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[0:16] >>> Good evening. We will open with invocation.

[0:22] We gather here today the intent of doing good work.

[0:28] We seek represent fairly. Help us engage in meaningful

[0:34] discussion. Give us clarity and strength.

[0:39] Help us to continue in doing good work in your name.

[0:44] Amen. Call to order roll call.

[0:47] >> Councilmember Hollingshead? >> Here.

[0:51] >> Councilmember Davis? >> Here.

[0:54] >> Councilmember Dietz? >> Here.

[1:01] >> Please rise for the allegiance.

[1:09] >>> I pledge allegiance to the flag of the United States of America and to the republic, for

[1:11] which it stands, one nation under God, invisible, with liberty and justice for all.

[1:23] >> I want to thank everyone for coming in tonight or online. A few things I wanted to

[1:31] mention. Hopefully everyone can make it on Saturday.

[1:35] It is an amazing event. I hope everyone can have a safe time.

[1:43] Watch it have lit up and watch fireworks. I wanted to piggyback on the

[1:53] men's mental health month. We had a lot of strategic death suicides throughout the year but

[2:01] November especially. Whether locally, statewide, country wide.

[2:09] One thing is that male suicide is four time prevalent as female suicide.

[2:15] A lot of times we -- the male doesn't do well. If you know someone who needs a

[2:35] pick me up or a phone call please reach out. This is my last kind of -- going

[2:44] from east department, I have fire tonight. The fire agency here.

[2:54] 130th anniversary. They average 22 calls a day. Nine new fight fighters this

[3:11] year. They spent six years in California for support.

[3:15] They spent time in Texas during the flooding. They have a new engine this

[3:24] year. 156 should break ground in early 2026.

[3:29] And a couple of things for people. We have Mike Douglas County

[3:41] Mason firefighter of the year for 153. They have Matt -- help me out.

[3:53] Matt who is the mason here no town -- not in mason. The American legend.

[4:10] And Ben for the tech of the year. We have amazing people doing

[4:19] that job. I want to thank everybody for doing that job.

[4:24] With that councilmember Hollingshead? >> Thanks.

[4:28] To see our downtown lit up. Our fire department works on it every year.

[4:38] I want to thank all of the crews working in the middle of the night.

[4:41] They are working nights week after week. Super excited to get going this

[4:48] week. >> Thank you councilmember. >> Thank you.

[4:51] No comment tonight. >> Councilmember Davis? >> I would like to thank the

[4:57] snow crews. I do snowplowing as well. I want to thank those guys

[5:05] working so we can get to work and back. Thanks for that.

[5:10] >> Councilmember Dietz? >> Yes, I will read this whole packet to y'all.

[5:17] I won't. I will simply say through all the ups and downs.

[5:26] Time to give thanks. I know some of us are tired and weary.

[5:35] Tonight I'm thankful. Have a good night. >> Thank you.

[5:40] >> Just a couple of thanks. I see Hannah out there. She is an integral part of our

[5:51] water department. We have had a few curve balls. She has been amazing helping us

[6:00] get it sorted out. Hannah thank you very much. Mark, I want to thank you for

[6:10] your help and guidance and some of the challenges going on in

[6:21] cobblestone. I want to wish everyone a happy Thanksgiving.

[6:29] I hope you enjoy it with your friends and family. >> Thank you, Mayor Pro Tem.

[6:37] With that we have the staff recommendation of Patti Hostetler for a second term.

[6:48] I will set the motion. >> So moved. >> Second.

[6:54] >> Motion from councilmember Hollingshead and second from Mayor Pro Tem Cavey.

[7:01] Roll call. >> Councilmember Hollingshead? >> Yes.

[7:03] >> Councilmember Davis? >> Yes. >> Mayor Pro Tem Cavey?

[7:13] >> Next is the appointment safety commission. Mike Miller leaving a vacancy.

[7:34] Recommended applicant pool. If the council approves set the motion.

[7:45] >> Approved. >> Second. >> Roll call vote.

[7:50] >> Councilmember Hollingshead? >> Yes. >> Councilmember Davis?

[7:56] >> Yes. >> Mayor Pro Tem Cavey? >> Yes.

[8:05] >> Items issued on the agenda. The general practice council will not debate these items nor

[8:14] make decisions on these items during this time. Comments are limited three

[8:23] minutes per speaker. Businesses outside of town of Castle Rock as time permits.

[8:46] If someone wishes to speak state your name and whether you are a resident, nonresident or

[8:53] business owner. Seeing none. >> Just a few items to discuss

[9:00] this evening. This is the calendar that gets to the first of the year.

[9:12] Be sure to late Shannon know about your availability or interest to attend the state of

[9:19] the county event on December 11th and participate with the toys for tots event on

[9:28] December 12th. You see the holiday schedules there as well.

[9:34] Wishing everyone a happy Thanksgiving. A few other items, you had the

[9:43] neighborhood meeting last night fire station logistics facility. We will be reporting back to

[9:52] that. We have the final meeting site development plan.

[9:58] This is the property annexed and zone. We have a neighborhood meeting

[10:12] off of Ridge Road. We did have the C D.O.T. mobility hub.

[10:20] Councilmember Dietz was in attendance when I was there as well.

[10:24] We had a number of people there. CDOT discussion will be coming back I think December but also

[10:35] January back on council for additional discussions. A few other highlights.

[10:41] Starlighting and other holiday related items underway. For everybody's enjoyment.

[10:50] Just a couple of items to point to under the agenda. The memo that sets out the

[10:59] election commission decisions in regards designated newly annexed properties.

[11:08] We have got the third quarter financial report. We thank them for that report.

[11:20] The town manager shorthand we continue to do managing our expenditures.

[11:30] Expenditures are below budget. Revenue related to development. System development charge

[11:44] revenue. Receive some of our tax revenue. It is reflecting the fact that

[11:50] we have seen a building permit slow down in the community. I think it has to do with the

[11:57] cost of money. We are seeing that but managing that accordingly.

[12:03] No -- I department want to shortcut the multi page. No major items for council.

[12:15] Mark wants a few minute of our time to talk about important mo. It is like spring cleaning.

[12:29] You go in there and you really clean it good. That's what I think of when I

[12:34] think what we are planning to do. Now we don't have to put any new

[12:39] equipment or do anything different with our facilities. We need to run this for about

[12:46] 60-90 days to do that cleaning. Part of what we have to do this. We have to do a detailed

[12:55] flushing plan. When we switch we have to draw that into our system and dispose

[13:02] of the water and make sure that gets out of the system so that we quickly switch from one to

[13:09] the other. As I said, you don't want to have both in the system at once.

[13:14] We are doing a lot of planning right now to get ready to do this.

[13:19] We have a flushing plan we are putting in place. We have to put in place plans we

[13:24] don't end up with icing on the roads. We plan to do this in the

[13:29] winter. We will have to be prepared to deal with that.

[13:34] Obviously, we have an sampling plan. All of this has to go through

[13:44] approval. What does this looks like schedule wise?

[13:48] We are finalizing all these plans now. And then we will get ready to

[13:52] start in January. Now, I want council to be aware of this.

[13:56] We want the community to be aware of this. The water is going to taste

[14:03] different, small different, there maybe more color than

[14:10] folks -- for the first few days. I anticipate we will receive

[14:19] some phone calls. We are preparing that. The schedule then would be to

[14:28] start in January. It will be a day basically, a day and a half two days to

[14:35] convert from one to the other. And will do that in that day or two.

[14:43] We will run 60-90 days. We will convert back sometimes before irrigation season.

[14:55] We want to continue for color ra means for the advantages. The communications plan.

[15:03] We will have this on our web page. I'm going to try to convince to

[15:12] put it on the main page. It will be on water bill, it will be on online portal.

[15:22] We will send emails. For certain facilities we will let them know.

[15:36] They may be treating for color ra mean. They need to know if we are

[15:47] changing to a disinfective.

[15:57] So we still want to communicate. Because they need to know ma what is going on.

[16:04] And, of course, we will be doing social media. Everyone does social media

[16:17] except me. We will provide fact sheets as well as our customer service

[16:28] folks. When we get ready to convert back we will do the outreach

[16:34] again so people Noe that we are going back. With that I'm happy to answer

[16:45] questions. >> Councilmember Davis? >> Do you do this every year?

[16:50] >> No. We converted to color ra mean. We had a whole plan to monitor

[17:00] for the need to do that. We are starting to see indication that it is time for

[17:06] us to do this. >> This will be every ten years? >> Could be every five to ten

[17:14] years kind of thing. It has to do with temperature, amount of water use we have on

[17:21] tanks. Water age in the summer. >> Thank you.

[17:24] >> Yeah. >> Any further questions? >> Thank you, Mark.

[17:29] >> Thank you. >> Thanks, Mark. That's all I have.

[17:39] >> Thank you. >> I have no report for you tonight.

[17:45] >> Thank you Caitlin. Moving on no agendas, or motions to the agenda.

[17:54] >> I move to accept the agenda as presented. >> Second.

[17:58] >> I have a first. And a second. Any for discussion in roll call

[18:04] vote? >> Councilmember Hollingshead? >> Yes.

[18:07] >> Councilmember Braken? >> Yes. >> Councilmember Dietz?

[18:12] >> Yes. >> Motion pass 6-0. >> Move on to consent calendar.

[18:20] Reviewed by town council. Will be voted on single motion. Any member can remove an item.

[18:29] No. 102025-142.

[18:46] On a basis of sole Sauers and approving and service agreement. No. 2025-144, resolution

[18:56] approving 2026 spot water lease agreement between the town of Castle Rock and Dakan Ranch.

[19:07] No. 2025-145. The second amendment of the 2025 spot water lease agreement

[19:14] between the town of Castle Rock and the central Colorado water. Resolution on waiving formal

[19:25] written abiding requirements with core And Main LP. I will accept a motion.

[19:43] >> So moved. >> Second. Any further discussion?

[19:50] >> Roll call. >> Councilmember Hollingshead? >> Yes.

[19:55] >> Councilmember Dietz? >> Yes. >> Motion passes 6-0.

[20:03] >> Moving to action items. No. 16, 2025-033. >> Thank you Mr. Mayor.

[20:28] We are growing to review a little bit of the resource grant program.

[20:39] Services and benefits for Castle Rock residents supports the town's strategic vision and

[20:45] funding request must include provisions for the necessary of life which include water, engine

[20:55] and food. Funded by the Phillip S. Miller trust fund.

[21:06] Allowing up to five grants awarded annually. At this point, I would like to

[21:17] introduce the Chair of the committee.

[21:24] >> Good evening, Mayor, council. I'm the current chair of the public commission.

[21:33] We have assign a job of listening to the very well qualified applicants who are

[21:44] asking to share the towns Miller grants. This year we had $97,000 worth

[21:52] of request. We are limited to give out only $45,000.

[21:58] We had eight individual applicants. We are limited to giving that

[22:03] 45,000. Sharing that 45,000 among only 5 applicants.

[22:09] We have the difficult job of sorting through these. The process we used is -- as we

[22:16] have each year have the applicants come in and give us a brief presentation on what they

[22:23] plan to do with the money. How they use it and how they have used it in the past.

[22:30] Any money they have received from the town. And then our commission members

[22:36] get together and go through the difficult test of trying to figure out how to get down the

[22:50] requests. We ended up with five grants being the American Legend post.

[23:02] For $5,000. 7,500. To help and hope center for

[23:20] 20,000. St. Vincent de Paul. I just want to say it is a

[23:32] difficult job to let down. Any time -- you got ten different groups of seven people

[23:40] and have them do it. There is a infinite number. This is what we came out with.

[23:49] We used the town's chart to focus on energy, food, and shelter.

[23:56] I think you will find all of the applicants that we are recommending the grants for meet

[24:07] those needs. Before I turn it back to you and see if there is any questions.

[24:12] I do want to acknowledge the people that are behind all these applicants.

[24:18] They are all good people. There is one individual I do want to recognize who is here in

[24:23] the audience tonight. I'd like him to stand. Mr. Dan Marlowe.

[24:30] The reason I want to bring Dan to your attention. Ban has been the executive

[24:36] director of health and hope. He announced he was planning to retire at the end of this year.

[24:45] He has done a wonderful job of running health and hope to the benefit of all the residents of

[24:55] Castle Rock for most of the last decade. We ought to give him recognition

[25:02] for that. Please join me. [ Applause ]

[25:06] So if there are any questions? >> Any questions? Open to public.

[25:16] If someone wishes to speak please approach the podium. State your name, whether you are

[25:24] a resident. Nonresident. Seeing none.

[25:28] Bring it to council back for discussion and possible motion. >> I sat in on this meeting.

[25:39] As Clark alluded it is difficult. We wish we had deeper pockets.

[25:49] One item this year is food a very hot topic. A lot of folks, you can see the

[26:00] majority of them is all about giving food into the community. So the other thing that we

[26:07] really looked at was what directly benefits Castle Rock. There are greats stuff on there.

[26:17] It tends to be go broader than Castle Rock. When you have to make tough

[26:24] decisions where to put this money. We choose to pick the ones that

[26:28] were very dedicated to Castle Rock. I'm in full support what the

[26:33] commission did. I appreciate all of their hard work on this.

[26:39] >> Would you like to do the motion. >> I move to approve the public

[26:45] safety commission and award the resource grant money as follows. New hope 75 hurks dollars.

[27:02] Faith Lutheran food pantry. $5,000. Help and hope center $20,000.

[27:12] St. Vincent $7,500. >> I just wanted to say, thanks a lot.

[27:23] I have worked with them for quite sometime. Congratulations on retirement.

[27:31] >> Roll call vote. >> Councilmember Hollingshead? Councilmember Braken?

[27:41] Councilmember Dietz? Motion passed 6-0. >> Thank you.

[27:50] Now we have number 17. 2025-34. >> This is to continue the

[28:03] discussions of grant programs. You all in addition to the program we just heard about have

[28:10] the council community grant program. That is the main focus of this

[28:16] item. We touch on the grants as well. To take a little bit of

[28:24] background. They have been in existent since at least 2011.

[28:40] I won't read those. It is community-based projects. Special focus on youth, seniors,

[28:53] environmental able and preforming and visual arts. The program was updated in 2013.

[29:02] The funds could be rolled over council would look at each application individually as they

[29:13] make discussions on the application. That be given to applicants who

[29:19] have not received a grant previously and that organizations can receive one

[29:24] grant per year. And finally the most recent update in 2023, when the funding

[29:31] was increased -- that shouldn't be 8,000 per year. That's a typo on my part.

[29:39] I'm sorry. That is 16,000. With quarterly dispersements.

[29:49] I didn't get my bullet updated. So 16, 4, 1. Everything doubled in 2023.

[29:59] You are fresh on the Miller grant. I wanted to touch on those as

[30:07] well. The current annual is 45,000. Up to five grants.

[30:12] Those are for those necessities. Also, in your packet is information from a dozen other

[30:20] communities about how they handle these types. That is why both grants are

[30:25] represented. A lot of them crossed over in several communities.

[30:32] I just cast a wide call. I reached out specifically to the similar communities to us.

[30:38] What I found if you know one community does. There is no real standard for

[30:46] this. It is to council's discretion. There are some communities very

[30:51] near by with no grants. They do have service contracts which I noted those in

[30:59] your memos. That would be the senior center. To places like Broomfield this

[31:11] is almost $2 million program. Individuals grants to $200,000. Not just a city and county.

[31:27] There is a lot of information in your packet of what we found when we reached out to everybody

[31:33] else. But really, we look at this and finance and handle the

[31:42] administration of these grants. We came up with a list of options you may wish to consider

[31:51] as we move this program forward. The fourth quarter grants are on your agenda next month.

[31:58] We will move into the first quarter grants for next year. If you do want to make any

[32:04] changes, we would love your direction on timing whether we want to implement those right

[32:09] away. We have the fourth quarter applicants.

[32:13] We want to make changes for that for next month or set these into place for 2026.

[32:20] The first option is to increase the budget a bit to 20,000 that can be accommodated where these

[32:28] community grants are. If you wanted some more resources to fund the request,

[32:34] that is an option. Right now we don't necessarily collect information on the

[32:41] organizations total resource picture and how they might take our grant and leverage that with

[32:47] other resources. We do ask that information when we engage in our service

[32:54] contracts with chamber downtown, et cetera. So we can add that as you

[33:04] deliberate these requests. We could give preference to Castle Rock base.

[33:16] We could strengthen that further and look for Castle Rock based organizations.

[33:22] We could try to do a lower grant cap. You saw in the earlier slide it

[33:30] used to be $500. If we would like to go less than 1,000 we could spread the

[33:38] resource more. New was an art grant program. You heard about a few meetings

[33:47] back. That is one of the criteria is arts and culture.

[33:52] Now that we have a dedicated program for that, should we remove them from this pool of

[34:02] applicants and more narrowly focused this set of funds for the community grants.

[34:07] That is something you might wish to consider. You know, there are some

[34:14] communities like Douglas County. They might have time to dig into some of these details that you

[34:28] deliberate on. That is an option that might be worth considering is working

[34:36] with the foundation to dig in and decide how to allocate the funds.

[34:44] Could collect more information come up with reporting requirements and guided to keep

[34:51] people on an eligible lists. A lot of them return but we don't have any strict criteria.

[35:01] We can look at some sort of criteria in terms of doing what they were going to do with the

[35:07] funds. You could just kind of do random collections that you are not

[35:18] picking. Just based on the application. As long as they are qualified.

[35:27] The random winners were ten of groups eligible. We put them into a drawing and

[35:34] these eight are getting a grant. That might be one way to approach this.

[35:39] You might ask people to sit out a cycle or two. You see these repeat awardes in

[35:48] your packet there are attachments in all of the awards.

[35:53] You see a lot of the same entities receiving the grants. Once you received a year or two.

[36:00] Then you got to sit out a year. Try to get more organizations involved and these funds

[36:06] available to them. A lot of ideas. We wanted to see council's

[36:14] reaction and direction to those in and in particular, if you do like to make any changes whether

[36:20] those should be to the fourth quarter awards or whether we should look to make those

[36:26] changes for 2026. That's the end of what we have to present.

[36:30] Glad to answer any questions you might have. Thank you.

[36:32] >> Any questions before we go to public comment? >> No.

[36:40] Just suggestions. >> If you wish to speak state your name whether you are a

[36:50] resident, nonresident. Seeing none. Bringing back to town council.

[36:59] Councilmember Dietz. >> I think everyone would agree this is a special program.

[37:03] I think when we see some of the other communities give a heck a lot more than us.

[37:11] I would like to see us go to 20,000. But stick within that 5,000 like

[37:18] never go over. But once the money it is given, it is given.

[37:23] How do you tell them how to use it? I definitely like hiring out

[37:31] somebody else. I think that is a waste of our money.

[37:35] That's really it. >> Mayor Pro Tem Cavey? >> I'm not sure about four.

[37:45] Just because we lower from 1,000. Does $500 help somebody?

[37:54] >> I think that you are right. I think 1,000 is probably good. But, I think -- councilmember

[38:03] Hollingshead had a good idea as well. A lot of these school

[38:08] organizations, you know, I think can probably go on their own now.

[38:13] I think I like the idea based in Castle Rock as well. The school organizations maybe

[38:20] you can talk about that councilmember Hollingshead. >> The youth and high school

[38:29] sports. There is so many of them. Once in a lifetime opportunity

[38:36] or something tragic that happens to a program, they need a one-time thing they can apply.

[38:43] For regular yearly operations, support something like that. Just in this town there could be

[38:52] 500 groups that could apply. >> Starting in 2026. >> Could you go to the next

[39:03] page? Number nine for everyone. Like if we had them cycle out of

[39:11] applying would it be for six months? A year?

[39:15] >> They can only get it once a year now any way. If we get the same group maybe

[39:23] two years in a row. And then for a year. >> What if we end up with two

[39:33] people applying? >> We haven't had that in quite sometime.

[39:39] >> Next month, there is only three. >> There you go.

[39:44] >> I think you did great things. I think this is a good idea with the sports stuff.

[39:56] Unless it is absolute. >> Something different. Councilmember Braken?

[40:03] >> I think prior council there was one or two applicants. It was the band from one school.

[40:13] That was the over and over again be now we have a competitive scenario.

[40:23] Maybe there has to be some circumstances that follow that. But, I mean, the way that -- the

[40:32] way that Trish ran the program. You had to be a non-profit. You had to serve the community.

[40:39] You had to check all those boxes. I don't think the sports

[40:45] programs in general, like just pick one. You have to have a different

[40:58] designation. I'm a little bit if they are serving in the community, they

[41:03] should be allowed to apply. They went to all the steps they have to prove.

[41:08] How they serve the community, in way way would the dollars go back.

[41:14] It is not just the baseball team asking for money. I think the perception is, you

[41:22] know, ever soccer team is now going to come asking you they don't qualify for it.

[41:31] Do you have any comment to that programming? >> I also have a question.

[41:37] Does it have to be a 503C? >> How do you -- let everybody apply.

[41:49] We decide. I agree. One of you guys pick wrestling

[41:58] over baseball. How do you say no? >> Trish is about to explain

[42:03] what the qualifiers are. And we can talk further. I don't think everyone

[42:10] understands they don't get the application if they don't meet the requirements.

[42:14] >> At this point, any sports club coming to fill out an application they do qualify.

[42:25] It talks about youth programs and activities. That is one category.

[42:33] It is geared towards the quality of life for residents of Castle Rock.

[42:39] When you take those perimeters along with other items they do qualify.

[42:45] >> Thank you. >> I think we can take into consideration what we value in

[42:54] those groups before we decide. I just hate that we decide in front of them.

[43:03] All their parents paid $2,000 a year. You never know what the need is.

[43:11] If they can explain they are doing something to support the community or provide opportunity

[43:17] for people to be able to have that, maybe we can consider it. >> Fair enough.

[43:27] >> I do appreciate your work on this Cristian. >> With the change desired what

[43:36] we would like is bring it back to you to approve. You can serve jurment --

[43:54] judgment based on the merit. They must be based in Castle Rock.

[43:59] Remove art because they have their own program now. And there was discussion but I'm

[44:05] not clear if we should do that. Recommended after two years of awards to cycle out before being

[44:13] awarded again. >> I like that idea. >> If we have ten groups, do we

[44:23] want to debate those ten groups or do something ahead of time? I don't like the lottery thing.

[44:31] >> I would like to have something ahead of time. You get all ten people here.

[44:37] Now you are debating which five is going to get it. >> Yeah.

[44:44] >> Next time we probably have three. If we ahead of time could say we

[44:52] get to do five they can come or not come. But the people don't get it can

[44:59] reapply for the next quarter grant. I think that might be easier for

[45:06] Trish's team and our team as well. Is that possible Trish?

[45:15] Thank you, Kristen. >> Thank you. >> Moving to No. 182025-147.

[45:33] >> Hello council, again. So this item is probably one you heard a lot about over the last

[45:41] six years. This has to do with our operational technology.

[45:48] As you guys know we started a complete overall of these systems back in 2019.

[45:55] Created a plan. 2023. We updated the plan.

[45:59] We have been implementing the plan. We have been moving through it.

[46:08] Also, in implementing the plan, we can't shut down the facilities.

[46:15] We have to do the work in the late fall through the early spring.

[46:20] Get those projects done. So these are big projects. They take multiple years to

[46:27] complete. You can see the phases here where we are finishing up phase

[46:34] four. We want to start the next phase. You know we are doing a project

[46:41] out there an important project. This is, of course, the idea of why we are doing this.

[46:51] I won't spend too much time on this. You heard all this before.

[46:58] These are the sites. We have to do this in a bunch of remote sites.

[47:07] They are monitored. They are controlled from our main treatment facility.

[47:16] Benefits, of course, I don't think I need to spend a lot of time on this.

[47:26] Cybersecurity making sure we have a secure system. I think we are making

[47:33] significant progress in. You approved the contract earlier for Burns & McDonnell.

[47:39] They are the design engineer. We want them to be the construction engineer and make

[47:45] sure things are going the way we want them to go so this is where we currently are in the state of

[47:56] master plan. Total budgeted through 2029. That's includes what is spent

[48:05] today. We spend about 11.3. Some of these outlying sites are

[48:15] some of the biggest projects because of the number of remote sites.

[48:25] We want to do is Seoul -- sole source. We have done a lot of work in

[48:39] the area. This is a big contract. We want to make sure we are

[48:42] doing the right thng. We worked with both. Our cybersecurity and other

[48:54] consultant that helps us with operational technology, we worked with them to get their

[49:03] recommendations whether we should sole source. Their answer is a resounding

[49:10] yes. Now, the reason having a single

[49:19] integrator. It is important to have this consistency.

[49:23] It makes it much easier. You want to troubleshoot that quickly.

[49:30] Get stats in and out and get the system back up. It improves our cybersecurity

[49:40] posture. It leads to lower long-term maintenance costs.

[49:46] Which is important. It makes upgrades and support much easier.

[49:51] Everything is consistent across the board. There are some disadvantages, of

[49:58] course. You have to make sure you are not walking in with a vendor

[50:05] that has a unique or prep pair tarry system. And then, of course, you have to

[50:18] watch QA and QC and getting what you want to get. We have some experience with

[50:26] this. The first project we did we used a different vender.

[50:32] We had some issues that we had to go down and deal with. They have been doing all of

[50:44] other work. Since we made a transition in 2023.

[50:50] We did bid the Miller Water Treatment plant. We did go back.

[51:02] We went back and negotiated the price. Of course, the engineers have

[51:09] reviewed this price and feel it is a fair price. I wanted to spend a little time

[51:16] on that. Lots of utilities make the same approach.

[51:25] Provide services for a number of very well-known utilities. So any way, that is the request.

[51:39] We are requesting a 10% contingency. We would start purchasing

[51:48] equipment in January. In the fall we would start the actual work.

[51:52] And this work will go all the way through August 2027. We just can't shut the plant

[51:59] down through the whole year? We did take this Castle Rock approval staff.

[52:08] I'm happy to answer any questions. >> Any questions?

[52:14] >> Just because I want to know. Are they doing software/hardware.

[52:27] Are they bringing the solutions to the table including like cyber?

[52:33] >> No. Not necessarily. >> They are just integrating.

[52:37] >> They are doing the integrates . These are large systems.

[52:52] They are basically putting those systems together and bringing them.

[52:59] >> And then installing it? >> Installing it. >> Are they doing the

[53:06] cyber piece of it? >> It is of course integrated to the systems we are using.

[53:15] The cyberthing is a different component. As you know, we made progress in

[53:23] that area by cutting the cord which we did five years ago. >> Because you are Laurelland.

[53:35] >> We are allowing ourselves to bring data out of our operational technology.

[53:43] It is like the one way, it prevents anything from going back into the system.

[53:49] People have to be at the site. >> Okay. >> They can be at our water

[53:56] plants. >> Cool. >> Great question.

[54:00] >> Thanks, mark. >> Any further questions to mark?

[54:08] Seeing none. Public comment. If someone wishes to speak

[54:15] approach the podium. You have four minutes to speak. Seeing none.

[54:23] >> I move to approve the resolution 2025 by title. >> Second.

[54:33] >> Any further discussion? >> When should we shut off our sprinklers?

[54:43] >> Councilmember Braken, I think now would be a great time if you haven't already.

[54:50] There is cold weather coming. If you haven't I would say soon. >> Councilmember Hollingshead?

[54:59] >> Yes. >> Councilmember Dietz? >> Mayor Pro Tem?

[55:09] >> Yes. >> Resolution 2025-148 to enter into a loan agreement,

[55:21] construction contract and construction management. Mark?

[55:26] >> This is the one that will take an hour since we have lots of time.

[55:33] This is an important item. This is a item through Plum Creek Water Reclamation

[55:44] Authority. There is a reservoir pump station.

[55:50] This supplies golf course in the region. Castle Rock provides some of the

[55:59] reasonable supply. The reservoir and pump station are ready to be replaced.

[56:07] They have been ready replaced, the authority manager has been after the board about five years

[56:14] to get this done. There is a concern we need to get this done and maintain

[56:22] regulatory compliance. We brought you an environmental agreement.

[56:27] This is the follow-up to that agreement. That IGA outlined for a throne

[56:34] between the partners to do this project. When I'm coming back to you is

[56:40] what we have -- what we are recommending doing so you know what we are recommending doing.

[56:49] Castle Rock water is 25% of this because we are one of four golf courses with Red Hawk.

[56:57] The others are managed through other districts. We got bids meaning the

[57:05] authority. Got bids for two options. One was to replace the liner in

[57:10] the reservoir. Option two was to replace the reservoir liner and completely

[57:17] replace the pump station as well. The authority did get approved

[57:27] for a direct loan through the Colorado water resources and power development authority.

[57:39] 3.5% for 30-year term. The members of the authority meaning the board believe that

[57:44] option two is the most applicable to get this thing done and address this issue and

[57:51] rehab this infrastructure. The members agree that using this loan, taking advantage of

[57:57] this loan makes sense. So the members did vote to approve the loan and approve the

[58:10] construction contract as well as the construction management contract with the designed

[58:18] engineer. Which is why we are here tonight.

[58:22] Castle Rock water as we entered this look at a bunch of different options for us.

[58:29] We looked whether we should not take the loan. Whether we should take the loan

[58:35] and self fund the remainder. Or whether we should take this loan and participate in

[58:43] additional loans that PCWRA may seek for this project. We came to the conclusion what

[58:50] works best for us is move forward with the direct loan 3.5 interest.

[58:59] We can make sure the project moves forward and aren't waiting for additional funding in the

[59:05] future. You can see the total cost of the loan over the 30-year

[59:11] period. You can see how much Castle Rock water -- it is important to

[59:18] remember that this is infrastructure that only serves the golf course here in -- the

[59:31] way we structured it. Their charge will be on a per

[59:44] gallon basis. We will -- they will finance that over 30 years for the loan.

[59:51] Over 40 years for the portion that we are self funding for them or funding for them.

[59:59] Which is consistent with what we did for the original reuse project for the golf course that

[1:00:08] goes from the authority to the golf course. We did take it to commission to

[1:00:16] Castle Rock water commission. They recommended approval. Also the PCWRA board is

[1:00:21] recommending approval. And both staff are also -- I talked to Jeff today.

[1:00:28] I think his team is supportive of this as well. I think that's it.

[1:00:35] The project will be completed. So over the next four or five months.

[1:00:42] >> Thank you. Any questions for mark? Anyone wish to speak come to the

[1:00:55] podium. You will have four minutes to speak.

[1:00:58] Seeing none. A possible motion and discussion.

[1:01:00] >> I move to approve 2025-148 introduced by title. >> Second.

[1:01:09] >> First and second. Discussion? Roll call vote.

[1:01:16] >> Councilmember Braken? >> Yes. >> Councilmember Dietz?

[1:01:20] >> Yes. Mayor Pro Tem Cavey. >> Yes.

[1:01:25] >> Motion passed. Next is adjourn to the next session.

[1:01:32] The time is 7:07. I would move to go to executive session.

[1:01:40] Legal issues to determine position on matters that set negotiations.

[1:01:49] Under CRS24-6-402 and possible town prop ter abquestion cigs for possible.

[1:02:09] 24-6-402. Adjourn executive session. >> Second.

[1:02:15] >> Second by councilmember Braken. >> Councilmember Hollingshead?

[1:02:20] >> Yes. >> Councilmember Davis. >> Yes.

[1:02:24] >> Mayor gray. >> Yes. >> We are adjourn and we will

[1:02:28] not

Town Council on 2025-11-18 6:00 PM

Agenda

Transcript