[6:49] of what is needed in the county. Um so again as I as I've been saying that the

[6:55] need is certainly going to be there to have a hospicees in in different parts

[6:59] of of Middle Sex County.

[7:05] Next slide please. So

[7:09] what we want to do here is is provide the the gap um of at least five beds.

[7:15] Now the five beds that we've applied for, we've applied for an expression of

[7:19] interest back in October of 2024. Um we are still working with the ministry to

[7:25] um to get us those beds. But there are other ways um avenues that to be able to

[7:29] open a hospice without um getting official grants from from the Ministry

[7:34] of Health. Um so those are the things that we are constantly working at. Uh

[7:38] right now we are uh in the process and um u madame mayor you'll be um on county

[7:44] council uh we'll be there um asking for support at county council because um

[7:49] we've had Strathroy Kerok has approved um um us to move forward and designate a

[7:57] portion of our agricultural land that is being donated by one of our associate

[8:02] members um to the hospice and u we're looking at having that change from

[8:07] agricultural AL to institutional um which was a big hurdle for us and uh

[8:11] we're hoping that uh county council will also u give us their blessings and we

[8:16] can move forward with this project. Next slide.

[8:22] » I'd like to share with you um if you don't mind a story that one of our board

[8:26] members um had to deal with herself personally and this started eight years

[8:30] ago and was the one of the main reasons that we spearheaded this um this project

[8:35] for Strathro Hospice.

[8:44] My family holds hospice very near and dear to our hearts. During a time of

[8:50] profound sadness, hospice gave us peace and strength. In Rick's final days, we

[8:57] were able to focus on Rick and each other and not be consumed with trying to

[9:02] manage his care and pain. Rick wanted to die at home.

[9:08] Unfortunately, our family home, as like most homes, was not suited for a

[9:14] hospital bed and all medical equipment that Rick would require.

[9:19] During conversations with our children, we all wanted to keep the memories of

[9:24] their childhood home happy. When we all came to the decision to make

[9:29] hospice our choice, we were not able to get Rick into the closest hospice which

[9:34] was in London. Our next option was either Kitchener or Waterloo or Windsor.

[9:41] We qualified for these out of area hospices only because we had extended

[9:46] family in these areas. But this meant we would have to leave our own community of

[9:51] Strathroy. We had no choice. And the day we got the call to go to Leard Hospice

[9:57] in Cambridge, we left. When we arrived at hospice, we were greeted by such a

[10:03] beautiful setting, a homelike environment with medical palletive staff

[10:08] and volunteers who cared for Rick and all his family. The staff and volunteers

[10:14] at hospice are angels that walk among us. I truly believe this. Because of my

[10:20] family's hospice experience, my sister and brother-in-law both now volunteer.

[10:27] I remember the hospice doctor telling me, "Mrs. Steffler, we will not win this

[10:32] war, but we will win the battle of pain." He told me, "Brick's pain was

[10:38] coming from multiple areas, and we would treat all the areas differently." Within

[10:44] 15 minutes of arriving at hospice, Rick's pain was finally under control.

[10:49] He never experienced another horrific pain crisis again. In Rick's final days,

[10:56] we never had to leave his side. Hospice was set up for whatever any of us

[11:02] needed. Rick passed away peacefully in a

[11:05] beautiful sun room, surrounded by his family, just like he wanted, in a

[11:11] homelike setting, not cramped in a hospital ward. Our family will be

[11:16] forever grateful and changed by our hospice experience.

[11:20] It is our hope and dream that hospice will one day be available for all

[11:25] Strathroy area residents who need it.

[11:37] So again, no family in Middle Sex County should have to make a journey outside of

[11:42] their community and that's our focus.

[11:49] Next slide, please.

[11:54] Oh, that's okay.

[12:01] I can go ahead and continue. So this project has made tremendous progress. Uh

[12:05] we've received letters of support from variety of healthc care uh uh leaders

[12:10] across our region which is um it is a must for us to be able to have those

[12:15] recommendations to receive our hospice from the ministry hospice beds from the

[12:19] ministry of health. um and include these hospice uh or sorry these healthcare

[12:24] leaders are Middle Sex Ontario Health, Sarnia Lamp, Ontario Health Team,

[12:28] Ontario Health at Home, Middle Sex Hospital Alliance. These organizations

[12:33] recognize that the hospice is missing an essential piece of healthcare in our

[12:37] county. Their support also strength strengthens our ministry of health

[12:40] application. This project is no longer just an idea. It is well supported by

[12:45] healthcare initiatives that is moving forward.

[12:49] amount raised to date. As of today, we've raised over $ 1.55 million. And

[12:54] this is due to the incredible support that we've received, not just from

[12:57] Strathroy Kerodok, but from many surrounding communities.

[13:02] Our vision, um, that's okay. No worries. Our vision is

[13:08] to build approximately 8,000 square foot home. And I want to say a home because

[13:13] it's going to look just like a home. We don't want it to look like an

[13:16] institution um or or life scene looks like almost like a community center. We

[13:22] want it to look like you're walking into a nice beautiful home. Um each of the

[13:26] rooms will be private rooms with an adjoining area for family, extended

[13:30] family to to be a part of. Um each of those rooms will be open with a double

[13:36] set doors that lead out to a walkway and the walkway will lead you to the pond.

[13:41] Um this beautiful um uh property that is being donated um sits amongst um rural

[13:49] part of the area um where you're surrounded by trees and nature and it is

[13:54] the perfect place to be able to um um enjoy the you know enjoy the peace and

[14:00] the quiet and just be in touch with your family and friends.

[14:04] Um, we will also include comfortable family spaces, reflection gardens,

[14:08] peaceful outdoor areas, access to the beautiful pond, as I mentioned, and care

[14:13] that supports physical, emotional, and spiritual needs. We're also making um uh

[14:18] an a major effort to um to tie in our Aboriginal communities as well because

[14:23] there is a a gap um for for their communities and we want to make sure

[14:27] that we look after um their needs as well. So this hospice will become a

[14:33] lasting legacy of compassion for our community and other communities in the

[14:38] county.

[14:41] » So luck that's all right. Um I was going to

[14:47] introduce this to the board, but that's all right. U our board consists of um uh

[14:51] different um different professions such as healthcare uh like myself and uh Dr.

[14:58] for Tyler Damon, who's our um uh board me board chair. Uh he's also a

[15:03] chiropractor, accountants, um uh funeral home um staff. So, it's it's a

[15:10] well-versed uh group of individuals with a common goal.

[15:15] This one, if you can go back one slide, if you don't mind. So, this here um uh

[15:20] gives you an idea of what the uh the concept that we have looks like. The

[15:25] yellow boxed area is approximately five acres out of the 100 acres um that is

[15:31] being donated. So the the farm will still be intact uh with about 95

[15:36] workable uh acres on their farm.

[15:43] Next slide.

[15:47] So the impact to Millsex County um municipal support sends a powerful

[15:52] message. It demonstrates your commitment to healthy communities, supporting

[15:56] seniors, supporting caregivers, improving healthcare access, and

[16:00] ensuring that residents can remain close to home at end of life. We also hope

[16:04] that this hospice becomes a model that helps the communities across Milk County

[16:08] establish future hospice services. So tonight, I'm asking for your support.

[16:12] support for our ministry health application and support for bringing

[16:16] hospice closer to home and support for ensuring that no family has to leave

[16:21] leave the county to receive compassionate care of end of life.

[16:24] Residents of of Temp Center deserve access to compassionate and end of life

[16:28] care as well and that is going to be one of our goals. Thank you for your time

[16:32] and I'd love to answer any questions you may have.

[16:37] » Thanks Mr. Mccelik. I appreciate your presentation this evening. I'll turn it

[16:41] over to council now to see if they have any questions for you. Um, anyone from

[16:45] council with a question? Councelor Crockett.

[16:49] » Uh, thank you, mayor. Thank you for your presentation and coming in this way. Um,

[16:53] I appreciate you clarifying that, uh, Strathroy, um, isn't just the intended

[16:59] location. Um, I'll bet the physical location, um, but opening it up to the

[17:05] rest of county. Um, you had mentioned that you've raised 1.55 million to date.

[17:11] I was just curious uh what your end goal was because you didn't see the slide,

[17:15] but >> our Yeah, great question. Our end goal

[17:17] is 5 million. >> Okay. Um uh we do have an off thereord

[17:23] uh type of um approached by um a family that once the the land has been

[17:30] completely um severed and in the hands of of our charity that um uh there'll be

[17:36] a substantial donation that will hopefully get us to about the $4 million

[17:39] mark. >> That's wonderful. Um and just my final

[17:42] uh question is in regards to the capacity. you had mentioned that you're

[17:46] hoping to have five beds, correct? Five beds.

[17:49] » Um would that be growing >> on that is so that's what you're going

[17:54] to be building for the five beds. >> Correct.

[17:57] » And then you had alluded during your presentation that you would be um

[18:02] I would say willing to assist with future hospices in the future. And I

[18:07] think that's something that we could really get behind um in support of that

[18:12] because as you mentioned um Strothroy is a little bit of a distance but we are

[18:17] still part of the same county um and obviously much closer than the

[18:21] alternative options outside of London Middle

[18:25] » for sure. And and I do want to say that although you are a bit of a distance um

[18:31] and this is your community um that doesn't mean to say that you couldn't

[18:35] have family members access that especially if it's something that um you

[18:39] know London is full or Woodstock is full. If there is a bed they need it. Um

[18:43] the way we want it to work is um if you're if you have an application from

[18:49] London and you have an application from the county and you only have one bed, we

[18:52] take the county. >> Okay. Um, and especially knowing that we

[18:57] want to be able to really preserve the right of of rural rural part of of of

[19:02] our community and you know, if you are if you were born and raised on the farm

[19:08] and farm most of your life then and you know and you want to be able to to end

[19:12] your life in that kind of rural environment, you should be able to.

[19:17] Thank you. >> Thanks, Councelor Crockett. Anyone else

[19:21] question? Uh, councelor Locki. Uh yeah, through your worship. Yeah, thank you so

[19:25] much um for coming here to present to us. It's such a needed needed service

[19:30] and also thank you for all the volunteers in this project. Um I was

[19:33] just curious what sort of time frame that you had for this project.

[19:38] » Uh again, great question. Um a lot of it's going to depend on the ministry. Uh

[19:43] once we can get over this next hurdle of of um uh county giving us the blessings

[19:48] um move forward with severing the property and it's in the charitable name

[19:52] uh we write a business plan to the to the Ministry of Health um which we've

[19:57] already been drafting and working on. Um and as if you have any indication how

[20:02] the ministry of health works, it could be a slow process, but we are um you

[20:07] know we we have a lot of support from our MPP and and municipalities really

[20:12] pushing for this because again there is that need. Um you know we we've already

[20:17] been told numerous times in the past couple months that you know I wish you

[20:21] were open now because we need it. You know I've got this person or we have

[20:25] this person in our family and and it's tough. Yeah. Um the other question that

[20:29] I have is that uh so if there's an over capacity so um if you have more um needs

[20:35] than you have beds available how is it uh decided who gets the beds?

[20:40] » Well again as as as we mentioned that we um a lot of it it's going to be criteria

[20:44] is going to be based with the doctors in terms of um you know how end of life you

[20:49] know doctors will look at your your situation and say you know it could be

[20:53] two or three weeks versus somebody that's two or three months. Okay. So

[20:56] that's one of the the you know the the medical part of things. The other one as

[21:00] I mentioned before is when you have two applicants and one may be from the city

[21:03] and one may may not be then we're going to you know look after the one that's in

[21:07] our county first. >> Okay. But um in terms of people in the

[21:11] county like there won't be any preference given to Stthroy versus other

[21:15] communities. It'll all be equal. >> Yeah. No, as far as we're concerned and

[21:18] again unless unless the ministry tells us otherwise um that's how we want to

[21:23] proceed with that. Okay. >> Thank you.

[21:24] » You're very welcome. Councelor Haymon.

[21:28] » Thank you, Worship. Um, the uh the presentation is marked to be

[21:35] received for information. Would it be helpful to have a a letter of support or

[21:40] is this more of a >> That is one of the one of the asks would

[21:43] be definitely be wonderful if we can get a letter of support from Temp Center in

[21:48] support of of our of our hospice and even put in I would even suggest to put

[21:52] in the letter that hopefully it will be um you know used as a as a call it a

[21:57] stepping stone a road map you know um um an opportunity so that um TM center will

[22:03] eventually have a hospice for your community as

[22:07] So is that part of the recommendation or does it would that be need to be made

[22:14] additionally? >> It can just be added as part of the

[22:16] recommendation to receive it. Just receive it and that a letter of support

[22:20] um hospice be sent would like a letter sent to you sir or

[22:24] » you can address it to me. That's that's fine.

[22:27] » Okay. Well, I I would like to make that amendment or make that motion

[22:33] amend the uh recommended motion. >> Um before we call for that, I just

[22:38] wanted to ask a question myself, >> please.

[22:41] » The $5 million uh targeted goal that you have, does

[22:45] that include any is that just the building or does that um include any

[22:51] wages for staff or >> any of that sort of thing?

[22:56] » Yeah. So the so um the five million is for the building and the furnishings. So

[23:02] the way it works with hospice uh which is different than than long-term care is

[23:06] they will the ministry will give you funding operational funding for direct

[23:11] nursing care only. So um so let's say for a director of care your PSWs

[23:18] anything that's direct care will get funded by the ministry. um

[23:23] housekeeping, um executive director, your utilities, and all of the other

[23:28] things not related to nursing um will be 100% funded by our fundraisers and and

[23:34] the charity. Um so they min they being the ministry

[23:39] expects um hospices to um to basically fund raise um probably equivalent to

[23:46] about $800,000 a year for for our five beds.

[23:50] Okay, thank you very much. That answers the question. Um, so we have uh we have

[23:56] a mover on the um on the for the recommended motion with the addition of

[24:02] the letter of support. A seconder for that motion. Councelor Locki. All in

[24:06] favor? >> Good.

[24:09] » Thank you very much. >> There you go.

[24:11] » Thank you. >> Thank you very much. Um my sister died

[24:13] in hospital so this is very close to my home. So having something where people

[24:21] can die with a little bit more dignity than you get in hospital. So

[24:25] » So if I and I I my condolences for you and and um this is actually the second

[24:30] presentation I had it sort of hit a little home. I just did one in Gleno

[24:35] last week and somebody had to leave because again it was she was dealing

[24:39] with something that was very similar and it was it was just very difficult to go

[24:42] through. I will mention this. Somebody asked what's the difference between

[24:47] hospital and hospice considering you can get palative care in a hospital. U my

[24:52] answer was was you know not to be overly blunt is the fact that you can't compare

[24:56] the two. Um a hospital is obviously very institutional. Um you could very well

[25:01] have two three other people in your room. Um it's not private. Uh it doesn't

[25:06] give you the the peaceful you know one-on-one atmosphere that that you

[25:10] would hope for. Um, and also they don't have the staffing ratios as we would

[25:14] have in hospice. Um, like on a day shift you're pretty much on a onetoone basis.

[25:19] Uh, which is exactly what you want. Uh, if I was a family member needing care,

[25:23] that's what I would do. >> Well, again, I thank you very much for

[25:28] coming in. This is a was a very good presentation. Thank you.

[25:36] All

[25:43] right. So, we'll move on now to 6.2 on um on our agenda. Uh Mr. Dino Tassi,

[25:51] alcohol sales at the outdoor recreation complex.

[25:57] And uh go ahead. So, it's the same sort of

[26:02] thing. You push that center button there and then uh when it glows red, you're

[26:06] you're good to go. >> All right. This is very hard to follow

[26:13] after that presentation, but emotional.

[26:20] Um my name's Carla Dassie. This is my

[26:24] husband, Dino Dassi. We run the concession booth at the Field of Dreams.

[26:31] Um, we've called the concession booth um, Grill and Chill and we're here

[26:36] tonight to ask for permission to have a liquor license at the Grill and Chill.

[26:43] We've had customers asking, is it possible we could have a beer with our

[26:48] pizza and watch a game? And well, obviously we said no, not yet, but we

[26:54] too feel like it would be a good idea to be able to have a a liquor license. I

[27:00] think it would add to the Field of Dreams. Um, we feel it's a good

[27:06] addition. We feel like it may even bring out some people from Doorchester to go

[27:11] up and maybe watch some of the ball games. I too was unaware of the uh

[27:17] caliber of ball that's being played out there. Like it's a real high-end

[27:24] caliber. They play in many different areas like throughout Ontario. So, we've

[27:29] got a really beautiful field up there. And if anybody I feel was to be

[27:36] responsible enough for a liquor license, I do feel it would be Dino. He ran the

[27:44] fat olive for eight years. We had a liquor license there. We never had any

[27:49] infractions. Um, and again, if you know Dino, he's

[27:54] very responsible. He's family orientated.

[27:58] Uh he's always giving back to the community. I know when he had the Fat

[28:02] Olive, he always sponsored the uh Ringette team. He always participates in

[28:07] the parades that Doorchester has. And um correct me if I'm wrong, but we ran the

[28:14] concession booth up there during COVID when they didn't have anybody else to

[28:19] run the booth at that time. We gave it up after just to focus on the fat. All

[28:24] of But um Dino has now that we don't have

[28:28] the fat all up, he's spent a lot of time and energy into trying to improve the

[28:34] concession booth at the Field of Dreams. He's brought in a fire brick pizza oven,

[28:41] flat tops, brought in a lot of good quality food. You know Dino, his

[28:46] hamburgers are from the butcher. If you know Dino, he is always giving quality.

[28:52] Um, we just feel like it's a good idea and we're just here tonight just to ask

[28:58] permission to proceed with a liquor license. If you say yes, that's great.

[29:04] And if it's no, that's okay, too. We're just here to ask. And um, and if you

[29:10] have any questions, we're more than happy to answer any of the questions you

[29:14] may have about if we had a liquor license.

[29:20] » All right. Thank you. Um, what I'm going to do is, uh,

[29:27] I'll see if there are any comments or questions from the members of council

[29:32] um, on this one. Do do we want to do that before we go to

[29:36] your your report, Steve, or

[29:45] » I might as well do my report then questions for anybody.

[29:48] » Sure. Absolutely. Go ahead. Okay. Thank you. Through you, your

[29:53] worship, uh you have before you report CSF021-26

[29:58] regarding the DASIS request to sell alcohol at the outdoor recreation

[30:01] complex, more commonly known as the ORC. Uh at this time, I will summarize uh

[30:07] information beyond what the DASIS have provided just now, thereby providing

[30:11] council with all the information possible to make an informed decision.

[30:14] As part of our thorough consideration of this request, staff has received input

[30:18] from county legal and our insurance provider regarding what updates the

[30:22] existing facility lease agreement would require in the event council supports

[30:26] the request. These amendments to the lease would help to mitigate potential

[30:30] exposure to risk for the municipality with the five key recommended updates to

[30:34] this lease agreement outlined starting on the bottom of page three of the

[30:37] report. These changes address compliance with the municipal alcohol policy, AGCO

[30:42] requirements, indemnification terms, insurance requirements, safe storage and

[30:48] security of alcohol on site along with addressing risk of loss. A draft of the

[30:53] proposed revised facility lease agreement is attached to this report.

[30:57] Another avenue that staff explored to provide as much information as possible

[31:01] was to reach out to the key youth sports associations that play on our sports

[31:05] fields in tempm center including the ORC for their opinion on this matter. If you

[31:10] refer to the other attachment to the report, you will see the reply I

[31:12] received from Adam Stern representing the great lake Canadians who is not

[31:17] opposed to the sale of alcohol at the York. This attachment also provides a

[31:21] joint reply on behalf of Dorchester Soccer Club and Tame's Center Minor

[31:25] Soccer. uh besides their identification of existing concerns which staff are

[31:31] working on and will take into consideration with the upcoming update

[31:34] to our municipal alcohol policy. This joint minor soccer response to this

[31:40] opportunity is an opposition to alcohol being served from our concession stands

[31:44] at our community parks and sports facilities with them providing five

[31:49] reasons why they felt that was the case which you can read towards the bottom of

[31:53] that attachment. In addition to the attached feedback, after this agenda was

[31:58] published, um I received feedback from Thorndale Minor Soccer and their reply

[32:02] was um as follows. We haven't had any issues that I've known about and

[32:08] whatever is decided we will work will work for us. Um for more input, I

[32:14] reached out to the other municipalities in Middle Sex County. Uh none of them

[32:18] currently sell alcohol at their parks or outdoor recreation concession stands.

[32:23] While some of them do have alcohol sales within their arenas, whether in a

[32:27] dedicated space like we do in our blue line room or concession stand in their

[32:31] arena. Um, in addition, one of my contacts at Middle Sex London Health

[32:37] Unit noticed the report on our agenda this past Friday night and um sent me

[32:42] some of their literature called Reducing Alcohol Harms, a primer for

[32:46] municipalities, which our clerk then shared with council via email this

[32:50] morning. I can expand on that email if you wish. Um the background section of

[32:56] the report outlines other factors to take into consideration specifically

[33:00] required steps if council supports it. Uh the pros of this opportunity and any

[33:05] cons of this opportunity. So for first of all for required steps um the dassis

[33:11] uh in order for the dassis to sell alcohol at the ORC council would need to

[33:15] pass a resolution permitting alcohol licenses at the ORC. Council would need

[33:20] to direct staff to amend the lease agreement accordingly and uh Mr. Dassi

[33:24] would have to apply to AGCO for a permit. Potential benefits with

[33:28] permitting sale of alcohol at the ORC include uh besides what the Mrs. Dassi

[33:33] has already outlined uh increased revenues and sustainability for the

[33:36] tenants uh an additional uh option for patrons to enjoy and uh as well we have

[33:43] the opportunity for a test run for the balance of this year as the current

[33:46] facility lease agreement expires at the end of September. So should council

[33:50] choose to support it we can see how it goes and then decide accordingly before

[33:53] extending the lease or considering extending the lease. Uh potential risks

[33:58] uh of permitting uh alcohol sales are basically uh various risks with

[34:03] intoxication for anyone who drinks too much. Uh that can include property

[34:07] damage, altercations, personal injury and motor motor vehicle incidents. Uh

[34:13] which can then lead to the municipality and the business being held liable. Um

[34:18] even though within our facility lease agreement uh we are named as an

[34:23] additional insured under uh the grills insurance. So we are covered in that

[34:28] regard but that doesn't stop people from coming after municipalities.

[34:32] Um so again uh other risks again just if

[34:38] people are intoxicated would be risk of facility damage by anyone um any

[34:44] attempts to maybe break into the facility to steal alcohol beyond hours.

[34:47] uh increased exposure of youth to consumption of alcohol

[34:51] um and uh increased potential increased

[34:56] maintenance whether that just be clean up of of solo cups thrown around,

[35:00] vandalism, property damage, etc. Um with that being said, I'm happy to answer any

[35:05] questions that council may have at this time. uh with the report's

[35:08] recommendations being first of all to receive this report for information and

[35:13] then secondly to either maintain the status quo of no alcohol sales at the

[35:17] ORC or to approve the sale of alcohol at the ORC and direct staff to amend the

[35:22] facility rental agreement to permit the sale of alcohol at the concession stand

[35:26] at the ORC. >> Thanks Mr. McDonald for your report. Um

[35:32] I'm going to turn it over to to council then for questions. Council Crockett.

[35:37] Thank you, mayor. Thank you for coming in. Um, and thank you for taking over

[35:40] the concession stand. Um, I think you articulated it well that there is a

[35:46] caliber of baseball there that I think a lot of people don't know about. Um, as

[35:49] well as the other draws of just the general baseball and soccer that takes

[35:52] place at that facility. Um, so I understand both the appeal and the

[35:57] hesitations around this. Um my real question I guess is really just around

[36:05] um the proposed hours of operation where

[36:10] alcohol would be served. Uh whether this would be on a regular basis or just for

[36:14] special events. Um I was just kind of wanting your understanding on that.

[36:20] » Uh we'd probably do it on a regular basis as they're there pretty much every

[36:23] night. uh on the weekends maybe a little longer because they're there from 9:00

[36:29] in the morning, but we can start at whatever time see fit.

[36:34] » Thank you. Um I think in just conclusion is that

[36:40] there's alcohol kind of permitted everywhere these days it seems um to be

[36:46] the thing to do uh from our provincial government anyways. Um, and I know that

[36:52] there's special instances that we have even at the diamonds here in Dorchester

[36:56] where the Lions Club have been permitted for special tournaments, etc. to sell.

[37:00] So, to me, I think that I don't personally have a problem with this and

[37:05] I respect that your experience um, being a business owner and someone who

[37:11] understands the rules and regulations around alcohol sales. Um, it's quite

[37:14] comforting that you'd be kind of the guinea pig um, for us to um, explore

[37:19] this. So, thank you. >> Thanks, Councelor Cockett. Uh, councelor

[37:24] Locky. Uh, yep, here you worship. I don't have a question. I just would like

[37:27] to, uh, give my opinion on the matter. So, um, like I recognize that the county

[37:32] sent the primer and, you know, reminded us all of the risks of of alcohol. Um,

[37:37] but I believe that the benefits may outweigh the risks. Uh, because, you

[37:41] know, having a beer and a hot dog at at a baseball game, it's just a thing that

[37:46] people enjoy. And I think that if you um have it served by

[37:52] people that are smart serve trained, uh it can be enjoyed more responsibly

[37:57] rather than the risk of people sneaking it in. Um I also agree that you know the

[38:02] province already does a really good job at uh you know curtailing the risk.

[38:07] There's a lot of liability to establishments. Um smart served um

[38:11] servers are very very well trained. um there's extreme penalties on alcohol

[38:16] infections and they do an excellent job of public awareness and um for that

[38:22] reason also that it is be excellent for our tourism and economic growth. So I

[38:27] I'm in support. Thank you councelor Laki. I'm going to

[38:32] offer a few comments myself and a couple of questions. Um, I think, uh, just from

[38:38] what's come to me, there's a concern about little kids, you know, when

[38:42] they're out there for their for their soccer games and that sort of thing. So,

[38:47] will you be ser if this goes through, would you be serving alcohol in sort of

[38:52] a specific area where or would people be able to get a beer and wander the entire

[39:00] » whatever you guys, however you want it done. However,

[39:03] » I've had the uh AGCO out there. They're fine property being licensed or if you

[39:08] want just a certain spot, that's fine, too.

[39:10] » Okay. And so, in terms of hours where where uh alcohol would be served, would

[39:17] it does do you have any idea sort of? >> Well, basically right now we're running

[39:21] for food. We're running 5 till 8:30 during the week.

[39:24] » Then on the weekends, we're running from 9 till 8:30. Then

[39:28] » we're obviously open when there's tournaments out there. start at 9 or 10

[39:31] according to the tournaments. >> Okay.

[39:33] » But in general, if it's just normal be like 5 till 8:30 and then on the

[39:38] weekends all day. >> Okay.

[39:42] » Um the the one thing that does come to my mind is the fact that

[39:48] this is a this is a sort of a worldclass facility with lots of other things going

[39:54] on with it. It's always been a concern of mine that there is no um real

[39:59] incentive to business owners to u you know sort of keep the money in the

[40:05] municipality rather than it be spread out. So um I think what you're after and

[40:11] the improvements that you've made are are um are good. I think I would be

[40:17] supportive of this as long as you know that there are certain um monitors that

[40:22] are put in place. Um I don't think in my experience at these parks and that sort

[40:28] of thing that there's an overabundance of alcohol use particularly when the

[40:35] young kids are around. So, um, from an economic standpoint of view, I I

[40:41] I do support your request now that I've heard your your, uh, presentation.

[40:47] So, if that's a conclusion to the comments, councelor Hman's not here,

[40:54] then I know he can't. So anyway, um we the motion that we have before us is

[41:01] that council receives the delegation from DTASY regarding alcohol sales at

[41:06] the outdoor recreation complex. So that's the first of our motions. Uh a

[41:12] mover and a seconder for that one. Uh Councelor Locky and Councelor Crocky.

[41:18] And all in favor and that carries. And then um you've done your uh report

[41:25] Steve. So that um we have two here that report number CSF-021-26

[41:34] request to permit alcohol sales at the OC stand be received for information and

[41:41] that council approve the sale of alcohol at the OC and direct staff to amend the

[41:48] facility rental agreement to permit the sale of alcohol at the concession booth

[41:54] in the OC. moved by councelor um Locky and seconded

[41:59] by councelor Crockett. So all in favor, >> thank you for coming in tonight.

[42:05] Appreciate it. >> Thank you.

[42:07] » Thanks.

[42:39] Okay, number seven on our agenda is a public meeting regarding drainage and

[42:44] it's a uh to consider the Thorndale industrial drain. So an overview of the

[42:50] work. Are you Mr. Rayin? Do I did I pronounce that right? Okay, pretty well

[42:57] but not there. Okay, you go ahead whenever you're

[43:02] ready.

[43:13] » Uh thank you your worship. Uh we are pleased to present a report tonight here

[43:16] on the Thorndale Industrial Stormwater Management Improvements here. Um this is

[43:21] a section 4 request under the drainage act petition um by the road authority

[43:26] specifically for Ideal Drive and Gerald Parkway. Um there was ongoing issues

[43:32] with the the system here. There's currently storm sewers that outlet into

[43:36] private ditches which outlet into um old extraction pits and then soak away into

[43:41] the ground. So both the upper temps river conservation authority and the

[43:45] ministry and the environment have identified that as not a suitable outlet

[43:48] for the industrial water and the road water that leaves the site. So this was

[43:53] essentially an appointment directed by these situations. Um and also to provide

[43:57] proper drainage and legal drainage for the road as currently it's going through

[44:01] a private system which the municipality cannot maintain if there's issues in the

[44:05] future if there's debris in that dam or if sediment builds up. Same with these

[44:09] extraction pits. So the uh purpose of this report was to convert uh the south

[44:14] open channel here the municipal or the current private ditch there into a

[44:18] municipal ditch. would provide um the legal ability for the municipality to

[44:22] maintain it. It's there's not a lot of work being proposed on this drain. It's

[44:26] more to allow it to be maintained in the future. It was constructed under an

[44:30] engineered drawing from um SPM. It was constructed in approximately 2016 um and

[44:37] uh is in fairly good condition. There's not not a lot of work to it. The the

[44:42] bigger issue here are these extraction pits, these existing extraction pits on

[44:46] the west. There's two of them which these channels empty into. Um they are

[44:50] um semi-rehabbed particularly the north pond but the south pond is very much in

[44:55] an active construction state. So this would be to convert these into active

[44:58] storm water management ponds. Make sure they meet health and safety standards

[45:02] for safe slopes and things like that. Make sure they're doing their intended

[45:06] function of providing the water quality need. Um part of it that came through

[45:11] here is to clay line these these ponds to make sure that the water is not

[45:16] exfiltrating but rather using the proper outlet. Uh in 2010 um Stantech had

[45:23] designed a storm water outlet um for this area. However, it's never been

[45:27] connected to it's never been utilized due to the cost here. So this proposal

[45:31] is to make use of that outlet connect the north pond to that and then have a

[45:35] pipe connection between these two ponds. We did investigate taking a piped outlet

[45:41] directly from the south pond into the temps river. However, due to the minimal

[45:45] cost um savings and UTRCA was not supportive of that approach. Um we

[45:51] figured for the a couple percent on the total cost of this project, it was

[45:54] easier to stay in the route which they were supportive of. Um so that's a quick

[45:59] overview of the uh project here. Um there was significant consultation

[46:06] undertaken here with the affected land owners. Um there are a couple active

[46:11] gravel pits here um between the two ponds here. So uh we had reviewed their

[46:15] extraction pits, the rehabilitation plans and designed the uh cross

[46:20] connection pipe there to work work with their future land use to uh make sure

[46:24] that the landowner wasn't feeling the impacts of having you know that in a

[46:28] location they didn't want. So we've kind of hugged the property line there. um

[46:31] and taken not the direct the you know the most direct route but the route that

[46:35] made the most sense for the land owner. We've also talked with the largest

[46:39] portion of undeveloped lands there. Um we talked with their engineering team to

[46:43] get their proposed layout to make sure that what we were designing would work

[46:46] for their future development plans there of the system. Um so we've designed this

[46:52] system to up to and including the 250ear storm. So that's what our current

[46:56] regulations are for for both upper temps and the ministry. Um, so this will

[47:02] provide both quantity and quality control and a proper legal outlet for

[47:06] all the lands currently served by this and any future lands to be serviced by

[47:09] this. And there's almost 300 acres that's served by this system. Um, so

[47:14] it's a quite large system here. Um, there's 16 pages of drawings here that

[47:20] are attached to this report. They detail the works to be completed and also um

[47:26] incorporate that that south open channel for future maintenance. Um the total

[47:31] cost of this construction and report is approximately $2.2 million and that

[47:37] includes um allowances for the affected properties and the um through

[47:43] consultation with staff. It has been decided that the appropriate cost

[47:47] recovery mechanism for this would be through future charges to the developing

[47:50] lands under bylaw under the municipal act. meaning that the municipality would

[47:54] pay the cost today and then the cost would be recovered as lands develop

[47:58] here. Um to make sure that there isn't a burden on those lands, you know, lands

[48:02] that haven't developed yet would have a large cost to date for something they

[48:06] may not recover for a very long time. Um but we wanted to make sure this is, you

[48:10] know, looking forward and making sure it is able to provide the level of service

[48:13] that is needed to develop those lands. Um and if there's any questions, I'd

[48:17] welcome them through you. >> Thanks very much.

[48:22] Okay. So, um, are there any questions from affected land owners who may be in

[48:28] the room? Okay. If you'd like to come to the podium here and ask your question,

[48:35] if you could just state your name and your property address, please.

[48:44] » 21735 Road.

[48:48] » And your name, please? >> Philip Coots. KUDSK,

[48:51] I've gone through these plans. We're already being charged for

[48:56] something that doesn't exist, will never exist because our homes have been there

[49:02] for well over 75 years for the most part.

[49:07] Never needed a storm sewer. Don't need one now.

[49:11] Never will. And from what I've looked at these plans, none of this attaches to

[49:17] any of our properties. Rob, Roy, they also are being affected by this.

[49:26] There's there's no reason to be charging us for anything for something we cannot

[49:30] use or nor will ever be able to use according to these plans.

[49:37] » Any response? >> Uh yes, thank you your worship. Uh I

[49:42] there is no assessment to you. There's no cost to you. There would only be cost

[49:47] to people as they develop in the future. So I'm uncertain on

[49:53] » well >> what you're building here somewhere. I

[49:57] can show you myself.

[50:16] » Just while you're looking, I think Mr. Craraven, our director of public works,

[50:20] has a response. >> Yeah. T Thank you, worship. I I believe

[50:23] that the charges that you're speaking of is a storm water rates charge that

[50:27] everybody inside the urban boundary of Dorchester and Thorndale beginning last

[50:32] year are being charged. Um that's a paperwork I think it dropped off to your

[50:36] place. The storm sewers in the village of Thorndale.

[50:40] You drive on them. Okay.

[50:46] » Okay. everybody inside the urban boundary um was charged at storm sir um

[50:51] beginning last year. That's that's those are the charges that you're seeing on

[50:54] your on the water.

[50:58] » Just just as a as an aside to this, I I think they're different matters. This

[51:03] one the the report that we've just received is regarding drainage. Um the

[51:09] the issue you're raising is about storm source. So they're they're not related

[51:15] in this particular instance. >> Well, he's talking about putting in a

[51:20] storm sewer. I'm getting a charge for a storm sewer.

[51:24] » I think it's drainage works >> be because of the storm sewer that

[51:27] you're you're paying for. You are not being assessed what all the uh

[51:32] undeveloped properties are in this area. So because you're paying that up by

[51:37] monthly charge, you're away from these these charges here that they're speaking

[51:40] of. till when till the township takes it

[51:46] over and then I have to pay more.

[51:52] » Uh I I'm not sure how to answer that question.

[51:57] » I I would suggest we try to move on and maybe he could reach out to staff after

[52:01] the meeting. Okay. Um try to discuss this further because it's does not

[52:05] appear related to the report at hand. >> All right then. Thank you.

[52:11] Is there anyone else?

[52:18] Is there anyone else in the chambers who wishes to speak to the issue?

[52:23] Again, if you could just state your names and your property address.

[52:26] » Yeah. Hi, it's Jules Patton. Um, I don't have the exact blue number, but we're

[52:29] the South Pond. Basically, they want to put the

[52:33] » Um, yes. So right now there's a ditch that they made through our property and

[52:39] now the water gets just dumped at the back of our property as of right now. So

[52:42] when it floods everyone's water comes on ours. We're working with the township.

[52:46] We want this all to go through. It's just that the price of that they're

[52:50] taking our land is kind of value $65,000

[52:55] which is kind of not acceptable. So either we lower development charges

[53:01] down to nothing >> or this bond before

[53:07] » in this particular case. Um that will be dealt with at the next meeting. So or or

[53:13] a subsequent meeting in any case. >> We're not going to let it go through.

[53:16] » So there yeah we we have the next meeting would be a court of revision and

[53:21] that in that opportunity is is is to talk about the assessments. This one um

[53:27] this one is just to um um have the engineers report on the work that that's

[53:33] to be done in the geographic location. >> Um so did I answer the the CIO may have

[53:41] a response as well. Hang on one moment. >> Sure. Yeah. And I sorry I I was just

[53:47] going to note that I think the engineer can speak specifically to um the report

[53:52] this evening uh and may have a response to the question you've raised um in some

[53:58] part. >> Yeah, we brought this up.

[54:01] » We're for it. We want we wanted to turn this industrial and make money in the

[54:04] town for everyone factories, >> but in order to get people out to

[54:08] Thorndale, we have to lower our development charges. Not what you're

[54:12] saying char.

[54:20] » Okay, Mr. Viken, would you like to provide your response?

[54:24] » Yes, thank you, your worship. Um, for as far as allowances, allowances are um a

[54:30] topic of discussion today. Um, assessments, you are, you're correct,

[54:34] would be a matter for quarter revision, but allowances, compensation for land

[54:38] taken should be discussed at tonight's meeting. um as they form part of the

[54:42] project. Um and if you would like I can speak to I can respond there.

[54:47] » Absolutely. Why don't you go ahead? >> Thank you. As as the patents have said

[54:51] here, yes, we've had multiple conversations both us and the

[54:53] municipality previously on the compensation for the land value here. Um

[54:59] specifically, um there has been a um a let's call it a disconnect in the value

[55:06] of the land here for both the municipal ditch here and the storm water

[55:11] management pond here. Um as it currently sits, these lands already have these

[55:16] features. These features were built as a community system when these previous

[55:20] developments took place to service these lands. They existed.

[55:26] What do you mean? It was not it was not done through a

[55:32] formal please let me finish and then if you want to answer questions that would

[55:35] be appropriate afterwards. Um they were done to serve these areas to provide

[55:40] enough depth and capacity to serve these areas. So this land was already taken.

[55:45] This land was already built upon. Um this land you know physically cannot be

[55:49] taken out out of you know these ditches cannot be removed. This water from all

[55:54] these properties will have nowhere to go. Um the whole intent of these ditches

[55:58] were to serve the roads and the lands. Um which the previous owner then severed

[56:02] these lands and then sold these to make money. Um so this was all part of the

[56:07] existing system on these properties prior to the purchase um from the

[56:11] patents here. So this was existing. What we have given them compensation is

[56:15] there's a little bit of land on the south pond that we're expanding it

[56:18] beyond what was there historically. So we're expanding the footprint of what uh

[56:24] what's been there historically and that's what we have provided an

[56:27] allowance for. Um we provide an allowance of 33% higher than what they

[56:32] purchased the property for in in 2020. So we took the land value that on a per

[56:37] acre basis that they paid for the whole parcel um through the land registry. Our

[56:41] office prated it by 33% to accommodate for some inflation and some land value

[56:46] growth um and then gave them compensation for that additional land

[56:49] that has was taken. So that was how we have come up with our land. Um it was an

[56:54] existing situation that was on the property when it was purchased couldn't

[56:58] physically be removed without significant you know infrastructure to

[57:03] offset or rebuild that. So we don't think there is a um is a value that

[57:08] should be attributed to that um land that was already an existing already

[57:13] dedicated to these uses prior to purchase. Um also um there is you know a

[57:20] significant benefit to this property too as a whole because without these um

[57:25] without these upgrades and these necessary improvements there will not be

[57:29] any further development of these lands. The MACP and the UTRCA are very clear

[57:34] that this is not an acceptable outlet for storm water and will not approve any

[57:38] more further development in this area without this being rectified. So, um I I

[57:43] struggle to see how fixing the solution is making the property less valuable.

[57:49] » Yeah, we just want to get it done right, but we also want to bring in clients in

[57:54] order to buy if it's if we build a pond.

[57:59] So, >> are you talking about additional

[58:01] development charges over in Nevada? >> Well, if we if you turn this pond in,

[58:04] it's for the use of industrial land. People are going to be dumping their

[58:08] water in there. So, right now, >> without getting charged, they're dumping

[58:13] it on my on our land. We're paying taxes. This water is getting dumped on

[58:16] our land. There's no been never been an agreement for this ditch they put in. It

[58:19] was just the guy that owned it before dug a ditch and let the water run under

[58:24] this property. We bought it and then we said, "Hey, where's the agreement?"

[58:28] There is no agreement and we're fine with that. It was just that we were

[58:31] trying to do an industrial park there, but in order to get clients there or

[58:36] people don't want to buy it, our development charges are high in order to

[58:38] put buildings there. So, we're asking we're getting low number for our value

[58:42] of our land, which is going to be about 20 acres that they're taking from us.

[58:46] And if you guys want to have tax money from industrial land, buildings,

[58:50] companies that come in here like St. Thomas has no development charges for

[58:53] industrial land. None. That's why they're making huge deals right now with

[58:57] big companies. So, I'm just saying we're getting stuck with the 67 thou. I don't

[59:02] know. Would you could you buy a lot for 20 acres for 67,000 anywhere? No. I I

[59:07] just find kind of low number, but again, I'm trying to work with the township. I

[59:11] I want like I bought it for specifically we're servicing it right now to sever

[59:14] off two lots. We're we're in we want to get this going for you guys for the

[59:19] township with people, but we said we need a little bit more money than

[59:22] 67,000. And if that's the case or no development

[59:25] charges. So when I go to try to bring factories into Thorndale, I have a

[59:29] little bit of leverage to say, "Hey, come to Thorndale, build a factory

[59:33] here." There's no development charges. I've been to St. Thomas. I've talked to

[59:36] the mayor there. The mayor has they have no that's why they're they're doing so

[59:38] much work there. >> All right. Um

[59:45] not sure that we can address this right here. Um, is there anything else that

[59:51] talk? Um, okay. I'll turn it over to councelor Hman here.

[59:55] » Okay. Thank you, Wor. And um uh thank you for trying to bring jobs

[1:00:02] and industrial lands to the village of Thorndale. I think that I think that's

[1:00:08] important and I think that's kind of why we're here today. That's the big goal

[1:00:13] that I believe the majority of people are uh getting behind and uh yes that it

[1:00:20] does contribute to the tax base it contributes employment lands all these

[1:00:24] good things. Um so if you're looking for reductions in

[1:00:30] development charges that is something that we cannot do as a council at this

[1:00:35] point in time. >> That's fair to your attention that's all

[1:00:39] » the Yes. But no, I'm I'm not just trying to kick the can beyond this meeting is

[1:00:44] in terms of the mech direct mechanism. This council has already set the fees

[1:00:49] and bylaw charges for this year and because it's an election year that'll be

[1:00:53] a whole separate council and we don't have the ability to change those at this

[1:00:57] time. So I think that is a good discussion in terms of what is the the

[1:01:02] structure and under which we are trying to attract development. can we can

[1:01:06] discuss it after the election here and have a bylaw just on something

[1:01:11] » that I think if that's the way you want to purs pursue this that would be the

[1:01:16] appropriate time >> and um I think there's these these

[1:01:20] different conversations are also connected to each other right so we've

[1:01:24] had a number of different developments come to council and in many of those

[1:01:29] instances the developer frontends much of the infrastructure that we're talking

[1:01:34] about this is somewhat unique because there is the drain, there is the lack of

[1:01:38] documentation as as you've outlined. But in these instances, we look at the facts

[1:01:43] on the ground and that's what's made this a compromising position in terms of

[1:01:47] the water flowing into your property, right? And that's

[1:01:51] » right. We're just we're trying to get a fair number. I find that the numbers low

[1:01:54] like the people that drew up this drawing is getting 160ome,000

[1:01:59] and we're getting 67,000. I just find it kind of weird the balance of of the land

[1:02:03] and I just, you know, I've been dealing with the water for over five years

[1:02:07] pumping it out. We it floods our roads that we can't even get into our

[1:02:11] property. But again, we've been trying to work with everybody because we we are

[1:02:14] seeing the big picture. We want to turn this industrial park. So, we're trying

[1:02:17] to work with everyone >> and you know, we just deal with it. We

[1:02:20] go about our way. >> But again, I'm just saying the value

[1:02:23] that they're putting the land at, I just find it kind of low. That's all.

[1:02:26] » I I don't think I'm out of line by saying that. If this were a residential

[1:02:30] subdivision, the developer would put in all the land for the storm water pond

[1:02:34] out of their own pocket, right? And >> so

[1:02:40] and and I understand that the

[1:02:45] » Yeah,

[1:02:49] » that could be a big issue. They're allowing everybody to dump their

[1:02:54] water off untreated as in this treat

[1:03:02] and it was sort of fuel or anything. >> So this is the Ministry of Environment

[1:03:06] and that's they they they assess the poller who is generating the pollution.

[1:03:11] You know that's that's a completely set separate set of regulations but it

[1:03:17] so as developers you know that this increases the total value of your

[1:03:20] portfolio and your asset. We are we understand we're

[1:03:24] » that's the came about which we can't discuss today about development charts.

[1:03:29] » I I I think I think what this is this is moving a little beyond what we can do

[1:03:34] tonight. >> So um I think there are going to have to

[1:03:38] be other sort of side discussions on on this before uh council can

[1:03:44] » that's totally fine. Just wanted to bring it up to your attention but just

[1:03:48] so we everyone knows where we're at. That's all

[1:03:50] » and I appreciate that all >> we

[1:03:53] » we're just trying to use that as leverage to help people that buys

[1:03:55] factories. If we could use that our land being so low then hey let's offset it

[1:04:00] with development charges that's all we're sort of trying to negotiate here

[1:04:04] just so that we can help and bring sales and factories to Thorndale

[1:04:08] » but that's not something we can do so right here. So um do you have anything

[1:04:14] else that you'd like to address through the engineer while he's here? Okay. All

[1:04:18] right. Um, obviously this is a a fairly big topic. I know it's a little behind

[1:04:24] the the uh it's a little behind, isn't it? So, okay. Um, thank you very much

[1:04:31] for your comments. I appreciate that. Is there anyone else in the room who is

[1:04:35] affected by this who wanted to speak?

[1:04:40] » Okay.

[1:04:43] Okay. I just wanted to give you guys what my understanding for this if you

[1:04:47] want to talk the if you for council if you want to deal with these allowances

[1:04:52] from my just reading about this um I'll admit I haven't dealt with someone

[1:04:57] complaining about their allowances before you council has the ability to

[1:05:01] send the report back to the engineer basically or terminate it you guys just

[1:05:05] so you guys are aware you don't have the ability to change allowances

[1:05:11] » through your worship yes Uh there would be three three options tonight. It would

[1:05:15] be to proceed with the report as presented. Refer it back to us to make

[1:05:20] um an adjustment to the allowances with um your suggestion on on what you think

[1:05:26] we uh need to consider more on or terminate the petition. Um based on the

[1:05:33] fact that you know both the land owners and the municipality all seem to be on

[1:05:37] board with the physical works, I don't think that option three is the

[1:05:41] resolution. So it's essentially >> it doesn't fix the problem if it Right.

[1:05:45] » that that's correct. And >> um just to add a little bit more input

[1:05:50] here, it's you know we we struggled with whether we should even be providing

[1:05:54] allowances to these owners. Essentially they have a land parcel they would like

[1:05:58] to develop that they can physically not develop because the MECP is saying that

[1:06:02] there are infractions on their property that need to be rectified for further

[1:06:06] development. So um it it we struggled to for the fact that we are essentially

[1:06:13] fixing the problem that's going to benefit them and then still providing

[1:06:16] them some allowance. Some it certainly doesn't seem fair to buy all you know uh

[1:06:22] probably somewhere around 12 15 acres that is either storm water pond or ditch

[1:06:27] on their properties. That is an existing situation that they knew about when they

[1:06:31] purchased the property. property was sold extremely cheap due to these

[1:06:34] ongoing issues and they were aware of these when they purchased purchased this

[1:06:38] or I could only forecast that they were aware of them because the property was

[1:06:42] extremely cheap which only makes sense because of the known issues. Um so um

[1:06:48] that's uh kind of my final inputs on these allowances.

[1:06:52] » Okay, thanks very much. Um so is there anyone else before we move

[1:06:59] on? Is there anybody else who's affected by this who would like to speak to the

[1:07:03] matter? Okay. Uh I'm not seeing anything. Excuse

[1:07:07] me, gentlemen. Could you just keep your conversations

[1:07:11] um outside the chambers or um now? So,

[1:07:17] uh >> Oh, you you wanting to speak again?

[1:07:22] » Yes, please. >> On the same matter, the drainage manner.

[1:07:25] » Yes. >> Okay. I worked in a plastic injection

[1:07:28] molding company and they are the ones that are polluting the wind to cool down

[1:07:34] the pipe as it comes out. They run water over it. That way there it doesn't, you

[1:07:40] know, hot piece of plastic just doesn't melt on the floor. So they're constantly

[1:07:45] using the water and then dumping it into the pond. So ideal drainage is the root

[1:07:52] of this problem. Okay, that >> how they ever got a permit to do this is

[1:07:58] beyond me. >> Respectfully, that is something that's

[1:08:01] happened in the past and it's not something that we can deal with. We have

[1:08:04] to deal with the matter at hand. So, I do thank you for getting an

[1:08:09] environmental report of what's coming out of that train right now.

[1:08:13] » I I don't know that that enters into this discussion, but I'll turn it over

[1:08:18] to the engineer. >> Uh, thank you through you. Um

[1:08:23] specifically um the majority of this work is for the

[1:08:26] south pond which ideal drainage does not drain into. They will utilize the outlet

[1:08:30] of the north pond but specifically most of this most of this drainage area goes

[1:08:34] through the south pond um and is the cross connection between. So ideal

[1:08:39] pipe is currently not even in this south pond. However um if you do have concerns

[1:08:44] about you know water quality I encourage you to reach out to the ministry. That

[1:08:48] is not a municipal issue. It's not something the council can um really

[1:08:54] react on. So if you have concerns, reach out to the ministry can down the road

[1:09:00] up in North Pond. >> I think sir, he's just trying to outline

[1:09:04] the fact that there are some things that are a little beyond our jurisdiction.

[1:09:08] » So >> Well, I I don't think so. It's an

[1:09:10] environmental disaster. >> Deal with it.

[1:09:14] Um, so if there's no one else to speak to

[1:09:18] this, is there anyone who would like to add or remove their names to the

[1:09:22] petition?

[1:09:27] Okay, I'm not seeing anyone there. So, are there any other questions from the

[1:09:33] members of council? >> Councelor Cockett.

[1:09:38] » Uh, thank you, Mayor. I don't particularly have a question. And I

[1:09:41] think we're all in the agreement that something needs to be done. Um, as I was

[1:09:46] saying to Travis earlier, my typical stance on drainage requests is if you

[1:09:52] request it, you likely need it. Um, and this is very much the case on that. Um,

[1:09:57] I think that there is a lot of history of kind of what brought us here today.

[1:10:02] Uh, that is muddying the waters a little bit. And I just want to say thank you

[1:10:07] for putting together this report. I know that it's um I think substantial as well

[1:10:13] as um a bit more cumbersome than I think everyone wants uh for this. But

[1:10:22] ultimately we are being directed by the ministry and UTRCA on this. So our hands

[1:10:27] are kind of tied and um for the future I think we kind of just need to nip this

[1:10:32] in the bud and uh move forward on this. So thank you.

[1:10:37] Thanks, Councelor Crockett. So, at is there anyone else wishing to comment or

[1:10:43] councelor Heman? >> Yeah. So, just to be clear that those

[1:10:48] who will be assessed benefit are primarily the industrial users of this

[1:10:53] future outlet. They are not adjacent residents who are not going to say

[1:10:58] receive the same benefit

[1:11:02] » through your worship. Uh yes the only people who will contribute financially

[1:11:07] to this would be future developers. So anybody who would develop industrial

[1:11:12] lands in this in this area this 300 acre par or 300 acre block. Um there is not

[1:11:17] anticipated to be any cost recovery from either residential properties or

[1:11:21] existing industrial that have been constructed based off the history here.

[1:11:26] Um we we're not sure um what approvals were or were not given, but uh based off

[1:11:32] that fact, it doesn't seem fair to retroactively ask them to to fix their

[1:11:36] outlet after they've already, you know, already constructed their facility and

[1:11:39] got the approvals they thought were necessary at the time.

[1:11:42] » And that that is because of a lack of a traditional outlet in the form of an

[1:11:46] official drain that encompasses the current topography and layout.

[1:11:52] uh that is uh that's not even called a traditional but an acceptable outlet. Um

[1:11:59] groundwater infiltration is not an acceptable outlet for industrial um

[1:12:04] storm water is known to have contaminants at times. I'm not saying

[1:12:09] that there are known issues on these sites, but they do not want that seeping

[1:12:12] into the ground causing groundwater issues. So there was in 2010 a storm

[1:12:18] storm sewer outlet that was constructed um down to the river by Stantech and

[1:12:22] this is connecting that and making utilization in accordance with the plan

[1:12:26] that they had essentially the plan they had laid the groundwork for in 2010.

[1:12:31] » Okay. So, I just want to connect some of the dots here because I think that there

[1:12:34] are people who may not be paying into the drainage

[1:12:39] assessment but are paying their storm water fees and see a connection between

[1:12:44] these two things. And I think that is uh valid and highly convoluted

[1:12:50] because the way that these things are fund regulated by the province is that

[1:12:54] we are not able to fund them outside of storm water activities unless there is

[1:13:00] you know a traditional agricultural drain. So we're using this drainage

[1:13:06] assessment mechanism to recover the upfront costs for this. We are financing

[1:13:11] it through the reserve funds and the storm water fees which will then be

[1:13:15] recollected through the

[1:13:19] some assessment and also through future development fees. That's the whole

[1:13:23] conversation that we've been having in disparate elements. Is that correct?

[1:13:28] » That is more or less correct. Yes. >> Yes. And that and so for those who

[1:13:32] believe they may not directly benefit from this storm water project, the fact

[1:13:37] that we are conducting storm water improvements and infrastructure in on a

[1:13:44] continuous basis is what benefits the urban area.

[1:13:49] Thank you. >> Okay, everyone done? All right, then. So

[1:13:57] the decision before us then is that report number DR00009-26

[1:14:03] prepared by the drainage superintendent dated July 20th, 2026 concerning a

[1:14:09] meeting to consider the Thorndale Industrial Storm Management uh report be

[1:14:15] received for information and that the Thorndale Industrial Stormwater

[1:14:20] Management Report as prepared by Spread Associates dated December the 4th of

[1:14:25] 2025. Five be received and adopted. A mover into seconder. Moved by councelor

[1:14:31] Crockett and seconded by councelor Haymon. And all in favor?

[1:14:37] Thanks very much for your attendance here tonight.

[1:14:40] » Yes. Thank you very much. >> Oh, I right. We have to send a date for

[1:14:44] the court of revisions. Um the date for the the uh the uh county. Let's see now.

[1:14:51] What is the date you were thinking? So it needs to be the week of August 10th

[1:14:56] to keep within and so we either need three or five members depending on who's

[1:15:00] here. It will be a separate meeting and held virtually.

[1:15:04] » Okay. And the deputy mayor has agreed to be part of the court of revision. So two

[1:15:09] other people who would be willing to serve.

[1:15:13] Um no you can't. Um okay. Uh counselors Lockett counselors Crockett and uh Heid.

[1:15:21] Okay. and a date. Jen, have you got a >> what works best for

[1:15:27] you guys? Staff are amiable to when it works best for you.

[1:15:31] » Does the engineer have any issues or conflicts?

[1:15:34] » Any Yeah. >> No, thank you. Um we between Mike and

[1:15:39] myself, we will be able to accommodate. However, um if you do need to change the

[1:15:45] timeline a little bit there, the act reads 40 days from the mailing of the

[1:15:50] bylaw. So you could delay the mailing of the bylaw a week or two if you wish to

[1:15:54] push it onto a regular. >> We need to get this done before the

[1:15:57] 21st. >> Yeah,

[1:15:59] » no problem. Thank >> sorry. This is a bit different because

[1:16:02] of the election. So sorry about that. Um >> August, does there is there a specific

[1:16:09] time? Do you want to do it in the evening or do you want to do it during

[1:16:13] the day time? I know you work during the day.

[1:16:17] » Yeah, >> evening 5:00 PM work for you guys. Do

[1:16:21] you want we'll just do it virtually? >> It will be virtual. Um just it's just

[1:16:27] easier but >> Okay. So just show just so everybody is

[1:16:32] completely aware. So the the court of revision will meet on August the 10th at

[1:16:37] 5:00 pm virtually. >> Yes. And I just need the motion to

[1:16:41] appoint the members. >> Okay. So uh a motion to appoint the

[1:16:45] members. Councelor Lock uh Crockett rather and I guess councelor human can

[1:16:52] you second the motion to okay so all in favor

[1:16:59] all right and that carries thanks very much

[1:17:02] » thank you >> thank you

[1:17:05] okay so now we're going to move into agenda

[1:17:10] item number eight uh public participation meetings regarding

[1:17:13] planning um and The motion reads that the council adjourn its regular meeting

[1:17:20] at 6:17 p.m. and move into public participation meetings pursuant to the

[1:17:26] planning act to consider applications listed on the July 20th, 2026 regular

[1:17:32] council agenda. A mover and second moved by councelor Locky and seconded by

[1:17:37] councelor Heman. All in favor? And that carries.

[1:17:45] So the first item is the proposed plan of subdivision application 39T-C26001

[1:17:54] and the property address is 30004 Westchester Bourne otherwise known as

[1:18:00] county uh road 74 and an overview by our planner Alana Cortex. Go ahead.

[1:18:07] » Thank you worship through you. So the purpose of this application is to create

[1:18:12] industrial lots for the future development of the subject lands. The

[1:18:16] purpose of tonight's meeting is to provide an overview of the proposal and

[1:18:20] also to receive any comments from council and the public and staff will

[1:18:24] return at a future meeting with a recommendation after reviewing all

[1:18:28] comments and technical studies. So, the lands are designated rural industrial

[1:18:32] and natural heritage system according to the official plan and they're zoned M2

[1:18:37] rural industrial as well as environmental protection. Um, so the

[1:18:41] rural industrial designation is intended to accommodate dry industrial uses such

[1:18:46] as warehousing, contractor's yards, and truck terminals. So the sub subdivision

[1:18:52] proposes 13 industrial blocks, one storm water management block, one open space

[1:18:58] block, one new looped road, two future road connection blocks, and three

[1:19:04] reserve blocks along um Westchester. So the proposed industrial blocks range

[1:19:10] from 2 to 4.45 45 acres and all lots would be serviced by private wells and

[1:19:15] septic systems as municipal services are not available. Um so a 3.68 acre storm

[1:19:22] water management pond is proposed and the environmental protection lands are

[1:19:27] contained within the open space block and will not be developed and there's a

[1:19:31] 30 m uh buffer that's shown on the draft plan.

[1:19:36] So a transportation impact study, servicing report and archaeological

[1:19:40] assessment were submitted. Uh the archaeological assessment concluded that

[1:19:44] the subject lands do not contain archaeological potential and no further

[1:19:48] assessment is required. Uh the transportation um impact study and

[1:19:53] servicing report are undergoing third-party review uh third-party peer

[1:19:57] review. The Upper Tam's River Conservation Authority has confirmed

[1:20:01] that previously mapped regulated areas do not meet the definition of regulated

[1:20:05] features. So the Upper Tempts River Conservation Authority have recommended

[1:20:09] that these features be removed from the regulated areas mapping. Um so agency

[1:20:14] comments were received from public works. Um so the request for truck

[1:20:20] turning templates and confirmation of adequate radi. Um the county engineer

[1:20:25] provided comments. Um access must align with Bradley Avenue. Uh turning lanes

[1:20:30] required, no additional access points permitted. The chief building official

[1:20:34] advised demolition permits would be required for the existing house on the

[1:20:37] property. And um the septic and well for that house must be decommissioned.

[1:20:42] Emergency services spoke to street naming and 911 addressing requirements.

[1:20:46] Exxon Mobile um advised no infrastructure is present, so no

[1:20:51] concerns. Um, and those were all the agency comments received at this time

[1:20:55] and no public comments have been received to date. So staff recommend

[1:20:59] that the report be received for information and that staff be be

[1:21:02] directed to provide a subsequent report which evaluates the application and

[1:21:07] takes into account all the public and agency comments received with a

[1:21:10] recommendation for council's consideration at a future meeting. Thank

[1:21:14] you. >> Thanks very much, Alena. Um, is there

[1:21:19] any additional information to be provided by either the owner or the

[1:21:23] agent? Go right ahead.

[1:21:28] And you're Caitlyn? >> I am. Yes. Yes. Thank you. Uh, through

[1:21:31] your worship. My name is Caitlyn Crowley, uh, planner with Selinka Primo

[1:21:34] and the agent for this application. Um, I just wanted to thank Elena for the

[1:21:37] overview. She did do a good job of just kind of giving you a summary of the

[1:21:40] proposal. Um I just wanted to add that um subject to the decision we would be

[1:21:44] subject to subdivision conditions um which we would have to obviously satisfy

[1:21:48] in order to um execute the subdivision. Um so I just wanted to note a lot of the

[1:21:53] detailed design for the actual subdivision would be subject to a future

[1:21:56] detailed design phase and would be each block would be also subject to site plan

[1:22:00] approval. Um we do intend for each of the blocks to be compliant with the

[1:22:03] zoning bylaw. if they are sold in the future. Um, anybody wanting to deviate

[1:22:08] from the bylaw would be required to submit a zoning bylaw amendment. Um, I'm

[1:22:11] also available to answer any questions tonight. Thanks.

[1:22:13] » Thank you very much, Caitlyn. Um, does, uh, let's see now. Uh, any public

[1:22:19] questions? Anyone in the uh, gallery or online who may want to comment or ask

[1:22:25] questions? Would you like to come up to the and um,

[1:22:30] state your name and your property address, please? Oh, can you turn the

[1:22:34] microphone on? >> Sorry.

[1:22:38] » Just good. >> We got to turn this thing on.

[1:22:42] » Say that again. So, >> okay. I'm Lesley Pierce.

[1:22:46] » Okay. >> I reside 3038 Westchester Barn.

[1:22:52] All righty. I guess I'll start with my most important concern being the

[1:22:59] decrease in property value because it's a residence as opposed to industrial.

[1:23:04] I'm going to be surrounded three sides by this park.

[1:23:10] Um, and I'm wondering about the quality of

[1:23:14] life. Of course, we're not going to have the peace that we used to have, but it

[1:23:18] is what it is. Uh I don't know who gets to decide um what industries are

[1:23:26] permitted adjacent to my property or like either side behind.

[1:23:34] So then there's possible light noise, dust

[1:23:39] pollution, uh, and whether or not there would be a

[1:23:45] buffer or something between my residence and the goings on of this industrial

[1:23:51] park. So,

[1:23:54] and being a shift worker, well, I kind of sleep in the day and like you can't

[1:24:01] really make a noise complaint during the day.

[1:24:04] unfortunately, but it is what it is. And then the ground water runoff. Um,

[1:24:12] without the crops there, there's going to be more

[1:24:16] water running from the higher ground down to my lower level,

[1:24:21] possibly contaminating wells or maybe even depleting wells depending on how

[1:24:26] many wells are going to be drilled in the neighboring area. So, that's

[1:24:30] basically my concerns.

[1:24:35] Okay, thank you very much. >> Thank you.

[1:24:39] » Any uh responses to any of the concerns raised,

[1:24:44] » Kaitlyn?

[1:24:48] Yes, thank you your your worship. Um I can't necessarily speak to property

[1:24:52] value or quality of life. Um but in terms of the industries, um it would be

[1:24:56] sub so the the owner of the property currently owns the entire property. um

[1:25:00] as the subdivision gets subdivided and sold off um those industries would have

[1:25:04] to again like I said comply with the zoning bylaw but in terms of the

[1:25:07] specific nature of the industries um that would be subject to to the owner

[1:25:11] and who he decides to sell it to. So um he would essentially control who the who

[1:25:16] the uh subdivision blocks get sold to. Um with regards to light noise and dust

[1:25:21] pollution um that would be subject to the future site plan uh approval

[1:25:24] applications for each of the blocks. Um each one would be subject to to provide

[1:25:28] a phototric plan which would not allow any light pollution off the individual

[1:25:33] blocks. Um similar noise and dust would be required because this would be a

[1:25:36] rural industrial subdivision. Um they would be subject to a likely a noise and

[1:25:41] dust study uh through the site plan approval application. And then in terms

[1:25:45] of groundwater runoff um our engineers AGM did provide a um detailed servicing

[1:25:50] report. Um it does go into quite a bit of detail just with regards to on-site

[1:25:54] water, storm water. Um so we do have a stormwater management pond on the

[1:25:58] property and all flows um post development would be required to

[1:26:03] be better or improved um from pre-development flow. So we would be

[1:26:06] improving the situation um post development. Um so I just wanted to make

[1:26:11] those few notes. Um thank you. >> Okay. Thank you very much.

[1:26:18] Is there anyone else who want to uh make a ask a question or make a comment? No.

[1:26:24] And no one online then, Sarah. Okay. All right. Um, any questions from the

[1:26:30] members of council on this application? Councelor Crockett.

[1:26:36] Thank you, Mayor. Uh, thank you, Elena and Caitlyn, for um your kind of

[1:26:42] overview of that and thank you for bringing those concerns forward. I think

[1:26:45] they're pretty typical, especially in your specific area um since your

[1:26:50] neighboring lands are uh zoned uh rural industrial. Um with that, I was

[1:26:56] wondering whether um Atlanta could just expand on uh what the rural industrial

[1:27:02] zoning could potentially include. Um it might give you peace of mind. It might

[1:27:08] not. Um but just of what could potentially be out there. And then I

[1:27:12] just uh wanted to also ask when the um when the property itself was zoned from

[1:27:20] agricultural to rural industrial when that took place because although it

[1:27:24] looks um and is currently being farmed um the zoning has uh been changed for my

[1:27:31] knowledge for some time

[1:27:37] through your worship to councelor Crockett. Um so the property is

[1:27:41] currently zoned M2 rural industrial um and it permits a range of uses um but

[1:27:46] dryindustrial uses in nature. So um a tradesman shop, a service shop, a

[1:27:51] sawmill, truck terminal, vehicle repair garage, warehouse. Um so there are a

[1:27:56] number of different uses that would be permitted there. Um but they would, you

[1:28:00] know, the development of each of those blocks would be subject to the site plan

[1:28:03] control process as Caitlyn mentioned. Um so that would you know address buffering

[1:28:10] and and that sort of thing. Um with regard to when the lands were zoned um

[1:28:16] to M2, um I can speak to when the lands were redesated. Um so they were

[1:28:21] redesated from agricultural to industrial in 2014 um as part of the

[1:28:27] 5-year review um for the official plan. Um, so we would think that the the

[1:28:33] reasoning happened um around that time as well. Thank you.

[1:28:39] » Thank you for that. Um, my second question pertains to uh, as you

[1:28:43] mentioned, the laneways, that wasn't the wording you used, but the, um, access

[1:28:48] points, I guess, from the proposed subdivision out to neighboring lands. I

[1:28:53] was just wondering, does that then allow for potential expansion into neighboring

[1:28:58] lands? Um should that agreement come forward or is it kind of a standalone um

[1:29:04] subdivision

[1:29:09] » through you your worship to councelor Crockett? Um so the subdivision does

[1:29:13] take into account potential future expansion by including two future

[1:29:18] rightway blocks. Um but the inclusion of any lands as part of the industrial

[1:29:25] designation would need to go through the planning process. So, at this time, it's

[1:29:29] just kind of planning ahead potentially, but that doesn't mean that those lands

[1:29:33] are going to be um included in this subdivision um or or anything like that.

[1:29:38] The storm water management um will be just for this subdivision and and

[1:29:43] everything with this development is uh just related to what's being proposed at

[1:29:48] this time. >> Okay. And my final question pertains uh

[1:29:51] falling down house on the property and I'm wondering how that will be addressed

[1:29:54] and perhaps even a timeline um should this be uh going through this evening

[1:30:02] through you your worship to councelor Crockett. Um so part of the CBO's

[1:30:06] comments was um that the house be uh demolished um and removed as part of a

[1:30:12] draft plan condition. So that would definitely be included as a a draft plan

[1:30:17] condition. Thank you.

[1:30:23] » Anyone else from council with question? Okay, seeing none, the there if there's

[1:30:30] no further discussion, the public participation meeting is now closed and

[1:30:34] we move to the decision uh that report number PDS-034-26

[1:30:41] with respect to application for proposed draft plan of subdivision 39T-C2601

[1:30:49] as requested by um 1,303629 Ontario Limited for 30004 Westchester

[1:30:57] Borne County Road 74 be received for information and that planning staff be

[1:31:03] directed to provide a subsequent report evaluating the said application taking

[1:31:08] into account all public and agency comments received with the

[1:31:12] recommendation for council's consideration at a future future

[1:31:16] meeting. A move um moved by uh councelor Lachi and seconded by councelor Heman.

[1:31:24] All in favor? And that carries. Thanks very much.

[1:31:33] Next item on the agenda is item 8.2, the official plan amendment application

[1:31:40] 01-26 and zoning bylaw amendment application

[1:31:45] Z8-26 for the property at 6545 tofog street.

[1:31:51] So, um, Elena, you're up again. Go ahead.

[1:31:55] » Thank you. Worship through you. So the purpose and effect of the official plan

[1:31:59] amendment is to redesate uh a portion of the subject lands from the agricultural

[1:32:04] designation to the extractive industrial designation. And the purpose of the

[1:32:08] zoning bylaw amendment is to reszone a portion of the property from

[1:32:12] agricultural to extractive industrial. And the effect of both is to permit the

[1:32:17] expansion of an existing sand and gravel pit. Um so the existing tripar street

[1:32:22] pit which is located on the west side of the subject lands and um this is

[1:32:26] otherwise prohibited. Um so the purpose of tonight's meeting is to provide an

[1:32:31] overview of the proposal and receive any comments from council and the public and

[1:32:36] staff will return at a future meeting with a recommendation after reviewing

[1:32:39] all comments and technical studies. So the subject property is approximately

[1:32:45] 21 hectares or 42 acres um and is located on the south side of Trafalar

[1:32:50] Street west of Hunt Road. The lands are currently used for agricultural purposes

[1:32:54] and contain um some natural heritage features including significant woodlands

[1:32:58] and a portion of the north Dorchester swamp. The applicant is proposing to

[1:33:03] expand the existing Tfalger pit which is located on the west side um to allow the

[1:33:08] expansion. Um so the applicant is requesting the official plan amendment

[1:33:13] to redesate the property to allow um extractive industrial uses and um to

[1:33:18] reszone the property to also allow for um extractive industrial uses. So the

[1:33:24] proposed expansion area is approximately 11 hectares in size um with about 9.4

[1:33:29] hectares being used for extraction. The operation would involve the extraction

[1:33:34] of sand and gravel and would function as an expansion of an existing pit. The

[1:33:38] applicant has indicated that access would continue to use the the access

[1:33:43] would be um the existing entrance um to the trfalar pit and um operating hours

[1:33:49] are proposed to be from Monday to Friday 7:00 a.m. to 7:00 p.m. Saturday from

[1:33:54] 7:00 a.m. to 12:00 p.m. and no operational or Sunday or Sundays or

[1:33:58] statutory holidays. Um so this proposal um seeks uh below

[1:34:05] the water table extraction as as well as above water table extraction. Um so with

[1:34:11] respect to oh so several comments were uh or sever several technical studies

[1:34:16] were submitted in support of this application um and those include a

[1:34:21] hydrogeeology study um natural heritage and archaeology as well as an

[1:34:26] agricultural impact assessment and staff will be discussing peerreview

[1:34:30] requirements with the applicant. Um so with respect to agency comments um

[1:34:34] received um we've received comments from the Upper Tempts River Conservation

[1:34:38] Authority and they've indicated they have no objections to the applications.

[1:34:42] Um no concerns were identified by the county engineer or the drainage

[1:34:46] superintendent and public works also advised no concerns and no public

[1:34:50] comments have been received to date. So following tonight's um public

[1:34:54] participation meeting, staff will continue reviewing the applications and

[1:34:58] any comments received and a future report will be brought forward with an

[1:35:02] evaluation and recommendation for council's consideration. So staff

[1:35:06] recommend that the report be received for information and that planning staff

[1:35:10] be directed to return with a subsequent report and recommendation at a future

[1:35:14] meeting. Thank you. >> Thank you very much, Alena. Um, okay.

[1:35:20] So, is the um are the owners

[1:35:25] in here at all or the up which is Oh, there you are. I'm sorry.

[1:35:32] Go right ahead whenever you're ready. >> Thank you, your worship, and thank you,

[1:35:36] Elena, for providing the overview. Uh, my name is Melanie Horton. I'm a

[1:35:40] registered professional planner with Cher Planning and I'm the agent for

[1:35:45] patent aggregates and soils limited who's the applicant in this uh case. Uh

[1:35:50] I do have a presentation so I'm going to attempt to share my screen here.

[1:35:56] Hopefully you can see that. Um, I'll do my best not to duplicate um

[1:36:02] the information that Alena has provided in the overview, but I really wanted to

[1:36:06] just provide a few highlights of the uh operations and rehabilitation plan and

[1:36:12] just some details about the related aggregate resources act application. So,

[1:36:18] let me see if I can figure out how to get to the next slide

[1:36:22] here. There we go. Uh so as uh as was

[1:36:27] described in the overview, the site is located at 6545 Trafalgar Street, part

[1:36:32] 17 concession 2. It's on the south side of Trfalar, just west of Elgen Road and

[1:36:36] southwest of Tempsford. The existing pit that's to the west of the site operates

[1:36:40] under license uh 626167. Um that site has a licensed area of 27.3

[1:36:48] hectares and as was mentioned this proposed pit expansion would be for an

[1:36:53] area of 11 he 11 hectares which is um approximately half the 21 hectares of

[1:36:57] the of the parcel uh that we're looking at today. The property is currently in

[1:37:02] agricultural use contains an aggive agricultural field and is bounded by a

[1:37:08] tree line to the west and wood lots to the south and east. At the south end of

[1:37:13] the property, there's the provinially significant Dorchester swamp. And I

[1:37:17] think if you noticed on the um the zoning image that uh was in Atlanta

[1:37:22] Atlanta's report, that uh feature is zoned environmental protection. It is

[1:37:26] outside of the area that's proposed for extraction.

[1:37:32] So what you see uh on this slide here is just an excerpt from the aggregate

[1:37:36] resources act site plan and it shows the sequence of operations. So essentially

[1:37:42] uh the intent would be to take the sand and gravel from above and below the

[1:37:47] water table moving from west towards the east part of the site in two areas. Uh

[1:37:53] the this resource is uh it's a very high quality sand and uh patent aggregates

[1:37:58] and soils uses a lot of this resource to supply uh bedding sand primarily for

[1:38:03] dairy operations in the area. Um progressive rehabilitation will occur

[1:38:09] uh according to the requirements of the aggreate resources act and uh so as an

[1:38:14] area's re is depleted of sand and gravel rehabilitation occurs uh as they move to

[1:38:20] the next area. The undisturbed areas would remain in agricultural use and the

[1:38:25] proposed tonnage limit here is 150,000 tons per year that would be combined

[1:38:30] with the existing license. So the existing license also has a limit of

[1:38:35] 150,000 per year. So that wouldn't be doubled. We we they just maintain that

[1:38:39] uh that same limit um uh with this additional uh expansion. The hours of

[1:38:45] operation, as mentioned, were 7:00 a.m. to 7:00 p.m. on weekdays and 7:00 a.m.

[1:38:49] to noon on Saturdays. And as also mentioned, the proposed entrance would

[1:38:53] be through the existing pit onto Trfalder Street.

[1:38:59] And the rehabilitation plan as you can see here would uh with the below water

[1:39:03] extraction would create a pond on the site. Uh the pond would be uh almost 6

[1:39:10] hectares so 5.7 hectares uh with 1.2 hectares of wetland around the edges of

[1:39:15] that pond and then 2.5 hectares of meadow uh along the side slopes of the

[1:39:20] pond. So you can see uh on the image there that uh represents the pond that

[1:39:25] would be created. The shoreline plantings would uh be primarily uh

[1:39:30] native wetland plants and tree species.

[1:39:37] And just a couple of uh as as mentioned there were a number of technical studies

[1:39:40] that were submitted uh both with the planning act application and with the

[1:39:44] aggregate resources act application. And just uh very high level some highlights

[1:39:50] from those reports. Um so the setbacks that were recommended through the

[1:39:55] natural environment report include 15 m setback from the woodland uh and a

[1:40:01] minimum 50 m buffer along the edge of the wetland and there would be of course

[1:40:04] silt control measures which are typical for uh extraction that's in proximity to

[1:40:09] a wetland area. Um there also some proposed plantings and those details are

[1:40:14] all uh outlined on the on the site plans. There are also uh four

[1:40:20] groundwater monitoring wells. You can see them on the top image. So they're

[1:40:24] surround the site. Two on the east side uh one at the southwest corner and then

[1:40:28] one one up near street. And those uh uh track the water levels um around the

[1:40:36] site quarterly. That's a fairly typical uh condition for

[1:40:40] below water aggregate operation. Uh just to point out one other thing. You can

[1:40:45] kind of see on the image on the bottom there, those are the contours. So

[1:40:49] there's a fairly high ridge in the center of the site, the west west center

[1:40:52] of the site and it slopes down towards the east part of the site. And as

[1:40:56] mentioned, it is a fairly uh rich sand deposit uh that's thickest in that part

[1:41:02] of the property. And just lastly, I just wanted to

[1:41:07] highlight uh the related aggregate resources act application or ARRA we

[1:41:12] call it. uh my colleagues uh Bernie Jansen and Samantha Brown from

[1:41:15] Harrington McCabvern are heading that uh part of the process. Um they have made

[1:41:20] the application for a license under the Aggate Resources Act and the Ministry of

[1:41:24] Natural Resources is currently reviewing that. Uh the applicant did host a public

[1:41:30] information meeting back in May and there was a comment period under the

[1:41:34] ARRA. It's a 60-day public comment period, public and agency comment

[1:41:38] period. Uh and that ended June 15th. So as a result of that uh there were

[1:41:43] comments uh provided by ministry of environment conservation parks ministry

[1:41:48] of natural resources and upper temp's region conservation authority or river

[1:41:52] conservation authority. There were no concerns identified with either the

[1:41:56] natural environment or hydro geology report and associated recommendations.

[1:42:01] uh M&R has asked for some changes to the site plans and that's fairly typical uh

[1:42:07] in this day and age that MR is um very specific about the wording on site plans

[1:42:13] to ensure that they're clear and particularly that they're enforceable.

[1:42:18] So there were some suggestions made and Harrington Macabin is working through

[1:42:22] those changes uh right now and as part of that uh circulation there were no

[1:42:27] public objections that were received. So, that's I think that's my last slide.

[1:42:32] Uh, happy to happy to answer any questions you may have this evening.

[1:42:37] » Thanks very much, Miss Horton. Um, I I'll now ask if is there anyone in the

[1:42:42] uh gallery or online who wishes to ask questions or comment? Okay. All righty.

[1:42:48] Um, so I will turn it over to the members of council in case they have

[1:42:52] any. No questions from council.

[1:42:58] If there's no the discussion. The public participation meeting is now closed and

[1:43:03] we'll move to the decision portion. A mover and a seconder that report number

[1:43:08] PDS031-26

[1:43:11] with respect to the applications for official plan amendment 01-26

[1:43:16] and zoning bylaw amendment Z826 as requested by patent aggregates and soils

[1:43:22] limited for 6545 to Fogger Street be received for information and that the

[1:43:28] planning staff be directed to provide a subsequent report evaluating the said

[1:43:33] applications taking into count all public and agency comments received with

[1:43:39] a recommendation for council's consideration at a future meeting.

[1:43:44] Okay. Moved by councelor Heman and seconded by councelor Locki. All in

[1:43:49] favor? And that carries.

[1:43:54] » Thank you. >> Thank you.

[1:43:56] Um, temporary use bylaw amendment application Z1-26

[1:44:01] for property 24054 Heritage Road. It's item number 8.3 on

[1:44:07] your uh pre-irculated agenda. So again, um, you're busy tonight.

[1:44:17] Okay, you go ahead when you're ready. >> Thank you. Your worship through you. So

[1:44:21] the purpose and effect of this application is to permit two single

[1:44:25] detached dwellings on the subject lands for a temporary period not to exceed 3

[1:44:30] years while a new dwelling is being constructed. So the applicants are

[1:44:34] proposing to construct a new dwelling while the while temporarily retaining

[1:44:38] the existing dwelling during during the construction process. And because the

[1:44:42] agricultural a zone only require or only permits one dwelling on a lot, temporary

[1:44:47] zoning is required to allow both dwellings to exist at the same time. So

[1:44:51] the planning act permits municipalities to authorize temporary uses for periods

[1:44:56] up to 3 years. And temp's official plan um contemplates situations where two

[1:45:01] homes temporarily temporarily exist on a property while the replacement dwelling

[1:45:06] is being constructed. So planning staff have reviewed the application and are

[1:45:10] satisfied that the proposal is temporary in nature is compatible with the

[1:45:14] surrounding area can be adequately serviced and will not create adverse

[1:45:18] impacts on neighboring properties or the broader agricultural area. So to ensure

[1:45:23] the temporary nature of the approval is maintained, the applicant will be

[1:45:27] required to enter into a temporary use agreement with the municipality and the

[1:45:31] agreement requires the existing dwelling to be removed following following

[1:45:35] occupancy of the new dwelling and includes a security deposit to ensure

[1:45:39] compliance. So the application was circulated to

[1:45:44] relevant agencies. No objections were received and the comments can be found

[1:45:48] within the report. In addition, um, no public comments have been received to

[1:45:53] date. Staff note, while there is a staff report regarding options for temporary

[1:45:58] use provisions to be heard later tonight, this request was brought

[1:46:02] forward by the applicant with the understanding that changes may be coming

[1:46:05] to the temporary use process. Staff are satisfied that the proposal is

[1:46:10] consistent with the provincial planning statement, conforms to the county and

[1:46:14] temp center official plans, and represents appropriate planning. So

[1:46:19] staff uh recommend approval of the application um and that the associated

[1:46:24] temporary use agreement be executed and um that council considers the

[1:46:28] implementing bylaw. Thank you. I'm here to answer any questions.

[1:46:32] » Thank you. Alena, is anyone in the chambers or online who

[1:46:37] want to ask questions or comment? Okay.

[1:46:43] Any questions from the members of council?

[1:46:47] All right, no questions. So, we'll close the public participation meeting

[1:46:53] and the the decision is um attached to your agenda that the report be received,

[1:47:00] etc. moving moved by councelor Hman and

[1:47:06] seconded by councelor Crockett. All in favor and that carries.

[1:47:15] So, a mover and a seconder that the planning public participation meetings

[1:47:20] adjourn at 6:47 p.m. in order to sit as a committee of adjustment under the

[1:47:26] planning act to consider minor variance applications listed on the July 20th,

[1:47:32] 2026 regular council agenda. Moved by councelor Loy,

[1:47:38] second I'm sorry, moved by councelor Crockett and seconded by councelor

[1:47:42] Locki. All in favor?

[1:47:47] And that carries. Sorry.

[1:47:52] Okay. All righty. So, this is a um item number nine on your um committee of

[1:48:01] adjustment agenda 9.1, a minor variance application A6-26

[1:48:09] for the property at 5338 Marian Street. and we'll look to Aaron to present.

[1:48:17] » Thank you very much your worship. So the next application before the committee

[1:48:21] this evening again is for 5338 Marian Street in Dorchester. The purpose and

[1:48:27] effect of this application is to seek relief to permit the construction of a

[1:48:30] pool house and shed which both exceed the maximum floor area and height for

[1:48:35] accessory buildings in the R1-15 zone. Specifically, the applicant is proposing

[1:48:40] to construct a pool house that is 58.7 square meters in size and a detached

[1:48:45] shed that is 117.98 meters squared for a combined floor area

[1:48:51] total of 176.69 uh square meters, whereas the zoning

[1:48:56] bylaw permits a maximum floor area of 90 square meters or 75% of the floor area

[1:49:01] of the dwelling, whichever is lesser. The application also requests to permit

[1:49:05] a height of 5.28 28 m for the pool house and 6.2 m for the detached shed, whereas

[1:49:11] accessory buildings are limited to 5 m in height in the R1-15 zone. The subject

[1:49:18] lands are located on the north side of Maran Street, east of Claraara Street in

[1:49:21] Dorchester. The property is approximately two 2,395.9

[1:49:26] meters in size and approximately 30 meters of frontage along Marian Street.

[1:49:31] The subject lands are currently vacant, but the applicants have submitted a

[1:49:34] building permit to construct a two-story dwelling, which is approximately 390.5

[1:49:40] square meters in gross floor area and a height of approximately 11 m from grade

[1:49:44] to peak. The dwelling will be constructed on private well and septic

[1:49:48] surfaces. There is a municipal drain which runs east west across the frontage

[1:49:52] of the property. This restricts the septic system from being located in the

[1:49:56] front yard. And so to prop properly accommodate the proposed structures, the

[1:50:00] septic bed is to be separated into two parts in the rear yard, which can be

[1:50:04] seen on the site plan that is attached to my report. In addition to the new

[1:50:08] dwelling, the applicant is proposing to construct an ingground pool with pool

[1:50:12] house and a detached shed in the rear yard. The structures would exceed again

[1:50:17] the maximum permitted floor area of accessory buildings in a residential

[1:50:20] zone. This is currently limited to 90 square meters in size or 75% of the

[1:50:26] floor area of the dwelling whichever is lesser. So based on the size of the

[1:50:30] dwelling that is proposed the maximum permitted floor area is 90 square meters

[1:50:35] as 75% of the floor area of the house would be 292

[1:50:39] m. The applicant has advised that the pool house would contain a changing

[1:50:43] area, related pool equipment, and a covered seating area. And the detached

[1:50:47] shed would contain a golf simulator, which is why the size and height

[1:50:50] increases requested. Um, in total, the applicant has advised that the law

[1:50:55] coverage of all buildings and structures would be approximately 14%. The subject

[1:50:59] lands are designated residential in our official plan and zoned a sightspecific

[1:51:04] residential first density R1-15 zone in our zoning bylaw.

[1:51:10] So the uh planning act provides uh

[1:51:22] sorry Erin I I think we we've lost audio or did we lose you entirely

[1:51:32] » that the principal dwelling will be larger

[1:51:44] Did we lose you again, Erin? >> I'm so sorry. Can is it okay if I turn

[1:51:50] my camera off? I am having a an unstable internet evening.

[1:51:54] » Oh, okay. Do you want to turn your camera on

[1:51:58] there? >> Yes. Yes.

[1:52:03] » Okay. Shall I continue? Yeah, sure. We can hear you. It's just

[1:52:07] there was a little glitch there. Go ahead.

[1:52:09] » Sorry about that. Uh, so my forecast analysis was primarily based on the fact

[1:52:15] that the principal dwelling would be taller and larger than the accessory

[1:52:19] buildings uh as proposed. Um, the height increase for both the pool house and the

[1:52:24] detached shed uh is nominal in my opinion uh specifically given the

[1:52:29] proposed height of the single detached dwelling. the fact that they would be

[1:52:33] located in the rear yard and the fact that they would not contain a second

[1:52:38] story so that overlook or private privacy concerns for neighboring

[1:52:42] properties would not be affected. Furthermore, uh the overall lot coverage

[1:52:46] of all buildings and structures on the property is proposed to be approximately

[1:52:50] 14%. Which remains substantially below the

[1:52:53] permitted lot coverage of 35%. So I do not appear it would not appear to be um

[1:52:59] an overdevelopment of the site from a visual perspective. I would also note

[1:53:05] that the uh combined um accessory building lot coverage is

[1:53:10] cumulative and it is spread across two separate accessory buildings which would

[1:53:15] limit uh the visual appearance of these two separate structures um being the

[1:53:22] dominant structures on the property. So with that being said, the application

[1:53:26] was circulated as per the requirements of the planning act. Uh we did not

[1:53:30] receive any comments or concerns from any agencies or departments and I did

[1:53:34] not receive any public comments on the application as well. So that being said,

[1:53:38] my recommendation this evening is uh that the minor variance be granted

[1:53:43] subject to one condition and that is that the dwelling is constructed as per

[1:53:47] approved plans submitted by Everest Estate Homes dated March 20th, 2026. The

[1:53:52] only reason why uh I'm requiring that condition is that my analysis was very

[1:53:58] much based on the fact that the house would be of a specific size and height.

[1:54:03] So I'm happy to answer any questions if council has any this evening. Thank you.

[1:54:08] » Thanks very much Aaron. Um so is there anyone in the chambers who wishes to

[1:54:13] speak? Yes. Do you want to stand up and tell us your name? And are you the

[1:54:18] builder? >> Yeah, it's through you your worship. I'm

[1:54:20] Nathan Cook. uh the builder of Everest Estate Homes.

[1:54:23] » Okay.

[1:54:26] » Any additional comments you over and above the planning report?

[1:54:29] » No, I want to thank Aaron for her thorough report. Uh it was uh well done

[1:54:33] and I appreciate this uh the support for moving the uh the motion forward and I

[1:54:38] look forward to council support as well. And I'm happy to answer any questions

[1:54:42] anyone may have. >> Okay. Thank you.

[1:54:45] » All right. Uh and there's uh let's see. I guess that is it. any so I'm assuming

[1:54:51] there's no one in the council chamber two months and no one online. Okay. So

[1:54:55] we'll turn it over then if there are any questions from the members of the

[1:54:59] committee.

[1:55:02] Okay. All righty. So if there's no further discussion we will close the

[1:55:07] public uh participation hearing and move to the discussion. It's fairly lengthy.

[1:55:12] It's appended to your uh to your agenda. Um I'll give you a moment.

[1:55:22] And it's online. Okay. A mover in secondary if you're

[1:55:27] ready. Moved by councelor Crockett and seconded by councelor Locki. All in

[1:55:33] favor? And that carries. Thanks for your attendance here tonight.

[1:55:42] The next item is 9.2 two, minor variance application A7-26

[1:55:47] for the property at 3558 Elgen Road. Overview of the uh planner and again um

[1:55:54] Miss Bes if you're still around there.

[1:55:58] » I am. Thank you very much. >> Go ahead Erin whenever you're ready.

[1:56:04] » So the purpose and effect of uh these minor variance applications, there's

[1:56:09] technically two. we have separated them into two separate um motions this

[1:56:14] evening to try to keep the two uh specific variances separate. So the

[1:56:20] first one A7-26 is looking to seek relief from the

[1:56:23] zoning bylaw to permit a a minimum lot area of approximately 28 hectares

[1:56:28] whereas a minimum lot area of 40 hectares is required within the

[1:56:31] agricultural zone. The variance is required as a condition of consent

[1:56:36] application B2125 which approved the conveyance of

[1:56:39] approximately 0.37 hectares from the subject farm to the abuing residential

[1:56:44] property municipally known as 3558 Elgen Road. The second application this

[1:56:49] evening is A826 and this is seeking relief from the

[1:56:53] zoning bylaw to permit two existing residential accessory buildings to

[1:56:57] remain in front of a future single detached dwelling on the lands

[1:57:00] municipally known as 3558 Elgen Road. The subject lands associated with minor

[1:57:06] variance application 87-26 are the uh 28.37 hectare farmlands

[1:57:13] located on the southeast corner of Crom Drive and Elgen Road. The property

[1:57:17] contains an industrial soil and gravel operation in the northwest corner as

[1:57:21] well as proincially significant wetlands, significant woodlands uh which

[1:57:26] are all regulated by the upper temps river conservation authority as well as

[1:57:30] uh cash crop production on the balance of the land. On March uh 9th of this

[1:57:35] year, council considered my planning report PDS-011-26,

[1:57:41] which regarded the consent application to convey the 0.37 hectares from the

[1:57:47] subject farm to the uh abuing residential property. Staff recommended

[1:57:51] refusal of the application and as a result did not provide a draft list of

[1:57:55] conditions. Uh however, council did direct staff to uh prepare a recommended

[1:58:00] list of conditions for consideration at a subsequent meeting which was brought

[1:58:04] forward on March 23rd of this year under a separate report. Uh I did provide a

[1:58:09] list of conditions of approval which were approved by council. One of those

[1:58:15] conditions was that the owner must obtain relief from the minimum lot area

[1:58:19] requirement of the agricultural a zone as the uh retained farm parcel which is

[1:58:25] which was 28 um sorry 28.37 hectares and it was

[1:58:32] losing uh approximately 0.37 hectares and moving uh being reduced more than

[1:58:38] the 40 hectares. Therefore, a minor variance application is required. Um,

[1:58:44] the purpose of the approved lot condition is to enlarge the existing

[1:58:48] residential parcel to accommodate the future construction of another single

[1:58:52] detached dwelling. The new dwelling is proposed to be located further from

[1:58:56] Elgen Road than the existing residence and this would result in the existing

[1:59:01] residential accessory buildings being situated in front of the dwelling and

[1:59:05] closer to the front lot line which is not permitted in our zone in our zoning

[1:59:09] bylaw. So the applicant has also made the application A826

[1:59:14] to permit this arrangement in the future. The residential property at

[1:59:19] 35588 Elgen Road has an area of approximately 0.36 hectares. Upon

[1:59:25] completion of consent application B2125, the lot would increase in size to

[1:59:30] approximately 0.73 hectares in size. So I did want to note that the uh original

[1:59:36] planning recommendation for the consent application was refusal. Um, I am of the

[1:59:41] opinion that the proposal resulted in the unnecessary loss of approximately

[1:59:46] 0.37 hectares of productive agricultural land for residential purpose purposes.

[1:59:51] This is not consistent with the provincial planning statement or in

[1:59:54] conformity with our official plans. Um, and although council did ultimately

[1:59:58] approve the consent application, um, my recommendation or my planning opinion

[2:00:03] regarding the appropriateness of the proposal has not changed. Um so that is

[2:00:07] why under the four tests of minor variance in my analysis section um I did

[2:00:13] not find support for the four tests. Um specifically with application for minor

[2:00:18] variance A7 the variance would permanently recognize an undersized

[2:00:23] agricultural parcel which results in the removal of productive farmland for

[2:00:27] residential purposes. The proposed reduction is not associated with a legal

[2:00:31] or technical reason contemplated by the provincial policy, but rather

[2:00:35] facilitates a continued expansion of an existing residential lot.

[2:00:39] Further for application of minor variance A8-26,

[2:00:44] I did want to note that uh test number two is the variance and appropriate use

[2:00:48] of the lands. I did find support for this test um from a site planning

[2:00:53] perspective relocating the principal dwelling further from Elgen Road which

[2:00:57] is a county road. This would improve the residential setback from the road itself

[2:01:01] and provide a more desirable location for the future dwelling. The proposed

[2:01:06] variance would allow the existing accessory buildings to remain in place

[2:01:09] uh avoiding the need to relocate or demolish the existing structures. And in

[2:01:13] this that respect I am of the opinion that uh the second test of minor

[2:01:17] variance can be um accommodated. However um under the the planning act the four

[2:01:25] tests must all be satisfied in order to find support for a minor variance

[2:01:30] application. Um, as outlined in my report, I do remain of the opinion that

[2:01:35] the proposed variances facilitate the continued loss and fragmentation of

[2:01:40] prime agricultural land and establish a site layout that does not represent good

[2:01:44] planning. Um, so therefore, my recommendation uh this evening is

[2:01:50] refusal of both applications. I noted the reasons um in my report and did want

[2:01:57] to note that the reasons for A826 did not include the second test which is the

[2:02:03] appropriateness um test. So I'm happy to answer any questions that council may

[2:02:08] have this evening. >> Thanks very much a um Aaron. I

[2:02:13] appreciate that. Um any additional information from the from the agent or

[2:02:20] the applicant? Hey,

[2:02:45] I don't know. Did this question asked before? There's nobody online wishing to

[2:02:49] speak this either. Any questions or comments from the

[2:02:54] committee members? Go for >> Thank you, worship. And I'd just like to

[2:02:59] thank the um the planner for the presentation and I understand that we

[2:03:03] put you in a awkward position in the past and that you are being consistent

[2:03:08] with the professional standards of your discipline and uh I think that you know

[2:03:13] the basis on which it was approved in terms of this being you know a a like a

[2:03:19] common sense use of the land and I think if you look at it as part of

[2:03:26] an accessory use and accommodating that and that the proposed lot that resulting

[2:03:32] from the the severance would uh be within the overall rural uh residential

[2:03:38] guidelines. I think this is I think this makes sense. And just for fun, if you

[2:03:44] look at all of the other things that we looked at this night this night, I think

[2:03:48] this would be the smallest amount of fragmentation that will occur.

[2:03:58] I'm sorry. Anyone else? Councelor Crockett.

[2:04:01] » Uh thank you. Thank you for your comments, Tom. Um I would have to agree

[2:04:05] with that. Um but I think further to that is we uh when we passed the

[2:04:11] conveyance back in March, we had uh these specific conversations um at both

[2:04:16] of the meetings in regards to um uh in regards to uh the changing of

[2:04:24] property lines um as well as the accessory buildings being in front or

[2:04:29] rather beside uh the proposed uh dwelling in the future. So with that, um

[2:04:36] I would like to move um a motion to grant the minor variance. Um but if

[2:04:43] there's >> Yes, I can read the reasons. Do you want

[2:04:46] me to read the whole thing? >> You don't have to read the whole thing.

[2:04:50] Um as long as you're good with A7 and A8 and then just give us some reasons.

[2:04:55] » Uh perfect. So I will go forward with moving in a mo a motion to grant both

[2:04:59] the minor variance of A7 and A8. The reasons being uh that it maintains the

[2:05:04] intent and purpose of the official plan. Its council has already approved the

[2:05:08] principle of this law addition through consent application B2125.

[2:05:13] It maintains the intent and purpose of the zoning bylaw. It's desirable for the

[2:05:18] appropriate development of the land as this fulfills a condition of consent

[2:05:23] B21-25 and the reduction is minor in nature and

[2:05:28] does not alter the agricultural character of the error area or conflict

[2:05:31] with the farming operation.

[2:05:36] » Thanks councelor Crocker. a seconder with that motion.

[2:05:42] Council human and all in favor and that carries. Okay. Thank you. Thanks for

[2:05:48] attendance here.

[2:05:54] Um a uh a mover and a seconder that the committee of adjustment adjourn at 7:05

[2:06:01] p.m. and council reconvene its regular meeting. Moved by councelor Locky and

[2:06:07] seconded by councelor heman. All in favor? And that carries.

[2:06:13] So we move on to the approval of the previous me uh minutes. That is the

[2:06:18] meeting of Monday June 29th 2026 to be approved as circulated. Councelor uh

[2:06:26] Crockett and Councelor Locky. All in favor?

[2:06:31] And that carries. Items on the consent uh consent agenda

[2:06:38] um are listed, I'm sorry, are received for information in one motion. Council

[2:06:43] members may request that one or more items be separated for further action.

[2:06:48] Anyone wanting to pull anything from consent agender?

[2:06:56] Councelor Locki and Councelor Crockett. All in favor, don't scratch your head.

[2:07:03] It counts as All right. And reports of departments,

[2:07:09] uh, item number 12.1, PDS03726,

[2:07:15] options to review temporary use provisions, and uh, Lindseay Nur, your

[2:07:21] planner to present.

[2:07:27] » Good evening, everybody. Uh the report before you was prepared in response to

[2:07:32] council's direction to review whether there may be a more streamlined approach

[2:07:37] to situations where a proponent is building a new house on a lot and wishes

[2:07:41] to remain in the existing until at such a time the new dwelling is ready to be

[2:07:46] occupied. Um, currently because our zoning bylaw only permits one dwelling

[2:07:51] on a lot, anyone wishing to do this, um, will have to go through a temporary use

[2:07:57] zoning bylaw amendment, as we're all familiar with. Um, that process

[2:08:00] currently requires a temporary use application, which is a total of $1,200,

[2:08:06] uh, a security deposit of $5,000, and a registered agreement requiring the

[2:08:11] removal of the original dwelling once the new home is occupied. Um after a

[2:08:15] wholesome review, everyone does it a little bit differently and calls it a

[2:08:19] million different things. Um but some things are all rooted in the same

[2:08:24] trends. So some municipalities um rather than requiring a planning application uh

[2:08:29] would administer it through the building department and property owners enter

[2:08:34] into a demolition agreement provide a financial security tied to the estimated

[2:08:39] demolition cost and are required to remove the existing dwelling shortly

[2:08:43] after occupying the new one. Uh the agreement is then registered on title

[2:08:48] which still provides strong enforcement mechanisms should the owner fail to

[2:08:52] comply. So after reviewing the approaches um I believe there's merit in

[2:08:56] modernizing temp's process for owners staff and council ease applications

[2:09:03] could be administered through a delegated process tied to a building

[2:09:06] permit um while still requiring those registered agreements and appropriate

[2:09:10] securities to ensure that the original dwelling is removed. So this approach

[2:09:15] would reduce costs, reduce administrative burden on applicants. As

[2:09:18] you know, there's a 20-day uh notice period for any zoning bylaw amendments

[2:09:23] um and eliminate unnecessary planning applications for what are generally very

[2:09:27] straightforward uh requests that allow staff to process these applications way

[2:09:32] more efficiently. Um at the same time it maintains the important safeguards that

[2:09:37] protect the municipality namely registered agreements, financial

[2:09:40] securities, clear timelines and enforcement provisions that ensure that

[2:09:45] not only the permanent dwelling is occupied with the old dwelling will be

[2:09:50] removed. Accordingly, staff are recommending that council receive this

[2:09:54] report for information and direct staff to prepare the necessary housekeeping

[2:09:58] amendments uh for consideration at a future date. Thanks.

[2:10:04] Thank you very much, Lindsay. Um, any questions, comments from council? Uh,

[2:10:10] did you have your hand up? No. Go ahead.

[2:10:14] » I just want to say thank you and I support the staff recommendation.

[2:10:22] » Thank you, your worship, and uh, thank you to

[2:10:27] Lindsay uh, for preparing this. And uh I think we had an example today how this

[2:10:31] would uh have saved us a bit of time. Um so I think that this serves all parties

[2:10:36] involved and it's a good step forward. Um I just have one wrinkle that I'd like

[2:10:43] to run across uh the desk here which is um I know we have had discussions uh at

[2:10:51] different points in time about um subordinating secondary dwellings in the

[2:10:57] context of ARUS and how some properties having smaller uh primary dwellings but

[2:11:05] seeking to replace them while retaining that structure and I know we are seeking

[2:11:12] guidance from the county on how uh best to do this but I I know that there was

[2:11:18] uh potentially a test case with respect to Mr. Jameson on Marion and um I know

[2:11:24] that um if we require them to enter into a demolition agreement at the beginning

[2:11:30] then that would potentially close that uh opportunity uh from the get-go. So I

[2:11:36] don't see that as a reason to deny this proposal. I just want to flag it and

[2:11:42] that you know if we we do this um we are closing that door and maybe there might

[2:11:48] be an opportunity to figure out an accommodation once that total uh pathway

[2:11:55] becomes clear.

[2:11:59] » Thanks Councelor Haymon. Jennifer, would you like to speak to

[2:12:04] this?

[2:12:07] » Thank you, your worship and through the council. Um, so what I'm aware of is

[2:12:12] that county council has recently um had their official plan approved and

[2:12:18] it is now in place. They do include some ARU policies which would allow for

[2:12:23] potentially a planning application that would um consider

[2:12:30] um having a second dwelling as an ARU. And so whether or not that's the first

[2:12:34] dwelling or the second dwelling, but that's potentially a possibility if a

[2:12:38] planning application is made before this temporary use process takes place. So

[2:12:43] somebody could come forward with an intention, get a planning approval, and

[2:12:47] that would be available. through your worship. So am I correct in

[2:12:52] assuming that that may be a separate application process altogether not

[2:12:57] requiring this vehicle? >> That's correct. Yes.

[2:13:04] » Okay. Anyone else? In that case, then a mover and a

[2:13:08] seconder to receive the report and that council direct staff to prepare the

[2:13:13] necessary draft zoning bylaw amendment for consideration at a future council

[2:13:18] meeting to implement the recommended approach to temporary use provisions for

[2:13:23] replacement dwellings. Moved by councelor Crockett, seconded by

[2:13:27] councelor Locki and all in favor and that carries.

[2:13:36] Um are you going to Okay. The next one is

[2:13:41] 12.2 on your agenda. Um the MLPS temporary use for fire station number

[2:13:48] two. We'll ask the CEO to present. Thank you uh your worship and through to

[2:13:55] councel on behalf of my colleague um Chief Dorin. This is an opportunity that

[2:14:01] has presented itself while the uh MLPS does some upgrades at another facility

[2:14:08] and they had a conversation about potential use of uh an existing facility

[2:14:14] that we own. Um, so the chief has had conversations with director McDonald and

[2:14:19] myself. Um, and we thought it was a reasonable concept to put forward for a

[2:14:24] very short period of time and we'd like to see that for us and I'm recommending

[2:14:28] it to council that um, an agreement for a short period of time be entered into

[2:14:33] and that staff be able to negotiate that giving given the timelines we're

[2:14:38] looking.

[2:14:42] » Thank you. Um any um any questions or comments from council on this?

[2:14:50] » Councelor Hman. >> I think it's always good to work with

[2:14:53] our other uh emergency service providers and it is nice that that would also mean

[2:14:58] that there'd be some operating base closer to our community. So it's a good

[2:15:03] good suggestion. Thank you, Steph.

[2:15:34] Thank you. Excuse me. Thank you, worship. report PW--022

[2:15:38] um 26 Shields Lane vehicle length restriction recommends prohibiting

[2:15:42] vehicles longer than 10.5 meters from crossing the railway crossing at Shields

[2:15:47] Lane and amending the parking traffic bylaw 21-2024

[2:15:52] schedule G accordingly. Uh the changes follow a June 1st 2026 collision at

[2:15:58] Shields Lane grade crossing involving a CN freight train and a triacle truck. no

[2:16:03] serious injuries or toxic spills were reported. Uh or a review under Transport

[2:16:09] Canada grade crossing regulations identified that sighteline requirements

[2:16:13] depend on the designed vehicle used with a Transport Canada safety inspection.

[2:16:19] Sorry. Used um Transport Candy Transport Canada safety inspector agreed upgrading

[2:16:25] the design vehicle to a medium singleuse truck would improve safety for longer

[2:16:30] agricultural service type vehicles. Updating the grade crossing data and

[2:16:36] required signage which should be happening tomorrow morning. Um and the

[2:16:40] bylaw documentation are being finalized and remaining data upgrades will be

[2:16:45] submitted to the transport to transport Canada before the July 28th 26 2026

[2:16:51] deadline. Have any questions? I'd be happy to answer them.

[2:16:55] » Thanks Mr. Craraven. Any questions from council?

[2:17:00] » I think in light of what happened this is a good move.

[2:17:03] » Lucky. >> Okay. a mover and a seconder to receive

[2:17:07] this um report and authorize the fire chief to negotiate a temporary facility.

[2:17:13] You Oh, I'm sorry. I dropped down that line again. Um the report number PW022

[2:17:20] Shield 26 Shields lanes vehicle length re restriction be received for

[2:17:25] information that vehicles with a length greater than

[2:17:30] 10.5 m be prohibited to cross the railway crossing on Shields Lane and

[2:17:35] that council consider the bylaw amendment bylaw 212024

[2:17:42] parking and traffic bylaw in bylaw section of the agenda.

[2:17:46] Moving the second move by uh councelor Heman and seconded by councelor

[2:17:52] Crockett. All in favor and that carries. So the next one is item 12.4 FS014-26

[2:18:04] request permanent doubling of the Ontario community infrastructure fund

[2:18:09] and we'll look to our director of financial services. Mr. Clark, may you

[2:18:14] » through you mayor. This report seeks council support for an MFOA resolution

[2:18:19] requesting that the province permanently maintain the current enhanced OC if

[2:18:24] funding level beyond 2026. Uh Temp Center currently receives just under

[2:18:29] $860,000 annually through OCF if making it one of

[2:18:34] the municipality's most significant and predictable sources of infrastructure

[2:18:38] funding. These funds help support the renewal of

[2:18:42] existing bridges, roads, water, wastewater, and storm water

[2:18:45] infrastructure while reducing pressures on tax, reserves, rates, and debt. Staff

[2:18:51] are recommending council endorse the resolution and forward it to the

[2:18:55] province for consideration. I'd be happy to take any questions.

[2:18:59] » Thanks, Mr. Clark. Any questions from council?

[2:19:04] » No. Okay. Uh then a mover and a seconder for the um uh

[2:19:12] motion as appended to your agenda. Councelor Heman and Councelor Locky. All

[2:19:18] in favor? And that carries.

[2:19:24] And again, we'll turn to Mr. part for item number 12.5, the FS016-262025

[2:19:32] operating and capital budget monitoring report

[2:19:38] through you mayor. This report presents the municipality's 2025 year end

[2:19:42] operating and capital budget results and for the first time a formal capital

[2:19:47] project closing report. The operating results reflect a relatively balanced

[2:19:52] year-end position. uh property tax supported deficit is approximately

[2:19:56] 87,000. This will be funded from the tax stabilization reserve. A water rate

[2:20:02] supported surplus of approximately 149,000 to be transferred to the water

[2:20:07] capital reserve and a wastewater rate supported surplus of approximately

[2:20:12] 244,000 to be transferred to the wastewater

[2:20:16] capital reserve. Council will also notice a new capital project closure

[2:20:21] component. While council approves capital budgets annually, completed

[2:20:26] capital projects have not historically been brought forward in a consolidated

[2:20:30] report for formal closure. The purpose of this process is to improve

[2:20:34] transparency, strengthen financial reporting, and ensure that completed

[2:20:39] projects are formally closed with any uncommitted funding returned to its

[2:20:43] original source for future capital needs and consideration.

[2:20:47] This year, administration is recommending the closure of 33 completed

[2:20:51] capital projects uh which you'll find on appendix uh C representing approximately

[2:20:57] 17.3 million in approved budget with net surplus funding of approximately 1.9

[2:21:03] million being released back to reserves, reserve funds, and other funding

[2:21:08] sources. The report also provides council with an update to on the overall

[2:21:14] life-to-date capital program and highlight sever several emerging

[2:21:18] financial pressures that will be important considerations during future

[2:21:22] budget deliberations. I'd be pleased to answer any questions

[2:21:26] from council on this report or appendically.

[2:21:29] » Thank you very much for the report and I have a feeling that councelor Locky

[2:21:34] might have a question or two. Go ahead. Uh yeah, through your ship. I actually

[2:21:38] got all my c my questions addressed earlier, but um this is fantastic and I

[2:21:43] really appreciate you giving us this much needed transparency on the capital

[2:21:48] closing projects. Um and I just want to make a comment regarding the wastewater

[2:21:52] reserve. So, you know, we continue to see um you know, favorable variances in

[2:21:57] wastewater. And so it's just something to kind of call out publicly for the

[2:22:02] next term of council when it's time to set rates that we may want to consider,

[2:22:06] you know, continuing to freeze uh the wastewater rates because we're continue

[2:22:10] to, you know, just add surplus and so we may not need to have the rates as high

[2:22:14] as they need to be.

[2:22:18] » Thank Thanks Laki. Was there anyone else wishing to comment on the report?

[2:22:25] » Yeah, I I do think this is a nice um update especially this time of year

[2:22:30] because I know our directors have been busy with projects and so it's nice to

[2:22:33] see the amount of uh capital works that have been committed and uh get a little

[2:22:38] bit more of a preview as to what a uh the next council will see at their

[2:22:42] budget deliberations. So thank you for this added step.

[2:22:47] » Thanks councelor Hman and I I appreciate it too. The uh increase the reporting in

[2:22:52] finance department is really appreciated. So, uh, if there's nothing

[2:22:57] else and we'll move to, um, get a mover and a seconder for the agend, the, uh,

[2:23:03] uh, motion on this on agenda. Council Li has mover and seconder, council Heman.

[2:23:10] All in favor? And that carries and I understand we need a short recess, too.

[2:23:17] Okay, five minutes, people. We will recess and then be back here at um uh

[2:23:24] 7:28.

[2:28:48] Ladies and gentlemen, 7:28 and we're back online and resuming our council

[2:28:53] meeting. Um, excuse me. The next item on the agenda is 12.6 6

[2:29:02] CSF-020-26

[2:29:07] live barn contract

[2:29:11] » through you your worship uh you have >> you have before you report PSF020-26

[2:29:17] regarding the request to enter into an agreement with Live Barn Inc. whereby

[2:29:21] they would install live streaming equipment at our two ice rinks. LiveBarn

[2:29:25] has partnered with over 100 municipalities across Ontario and is in

[2:29:29] over 4,000 ranks across North America. I've heard back from the four other

[2:29:34] municipalities within Middle Sex County that have already partnered with Live

[2:29:38] Barn uh with no issues or concerns from them. Uh the way that this arrangement

[2:29:42] would work is that Live Barn installs video cameras that automatically track

[2:29:46] or follow the play on the ice. Families then have the option to buy a live barn

[2:29:50] membership in order to be able to live stream the games, practices,

[2:29:54] competitions, uh, etc. with the municipality receiving a portion of that

[2:29:59] revenue. The main reason that Live Barn is a consideration tonight is to provide

[2:30:03] sports families that use our ice pads with the opportunity to watch from

[2:30:08] anywhere when they cannot attend in person. This is a higher level of

[2:30:11] service. Livebarn was very open uh to revising their boilerplate agreement to

[2:30:18] meet those recommendations of our lawyer uh as outlined within the comment

[2:30:22] section of the report. Uh in installation takes 3 to 6 months and if

[2:30:26] approved we would work on a live streaming policy to be in place before

[2:30:31] then which I have already initiated talks with county IT in regards to um

[2:30:37] the municipality's commitments in this proposed agreement are outlined on page

[2:30:40] three. uh should you have any questions on those. Uh we can expect approximately

[2:30:45] $2,000 in annual revenue following our first full season of offering live barn

[2:30:49] at the facility. Besides the cost of hydro, other municipal costs are

[2:30:54] administration of the system and potential liability which is reduced in

[2:30:58] being named as an additional insured by live barn. And I'm happy to answer any

[2:31:03] questions you may have at this occasion. >> Thanks Mr. McDonald. Any questions for

[2:31:09] members of council? Council Gman. >> Thank you, worship. I think that's a

[2:31:13] really neat, novel idea. Occasionally my son will tune into our live streams. So

[2:31:18] this is probably more entertaining for most people than

[2:31:22] um but on a I guess on a serious note is is

[2:31:28] there like because I know that like these are children's activities and is

[2:31:32] there any assurance that it is you know limited access to parents and that you

[2:31:38] know you have uh the safety of the individuals is considered in terms of u

[2:31:45] access to you know people's activity. >> Uh yes uh through the mayor there's uh

[2:31:51] various options uh and the municipality controls all of them. So once we're set

[2:31:55] up first of all we can black out any particular period of time that isn't to

[2:32:01] be viewed by anyone. Secondly if there's a user group that only wants say it's a

[2:32:06] family reunion and they don't want the standard live barn customers who they

[2:32:10] don't know to be watching their family have a skate on the ice. They could

[2:32:14] instead we could limit the family reunion to be viewed by certain Live

[2:32:18] Barn members. Like say they've got Ma and Opa over in Europe. We could set it

[2:32:22] up that only Ma and Opa can can watch that portion of Live Barn. So there's

[2:32:27] options for that. We can also we would also put it in hibernation mode over the

[2:32:30] non ice season. So nothing is streaming at all during that time. But otherwise

[2:32:35] for normal things like say minor hockey, should minor hockey agree to it, then

[2:32:40] anyone who's a live barn member can can view minor hockey just like anyone can

[2:32:46] come into the arena and watch the game live.

[2:32:52] » Anyone else with a question? Councelor Lock.

[2:32:56] » Uh yeah, through your worship. Um, so I'm just curious why we chose this

[2:32:59] vendor and if we received any other proposals.

[2:33:04] » So, uh, through the mayor, they approached us. Uh, they're the most

[2:33:07] heavily used one. Uh the one that we had explored earlier um at the request of

[2:33:12] the Dorchester Dolphins was a different group um NBC Sports Engine and uh as the

[2:33:19] Dolphins and their league was being mandated to live stream their games

[2:33:23] through that provider, that provider was unwilling to change one letter of their

[2:33:29] agreement with our lawyer having various requested required changes. So, we did

[2:33:34] not proceed with that uh provider. While Live Barn, when I mentioned to them that

[2:33:40] I don't want to paint the dolphins into a corner, I spoke with the dolphins.

[2:33:43] Live barn is that's fine. If if the dolphins are able to and the

[2:33:48] municipality is able to approve something with the other provider or

[2:33:51] anyone else for the dolphins, that's fine. So, these guys are really

[2:33:54] flexible. This isn't about making money. It's certainly not a money generator

[2:33:59] when we've got some admin costs. It's just about us uh providing a higher

[2:34:03] level of service and and live barn is uh very experienced at doing that.

[2:34:08] » Thanks uh councelor Cockett.

[2:34:13] Uh thank you for that. I think it's an interesting concept to explore,

[2:34:19] especially because people are um out and about more often and yet still

[2:34:26] very in tune to what teams uh are doing. Um I think one of my questions is in

[2:34:33] regards to recording. Um, can do we know if live barn subscribers are able to

[2:34:41] keep records of games or is it just a live stream taking place

[2:34:48] » through the mayor? Um, you are also able to go through archives and find previous

[2:34:54] games and whatnot. And the one thing I'm not sure on but I'm happy to look into

[2:34:57] is I would assume because it is very flexible for our control. I would assume

[2:35:02] that we would be able to remove things from archives if we wanted or if a team

[2:35:06] wanted or whatever. Um the other thing I should expand on a bit is so each person

[2:35:12] who pays for a membership for Live Barn, if they scan our QR code, then we get

[2:35:17] 20% of that revenue. And even though they're paying our through our QR code,

[2:35:23] they can then watch Live Barn when their kids or grandkids or nieces and nephews

[2:35:29] play in any other live barn facility across North America. So it opens up

[2:35:35] your ability to follow your teams or your kids or grandkids wherever they

[2:35:39] play in a facility that has Live Barn. And then just a follow-up question on

[2:35:46] that and I believe you touched on it, but um

[2:35:50] we would obviously need to make amendments to our ice rental agreements

[2:35:54] letting them know that this would be taking place and I assume there'd be

[2:35:58] like an optin opt out function as well. Would we uh require additional signage

[2:36:05] since video recording would be taking place in the arena?

[2:36:08] » Great questions. Thank you. Yeah. So, first of all, signage is required and it

[2:36:12] is provided by LifeBar. They'll provide us with as many signs as we want. So, if

[2:36:16] we don't want to paint a wall, we could cover it in the signs. Um, and then as

[2:36:21] for one of our responsibilities is to make all the user groups where Live Barn

[2:36:25] would potentially be on to make them aware in advance that that is there.

[2:36:30] They all have the option to opt out. Um, and then we'd be responsible to black it

[2:36:35] out for them. And uh yeah, we would include it in the agreement as part of

[2:36:39] the awareness campaign. >> Just excuse me through you your worship

[2:36:44] to councelor Crockett. I just we did a privacy impact assessment on live barn

[2:36:49] before we got to this point and their answer about downloading data. It is

[2:36:54] allowed. However, there are mechanisms in place to restrict it in that live

[2:36:58] barn users do not have that do not have an acti active subscription cannot

[2:37:02] download any video files and those that have one are subject to only a monthly

[2:37:07] quota of minutes of video to download and once they have reached those quota

[2:37:11] that month they are prevented from further downloading any more video

[2:37:15] files. So they actually can't download an entire game because it says it's a

[2:37:19] small amount. So just snippets I would assume so people can use it for

[2:37:23] recruitment videos but that would be why.

[2:37:28] » Okay. Thank you to the clerk. Um, councelor Heman

[2:37:32] » and I I don't expect a resolution or you know really response but it's is it may

[2:37:39] be something to consider amending fees and charges if there is this additional

[2:37:43] service that we may be able to provide and if there is an additional

[2:37:46] administrative uh burden in doing some of these activities that like it added

[2:37:52] you know you mentioned uh omopa over in Europe or whatnot like that takes a

[2:37:57] little bit more staff time and maybe these are things that we want to

[2:38:00] consider with our rental uh agreements and or feaser.

[2:38:06] » Uh good comment. And to that point, a couple of thoughts is first of all, I'd

[2:38:09] look into what other municipalities are doing in that regard as well as what we

[2:38:14] could do initially if we kick it off for this fall as we can do kind of a time

[2:38:18] study on what kind of impact it is having on staff time and then decide

[2:38:22] accordingly.

[2:38:26] Thank you for your com comments, councel, and thank you to uh director

[2:38:30] McDonald. Um are we ready to move to the motion? Okay. So, we have the

[2:38:36] recommended motion before us that report number CSF-02026

[2:38:43] be received for information and that council approved the venue

[2:38:48] agreement substantially in the form attached to the report with Live Barn

[2:38:53] and that council authorize the mayor and clerk to execute the attached venue

[2:38:57] agreement with Live Barn. Move in a second. Moved by councelor Heman and

[2:39:02] seconded by councelor Crockett. All in favor?

[2:39:06] And that carries. Uh, next one. Um, Mr. McDonald, we're

[2:39:11] going back at you. Uh, project implementation agreement with Great

[2:39:16] Lakes Canadians for field. >> Uh, thank you. As council will recall at

[2:39:22] the previous meeting, council approved staff proceeding with negotiating an

[2:39:26] agreement with Great Lake Canadians for upgrading the Field of Dreams infield to

[2:39:30] artificial turf with Great Lake Canadians paying for this $400 to

[2:39:34] $500,000 project beyond the $85,000 in current available funds that the

[2:39:39] municipality would make available to help with this cost. Uh this report

[2:39:44] repeats the various benefits of an artificial turf infield. So I won't get

[2:39:47] into them at this time but happy to expand if you wish. Uh temp center's

[2:39:52] responsibilities for this project are final approval on all details, releasing

[2:39:57] the available funds to Great Lake Canadians to assist with the cost. Uh

[2:40:01] two prep work items of some drainage repairs and terminating some sprinkler

[2:40:05] lines. um allowing Great Lake Canadians to sell naming and sponsorship rights

[2:40:10] for future improvements with those payments still being made to Temp

[2:40:13] Center. Um our issuing of donation receipts were eligible and accepting

[2:40:20] current infield materials at our landfill. Uh this report was expedited

[2:40:24] due to the desired project schedule starting in just three weeks uh with no

[2:40:29] other council meeting scheduled between now and then. This has resulted in both

[2:40:32] parties still working towards amicably uh finalizing a few details of the

[2:40:37] agreement. Uh staff would only move forward should this be approved. Um with

[2:40:42] any changes to the agreement uh being supported by our lawyer. As a result,

[2:40:48] I'm not sure if the wording of one of the recommendations needs to be changed.

[2:40:52] I think we're okay with the fact that there's a few tweaks to follow. Um

[2:40:56] during review and discussion of this project with finance, it was determined

[2:41:00] that moving forward, it would be in the municipality's best interest to revise

[2:41:04] one term of our existing partnership agreement with Great Lake Canadians. So

[2:41:08] that's not this project agreement, but our five-year partnership agreement. I

[2:41:12] have since discussed this need with Great Lake Canadians, and we will be

[2:41:15] meeting with them to discuss and finalize the proposed change, which

[2:41:18] would then come back to council for approval. Basically what this is around

[2:41:22] is to minimize the impact on our annual budget. We need to ensure a portion of

[2:41:27] sponsorship funds raised via our ballpark uh sponsorship is retained for

[2:41:32] repairs and maintenance of these amenities as opposed to the entire

[2:41:36] amount being held for improvements and expansions. And I'm happy to answer any

[2:41:40] questions you may have at this time. >> Thanks, Mr. McDonald. Any questions from

[2:41:44] council?

[2:41:48] » Go. No, I just think that it's it's good that we're working with them on a on an

[2:41:53] enhancement to an existing facility. I know they've presented twice about their

[2:41:57] ambitions for increased uh capacity. So, I think this is a good way to, you know,

[2:42:04] trying to meet them halfway with our within our means and obviously they have

[2:42:09] a passionate group of people that they believe they can fund raise with and so

[2:42:13] I don't think we want to stand in the way of that ambition. So, this is a good

[2:42:17] compromise. Thank you, Director McDonald.

[2:42:20] » Thanks, Councelor Haymon. Anyone else? Okay, we're going to be moving to the

[2:42:25] meeting about uh the motion, but there's a slight adjustment in the word writing,

[2:42:29] so I'm going to ask the clerk to read it out. Just to address uh director

[2:42:33] McDonald's uh statement about the fact that the agreement may have a slight

[2:42:38] tweak, we just the last paragraph would be and that council hereby authorized

[2:42:42] the mayor and clerk to execute the project implementation agreement with

[2:42:46] Great Lakes Canadian Baseball, Inc. substantially in the form attached to

[2:42:50] report CSF23-26. Um and then all the rest is the same. It

[2:42:55] just is we won't be making any material changes. It's just some general slight

[2:42:59] changes and we want you to know it's not exactly the same as this.

[2:43:03] » All right. Do we have a mover and a second? Um moved by councelor Crockett

[2:43:07] and second by councelor Locky. And all in favor?

[2:43:12] And that carries. All right. We'll ask the uh CEO to uh present on item number

[2:43:18] 12.8 procurement services agreement with Middle Sex County.

[2:43:23] » Certainly through you madame mayor to council. This is a formal agreement for

[2:43:30] the office that the county has set up a few years ago that allows the local

[2:43:35] municipalities as well as the county to have dedicated staff for procurement.

[2:43:40] So, we have jumped on to this at the beginning of this year having some of

[2:43:45] our procurements through the county's office as early as January once and once

[2:43:52] the budget was set. that all of them since April have gone through county

[2:43:57] office. The county recently uh developed a an or county council endorsed the uh

[2:44:05] agreement that you see before you. They've shared that with our staff late

[2:44:09] June and I've put council a report together so that uh we could authorize

[2:44:15] and formalize this arrangement that and I will note this is already funded

[2:44:20] through the county level. a levy. It's not an additional cost to 10 center

[2:44:25] taxpayers.

[2:44:29] » Thank you. Um any questions or comments regarding this item?

[2:44:35] » He just think that you know if we partner on this service that hopefully

[2:44:40] it gives our directors a little bit more slack in their their schedule. they

[2:44:45] still have to manage a large amount of projects but uh if this can be an

[2:44:49] assistance in vendor management I think that gives us some capacity to achieve

[2:44:54] all of the things that we have set out for ourselves.

[2:44:58] » All right. If there are no other questions then um a mover and seconder

[2:45:03] for the um motion on your u recirculated agenda. Councelor Lock and Councelor

[2:45:11] Crockett. All in favor and carries.

[2:45:18] Reports of committees. Item number 13 on your agenda. Items listed under reports

[2:45:24] of committees are approved by council in one motion. Council members may request

[2:45:29] that one or more items be separated for further action. And unless there's

[2:45:34] something like council,

[2:45:37] uh if I could, I'd just like to make a comment regarding 13.1.

[2:45:42] Um, I just want to thank everyone for coming out to Canada today. It was hot.

[2:45:48] Um, hot is an understatement. It was uh very hot. Um, but thank you to the Lions

[2:45:56] Club. I think our fireworks were the best year yet. It was pretty spectacular

[2:46:00] to see the amount of people that were there. Um, and so with that behind us, I

[2:46:05] just want to remind everyone that Cornfest is taking place on Saturday,

[2:46:09] September 12th, and we have uh a very special local guest joining us for

[2:46:17] entertainment that will be announced shortly. So, yay.

[2:46:21] Thank you. I don't think I'm going to volunteer for

[2:46:25] corn chalking again this year because I'm a decided loser.

[2:46:34] Okay. Um, councelor human. >> I still have my trophy.

[2:46:38] » Um, I knew >> so do I.

[2:46:41] Uh, >> oh,

[2:46:43] » game on. >> I don't have a trophy. Okay. Thank you

[2:46:47] very much, people. So, a mover and a second to receive those reports.

[2:46:52] Councelor Crockett and Councelor Locky. Favor and carries. Okay.

[2:47:00] a brief report from me for activities. It's maybe a little bit lighter than

[2:47:07] some. Um I'm outlining my activities from the last report. over in and above

[2:47:15] regularly scheduled meetings involving 10 center council and middle sex county

[2:47:19] council. I attended three meetings of the Kettle Creek Conservation Authority

[2:47:24] VI advisory board, the library advisory board, one session of emergency

[2:47:30] management planning committee in case of any emergency that might involve the

[2:47:36] municipality, a meeting of SCORE and a very u enlightening tour of the B

[2:47:44] facility led by um the director Jill Smith. And accompanying on the tour was

[2:47:50] um Minister Black and some of his staff as well where we outlined um the need

[2:47:56] for uh to be able to use the respit bits. Um there's a lack of funding on

[2:48:02] that one. Um in addition um I attended the um local schools uh graduation

[2:48:09] ceremonies both for the secondary school and the public school graduation. And I

[2:48:15] had a um um It was a real pleasure to hand out the the various awards

[2:48:20] presented by the municipality to these young people and we have received some

[2:48:25] very nice um uh thank you note. Um so

[2:48:31] I think that that will wrap everything up for that report. Um,

[2:48:38] so any unfinished business, any notices of motion,

[2:48:46] new business. All right. So, moving down to number 18,

[2:48:52] the bylaw section that bylaws uh move into secondary that bylaws 57-2026

[2:49:00] through 63206 be read the first, second, and third

[2:49:04] time. And finally be adopted and that bylaw 64-2026

[2:49:11] be given first and second reading. Councelor Lock and Councelor Heman, all

[2:49:19] in favor and that carries.

[2:49:24] Um, no close session.

[2:49:32] Confirmatory bylaw being a bylaw to adopt confirm and ratify matters dealt

[2:49:37] with by resolution of the municipality of temp center and that uh mover in the

[2:49:43] secondary that bylaw 65-206 being the confirmatory bylaw be read a

[2:49:50] first second and third and final time and be adopted.

[2:49:54] Councelor Locky and councelor Crockett all in favor.

[2:49:59] Okay. And our next meetings uh will be August the 31st uh Monday at 5:00 p.m.

[2:50:06] followed by Monday, September the 14th at 5:00 p.m. at the Thorndale Lions

[2:50:12] Community Center. So that being said, a mover and seconder

[2:50:18] to adjourn tonight's meeting at 7:49 p.m. Councelor Eman and Councelor

[2:50:25] Crockett. And all in favor? Thank you ladies and gentlemen.

July 20, 2026 - Thames Centre Council Meeting

Transcript