[0:03] Good morning everyone. Welcome to our

[0:06] special city council meeting. This

[0:08] meeting is a goal setting meeting and um

[0:11] the Hillsboro City Council meeting is

[0:12] now called to order. Um city clerk, may

[0:15] we please have the roll call.

[0:18] >> Thank you. Mayor Cole Adams present

[0:22] Kwick

[0:22] >> present.

[0:23] >> Ragdale present. Cole

[0:25] >> present.

[0:25] >> Thank you.

[0:27] Um this me meeting um will be conducted

[0:30] and at least the presentation will be

[0:32] from uh city manager Doug Davis and

[0:34] assistant city manager Mandy Brown where

[0:36] they will be outlining our goal setting

[0:38] and work plan going forward for fiscal

[0:40] year 20 um 26 27 with a review of 202526

[0:46] goals and status. I will now um turn it

[0:49] over to our city manager Doug Davis.

[0:53] >> Thank you madame mayor and good morning

[0:54] everyone. Um, as you said, we're going

[0:56] to be looking at our goal setting

[0:58] sessions. And good morning to staff.

[0:59] Thanks for all the hard work you put

[1:00] into this. And for the people in

[1:02] attendance, Dr. Weineberg, thanks for

[1:05] being here. Uh, so we're going to go,

[1:07] this was a structure meeting where we're

[1:08] going to go over the previous goals of

[1:10] the uh, last fiscal year and give you an

[1:12] update as to kind of where we're at with

[1:14] that. That should be fairly quick and

[1:16] that'll be done by our department heads

[1:17] as they go through their individual

[1:19] goals. And then the second part of the

[1:20] meeting will be to set the goals for the

[1:22] following fiscal year. Some of these

[1:24] will be carryovers as they're things

[1:26] that are multi-year programs and then

[1:28] others will be new ones as well. It is

[1:30] fairly structured in its format in the

[1:32] way we have it here. But I don't want

[1:34] that to take away from the creativity.

[1:35] It's just a structure for us to move

[1:37] forward. The goal here is to capture

[1:39] everything that we kind of want to do in

[1:41] the following year and the updates and

[1:43] then to move forward. And so with that,

[1:45] Mandy will start taking us through the

[1:46] slides and we'll have our department

[1:48] heads report out.

[1:51] >> Thank you. Um yes, as he said, it it is

[1:54] very structured in how it's presented,

[1:56] but um as we go through, especially the

[1:58] previous year's goals and updates, feel

[2:00] free to ask questions during um to add

[2:04] clarity and department heads and staff

[2:06] can um can answer as we go along rather

[2:08] than waiting to the end. um if that

[2:10] serves the council well.

[2:14] So just the agenda which uh city manager

[2:16] Doug Davis already went through.

[2:19] Um revisiting the goals that were agreed

[2:21] upon last year just at a high level have

[2:24] these listed on these first two slides.

[2:26] We're going to walk through each one

[2:28] briefly just to say uh where we're at.

[2:31] Many of these will carry over to this

[2:34] year um when you look at the list of

[2:35] proposed goals, but it does give a

[2:37] status update um of where we are.

[2:43] So the first one was to improve

[2:44] community's emergency preparedness and

[2:46] resiliency efforts um with the major

[2:49] projects listed in that first column. Uh

[2:52] the townwide chipping program which as

[2:54] you know the town does in partnership

[2:56] with Firewise um thanks to Dr. David

[2:59] Weineberg. And so a status of the last

[3:01] chipping program um over a thousand

[3:04] homes and 41 participants uh traffic

[3:06] control provided by public works this

[3:08] time which was a huge help. So big

[3:10] thanks to public works um and we were

[3:13] able to secure a grant actually through

[3:15] the state um funded by our uh tied to

[3:18] our SP 1383 requirements. Uh so this

[3:21] shipping program was entirely grant-f

[3:23] funded this past year. Um and so not

[3:27] missing a beat, Dr. Weineberg is already

[3:28] working on the next shipping program for

[3:31] June 2026.

[3:34] The next goal was to provide support to

[3:36] H&N to enhance emergency preparedness.

[3:38] So they completed their H&N strategic

[3:41] plan with uh community engagement and

[3:44] working with CCFD closely. So the next

[3:48] step will be to implement that

[3:49] three-year strategic plan. Um and I

[3:51] don't know if um anyone wants to add

[3:54] anything to that. Um any other details?

[3:56] Council member Chwang or William?

[3:58] >> In progress.

[3:59] Great. Um next one is to

[4:02] reduce risk and impacts caused by power

[4:04] outages. U we do have a new PG& rep. So

[4:07] the town has been working closely with

[4:08] her um to establish communication

[4:12] methods and make sure that the town is

[4:14] uh kept apprised of outages. Uh how we

[4:18] can bring that forward to our residents

[4:20] and make the tools for power outages

[4:22] more available. and when they know when

[4:24] their power is coming back on. And we

[4:27] have been speaking with her recently

[4:28] about doing a study session um just to

[4:31] give some additional information on

[4:33] their processes. Um we also have been

[4:36] working with them, this is more recent,

[4:38] on the tree trimming that they do in

[4:40] town. Um and we're reworking, they're

[4:43] going to let us know in advance before

[4:44] they come in and do some of the tree

[4:46] trimming so that we can share that

[4:47] information with public works. um and so

[4:50] we know when they're going to be here um

[4:52] because sometimes they will leave

[4:54] certain limbs around um so that we're

[4:57] aware of of what the work that they're

[4:58] doing.

[5:00] >> You're the mayor.

[5:02] >> Yes.

[5:04] >> Could I just ask um so this morning the

[5:06] biggest news is uh San Francisco is

[5:08] looking into partways with PG&E. I

[5:11] wonder if that kind of a conversation

[5:14] are the staff following up on sort of

[5:17] the process or if uh PCE is uh also

[5:22] looking into um just what what that

[5:27] formation is going to look like um going

[5:30] forward. J

[5:33] >> I know it's been discussed um and I

[5:36] there was an article I think in the SF

[5:39] standard with uh uh I believe it was u

[5:43] Mr. Weiner who has sponsored the bill to

[5:46] do that. So it has to go through the CPU

[5:48] and go through an eminent domain

[5:49] procedure. But something that I know

[5:52] that the SFPUC has been approached in

[5:54] the past to take over for electrical

[5:56] services in San Francisco and to provide

[5:59] an alternate option to San Franciscans.

[6:02] Um has been discussed potentially in the

[6:04] peninsula. I'm not sure if the city

[6:06] managers association uh will take that

[6:08] or if there will be somebody that also

[6:10] sponsors something. Similarly, at the um

[6:13] public works director's uh meetings and

[6:15] the city engineers meetings, we have

[6:18] requested meeting with somebody and

[6:21] higher up with Peny because uh not just

[6:23] our community but all the other

[6:25] communities in the peninsula have had

[6:27] the problem with Peny cutting trees and

[6:30] uh leaving the debris at the side of the

[6:32] road which is a fire hazard and a hazard

[6:34] for vermin. But uh there's just a really

[6:36] a poor lack of communication and Piny

[6:38] and the reps have chosen to not

[6:41] communicate with any of the cities. So

[6:43] we're going to be a little more formal

[6:44] as a group of all the cities of public

[6:46] works directors to try again to reach

[6:49] out to Peny's leadership to see if

[6:51] they'll even talk to us because as you

[6:54] know our previous even government

[6:55] liaison uh has left Pug Gugen so there's

[6:58] also a void and some communication

[7:01] between the groups.

[7:03] Yeah, I I I think that is worth uh

[7:05] looking into just follow up to make sure

[7:07] that we're you know because we our

[7:10] residents also experienced you know

[7:12] challenges with BG&'s um blackouts um

[7:15] and the lack of notices and the the

[7:18] delay in you know reservicing the

[7:20] electricity. So I do think that this is

[7:23] something um of interest that we should

[7:26] follow up and and and see what that is.

[7:32] Yes, you may continue. Thank you.

[7:34] >> Thank you.

[7:34] Council Member Schwan.

[7:36] >> And then the uh next project was the

[7:39] wildfire preparedness building code

[7:40] amendments for council considerations.

[7:42] So, we did have the study session to

[7:44] discuss potential code modifications.

[7:46] I've been engaged with Firewise on their

[7:49] input and recommendations.

[7:51] Um right now staff is working to bring

[7:53] something forward um for additional

[7:56] council consideration and integrating it

[7:57] with some of our other plans, the safety

[7:59] element, um the vulnerability assessment

[8:02] which you'll see more in the uh the next

[8:05] year's goals. Um but theformational

[8:08] update scheduled for April um on this

[8:10] and then educational materials are

[8:13] already being circulated and you'll

[8:15] you've seen some in the bill inserts.

[8:18] there will be another bill message with

[8:19] educational um materials and

[8:22] recommendations on things you can do

[8:24] voluntarily um in your next um solid

[8:27] waste bill. So, this is ongoing unless

[8:29] staff wants to add anything.

[8:33] » Um I just have a clarifying question. Um

[8:36] Council Member Adams also has a

[8:37] question. You may go. You may

[8:39] >> Thank you. I just want to go back. I

[8:40] think we skipped number four in

[8:42] discussion. So, we'll come back.

[8:44] >> I'm sorry. That was a big one, too.

[8:47] um improve access to wireless service.

[8:49] Yes, as you know, we had the community

[8:50] meeting to solicit feedback and that

[8:53] helped inform the scope for a

[8:55] telecommunication needs assessment RFP

[8:58] which is out now. Um so it's been posted

[9:00] and been circulated to uh qualified

[9:03] firms and so we hope to have that uh

[9:06] closed and someone on board in the next

[9:08] month.

[9:10] >> Thank you. Um my question on item five,

[9:13] the wildfire preparedness and the code

[9:16] um amendments. Is that going to be part

[9:19] of a discussion in a city council

[9:22] meeting or is it a study session? What

[9:24] are you anticipating in terms of the

[9:27] format of that?

[9:29] Uh yes, there will be a discussion on

[9:31] how we'll approach that and what the

[9:33] sequencing will be based on uh sorry

[9:36] assembly uh AB130

[9:39] an interpretation of how we'll integrate

[9:41] any upgrades to the code.

[9:44] >> So it would actually be part of a city

[9:46] council public session discussion,

[9:48] public hearing discussion, not a special

[9:52] part of the discussion in April.

[9:53] >> Okay. Thank you.

[9:58] Yes, Mandy, you may proceed.

[10:00] >> And then the next um goal is largely uh

[10:04] billing and planning. So I will pass it

[10:06] off to um Tim Anderson and Liz Ree to go

[10:09] through this slide

[10:16] clerk multifamily housing. U right now

[10:19] we've initiated finished phase one and

[10:22] um are moving on to initiating phase

[10:24] two. Could you move it closer? We can't

[10:27] quite hear you.

[10:28] >> Sorry.

[10:30] >> Tobin Clark, uh, multif family housing

[10:32] site. Uh, we've engaged with management

[10:35] services and completed phase one. Uh,

[10:38] moving on to phase two at this time. And

[10:41] same with town hall complex. Uh, phase

[10:43] one, uh, initial study looking at

[10:46] placement and needs. Moving on to master

[10:50] plan development phase two.

[10:58] Sorry.

[11:05] » For number three is the accessory

[11:07] dwelling unit ADU program. Um we're

[11:10] excited that we exceeded the housing

[11:12] element um promise for this last year in

[11:17] terms of ADU permitting. Our goal was 50

[11:19] a year. We were at 58. And um we

[11:24] developed an ADU informational interview

[11:26] and video series. Those videos are going

[11:28] to be up on our website

[11:32] soon. And we also linked in a digital

[11:35] ADU rental questionnaire. You'll hear

[11:38] more about this in at the next city

[11:39] council meeting um when I'm presenting

[11:41] our annual progress report and our ADU

[11:44] ordinance update. Um, but the next steps

[11:47] on those are again at the next city

[11:49] council meeting, we'll have an update to

[11:51] that ADU ordinance. And one of our

[11:53] planned uh programs is in our

[11:56] partnership with hip housing to continue

[11:58] to promote our ADU rentals and matching

[12:00] program is in the next couple months to

[12:03] hold an ADU mixer here at town hall for

[12:06] those who have an ADU or may be

[12:08] interested in in in building an ADU and

[12:10] have any interest in in rentals. Number

[12:13] four is to continue to implement the

[12:15] programs and fees related to our housing

[12:18] element. One of the items that you've

[12:20] heard me discuss several times before

[12:22] the council is our affordable housing

[12:25] impact fee and that includes also

[12:27] exploring any type of inclusionary and

[12:29] loo fee pathways. And that is um it's

[12:33] similar to an impact fee that would be

[12:35] assessed on

[12:38] uh new single family um residential

[12:41] construction and those fees would be uh

[12:46] set aside to subsidize

[12:49] affordable deed restricted units and

[12:51] that could be for ADUs or there' be

[12:53] other opportunities for the town to use

[12:55] that funding.

[12:56] In related to that, we are working with

[13:00] several other similar jurisdictions that

[13:02] had similar housing element programs in

[13:04] their housing elements um specifically

[13:07] Portola Valley, Athetherton, and

[13:08] Woodside to partner with them to do a

[13:11] nexus study because we all need the same

[13:13] data to justify the same impact fees.

[13:15] So, that's something that we're working

[13:16] on with those jurisdictions to initiate

[13:19] that nexus study.

[13:21] And then we also have a consultant um

[13:24] that we've initiated work with to

[13:26] develop our objective design standards.

[13:29] This is something that um is

[13:30] statemandated and we've been talking

[13:32] about for a while. So we're excited to

[13:34] get that um program launched. The next

[13:37] phase of that is that we'll have a city

[13:38] council study session to review those um

[13:42] the results of that nexus study and any

[13:44] proposed fees and then also to we'll

[13:48] have several phases of community

[13:49] engagement. um presenting any proposed

[13:52] objective design standards to the ADRB

[13:54] as well as the community and the city

[13:56] council.

[13:58] >> Um I have a Yeah, go ahead. Um Vice

[14:01] Mayor Rexdale.

[14:02] >> Um uh first of all, thank you all for

[14:05] coming here so early in the morning and

[14:07] being so incredibly organized. Um I had

[14:10] just one um uh request for the uh a in

[14:14] preparation for the ADU mixer. My

[14:17] understanding is that the application

[14:20] through hip housing and we have talked

[14:22] to them about it um is a little more

[14:25] detailed than is needed if someone is in

[14:27] a separate building. It talks about your

[14:30] cooking habits and sleep and wake habits

[14:32] and those kind of things. Um so I was

[14:36] wondering if that's something maybe we

[14:38] could talk to them about before that mix

[14:40] or if someone's in a separate building

[14:41] maybe that could be um simplified a

[14:43] little bit so we don't scare people

[14:45] away. Sure. And um I know that this has

[14:47] come up previously and we've staff has

[14:49] spoken with Hip Housing about that

[14:51] before as well. And none of those

[14:53] questions are mandatory. It's part of

[14:55] their effort to create really compatible

[14:58] living together agreements so that if

[15:00] somebody has um a particular preference

[15:02] that perhaps isn't a top of mind, but

[15:04] they see it in the application, it may

[15:06] occur to them that that would be a deal

[15:08] breakaker that they weren't aware of.

[15:09] So, uh, they're not mandatory from what

[15:13] I understand from my conversation with

[15:14] hip housing, but absolutely that's

[15:16] something that we can talk with them

[15:17] about before that mixer so that they

[15:20] come um with options.

[15:23] >> Thank you. Yeah, maybe making them

[15:26] really obvious that they're not

[15:27] mandatory instead of a tiny little

[15:29] asterisk or or whatever it is. And um

[15:31] through the mayor, uh, Council Member

[15:32] Adams had a question to you.

[15:33] >> Yes, Council Member Adams.

[15:34] >> I just want to follow up. I've also

[15:36] heard about this and I think we need to

[15:39] condition uh having the application be

[15:42] more applicable first to ADUs but also

[15:45] to Hillsboro residents and that would be

[15:48] a condition of the mixer and also of

[15:52] some of the support we give to them

[15:54] because I don't think they've been

[15:55] responsive in a productive way.

[15:58] >> Sure. I think that's reasonable and we

[16:00] have an expanded relationship with them

[16:02] outside of just the standard um match

[16:04] program. So, I think it's reasonable

[16:06] that we could request um a bit more

[16:08] customization.

[16:10] >> I also council member Schwang, do you

[16:12] have a question?

[16:13] >> Yeah, mayor. Thank you so much. Um this

[16:16] question is actually for Tim. Thank you

[16:18] so much for the updates and I want to

[16:20] thank um our ad hoc committees for both

[16:23] uh the Tobin Clark and also for the town

[16:25] hall. Um when you mentioned that the

[16:28] next step is the master plan development

[16:32] what does that mean and what is the

[16:34] expectations of uh this coming year you

[16:38] know whether it's at the council level

[16:41] or is it going to be a public outreach I

[16:44] just want to have a clarity because last

[16:46] year it was relatively quiet and I know

[16:48] the ad hoc committees have been working

[16:51] hard uh behind the scenes but you know

[16:53] at the end of the day is the council

[16:56] um need to receive the presentation. So

[17:00] what is the process?

[17:06] » Sorry, not to steal it from him.

[17:09] Um are you asking about both Tobin Clark

[17:11] and town hall or one specifically?

[17:14] >> Well, I I'm mo interested in both

[17:16] because we haven't heard much about uh

[17:18] either. Sure. uh at least you know from

[17:20] the public perspectives or on the

[17:22] council and so um I I was just wondering

[17:26] when you said the next step that is the

[17:29] uh what is this the master plan

[17:32] development what does that mean?

[17:33] >> Sure.

[17:34] >> Is it very is seems very broad.

[17:36] >> Yes it is. Um so so both are I mean

[17:40] they're quite different from each other

[17:42] in terms of context but the initial

[17:45] phase for both of these phase one is so

[17:49] much behind the scenes work

[17:50] understanding access understanding

[17:53] limitations in terms of utilities

[17:55] understanding what can actually be done

[17:57] there in terms of site constraints um

[18:00] both for Tobin Clark and for town hall uh that process started

[18:05] more uh earlier than Tobin Clark and um

[18:10] but is not necessarily less complicated.

[18:12] I know at the last presentation to city

[18:14] council, we brought back some of the

[18:16] assumptions that had been discussed in

[18:18] the subcommittee meeting that included

[18:21] eliminating um CCFD from the program and

[18:24] that had originally been a really large

[18:26] portion of the program. So, um

[18:29] eliminating that just because the needs

[18:31] couldn't be met and CCFD has um an

[18:34] alternative uh that really changed what

[18:37] could be considered on the site as well

[18:38] as exploring opportunities to um annex

[18:42] and potentially expand the footprint of

[18:44] the site. So, when we talk about a

[18:47] master plan, what's what's going into

[18:49] that is test fitting the site. So

[18:51] looking at what are the necessary

[18:53] elements of the program, what are some

[18:56] of the um the bonus elements of the

[18:58] program that could be accommodated here

[19:00] but may not necessarily be a set

[19:02] requirement. So all of that work is

[19:04] continuing to go on. Um and our plan is

[19:07] to bring back I think for both of the

[19:08] subcommittees um certainly for town hall

[19:10] complex in the next um in the next

[19:14] months in the in the near future to

[19:16] bring back a subcommittee update to the

[19:18] full city council about what has been

[19:21] done to date and sort of what the next

[19:22] steps are. The master plan um

[19:25] specifically for town hall is looking at

[19:28] where the buildings would be located,

[19:30] what um what work is necessary to

[19:33] accommodate the utilities and the

[19:36] construction needs, what the parking

[19:38] configuration would be. I know that in

[19:40] the past we talked a lot about the

[19:42] parking constraints just due to the

[19:44] site, the size of the site and whether

[19:46] or not underground parking would be

[19:48] required, but there are um trade-offs

[19:50] with that versus above ground versus

[19:52] annexation, which would expand the

[19:54] footprint and potentially address the

[19:56] needs to go or uh eliminate the need to

[19:58] go uh below grade or above grade. So,

[20:00] it's all of those considerations. The

[20:03] master plan development is uh which is

[20:06] the phase two which is the next step is

[20:09] really saying this is where things

[20:10] should be. This is what the program can

[20:13] be. These are the estimated costs

[20:16] associated with that and then moving

[20:18] forward with really robust community

[20:19] engagement and understanding um all of

[20:23] the moving uh pieces that go into those

[20:26] elements of the program. So through the

[20:29] mayor, uh just to follow up, uh I I

[20:31] think that you know to the city manager

[20:32] and to the staff, this is critical

[20:35] because the housing cycle is important

[20:37] for us to meet the standards. Um but by

[20:39] the same tokens I think that you know uh

[20:42] it's a very passionate shall we say uh

[20:46] subject matters for our uh town

[20:49] residents and and so I I think that you

[20:52] know um while we were talking about the

[20:54] master plans I think that the regular

[20:56] updates going forward would be really helpful because

[21:01] the pathway while the ad hoc committees

[21:04] are passionate about it and and grateful

[21:06] for for their dedications it at the end

[21:08] of the day is the full council who's

[21:10] going to be uh you know making the

[21:12] decisions on this and we need to

[21:14] incorporate and bring the public along

[21:17] the way in terms of where we're looking

[21:19] at those things and so um I I do hope

[21:22] that coming forward we'll we'll have a

[21:25] much more robust and regular update so

[21:28] that we know uh the full council and the

[21:31] public know where we're at the town in

[21:34] terms of all this progress that we're

[21:37] Thank you.

[21:39] >> Um, thank you. I also have some

[21:41] follow-up questions. Um, going back to

[21:44] um, well, first let me just make a few

[21:46] comments that may address some of um,

[21:49] the issues um, council member Trang

[21:51] brought up um, the ad hoc committee for

[21:54] the Tobin Clark. um very involved in

[21:56] that with um council member Adams and

[21:58] the consulting teams and we are hoping

[22:02] to transition from an ad hoc to a sub a

[22:04] regular standing subcommittee which will

[22:06] do regular briefings to the city council

[22:09] um in the very near future. We are about

[22:11] to enter uh conversations with CSM and

[22:14] those conversations cannot be open to

[22:16] the public at this stage and that's why

[22:18] it remains an ad hoc. After that, we

[22:21] will transition and we'll be doing

[22:22] regular briefings to the city council.

[22:24] So, thanks for bringing that up and

[22:26] that's noted. Um, regarding the fees,

[22:29] the affordable housing impact fees, how what are the general parameters? How

[22:35] are those calculated? I mean, in

[22:37] general, not exact numbers, but what are

[22:39] the thoughts or criteria behind how they

[22:42] established?

[22:43] >> Sure. So, uh, that will be determined

[22:46] through this nexus study that we want to

[22:48] do in partnership with other similar

[22:49] jurisdictions because, um, you know,

[22:53] similar to, uh, our community, those

[22:55] jurisdictions don't have the same impact

[22:58] fees that larger jurisdictions that have

[23:00] more commercial and hotels have. So,

[23:03] establishing a fee that is specifically

[23:05] tied to the development of above market

[23:09] rate single family residential

[23:11] requires a unique set of data. So, we

[23:13] haven't determined what that fee would

[23:15] be um or exactly what the um uh trigger

[23:20] would be. Uh the initial thought is that

[23:23] it would be a fee that's a minor

[23:26] percentage similar to our other impact

[23:28] fees like we have a school impact fee,

[23:29] construction, uh road impact fees that

[23:32] are assessed on new construction that

[23:35] this fee would be similarly assessed to

[23:37] those projects. I think the initial

[23:39] threshold is um new single family above

[23:44] market rate construction. So if somebody

[23:46] does a demolition and rebuild or if it's

[23:48] a vacant lot and they're being building

[23:49] a new house, this fee would be assessed

[23:52] on that so that those funds could be

[23:54] earmarked to go towards this um what

[23:57] we're calling right now a housing choice

[23:58] fund. And those funds would be available

[24:01] to subsidize units that were being

[24:03] developed with a deed restriction. So if

[24:05] they're guaranteed at a below market

[24:07] rate level, there would be a way for

[24:10] them to qualify for that subsidy. And so

[24:12] determining what that fee is and also

[24:14] what the appropriate way to distribute

[24:17] those funds equitably, it would be part

[24:21] of the nexus study

[24:23] >> and and that is a consulting a

[24:25] consultant who would be advising you in

[24:27] terms of how to calculate those impact

[24:29] fees.

[24:30] >> Correct. And our hope with partnering

[24:32] with Pullola Valley and other similar

[24:34] communities is one there's a cost

[24:36] sharing. Um we need to develop the same

[24:38] data. Um and

[24:42] if we're using the same data in a

[24:44] similar way it makes it makes it easier

[24:48] to assess those fees if there's um you

[24:51] know if if it's similar to how other

[24:53] jurisdictions are doing it.

[24:54] >> And and the reason I'm asking this

[24:56] question is because we don't have any

[24:57] commercial activities.

[24:59] >> Correct.

[24:59] >> Currently. So who are we going to be

[25:02] comparing with ourselves to would be I

[25:04] assume but most of the other communities

[25:07] except for maybe ain but even Woodside

[25:09] has some commercial

[25:10] >> correct

[25:10] >> I don't think ain has any

[25:12] >> so

[25:13] >> right

[25:14] >> you know because we don't want to be in

[25:16] a situation where later on someone would

[25:17] say well why are you comparing

[25:19] yourselves to other communities that

[25:21] have commercial activities and the

[25:22] impact fees there would be different

[25:24] >> yes

[25:25] >> so we'll have to select communities that

[25:26] are very similar to ours correct

[25:29] >> absolutely Okay. Y

[25:30] >> and also regarding the design standards,

[25:33] you said we already have a consultant

[25:35] that's going to help us design that or

[25:37] come up with a plan on that. Is that

[25:39] >> Yes. So we have a consultant on board.

[25:41] It's good city company. We've worked

[25:42] with them before on um several projects.

[25:45] So they're very familiar with um our

[25:48] municipal code and the um character of

[25:53] the community. And so they are working

[25:56] with us to review our existing design

[26:00] standards to determine if any of them

[26:02] and some of them are are already

[26:04] objective or if they could be tweaked to

[26:07] read as more objective as they currently

[26:10] are. Under state law, we cannot add any

[26:14] subjective design standards and

[26:16] currently most of our design standards

[26:18] outside of the ADU ordinance are

[26:20] subjective. So we want to strengthen

[26:22] those so that we can continue

[26:23] implementing them and the way to do that

[26:25] is to um make them objective and it also

[26:29] provides more clarity for applicants. It

[26:31] makes the the review process and the

[26:34] ministerial review processes that we're

[26:36] required to do under state law much more

[26:38] streamlined and it's a way to preserve

[26:40] our design standards in a way that stays

[26:42] true to the character of the town.

[26:44] >> Okay. So these design standards

[26:45] specifically apply to ADUs and single

[26:48] family residents. We're not talking

[26:50] about design standards for multif family

[26:51] housing.

[26:52] >> Absolutely not. No, those are those projects would be separate. Yes.

[26:55] >> Okay. Um yes. Um Council Member Adams

[26:59] has additional questions. Go ahead,

[27:01] >> Madam Mayor. Um I want to make sure that

[27:03] I didn't misunderstand the deed

[27:06] restricted affordable housing

[27:10] uh ADU issue that you brought up. Is

[27:13] this something people could elect to do?

[27:15] And what would be the benefit to the

[27:19] citizens?

[27:20] >> Correct. Right now we don't have any

[27:22] requirement for deed restricted units.

[27:25] Um the benefit to them would they would

[27:28] be eligible for this subsidy if they

[27:31] deed restricted their unit. So the

[27:34] benefit to them is that they're these

[27:35] additional funds would be available to

[27:37] them.

[27:38] >> But it would not influence at all the

[27:40] application to have an ADU.

[27:43] >> No, absolutely not.

[27:44] >> Okay. Thank you.

[27:47] >> Okay, great. Um I think we c we may

[27:50] proceed to the next section. Thank you.

[27:52] Thanks for asking those questions.

[27:54] >> And this next one um next goal is

[27:58] enhance quality of life and the first

[28:00] item was to the bolster the code

[28:01] enforcement program um which largely

[28:04] also is building and planning. So, I'll

[28:06] let um Tim speak to it in a second, but

[28:08] this has really been a citywide um or

[28:11] townwide uh effort this year with moving

[28:15] this function from the police department

[28:17] to the building and planning department.

[28:19] Um right now it's filled with a a

[28:21] contract code enforcement officer, but

[28:23] working with HR to develop a job

[28:25] description uh for a code compliance

[28:27] coordinator, do that recruitment um

[28:30] which is in the final stages. Um and

[28:32] then obviously HPD does support some of

[28:35] our code enforcement activities still

[28:37] and uh Chief Colola uh has been very

[28:41] helpful in especially the gas leaf

[28:43] blowers and sending u patrol out there

[28:46] to remind gardeners about the ban and

[28:50] give them the resources. So um we've

[28:52] actually received quite a few

[28:54] compliments on code enforcement which is

[28:56] not always the case in every town. So,

[28:58] um it's a work in progress, but we're

[29:01] it's been um going very well so far. And

[29:03] I'll let Tim add a little bit about the

[29:06] code compliance coordinator position.

[29:10] >> Uh yeah, as Mandy just explained, we've

[29:12] taken on the role of code enforcement,

[29:14] but changed the title to be more

[29:16] descriptive of what we're planning for

[29:18] that position. And it's going to be one

[29:21] part traditional code enforcement uh you

[29:24] know regulating of the municipal code

[29:27] illegal parked vehicles, garbage cans,

[29:29] uh property line disputes, trees, etc.

[29:32] But another portion of it is going to be

[29:35] to help out building staff uh monitoring

[29:38] construction sites for uh longevity of

[29:41] the project. Uh whether or not they're

[29:43] tracking their bonds correctly, that

[29:45] they're on track to complete the

[29:46] project. And also just being another set

[29:48] of eyes out there in the in the field

[29:50] daily. um able to take a look at the

[29:53] site conditions, current site

[29:54] conditions, whether or not they're using

[29:56] their dumpsters or whatever elements

[29:59] that they have imposed on them for

[30:01] construction as their their construction

[30:03] management plan. Uh another enforcing u

[30:07] body out there in the field. We've

[30:08] traditionally um over the past 2530

[30:12] years just had one field inspector daily

[30:14] out making rounds going to um not

[30:17] necessarily everywhere in town but just

[30:19] wherever they're called for that

[30:20] particular day. And this is going to be

[30:23] an additional support mechanism. They'll

[30:25] have a list of projects that either that

[30:27] have become on our radar because they're

[30:29] falling behind or they've had parking

[30:32] issues or several neighbor complaints or

[30:34] they're starting too early. Um, and

[30:36] that's going to be a big portion of what

[30:38] the code compliance coordinator along

[30:40] with just the standard code enforcement

[30:42] operations is going to accomplish for

[30:45] her. And as uh Mandy said, we're in the

[30:47] final stages. I think to gez, today's

[30:50] Monday, Thursday, I believe is our final

[30:53] interview. And hopefully we'll be giving

[30:54] an offer sometime to an applicant um

[30:57] sometime later in the week or early next

[30:59] week. So, it's coming close.

[31:05] Um, I I do have a follow-up question on

[31:08] that specific issue. Um, regarding

[31:10] construction fencing, it was always my

[31:12] understanding that when a project is

[31:14] under construction, they're required to

[31:16] have a green fence. Um, if it's I guess

[31:20] if it's adjacent to the right of way.

[31:22] I'm not sure if they what the language

[31:24] is around the requirement. And when

[31:28] projects are not compliance with that,

[31:31] what are the exceptions that would allow

[31:33] that? Because sometimes residents will

[31:35] send me a photo and say, "Why is this

[31:38] going on, so to speak? There's no

[31:39] construction fence. There's mud all over

[31:41] the place, etc., etc. Could you just

[31:44] >> Yeah. And not every project will require

[31:47] construction fencing. There are certain

[31:48] thresholds that that get them into that

[31:51] uh restriction or, you know, that

[31:53] element needs to be applied. And that's

[31:55] at the $750,000 valuation to where we

[31:58] can then have a construction comp uh

[32:01] management program, which gives us all

[32:03] the tools to make sure that they're

[32:05] parking in their correct location, that

[32:07] they have ingress and egress that's not

[32:09] tracking mud. We still do try to monitor

[32:12] the ingress and egress regardless of the

[32:15] level of uh or valuation of the project,

[32:18] but uh the fences aren't necessarily

[32:20] immediately or automatically required.

[32:23] So, so it depends on the value of the

[32:25] project

[32:26] >> more and we can evaluate a project

[32:28] that's below 750. If we if it warrants

[32:30] that it needs fencing, if there's a

[32:31] hazard or if it's something that needs

[32:33] to be uh addressed, then we can impose

[32:35] that with just a simple correction

[32:38] notice. And with regards to the

[32:40] schedule, if a project I believe is it

[32:43] two years for each bond, could you just

[32:45] explain how that works again in terms of

[32:47] how long once you get the permit,

[32:50] >> how long do you have to complete your

[32:52] project?

[32:53] >> Every project uh will be given the

[32:54] aotted time based on valuation. So

[32:58] depending on the size scope of work, um

[33:01] what doesn't entirely get recognized is

[33:04] the fact that that bond is only

[33:06] applicable to the single family

[33:08] dwelling. And as we know, most of these

[33:10] projects also will have an ADU or they

[33:12] might get a new pool and and an ADU and

[33:15] a pool house or cabana, new landscaping.

[33:19] Um all those are separate permits, not

[33:22] under the timeline of the single family

[33:24] dwelling. So we will hear

[33:27] quite often that a project's been going

[33:29] on for three three and a half years.

[33:31] Well, if we look at the actual building

[33:33] permit, typically that has for the

[33:35] single family dwelling has not expired

[33:37] or has not gone past. It's all the

[33:39] additional work on site that gives the

[33:42] neighbors specifically the impression

[33:44] that this project is three and a half,

[33:46] four years long.

[33:48] >> That's really helpful to know um in

[33:51] terms of clarification. And is there a

[33:53] state law that precludes us from putting

[33:56] um time limit on the permits let's say

[33:58] for ADUs or other accessory structures?

[34:02] I mean what what is what are the rules

[34:05] currently and are we constrained by

[34:07] state laws? Uh you can be constrained by

[34:10] state laws if the but what we hang our

[34:12] hat on is those projects that are have

[34:15] uh posted a bond for completion. Uh that

[34:18] is the the carrot. That's what that's

[34:20] what hopefully motivates them to stay on

[34:22] track and get to completion within a

[34:25] reasonable amount of time. Um each bond

[34:29] um also has the option of requesting a

[34:32] 90-day extension uh with reason if they

[34:35] have reasons that you know that they can

[34:37] indicate or give to us that show why

[34:39] this has been delayed. Uh we then send

[34:41] out a notice to the adjacent neighbors

[34:44] to see if there's any objection to any

[34:46] uh 90-day extension. And typically the

[34:48] first 90-day extension, we have no

[34:50] objection. It's when we start getting

[34:52] into the second request uh that we start

[34:55] to hear from the neighbors that this is,

[34:57] you know, this needs to stop, they need

[34:58] to finish, and they need to pay a

[35:00] penalty. So,

[35:02] >> when you say reasonable amount of time,

[35:03] what is a reasonable amount of time for

[35:05] the initial bond for, let's say, an

[35:07] accessory structure?

[35:09] >> Uh, well, for an ADU, it's a 12 month.

[35:12] >> Okay. Uh but if if if a project is not

[35:15] bonded, then the state does allow for a

[35:18] permit to run for quite some time if the

[35:22] applicant andor general contractor is

[35:24] savvy enough to navigate. There are ways

[35:28] to fail an inspection and then wait 180

[35:31] days to call for a reinspection and your

[35:33] permit is still active even though

[35:35] you've gone another six months.

[35:37] >> Gotcha. Thank you. Um Vice Mayor Ragdale

[35:39] have questions.

[35:41] Uh Tim, that is all super interesting

[35:44] and very helpful. Thank you for asking

[35:46] those questions. Um get William's

[35:49] attention. I would love um an article in

[35:52] our newsletter. William or Mandy um some

[35:55] kind of FAQ because that is something

[35:57] that even if people don't call us or

[35:59] don't call you, it's something that

[36:01] they're thinking when they drive by a

[36:03] construction site that they think is

[36:05] going on for too long and they may be

[36:08] annoyed by that. Um, I just think that

[36:10] that's super helpful. Just

[36:13] >> everything you just said,

[36:15] >> we've got it recorded into some kind of

[36:17] an FAQ. I think that super super

[36:19] helpful. I had a quick question. Um,

[36:21] comdev, is that community development

[36:24] something software or

[36:26] >> Yeah, that's that's our permitting

[36:27] software.

[36:27] >> Okay.

[36:28] >> Thank you.

[36:31] >> Yes. Um, Council Member Adams,

[36:33] >> thank you so much, Tim. and I know it's

[36:36] going to be very helpful to get this CCC

[36:39] person on board. Uh we're all looking

[36:41] forward to that. Will that person also

[36:44] be charged with, for example, if they

[36:47] see a construction fence go up, but they

[36:51] don't see a permit for work, which I

[36:55] know I've had complaints about a

[36:58] construction fencing that was up for at

[37:01] least two years without any work

[37:04] happening. So, it may have been that

[37:07] they were readying the site or

[37:09] something, but do we have a way that

[37:12] this CCC can really check against the

[37:16] records while they're doing these

[37:19] inspections of the town?

[37:22] >> Um, yes. um anything that rises to the

[37:25] level of say suspicion that you know

[37:27] we'll we'll check on every project any

[37:29] property any address if it just looks to be abnormal or or or we're not

[37:34] aware of why there would be a

[37:36] construction fence and as I said earlier

[37:39] having that that's also being done

[37:41] currently by the building inspector who

[37:43] has a finger on the pulse of all active

[37:44] permits uh but having this additional

[37:47] individual out in the field is only

[37:49] going to make things you know better for

[37:51] us and be able to uh identify any

[37:54] infractions.

[37:57] >> Do we have any restrictions on people

[38:00] putting up construction fencing without

[38:03] a construction project?

[38:05] >> Um we do we we well first and foremost

[38:08] if it was a fence uh regardless if it's

[38:10] a temporary construction fence uh

[38:12] potentially could require uh planning

[38:15] review or you know we want to make sure

[38:17] that it's actually located on the

[38:19] private property not in the public

[38:20] rightway. um if it's up for a certain

[38:23] amount of time without the benefit of a

[38:26] permit, it can become a nuisance under

[38:28] chapter 8 of our municipal code. Uh so

[38:31] there are mechanisms in place, but it's

[38:33] not

[38:35] the fence example is not something that

[38:36] we've had often.

[38:38] >> No, it's an unusual circumstance and I

[38:40] believe there was a chainlink fence

[38:42] there already, so they wouldn't have

[38:44] needed a fence permit, but they put up

[38:47] the green uh sort of whatever it is. you

[38:51] can't see through all the way around

[38:53] their property. Um, not a very

[38:57] attractive

[38:58] thing, but maybe not against an

[39:01] ordinance. I didn't know.

[39:04] >> Familiar with the property and I believe

[39:06] it's being addressed.

[39:07] >> Thank you.

[39:08] Um, any no additional

[39:11] questions? We'll move on to the next.

[39:13] Um, thanks Mandy for accommodating this

[39:16] uh

[39:17] in-depth analysis of your presentation.

[39:20] Thank you.

[39:21] >> And more to come on this.

[39:22] >> Yeah.

[39:23] >> Uh the next item under here is to create

[39:25] an age inclusive community. And this is

[39:28] an example of one of the goals that came

[39:30] from becoming an age friendly community.

[39:33] And it's you won't see it on our next

[39:35] list of goals, but that doesn't mean

[39:36] that it's not going to continue. It's

[39:38] really become a component of many of our

[39:40] programs. Um and so when uh the bike

[39:43] pedestrian master plan for example or

[39:45] the website refresh was done um a lot of

[39:48] those principles and uh contacts in the

[39:51] community that helped with the age

[39:53] friendly initiative uh were contacted

[39:55] and integrated and the youth commission

[39:57] uh has really taken this and run with it

[40:00] on their tech days. Uh, and so this will

[40:02] be something that we'll continue to

[40:04] reference and include in our other

[40:06] projects, but you won't see it as a

[40:08] standalone um project in the proposed

[40:10] list for today. Um, but that's not to

[40:13] say that it's not happening.

[40:16] Uh, the next item is to explore the

[40:18] potential property donation of 40

[40:20] Baywood. And so, as you know, this uh

[40:22] town voted to accept the property

[40:24] contingent upon the property tax issue

[40:26] being resolved. Um and so we are moving

[40:29] towards that with an executed agreement

[40:31] and you'll see this carry over into next

[40:33] year with um taking ownership of the

[40:36] property and preparing some plans and

[40:38] feasibility studies. So this is one that

[40:41] will most definitely carry over to the

[40:43] proposed list of goals um but reached a

[40:45] big milestone um in the 2526 year.

[40:50] Uh the next item is to enhance common

[40:52] spaces in town. And this is uh providing

[40:55] staff support and coordination with our

[40:57] wonderful Hillsboro Beautification

[40:59] Foundation. And actually at our March

[41:01] meeting uh we'll be updating the

[41:03] memorandum of understanding that the

[41:05] town has to better reflect uh how things

[41:08] work. This was something that came out

[41:11] of a conversation with HBF leadership

[41:13] and they'd been discussing it and um

[41:15] have approved the revisions um and

[41:18] worked closely with um director of

[41:20] public works and city engineer Paul

[41:21] Willis um and the city manager's office

[41:24] to just make those updates. And so that

[41:26] will come for consideration the council

[41:27] at the regular March meeting.

[41:30] And then the last item was to explore

[41:32] the potential of development of a

[41:34] walking trail around Crocker Lake. and

[41:36] we've done some um background research

[41:38] on the past conversations and uh we've

[41:42] kind of reached agreement with HBF to

[41:43] just continue monitoring the situation

[41:46] um passively, but uh that it was sort of

[41:49] a mutually agreed upon objective, but we

[41:51] again it'll kind of continue being

[41:53] monitored. You won't see it as a

[41:54] standalone goal or priority. Um but

[41:57] staff is aware of this interest and

[41:59] we'll incorporate it into future plans

[42:01] um as it fits.

[42:04] Um before we go forward yes um Vice

[42:07] Mayor Ragdale have a question and I also

[42:09] have a question.

[42:09] >> I was just wondering um with the

[42:11] continue monitoring what what are we

[42:14] monitoring?

[42:17] » Something to add to that?

[42:18] >> Yeah. So, um, because I actually put

[42:21] this on last year, um, I've had some

[42:23] discussions with staff that 40 Baywood

[42:26] really has kind of gotten in that lane

[42:28] and there's so much work involved with

[42:31] bringing up 40 Baywood. And I I think

[42:33] that 40 Baywood will provide um, a lot

[42:36] of what Crocker Lake would. So, in my

[42:39] mind, I think we do 40 Baywood first and

[42:41] then Crocker Lake because it's kind of

[42:44] um it's a lot of the same work and I

[42:46] think it would really it it would be a

[42:48] lot to take on both at once. So, we

[42:50] still have so much work to do with 40

[42:52] Baywood as far as how we're going to

[42:54] administrate it, how we're going to pay

[42:55] for it, how how it's going to be open to

[42:58] the public, what uses it's going to

[42:59] have. So, um I just wanted to speak up

[43:02] because it was I put it on last year. I

[43:06] feel that it makes sense to really focus

[43:09] on 40 Baywood first.

[43:12] >> Uh, thanks for that clarification. I

[43:14] appreciate that. And also um the

[43:17] question I have about the Crocco Lake um

[43:19] walking trail, which sounds like it

[43:21] could be a fantastic experience.

[43:23] However, um we are obligated if it

[43:26] becomes a walking trail. I I need to

[43:28] know from a legal standpoint, are we

[43:30] obligated to open it to the entire

[43:32] community beyond Hillsboro? Yes, that's

[43:35] we would be required to open it beyond

[43:37] just town residents.

[43:38] >> Yes, that's what that was my

[43:40] understanding. I just wanted to clarify

[43:41] that and Vice Mayor Ragsdale have a

[43:43] follow-up. Oh,

[43:44] >> I I appreciate the clarification. I

[43:45] understand. Uh just wanted to check just

[43:47] what what are we monitoring?

[43:50] There's um in the language of the deed,

[43:52] we're just moni we just there's some uh

[43:54] timing around that, but we also need to

[43:56] have some discussions with our um public

[43:59] works department regarding vegetation

[44:01] management in that area with CCFD um on

[44:03] the vegetation management as well and

[44:05] the concerns with the water as well as

[44:07] our um risk management uh insurance pool

[44:10] of what that would take in terms of the

[44:12] town. So, it's a lot of different

[44:14] stakeholders that we would need to to

[44:17] bring together and really move forward.

[44:19] So, at this point, we're prioritizing

[44:22] the 40 Baywood work because a lot of the

[44:24] insurance questions will be done at 40

[44:26] Baywood and hopefully we have a model

[44:28] that we can translate over to a walking

[44:30] trail um should we get uh should we move

[44:33] on to that as the next priority.

[44:37] » Thank you.

[44:38] >> And just one follow up on that. If we

[44:40] were to revisit that in terms of ongoing

[44:42] research and execution of the trail,

[44:45] again, the issue of fire mitigation in

[44:48] that very enclosed corridor, I'm sure

[44:50] remains paramount. So, we'll need to

[44:52] address that and make sure that that's

[44:53] part of the plan going forward.

[44:55] >> Definitely.

[44:57] >> Um, yes, by uh council member Trunk. So

[45:00] um I want to ask a questions regarding

[45:02] creating the age inclusive um community

[45:06] and um I do appreciate I think that you

[45:09] know um there was a uh an estimate of

[45:14] over uh close to 90% of uh you know the

[45:19] um residents uh in the county that are

[45:23] really uh aging in place and and you

[45:26] know um approaching uh to the um the

[45:30] aging

[45:32] uh group shall we say. Uh my my question

[45:35] is regarding the uh imple you know um

[45:38] the applications or the creating the uh

[45:41] age friendly um uh community is that u

[45:46] about the mobility and and I would urge

[45:49] that our res uh our staff look into the

[45:52] autonomous cars. you know, it it's here

[45:54] to stay. Um and obviously there's a lot

[45:57] of attractions um on the rider side of the the interest and also um to the

[46:03] SAM transport uh you know uh in terms of

[46:06] uh the shuttles because as we increase

[46:09] the ADU the infrastructures of our town

[46:12] is going to change the dynamics and so

[46:15] to relieve the congestions. I think

[46:17] those are um areas that may we we may

[46:20] want to look into to to come ahead of

[46:22] time as to what are the plans for these

[46:27] type of um mobility uh for our seniors

[46:32] in town. Um I think that that is going

[46:34] to be uh paramount uh in terms of all

[46:37] the activities that we want to uh

[46:39] include or provide the services.

[46:43] >> Um I have a question for council member

[46:46] Chuang. Um is that does SAM trans have a

[46:50] formula in terms of when and how to

[46:52] determine to actually provide

[46:55] transportation within a community? Is it

[46:57] based on how many people are registered

[46:58] to I mean what what is the criteria for

[47:01] that?

[47:03] >> Right. Samsung really is about buses and the shuttles and and the ready

[47:09] wheels and I think uh in those space um

[47:13] you know uh they primarily focus on the

[47:15] underserved. However, uh for the last

[47:18] five or six years when we start talking

[47:21] about the impact of the housing and the

[47:24] densities of those housing units, um I

[47:28] think that part of the that equation is

[47:30] trying to relieve the traffic uh by

[47:33] having uh less cars, right? And to that

[47:37] extent I think that people are looking

[47:39] into autonomous cars as one of the

[47:41] solutions so that you can get out of the

[47:43] car but you are hopping into another car

[47:46] right um and then for um uh the transit

[47:50] there are ready wheels sort of on demand

[47:52] shuttles that while currently there are

[47:55] pilot programs for the underserved

[47:58] communities uh in uh north fairy oaks

[48:01] and also in Halfoon Bay there are

[48:04] opportunities I think for the cities to

[48:07] talk to them about what are the models

[48:10] that we can come up with that is going

[48:12] to serve our uh communities so that our

[48:15] seniors um will get out of the car and

[48:19] be able to take those options as you

[48:21] know viable options and availabilities

[48:24] to to be able to go to their doctor's

[48:26] appointment, grocery shopping or field

[48:29] trip you know with friends.

[48:32] >> Thank you.

[48:35] Um, Council Member Adams,

[48:36] >> uh, just an add-on to that, I think we

[48:38] also ought to include the Youth

[48:40] Commission in that conversation to

[48:42] provide more alternatives for their

[48:44] transportation besides just ebikes to

[48:48] get places and not to label it as the

[48:50] old people's bus, but to look at

[48:54] shuttles that could take all of our

[48:56] population, young mothers with children,

[48:59] all kinds of people that are really

[49:02] stuck. So, I think I think it's a great

[49:06] suggestion and I think it should be one

[49:08] of our priorities to develop maybe some

[49:11] relationships with autonomous cars, make

[49:13] sure that we are permitting them and so

[49:16] forth. Thank you.

[49:17] >> Thank you. Um, Vice Mayor Ragsdale,

[49:20] >> um, I I love all of this discussion. Uh

[49:23] just um one other thing that we do have

[49:26] um through Peninsula Family Service,

[49:27] there is Got Wheels, which is just an

[49:29] individual car, so it doesn't

[49:31] necessarily um take cards off the road,

[49:33] but for people that need it for and that

[49:36] is for older um older people. Uh but

[49:40] it's for $5. It'll take you anywhere.

[49:42] And it does seem like in conjunction

[49:44] with 40 Baywood, it would be great to

[49:46] have this discussion if we could have a,

[49:49] you know, shuttle to pick people up or

[49:52] remind them about gut gutw wheels, um,

[49:54] etc. And we do have commute.org, but

[49:56] that that's really for commuting to

[49:59] work.

[50:00] >> Okay. Thank you. Yes. Um,

[50:04] Miss Brown, you miss Thank you. I

[50:05] believe this topic came up last year and

[50:07] so we did do some preliminary research

[50:09] with some other cities that have

[50:10] implemented uh city sponsored shuttle

[50:13] services in partnership with private

[50:15] companies. So um we can revisit that

[50:17] research and open those conversations

[50:19] again.

[50:20] >> Thank you.

[50:23] >> Um moving on, the next goal is improve

[50:25] town infrastructure and I will turn this

[50:27] over to our uh director of public works

[50:29] and city engineer Paul Willis.

[50:31] >> Hello again. Uh thank you for the

[50:33] opportunity to present the public works

[50:35] department and what we're working on. As

[50:36] you know, about half of the town's

[50:38] budget is spent through public works,

[50:40] whether through one of the enterprise

[50:41] funds or through our general fund. Um

[50:44] but going through our list, you some of

[50:46] you may have had the opportunity to tour

[50:48] the Daryl Tank site. The Daryl Tank site

[50:51] is the largest water tank and piece of

[50:54] infrastructure within the town's uh

[50:56] system. It is a 2 milliongal

[51:00] concrete tank that's capable of

[51:02] withstanding a 8.0 earthquake. And the

[51:05] reason why this is significant, this

[51:07] project and all of our other projects in

[51:09] the next 5 years are really built to um

[51:13] work in conjunction with the future

[51:15] Highline project. And the goal is uh

[51:18] this is the highest point of

[51:19] distribution in the town. It allows us

[51:21] to transfer water to all of our other

[51:24] tanks, whether they're mid-level or the

[51:26] lower level. And in the near future,

[51:29] when the Highline comes into play and is

[51:32] fully operational, we will have

[51:34] mid-level tanks that are not going to be

[51:37] needed any longer, that are much smaller

[51:40] that we'll be able to abandon, remove,

[51:43] and uh maybe even sell those properties

[51:45] if that's the council's goal, or turn

[51:46] them into parks or or whatever else you

[51:48] need. But uh this uh Daryl tank is the

[51:51] first piece to make all of that

[51:53] feasible. And again, it supports our

[51:56] future goal of being both seismic and

[52:00] wildfire resilient because of its

[52:02] location. Again, it's a much larger tank

[52:04] than was there before and increases our

[52:06] capacity and our resilience.

[52:10] Um the next project you've heard is the Highline Water Project. the Highline

[52:14] Water project, we were previously

[52:16] awarded a brick grant and then with the

[52:18] change administration, it was potenti it

[52:21] was put on hold and then we heard before

[52:23] last holiday that uh it's back on. So

[52:27] other than the news that it's back in

[52:30] operation and the the brick grant will

[52:32] be coming, we have still haven't gotten

[52:34] the magical piece of paper that's sent

[52:36] to us from FEMA that says here here's

[52:38] your money. uh but with the uh

[52:40] assistance of Mandy and our consultant,

[52:42] we've gone forward with the uh HMA grant

[52:45] or HMGP I think is the formal name and

[52:48] that is another source of funding. We're

[52:50] looking forward to uh continuing that

[52:53] process. You've probably also heard that HMGP grant or when you saw the the

[52:59] approval for that last month, the the

[53:01] dollar figure did go up and that's due

[53:04] to a couple factors. number one time

[53:06] it's delayed a year and a half and

[53:08] number two when we looked at the details

[53:11] the HMGP or HMA grant had about 11%

[53:16] increase due to tariffs so now the

[53:19] tariffs may be deemed not uh correct

[53:22] we'll see if that affects our overall

[53:24] costs because it's such a big project

[53:26] but uh we we on when we apply for these

[53:29] grants we ask for the best case scenario

[53:33] because you can't go back and ask for

[53:35] more and then uh we hope that we're

[53:37] fully approved. Then if we don't use it

[53:38] all then we don't have to go back to the

[53:41] other partners whether it's Milbury

[53:43] Berlingame for additional funds. So

[53:45] that's the case on the Highland water

[53:47] project. Uh street resurfacing projects.

[53:50] We're very proud of our streets as you

[53:52] know we have the highest PCI pavement

[53:54] condition index in the whole peninsula

[53:57] and uh we want to keep it that way and

[53:59] we we achieve those goals uh by

[54:02] leveraging grants. We also achieve them

[54:04] uh by being smart coordinating with

[54:07] utilities and having moratoriums on

[54:09] streets. So if we spend millions of

[54:11] dollars on a project uh we don't cut

[54:14] them and the utilities don't cut them

[54:16] for period of between two to five years.

[54:18] So we preserve them and we do this by

[54:21] sending out coordination letters in

[54:22] advance to the utilities so they know

[54:24] and companies like PG in the past have

[54:27] actually uh moved up projects or delayed

[54:30] projects so they don't affect these

[54:32] streets. Uh but we also receive a major

[54:35] part of our funding through our building

[54:38] uh permits that go through because when

[54:40] a contractor does significant work and

[54:42] damages a roadway, they pay their fair

[54:44] share to replace or fix the roadway on

[54:47] behalf of the entire public. We have a

[54:49] dedicated fee and Tim's group just does

[54:52] an incredible job collecting that. The

[54:53] more successful we are in uh issuing

[54:56] permits, the more funds are available to

[54:58] the public to fix the roadways. So

[55:01] that's uh just a really key part. Uh

[55:03] next item number four, bike and ped

[55:05] master plan. We had received grants last

[55:08] year for the bike ped master plan. You

[55:10] maybe are participated in in the

[55:13] surveys. Uh we worked with the schools.

[55:15] We worked with the local bike ped

[55:17] groups, our representatives, and we had

[55:19] a really good plan that's in place. Uh

[55:21] we continue to identify upcoming project

[55:24] improvements and priorities. I've spoke

[55:26] to our commissioner about the next one

[55:27] that we hope to to put in the books and

[55:30] we're talking to our designers about

[55:31] that. We don't have any money for it

[55:33] yet, but there's a plan. So, we hope

[55:36] that it'll be funded just like the last

[55:37] one. And, uh, the eucalyptus pathway, as

[55:40] you remember, when we did get the

[55:42] funding. Uh, every time I drive by

[55:44] there, there's always at least three or

[55:46] four people enjoying that. such a a nice

[55:48] piece to our community and we want to

[55:50] keep adding to that to provide a safe

[55:52] way to the schools, but also an option

[55:54] for mobility for just anyone that wants

[55:57] to enjoy the outdoors and and do it in a

[55:59] safe protected area, not in the roadway.

[56:03] And then finally, uh establishment of

[56:06] utility underground districts. Uh this

[56:08] is something that uh we've been working

[56:09] on with our commissioner. uh public

[56:11] works right now is very just been

[56:14] supportive of reviewing the documents or

[56:16] providing GIS information uh so that way

[56:18] we know precisely where those

[56:20] opportunities uh lie. So I think that's

[56:23] my summary. I did want to mention that

[56:25] none of this would be possible if we

[56:27] didn't have dedicated members of our

[56:29] staff. So Sarah Bachmann who you met is

[56:31] here behind me. She's our senior

[56:32] analyst. So, she knows everything from

[56:36] valves to tools to every bit and part

[56:39] that we spend in public works. And then,

[56:42] of course, without further uh I don't

[56:44] have to do any more introduction,

[56:46] there's Natalie Griman, our deputy

[56:47] director, who handles all of our capital

[56:49] projects, our designers, and upcoming

[56:51] future uh planning for the CIP.

[56:58] » Um, thank you Paul for that

[56:59] presentation. I do have a couple of

[57:01] questions but I will defer to my

[57:02] colleagues first. Um Vice Mayor Rexdale

[57:07] I

[57:07] >> think it it's okay to give comments and

[57:09] opinions right in this yes yes

[57:11] discussion

[57:12] >> um uh just such a fantastic pivot for

[57:16] the highline funding. Uh congratulations

[57:19] to all of you and wherever it ends up

[57:22] coming from just um that pivot was um

[57:25] just remarkable and thank you. Um, and

[57:28] uh, I think I mentioned this before, but

[57:30] with regard to the repaving, our street

[57:33] was repaved and just handled so

[57:35] perfectly, the communication and um, I

[57:38] have a little pun, but it was a very

[57:41] smooth process. So, um, I just really

[57:44] um, appreciate that as as a resident.

[57:46] Um, and then just a thought popped into

[57:49] my head when you talked about um,

[57:51] decommissioning some midlevel um, water

[57:54] storage. when you said the word park, of

[57:57] course, I thought dog park. So, um, just

[58:00] something to keep in mind. Thank you.

[58:03] >> Thank you for that. And I just want to

[58:05] comment on on the paving of your street.

[58:07] Uh, council members do not know when

[58:09] streets are paved. We never tell you the

[58:11] names because that way when you come

[58:12] here, you can vote on them and know that

[58:14] you are not biased. So, we pave the

[58:17] worst first.

[58:19] >> Thank you.

[58:20] >> My street is heavily used. Thank you.

[58:23] Um, Council Member Adams,

[58:26] >> thank you. This will just be a quick

[58:28] compliment to everyone at public works.

[58:31] Uh, you when you come against the rock

[58:35] in the road,

[58:37] you figure out a way to go around. And,

[58:40] uh, I think that kind of spirit is

[58:43] reflected in our Highline project, a

[58:47] great project that you designed. And we

[58:50] will eventually get that done. I'm

[58:52] absolutely certain of it and we're very

[58:54] proud of having the highest rated uh

[58:57] streets in San Monteo County and that

[59:00] doesn't come without your effort. Um and

[59:04] also the undergrounding of utilities has

[59:08] been quite a wonderful project that was

[59:11] worked on extensively by our assistant

[59:14] city manager and I wanted to make sure

[59:16] we reflected that it's a very complex

[59:19] concept.

[59:21] uh and I think we will be having uh some

[59:25] more information for the council and for

[59:29] the citizens soon. Uh so I wanted people

[59:32] to know that that was coming. But this

[59:34] also reflects back with our relationship

[59:37] with PG&E that we talked about earlier.

[59:39] I think working on our relationship with

[59:43] PG& not just in looking in alternatives

[59:46] but also looking at how we can make that

[59:48] better at all times in all ways for all

[59:52] parties is something that is a good goal

[59:56] for us to have. It matters uh just about

[1:00:00] daily. So thank you for everything that

[1:00:03] department has done and great

[1:00:05] accomplishments this past year.

[1:00:08] Um, I have a follow-up question. Council

[1:00:11] member Chong, do you have a question as

[1:00:12] well or comment?

[1:00:17] » It It's not not related.

[1:00:18] >> Okay, it's not related. Thank you. Um,

[1:00:21] so just quick questions. Um, I certainly

[1:00:24] want to um thank the staff for your um

[1:00:28] advanced thinking on the funding. Darot

[1:00:31] Tank is a great examples. you know,

[1:00:34] we're looking forward to the Highline

[1:00:36] project, but really Dereotank is

[1:00:38] instrumental because you look ahead, you

[1:00:40] figure out the the plans and we were

[1:00:42] able to get it done before all these

[1:00:44] funding issues to be of issues, right?

[1:00:47] So, I I commend you for that. Um, I also

[1:00:51] want to say um about the PCI is such a

[1:00:55] bragging rights among the counties.

[1:00:57] We're at 82. Um, and I have to say many

[1:01:02] cities that I work with regionalwise um

[1:01:04] are looking into measure A um and the

[1:01:08] county for the funding and um so for you

[1:01:12] to be able to lead the way and then

[1:01:14] figure out um in in advance where the

[1:01:18] PCI rating was going to be and how we're

[1:01:21] going to you know have a systematic way

[1:01:23] of paving the roads are critical and we

[1:01:26] the residents are enjoying it. Uh so

[1:01:28] really thank you for that. Um also I

[1:01:31] want to say that you know the the the

[1:01:34] bike and pedestrian master plan continue

[1:01:37] to be a issues. I mean I I understand

[1:01:40] that there is interest in terms of

[1:01:43] everyone wants in the ideal way to have

[1:01:46] the pedestrians the bike the the the

[1:01:49] vehicles all on the roads but the

[1:01:51] reality is speed is an issue. So I think

[1:01:53] that you know that would be something

[1:01:55] that we'll have to work closely with the

[1:01:57] PG on

[1:01:59] uh the speed um so that if everyone

[1:02:03] slowed down that will likely to have the

[1:02:07] sort of a scenic weight of having the

[1:02:10] vehicles the pedestrians and the um the cyclists all enjoy the roads. But

[1:02:16] until then I think that there's uh you

[1:02:19] know mindset and outreach and

[1:02:21] reinforcement. I think that we all have

[1:02:23] to kind of bring together uh into the

[1:02:26] fold to make that happen. So, thank you.

[1:02:30] >> Thank you. Um just to follow up, thanks

[1:02:33] again for the presentation and thanks

[1:02:34] for all the work you do at public works.

[1:02:36] The residents love you guys. So do we.

[1:02:39] Um well, we love all of you guys

[1:02:41] actually. You kind of want to see.

[1:02:46] Um but anyways regarding the permits and

[1:02:50] the costs or sort of the reimbursement

[1:02:53] that would come towards perhaps um

[1:02:55] repair or maintenance of our right of

[1:02:57] way. Um I is sort of when you stated

[1:03:00] that I thought so clearly as we issue

[1:03:04] more permits for let's say multif family

[1:03:06] housing going forward it will also

[1:03:09] generate additional funding that could

[1:03:11] go towards maintaining our right of way.

[1:03:13] Is that is that an accurate assessment?

[1:03:16] Exactly correct. And the intent was that

[1:03:18] because uh about 13 years ago when I

[1:03:21] first started, one of the major

[1:03:22] complaints was on a particular street

[1:03:24] was the damage to the roadway was always

[1:03:26] done by the contractor with their heavy

[1:03:28] equipment and the gouging of the

[1:03:30] roadways. So now they're paying their

[1:03:32] fair share according to how big their

[1:03:34] frontage is or how much uh work they're

[1:03:37] doing. And then that goes into our

[1:03:39] deposit account that we track every

[1:03:41] year. And it helps pave not just that

[1:03:43] roadway, but the roadway for all because

[1:03:45] remember the construction vehicle

[1:03:46] doesn't just go to that home. It travels

[1:03:48] all the way to get to the plant or the

[1:03:51] dump or wherever else they're going.

[1:03:53] >> Yeah. I I just think that's an important

[1:03:55] point um because going forward, whether

[1:03:58] it's the next two, five, 10 years, there

[1:04:01] will be increased construction um within

[1:04:04] the town. and um just reminding our

[1:04:07] residents that that would eventually

[1:04:09] once those permits are should bring back

[1:04:11] revenues that could be that will be used

[1:04:13] to maintaining the roads and the

[1:04:15] infrastructure. So, thanks for pointing

[1:04:16] that out. Appreciate that. Um I don't

[1:04:19] I'm sorry. Um go ahead. Um Council

[1:04:21] Member Adams. Yes.

[1:04:23] >> Thank you, Madame Mayor. This kind of

[1:04:25] ties into the next uh slide as well, but

[1:04:28] when we talk about 25 miles per hour in

[1:04:31] Hillsboro,

[1:04:32] um I would encourage us to also wear

[1:04:36] that as a flag that we really will

[1:04:40] enforce a slower speed than what we have

[1:04:43] right now and um gives people time to

[1:04:46] look at the beautiful roads, highest

[1:04:49] rated in San Monteo. But as council

[1:04:52] member Schwang points out, this would

[1:04:54] make everybody safer and we are trying

[1:04:57] to do so much on that. So it isn't

[1:05:00] necessarily a public works problem, but

[1:05:02] it segus into the next section.

[1:05:06] >> Um, were you suggesting that we consider

[1:05:08] lowering our speed limit below 25 miles

[1:05:11] an hour? I wasn't clear on that.

[1:05:12] >> No, I I'm not sure it's 25 miles an hour

[1:05:15] everywhere, but it's pretty close. I

[1:05:18] don't know.

[1:05:19] Yeah, it's 25 miles everywhere in town

[1:05:22] except for a couple streets and I think

[1:05:24] one is Black Mountain and the other is

[1:05:26] Crystal Springs, but everywhere else is

[1:05:29] 25 miles hour.

[1:05:31] >> So, your suggestion is that we enforce

[1:05:33] the 25 miles hour or were you suggesting

[1:05:36] something slower than 25 miles hour?

[1:05:38] >> No, I suggest that we have a

[1:05:40] conversation about what we want, but at

[1:05:43] least that we enforce what we already

[1:05:46] have.

[1:05:46] >> Oh, okay. Yeah, got you. Thank you. All

[1:05:49] right, so we can move forward with the

[1:05:51] next presentation.

[1:05:55] » Thank you. And we wouldn't be able to

[1:05:57] pay for all those wonderful projects

[1:05:59] without our diligent and dedicated

[1:06:02] finance team. So, I'll turn it over to

[1:06:04] finance director Jan Cook to discuss the

[1:06:05] slide.

[1:06:07] >> Good morning.

[1:06:09] First, I'd like to introduce the team

[1:06:10] from finance that's here. We have Rich

[1:06:12] Santiago, assistant finance director.

[1:06:15] And then we also have Gigi Ing, who is

[1:06:18] our budget analyst. So, she's the one

[1:06:21] that prepares the book and helps with

[1:06:23] the presentation and gets all the nuts

[1:06:25] and bolts together for our budget. So,

[1:06:28] um, so there's two goals here, uh, both

[1:06:31] kind of long-term looking. Uh, the first

[1:06:33] one is something that the city council

[1:06:35] studied late this fall. It's the long

[1:06:38] range financial funding plan and that

[1:06:41] really has had two aspects to it. One is

[1:06:44] looking kind of more internally at what

[1:06:46] we can do to leverage our current

[1:06:48] operations to provide additional savings

[1:06:51] or revenue uh which is translating

[1:06:54] primarily into the second one you see

[1:06:57] there on the first number one which is

[1:07:00] uh the building and planning uh fee

[1:07:03] review which is well underway. And then

[1:07:06] the second thing is to really look at

[1:07:09] our operational

[1:07:11] efficiency from our budgetary

[1:07:14] perspective and also looking at what our

[1:07:16] long-term needs are uh from a capital

[1:07:19] basis. And with that study, what was

[1:07:22] recommended and uh city council brought

[1:07:26] forward for staff to to continue on was

[1:07:29] to looking into a feasibility for a tax

[1:07:32] measure. And so we are well on on our

[1:07:34] way in reviewing that with uh

[1:07:37] consultants and that um process will be

[1:07:41] unfolding um over the next couple of

[1:07:43] months.

[1:07:46] The second one is the water and sewer

[1:07:49] rate studies. Uh the city council will

[1:07:52] be considering

[1:07:54] uh issuing a Proposition 218 notice for

[1:07:57] both the water five-year rate series as

[1:08:00] well as the sewer rate series. And those

[1:08:03] um will be coming forward uh primarily

[1:08:06] in the next few months as well. But

[1:08:09] they'll be implemented starting in the

[1:08:12] sometime in 2627.

[1:08:15] With that, I'd be happy to answer any

[1:08:17] questions that you have.

[1:08:21] Um, any question from the any questions

[1:08:23] from the um council?

[1:08:26] >> Yes, council member Adams.

[1:08:28] >> Sorry, I I skipped over your slides for

[1:08:30] the next one, but this is a question for

[1:08:32] you. Uh, first of all, I want to just

[1:08:35] compliment all the work that you and

[1:08:36] your staff do and your reputation around

[1:08:40] the county when I talk to other cities

[1:08:42] is not just impeccable but admirable.

[1:08:46] So, thank you. Uh the SFPUC did announce

[1:08:51] its rates

[1:08:53] uh this past week and I wanted to know

[1:08:57] if in our discussion that will be

[1:08:59] happening uh at our next council meeting

[1:09:02] will reflect the actual uh rate rather

[1:09:06] than the projection.

[1:09:08] Yes, those that information has been

[1:09:10] provided to us and we will be

[1:09:12] incorporating that into the the water

[1:09:15] rate study projections. Yes.

[1:09:20] >> Yes. by Sam Rex.

[1:09:23] >> I just want to say that it may look like

[1:09:26] only two goals, but you guys do so much

[1:09:30] work and so much is put on your

[1:09:32] department and it's amazing how small

[1:09:34] and efficient and amazing your

[1:09:36] department is and you also are doing the

[1:09:39] CCFD work and that's also having a

[1:09:42] changeover of systems. So, um, thank

[1:09:45] you.

[1:09:47] >> Any additional questions from the

[1:09:48] council? I just have one followup

[1:09:50] regarding um I echo what my colleagues

[1:09:53] just stated. Thanks for all the work you

[1:09:54] do. Of course, without the work you do,

[1:09:57] we couldn't get anything done. So um

[1:10:01] specifically as we conduct long-term

[1:10:03] financial analysis, are we um does that

[1:10:06] incorporate um reimbursements for

[1:10:09] services that are being provided by Town

[1:10:11] of Hillsboro to um let's say CCFD or

[1:10:14] other JPA services that we may provide?

[1:10:17] Does that include it?

[1:10:19] Yes, there is. So, uh, one of the

[1:10:21] recommendations was to look at what

[1:10:24] we're charging CCFD for finance

[1:10:26] services. So, that is another piece of

[1:10:28] that. And then, uh, the other piece

[1:10:31] which is incorporated into a consulting

[1:10:35] uh, project that CCFD is underway on is

[1:10:39] looking at um, CCFD as a as a district

[1:10:43] or different structures. uh um and

[1:10:47] within that one of the actions would be

[1:10:51] in that analysis to look at uh cost

[1:10:54] sharing formula and whether that should

[1:10:56] be adjusted based on you know current

[1:11:00] operational services that are provided

[1:11:03] to the three cities.

[1:11:05] >> Okay, thank you.

[1:11:08] Okay, no additional questions on that.

[1:11:10] Um we can

[1:11:12] >> um yes

[1:11:14] >> I I just want to add a comments that you

[1:11:15] know uh the share services is is

[1:11:18] critical to any kind of a JPA and

[1:11:21] anytime that we're looking at it uh it

[1:11:23] is critical that we actually reflect uh

[1:11:27] the services that we provide and that is

[1:11:30] a ongoing process and I you know I'm

[1:11:32] very grateful that you are on it. Um I

[1:11:35] also think that um periodically the the

[1:11:38] town will review on the staff hourly

[1:11:41] rates and that is ex exactly reflecting

[1:11:43] of the services that we are charging

[1:11:46] whether it was to the permit fees or to

[1:11:49] the share services that we provided for

[1:11:52] uh CCFD and other agencies. Um because

[1:11:56] we're an public agency and we're not in

[1:12:00] this to make money. we're really

[1:12:02] reflecting the staff hours for providing

[1:12:05] the services to make you know uh

[1:12:08] evaluations or or project uh permits

[1:12:11] process or or something like that. So I just want to make that clear and thank

[1:12:16] you for your excellent work.

[1:12:18] >> Thank you. Okay, we may proceed to the

[1:12:21] next presentation. Thank you.

[1:12:23] >> Next item uh will be presented by Chief

[1:12:26] Kola.

[1:12:28] >> Good morning. I wanted to give an update

[1:12:31] on our drone as first responder. Uh we

[1:12:34] went live with that in October and since

[1:12:38] then we've learned a few lessons um that

[1:12:41] we're we're working with with Brink. Uh

[1:12:44] one is the battery life uh doesn't last

[1:12:47] as long as we thought it was. So it's

[1:12:49] been in uh been sent back for repair uh

[1:12:54] at least one time. Um, we also are

[1:12:59] interested in probably researching

[1:13:02] different uh areas where we could put

[1:13:05] additional pods. That way we have

[1:13:07] coverage longer throughout town.

[1:13:10] Uh, the next steps we have with our

[1:13:14] drone program is we're going to uh

[1:13:18] ask more officers uh to become drone

[1:13:22] pilots. And we're also uh re uh

[1:13:25] releasing that to our uh reserve

[1:13:29] officers to get them trained to see if

[1:13:31] uh they'll be willing to fly.

[1:13:35] The next part uh for the statewide uh

[1:13:39] nextgen 911 is a cloud-based system that

[1:13:43] we were going to go to. Unfortunately,

[1:13:45] there's been some delays with DOJ and uh

[1:13:49] the state of California. they're not on

[1:13:51] the same page. And so we're all set on

[1:13:54] our end, but we're waiting for the state

[1:13:57] and DOJ to come together with

[1:14:00] standardized laws.

[1:14:04] This coming uh council meeting in March,

[1:14:07] we will be presenting to council on

[1:14:10] consent uh handheld uh radios for our

[1:14:15] department. Our radios are 20 years old

[1:14:18] and they are in dire need of

[1:14:21] replacement. So, uh the recommendation

[1:14:25] from staff is that we do the Motorola

[1:14:29] LTE radios which will allow us to have

[1:14:33] better reception throughout town in

[1:14:35] areas where our network doesn't reach.

[1:14:38] Uh this also will allow our handhelds to

[1:14:42] be taken out of the area and still have

[1:14:45] remote access to the town. So we're

[1:14:47] really looking forward to this

[1:14:49] opportunity

[1:14:51] and uh new procurement. We are also

[1:14:55] bringing in March uh staff report for

[1:14:59] individual uh issued rifles and uh that

[1:15:03] will allow each officer to have uh

[1:15:07] standardized operating practices

[1:15:10] and it will also uh maintain it almost

[1:15:15] like handguns. You know, we don't issue

[1:15:18] uh officers

[1:15:20] uh rotating handguns. They each have

[1:15:23] their own uh they each have their own

[1:15:26] handguns. And so we'll our idea is that

[1:15:29] everyone has a standardized operating

[1:15:32] procedure. And so that is coming to you

[1:15:35] in in March. Um as for the

[1:15:39] departmentwide safety upgrades, uh we

[1:15:42] have uh secured the exterior of our our

[1:15:47] police department. We've also

[1:15:49] implemented several CA uh cameras and a

[1:15:53] new locking system throughout our

[1:15:56] facilities. Uh the next step for us is

[1:16:00] we're researching uh uh I'm sorry uh

[1:16:05] testing verata cameras. their mobile

[1:16:08] cameras that we're using and we can

[1:16:11] deploy those in uh different scenarios

[1:16:15] such as the Memorial Day parade or uh

[1:16:18] the concourse or different events

[1:16:20] throughout town and some mobile unit

[1:16:22] that we're in the testing process for.

[1:16:26] Uh step two, our generator replacement.

[1:16:29] Our generator is over 30 years old and

[1:16:32] so we're in the process of uh getting

[1:16:35] that replaced. Unlike uh sim I'm sorry,

[1:16:39] similar to a vehicle, the generator is

[1:16:43] going to need to be built. And so once

[1:16:46] we have all of our

[1:16:49] permits in order, which is our next

[1:16:51] steps, is to obtain the construction

[1:16:54] permits as well as the public notices.

[1:16:58] We have a school that's within 1,000 ft.

[1:17:01] even though it's in Berling game, we

[1:17:03] will need to set out notices to let them

[1:17:06] know that we are replacing the

[1:17:08] generator. So that is one of our next

[1:17:11] steps. And uh number three, uh ongoing

[1:17:15] recruitment and retention. We are having

[1:17:19] interesting time finding qualified

[1:17:21] officers who want to become police

[1:17:23] officers. So, uh, my staff has roundtled

[1:17:28] some different ideas as to how we can

[1:17:30] get qualified candidates and possibly

[1:17:33] laterals enticed to come over to our

[1:17:36] department. And one of those re one of

[1:17:38] those uh ideas we had was to go to the

[1:17:42] Traverse Air Force Base, which they were

[1:17:45] scheduled to do today, but had to uh

[1:17:48] postpone. Um, but they plan on going in

[1:17:51] a couple weeks down to the Air Force

[1:17:53] base when they have a career day. That

[1:17:56] way they can set up a booth and, you

[1:17:59] know, entice officers to come, military

[1:18:02] personnel to come and work for our town.

[1:18:06] And then we have our annual wellness

[1:18:08] checks. Those are scheduled for the end

[1:18:11] of April. And these are one- on-one

[1:18:14] sessions with a a competent counselor

[1:18:18] that will uh you know talk through

[1:18:21] anything that our officers have. And we

[1:18:25] also have increased uh instruments in

[1:18:29] our gym facility for their wellness as

[1:18:33] well.

[1:18:38] » Great. Um thank you for that

[1:18:41] presentation. Um, I do have a few

[1:18:44] questions, but I will ask my colleagues

[1:18:46] to comment. So, ask questions if they

[1:18:47] have any. Starting with Council Member

[1:18:49] Crow.

[1:18:50] >> And Madame Mayor, sorry for

[1:18:51] interruption. Just to add a little bit

[1:18:52] into that as well. Chief Coochie uh and

[1:18:54] his team had an emergency to attend to,

[1:18:56] so they're not here, but they are

[1:18:57] working closely with the police

[1:18:59] department as well in the drone program.

[1:19:01] So, we're looking at integrating and

[1:19:02] having the drones be able to respond to

[1:19:04] the majority of the fire calls that come

[1:19:06] in as well. We just want to let you make

[1:19:08] you aware of that.

[1:19:09] >> Thank you. That's uh u that's a good um

[1:19:13] input. I do have questions around that.

[1:19:15] So, thanks for clarifying that.

[1:19:17] >> Yeah, council member.

[1:19:19] >> Thank you. Thank you, Chief. And thank

[1:19:20] you everyone for the work this year and

[1:19:22] the reports. Um a couple quick questions

[1:19:25] for the the camera technology and also

[1:19:28] the generator. Hopefully, we will have a

[1:19:31] new police department sometime

[1:19:34] relatively soon. Will these be things

[1:19:36] that can be reusable with new

[1:19:38] construction as we're investing in them?

[1:19:40] >> Yeah, the generator can absolutely be

[1:19:43] moved. Uh they'll need new permits for

[1:19:45] it, but it's absolutely something that

[1:19:47] we could use in the future building.

[1:19:50] >> And the cameras, too. Obviously, we need

[1:19:52] them.

[1:19:53] >> Yes, cameras, too.

[1:19:54] >> Great. Thank you. And then um I'm sure

[1:19:57] this is a discussion that will come up

[1:19:59] when it comes on the council agenda, but

[1:20:01] could you just expand a little bit more

[1:20:02] why you think I think what residents are

[1:20:05] going to say about the individual rifles

[1:20:06] or why why do we need to bring more guns

[1:20:09] into Hillsboro? Why how often are these

[1:20:13] rifles used and why does each

[1:20:16] um officer need their own rifle?

[1:20:19] >> Right.

[1:20:22] the the rifles aren't used on a daily

[1:20:26] basis. They're used on instances where

[1:20:29] it's a high stress type of call,

[1:20:32] barricaded subject. Um, and so the

[1:20:37] rifles allow for longer range and uh

[1:20:41] ease of use. Let me let me get my notes.

[1:20:51] rifles. The reason why we're going to do

[1:20:54] uh

[1:20:55] individual rifles is because they're in

[1:20:58] they're issued to the same they're

[1:21:01] issued the same way duty handguns are

[1:21:03] issued

[1:21:06] and they won't rotate between shifts and

[1:21:11] seek to apply the same standards to the

[1:21:13] duty rifles.

[1:21:17] Thank you. Um any um Vice Mayor Rexdale,

[1:21:23] >> thank you very much. Um I appreciate all

[1:21:25] this information and um super excited

[1:21:28] about the drone program continuing and uh drone first responder and glad

[1:21:33] that we're working with CCFD and also

[1:21:36] working out the um intricacies of

[1:21:39] batteries etc. Um I had a two uh

[1:21:44] questions. Um, one is with regard to the

[1:21:46] flock cameras. I know we have a very

[1:21:49] detailed privacy policy. Um, I but I

[1:21:53] also know that the topic has been in the

[1:21:56] news and come before other councils. Um,

[1:21:59] I personally am I'm good with our

[1:22:02] privacy policy, but I'm wondering if

[1:22:04] that's something we can put forward in a

[1:22:07] more noticeable way. if um I don't know

[1:22:09] if if anyone is getting concerned um

[1:22:13] with regard to data sharing which I know

[1:22:16] we don't do and um we're not allowed to

[1:22:19] do also by state law but I think that

[1:22:22] the public may need a reminder of that.

[1:22:26] Um and then the the second comment is

[1:22:29] with regard to the speed limit just

[1:22:31] because we're on that page now. I I I

[1:22:33] love that we have the motorcycle officer

[1:22:35] and we're working on enforcement and

[1:22:37] just

[1:22:38] keep that up. And I think it might be 15

[1:22:41] miles per hour near the schools.

[1:22:43] Um

[1:22:45] I'm not positive on that, but I think

[1:22:46] we're allowed to reduce it to 15 miles

[1:22:49] per hour at the school near the schools.

[1:22:51] To my knowledge, it's 25 miles per hour

[1:22:54] is reduced in a residential area.

[1:22:57] >> Do you want to?

[1:22:58] >> Yeah. and and also relation to the

[1:23:01] schools there is a 15 m an hour when children are present

[1:23:04] >> when children

[1:23:04] >> so you'll see the posted speed limit

[1:23:06] which is generally the black and white

[1:23:07] speed limit which is primopascious speed

[1:23:09] right can't go over 25 but then there's

[1:23:11] conditional speed limits and one of

[1:23:13] those would be the yellow sign that says

[1:23:15] 15 miles an hour when children are

[1:23:17] present

[1:23:17] >> perfect thank you

[1:23:21] >> yes um council member Adams yes

[1:23:24] >> thank you madam mayor uh it seems to me

[1:23:27] we replaced our rifles last year.

[1:23:32] Different rifles.

[1:23:33] >> No, those were our handguns that we

[1:23:35] replaced.

[1:23:37] >> Okay.

[1:23:37] >> They were they were our handguns with a

[1:23:40] red dot optic for it.

[1:23:44] >> Well, I think it's a great idea to have

[1:23:45] an individual rifle for an individual. I

[1:23:48] think that really makes a lot of sense.

[1:23:50] Um, but thank you for that

[1:23:52] clarification.

[1:23:54] >> Yeah. So I I um I appreciate that

[1:23:57] comments on the rifles and and I think

[1:23:59] basically the points that I'm taking

[1:24:01] from your presentation is again creating

[1:24:04] a specified identification in terms of

[1:24:07] who the rifle is assigned to regardless

[1:24:10] of when it's used. We can trace it to

[1:24:13] that specific officer. Is that am I

[1:24:15] correct in that assessment?

[1:24:17] >> Correct. And it would allow the officer

[1:24:19] to train with their own personal rifle.

[1:24:21] And that way they'll get used to how it

[1:24:24] operates and uh how to clean it and and

[1:24:28] all all there is and exactly the sling

[1:24:31] will fit exactly to their body

[1:24:33] >> for quickness of deployment.

[1:24:35] >> Right. And the rifles are are typically

[1:24:38] only used in specific um high stress

[1:24:42] situations such as hostages or

[1:24:44] emergencies etc. when they need long

[1:24:46] range. It's not something that an

[1:24:48] officer carries around.

[1:24:49] >> Correct.

[1:24:50] >> On a reg like a hand unlike a handgun.

[1:24:52] >> Correct. In specific situations where it

[1:24:55] is needed.

[1:24:56] >> Okay.

[1:24:56] >> But not on a they wouldn't respond to it

[1:24:59] on an an alarm call unless

[1:25:02] >> it warranted that type of response.

[1:25:04] >> And and it will be consistent with the

[1:25:07] um standard operating procedure compared

[1:25:10] to other um police departments. Is that

[1:25:13] correct?

[1:25:13] >> Correct. There are other agencies in San

[1:25:16] Monteo County like San Bruno and South

[1:25:18] San Francisco. They also offer uh issue

[1:25:21] uh individual rifles.

[1:25:24] >> Thanks for that clarification. And I

[1:25:25] think the question um posed by council

[1:25:28] member Crowley um and Adams is these are

[1:25:31] the questions the residents will be

[1:25:32] asking us. So we we just that's why we

[1:25:35] asking all these questions so we'll have

[1:25:37] more information

[1:25:38] >> there. And also um let me finish my

[1:25:41] questions regarding the flu camera

[1:25:44] security issue. Um I agree with Vice

[1:25:46] Mayor Ragsdale that um it would be

[1:25:50] important to put out more information

[1:25:52] regarding the privacy of information on

[1:25:55] that. Several residents have reached out

[1:25:56] on the specific issue on flock cameras.

[1:25:59] >> Correct. We we have all of our

[1:26:01] information publicly available on our

[1:26:04] privac uh transparency portal.

[1:26:08] >> Okay. and and and that basically

[1:26:09] explains to resident in terms of where's

[1:26:12] the information stored how are they

[1:26:14] reassured that there's privacy around it

[1:26:17] because those are the questions I get

[1:26:19] from residents.

[1:26:20] >> Yes.

[1:26:21] >> In light of what's been in the news

[1:26:22] recently.

[1:26:23] >> Correct.

[1:26:23] >> I think it's probably a good idea for us

[1:26:25] to consider having a more open

[1:26:27] discussion on city in city council in

[1:26:29] the sometime in the near future to

[1:26:30] address that as well.

[1:26:31] >> Certainly. I think as the updates come

[1:26:32] out about both the drones and our um

[1:26:35] privacy related to the flock cameras

[1:26:37] that we can give an update on that. And

[1:26:39] one of the just as a talking point, one

[1:26:41] of the key things to remember is that we

[1:26:42] only our data is only shared between law

[1:26:45] enforcement agencies. Uh and that

[1:26:47] sharing happens through the Nick Rick,

[1:26:49] which is our northern California

[1:26:51] regional intelligence center. So that is

[1:26:52] our highest level of security that we

[1:26:54] have in the nine barrier counties. So,

[1:26:56] they're a top secret group that both

[1:26:58] works uh mostly with the military and

[1:27:00] federal uh FBI,

[1:27:03] but none of that information is shared

[1:27:05] with any commercial companies. And I

[1:27:06] think where we've run into some of the

[1:27:08] issues that you may have heard about in

[1:27:09] the news is where there's a a kind of an

[1:27:12] information sharing that happens between

[1:27:15] the the vendor and a private company and

[1:27:18] that none of that occurs here within

[1:27:19] Hillsboro. and and actually I would say

[1:27:22] I don't think there's any agencies in

[1:27:23] Sonteo County that share with any

[1:27:25] commercial industry. So that really is

[1:27:27] the concern. So it's just just as a

[1:27:29] talking point I think we need to

[1:27:30] reaffirm that at each chance that we

[1:27:32] get. So we'll do some messaging on that.

[1:27:34] >> Okay, great. Thank you. And um regarding

[1:27:38] the drones increasing um utility by

[1:27:41] other officers and CCFD um sharing, I

[1:27:45] think it's a wonderful idea. I mean,

[1:27:47] residents love to know that the drones

[1:27:48] can be used to for things like fires,

[1:27:52] you know, picking up uh early warning

[1:27:54] signs. Um, and you may not have the

[1:27:56] answer to this at this point. Neither

[1:27:58] does finance. I just wondered, are we

[1:28:01] going to be um reimbured for some of

[1:28:03] those services um if CCFD uses it since

[1:28:06] that's a JPA or is that an issue that's

[1:28:08] not been discussed yet or even

[1:28:09] entertained at this point?

[1:28:12] No, I I believe we're not going to

[1:28:14] charge them for any any mutual aid

[1:28:17] usage. It would just be like any other

[1:28:20] mutual aid that our department offers.

[1:28:23] Uh whether it be for the SWAT team or

[1:28:27] K9 officer going to another agency, we

[1:28:30] wouldn't charge.

[1:28:31] >> So, at this point, it's deemed mutual

[1:28:34] aid. And in terms of the procurement of

[1:28:36] these drones, um, are we as are we

[1:28:38] partnering with any of the other JPAs

[1:28:40] with regards to CCFD's use? I'm I'm you

[1:28:43] know very well I'm on the board of CCFD.

[1:28:45] So I'm totally on board with this

[1:28:47] concept. I just wanted some more

[1:28:49] information on the cost sharing.

[1:28:51] >> Yeah, on the funding point at this

[1:28:53] point, it would be a a Hillsboro funding

[1:28:55] is it would be come from the town and

[1:28:57] not from the JPA from the agreement

[1:28:59] there. That being said, you know, we are

[1:29:01] right now going through a an RFP which

[1:29:04] is looking at a couple of different

[1:29:05] variations, not only the governance of

[1:29:07] CCFD, but also the cost sharing between

[1:29:09] the three cities. So, that will be

[1:29:11] implemented within that cost sharing

[1:29:13] study. So, not that it would be a peruse

[1:29:15] type of charge, but it would be an

[1:29:17] additional service that Hillsboro has

[1:29:18] that maybe the other agencies don't

[1:29:20] have. So, it would be taken into

[1:29:21] consideration very similar to how we

[1:29:23] provide financial services for CCFD as

[1:29:26] well. So, it's just another uh aspect of

[1:29:29] the, you know, what Hillsboro is putting

[1:29:31] into the CCFD compared to the other

[1:29:34] cities as well. And I will say in the in

[1:29:36] the future, um that we'll probably see

[1:29:39] these autonomous drones more as a

[1:29:40] countywide roll out and it may be even

[1:29:44] it while we're administering our own

[1:29:46] right now because it's, you know,

[1:29:47] considered one of our newest

[1:29:49] technologies that's probably going to

[1:29:50] have the greatest impact on public

[1:29:52] safety. I think that you'll see that

[1:29:54] system go out countywide and it may be

[1:29:56] taken over at that point uh by the

[1:29:58] county. I have some uh close

[1:30:00] associations with the department of

[1:30:02] emergency management and a few key

[1:30:04] employees there and I know they're

[1:30:05] working on that right now.

[1:30:07] >> Thank you. That's that's very helpful.

[1:30:08] >> That is a goal of um Mr. Caligie as

[1:30:11] well.

[1:30:12] >> Okay, great. Thanks. That's very

[1:30:13] helpful. And one final comment is on

[1:30:16] recruitment and first of all all the

[1:30:18] work you're doing on wellness and um

[1:30:21] health maintenance of our officers. I

[1:30:22] think that's wonderful. Thanks for for

[1:30:25] doing that um and keeping that as a top

[1:30:28] priority. Um with regards to recruitment

[1:30:31] um have we or do we have any internship

[1:30:35] programs for college students who are

[1:30:38] interested in criminal justice as a

[1:30:40] major or career? Do we have any pipeline

[1:30:42] that we can bring in a college student

[1:30:46] or graduate student who may be

[1:30:49] interested in this area? Maybe not

[1:30:50] necessarily to be specific to be a

[1:30:52] police officer but in criminal justice

[1:30:54] or to be a police officer.

[1:30:56] >> Yeah, we were talking about that in our

[1:30:58] brainstorming meeting and we were

[1:31:00] talking about going up to CSM and doing

[1:31:02] career days doing career days there as

[1:31:05] well. Plus, they offer monthly um

[1:31:09] host testing for entry level entrance

[1:31:12] into the academy where they also have a

[1:31:16] separate test for what they call the

[1:31:18] WSTB, the work test, work sample test

[1:31:21] battery, which is the physical test

[1:31:23] involved in um in becoming a law

[1:31:27] enforcement officer. and we were going

[1:31:30] to set up uh a time when they do those

[1:31:35] testings to go there trying to seek

[1:31:37] people that are interested in law

[1:31:39] enforcement but haven't really gotten

[1:31:42] all of the information they need or

[1:31:44] where they want to go. So, you know,

[1:31:46] kind of get them right before they make

[1:31:49] any decisions and be able to educate

[1:31:52] them on next steps, etc.

[1:31:55] >> Okay. And I'll add to that too that

[1:31:57] there also are listed in the job fairs

[1:31:59] as well that we have two or three times

[1:32:01] a year within the county. Uh that law

[1:32:03] enforcement plays a role in that as

[1:32:05] well. And statewide in the state of

[1:32:06] California, of course, retention and

[1:32:08] hiring law enforcement is becoming more

[1:32:10] and more difficult. And I think that

[1:32:12] you'll see uh post police officer

[1:32:14] standardized training uh come out with

[1:32:16] some systems like the chief just spoke

[1:32:18] about where people can kind of take that

[1:32:19] first step into it by taking a test or

[1:32:23] seeing what's involved without making a

[1:32:25] full commitment. In other words, just

[1:32:27] seeing if it might be something for

[1:32:28] them. Whereas in the past, if you wanted

[1:32:30] to go through that battery of tests, you

[1:32:32] would have to apply at an agency, have

[1:32:33] your application accepted, and then be tested into that part. So it's

[1:32:38] kind of a easier entry for people who

[1:32:40] may not be fully committed to it but are

[1:32:43] just have an interest in it. It it

[1:32:44] allows them to take a look at it.

[1:32:47] >> Yeah. I think a lot of um students um

[1:32:50] college students or graduate students

[1:32:51] who are interested in criminal justice

[1:32:52] may not even understand what's on the

[1:32:56] front lines. So any opportunity to give

[1:32:57] them hands-on experience I think is a

[1:32:59] good idea. Yeah. Thank you. And yeah we

[1:33:02] may proceed to the next.

[1:33:04] >> Oh I'm sorry. I'm so sorry. Uh council

[1:33:06] member Tron go ahead. Sorry.

[1:33:07] >> Thank you through the mayor. Um chief,

[1:33:10] appreciate your uh presentation. um

[1:33:13] really um and and Chief and I had a

[1:33:15] conversation regarding the flot cameras

[1:33:17] because it's in the news and I think

[1:33:19] that the equivalent that is examples

[1:33:22] that we can uh uh describe is you know

[1:33:25] how we have the the Microsoft 365 and

[1:33:29] William would always you know be on our

[1:33:31] tail to say did you guys you know not

[1:33:34] you not click on the fish fishing emails

[1:33:38] not to do this not to do that and go

[1:33:40] through the training And I think that

[1:33:42] unfortunately some of the agencies are

[1:33:47] uh for the lack of better word not very

[1:33:49] diligent about that and I think that

[1:33:52] transpired the the sort of the outreach

[1:33:55] uh the the breach of uh privacy. Um I

[1:33:58] think that is of concern. Um I do think

[1:34:01] that uh in conversation with chief and

[1:34:04] the captain um and by the way captain uh

[1:34:07] captain sher is um a cyber security

[1:34:12] expert that has been respected and well

[1:34:15] uh recognized in the region. Um I I do

[1:34:19] want to um have you guys talk about a

[1:34:22] little bit about your audit. uh there is

[1:34:25] a uh very uh detailed audit process that

[1:34:30] you will be able to make sure that is

[1:34:32] ongoing things if if you don't mind

[1:34:34] elaborate that a little bit. Correct. We

[1:34:37] do a monthly audit where we go in and we

[1:34:40] make sure uh all the agencies that we

[1:34:44] have agreements with are abiding by our

[1:34:46] policy. So uh one by one we'll go

[1:34:49] through and we'll check we'll do we'll

[1:34:52] also do random audits. One of the um one

[1:34:57] of the options when an when an officer

[1:35:00] from another agency wants to run a check

[1:35:03] for one of our uh for a plate they have

[1:35:06] to put down a reason code per our

[1:35:10] policy. And the reason code will also

[1:35:12] make them state if it's a case number or

[1:35:15] basically what type of offense. It makes

[1:35:18] them give a reason for looking for that

[1:35:20] specific vehicle. And so what we'll do

[1:35:24] is we'll do an audit. We'll make sure

[1:35:25] that anybody that's running it has the

[1:35:28] proper reason for it. If not, then we'll

[1:35:31] terminate our agreement with um that

[1:35:34] particular agency. We have not have have

[1:35:37] had any agency uh use our data in a way

[1:35:42] that's not within our policy.

[1:35:44] >> Thank you. And I think the flock camera

[1:35:47] the intent of the flock cameras is

[1:35:49] really focusing on the license plates

[1:35:51] and it's not about the drivers or the

[1:35:53] make of the cars. And also the other

[1:35:55] part of it is that the agency

[1:35:58] collectively up and down the state um

[1:36:02] are using that as a tool. So, and I

[1:36:05] think most recently either San Mattel or

[1:36:08] San Francisco has uh done um some kind

[1:36:12] of uh public announcement that through

[1:36:15] the success and collaboration with the

[1:36:17] various agencies and the flock cameras

[1:36:20] footage be able to uh make some

[1:36:23] significant arrest.

[1:36:24] >> Correct. I think it should be noted that

[1:36:26] Flock is one of our most important

[1:36:28] investigative tools that we have here in

[1:36:31] Hillsboro and and and we're very lucky

[1:36:35] that council approved us getting this um information this this product.

[1:36:42] And so I I think that one of my goals

[1:36:46] for next year is to increase the cameras

[1:36:48] that we have in town.

[1:36:50] uh crime has gone down considerably in

[1:36:53] town because of because criminals know

[1:36:56] that this technology is available and I

[1:37:00] believe that's uh attributed to the low

[1:37:04] burglary rates we've had this year.

[1:37:07] >> Thank you. And Captain Shane, would you

[1:37:09] like uh to talk a little bit about the

[1:37:10] dashboards? you know because we have for

[1:37:13] the transparency we do have all these

[1:37:16] information updated on the our PD's

[1:37:19] dashboard. Correct.

[1:37:21] >> Correct. That dashboard is available on

[1:37:23] the PD section of the town website. It's

[1:37:25] the flock transparency portal. It also

[1:37:27] has our most up-to-date uh privacy

[1:37:30] policy uh for review. That dashboard may

[1:37:33] seem limited in that it's it's typically

[1:37:35] one page, but it outlines every agency

[1:37:38] that we have an open agreement with. Um,

[1:37:40] and to my knowledge, they're all state

[1:37:42] and below. We don't share with any of

[1:37:43] our federal partners, uh, if that was a

[1:37:45] concern for anybody, uh, listening. And

[1:37:48] it also, um, tracks our monthly usage

[1:37:51] for vehicles run, um, by our officers,

[1:37:54] as well as, um, how many plates were

[1:37:57] collected in a a one-month period. I

[1:37:59] believe you can go back and look at the

[1:38:00] archival data if you want to go back and

[1:38:02] see what January looked like of 2026

[1:38:04] comparatively to 2025, assuming uh, that

[1:38:08] data is available.

[1:38:10] Thank you. Um and last questions that I

[1:38:12] have is regarding the the drone the

[1:38:15] batteries that you talk about. Um I do

[1:38:17] believe that we have contract with

[1:38:19] Brinks that they are on task in terms of

[1:38:24] replacement in terms of parts and

[1:38:27] upgrades

[1:38:28] that that part is not at our expense but

[1:38:32] they would look into it and be able to

[1:38:33] repair them. Right, Chief?

[1:38:35] >> Yes, that's correct. So, we uh returned

[1:38:39] one of our drones, the one that's in the

[1:38:41] back of the PD. We returned that and

[1:38:43] it's uh expected to come back next week.

[1:38:48] And and I also uh want to uh you know I

[1:38:52] do believe that we have some public you

[1:38:54] know listening in on um the fact that

[1:38:56] when we are select making the selection

[1:38:58] or the PD is making the selection one of

[1:39:01] the criteria is to make sure that the

[1:39:02] privacy issue is critical that the

[1:39:05] manufacturer is the integrity of the

[1:39:08] manufacturer is solid in terms of

[1:39:11] replacing parts in terms of the

[1:39:12] information collections and so forth.

[1:39:16] Correct. Uh the replacement turn

[1:39:18] turnaround time is fairly quickly uh

[1:39:22] considering the

[1:39:25] change it needed to have. Thank you

[1:39:28] chief.

[1:39:28] >> Thank you. All right. Thank you. We will

[1:39:31] now proceed to the next presentation.

[1:39:33] Thank you.

[1:39:36] » Lee. This slide will be presented by

[1:39:38] assistant director of building and

[1:39:39] planning Liz Reese.

[1:39:45] » All right. Our um first of the tier 2

[1:39:48] priorities is the safety element update

[1:39:52] and in looking at uh updated

[1:39:55] requirements associated with SB 739 I'm

[1:39:58] sorry dyslexia 379

[1:40:02] um that requires that climate adaptation

[1:40:06] is a component of the safety element. So

[1:40:09] in looking at those requirements and

[1:40:11] evaluating current and best practices as

[1:40:14] it relates to climate planning and

[1:40:16] wildfire responsiveness,

[1:40:18] we identified that the best approach uh

[1:40:20] to addressing our safety element as well

[1:40:22] as um our second goal which is a

[1:40:25] comprehensive update would be to do a

[1:40:28] tiered approach, a two-phased approach.

[1:40:30] So the first phase would be a climate

[1:40:33] and hazard vulnerability assessment and

[1:40:35] that would be a really technical

[1:40:37] analysis of the town's um exposure and

[1:40:41] vulnerability in terms of wildfire

[1:40:42] evacuation and climate risk and it would

[1:40:45] address those requirements of SB 379

[1:40:49] in including the climate adaptation

[1:40:52] component of the safety element. The

[1:40:54] second phase would be taking that data

[1:40:57] and the findings that result from the

[1:40:59] phase one vulnerability assessment and

[1:41:02] looking at how those could be

[1:41:05] implemented in a broader general plan

[1:41:07] update. So the general plan is comprised

[1:41:09] of the individual elements, but they're

[1:41:11] all related and this data would be

[1:41:14] applicable to all of those um those

[1:41:17] elements. And so phase two would be

[1:41:19] looking at the implementation plan and

[1:41:23] developing a work program and schedule

[1:41:25] to then go into G2 which is a

[1:41:28] comprehensive update to those general

[1:41:30] plan elements. The housing element is

[1:41:32] already updated, completed and

[1:41:34] certified.

[1:41:36] Next in sequence are all data informed

[1:41:40] updates. So the circulation element was

[1:41:43] waiting on the completion of the bike

[1:41:45] ped master plan which now we can use the

[1:41:47] data from that to update our circulation

[1:41:50] element. The remaining elements that

[1:41:52] need to be updated are land use uh

[1:41:56] conservation and open space and noise

[1:41:59] and all of those would be updated based

[1:42:02] on the data and findings from that

[1:42:04] climate and hazard vulnerability

[1:42:07] assessment. And the goal is that by

[1:42:11] doing this phased approach, it can be a

[1:42:14] truly comprehensive and strategic update

[1:42:17] where the data is being collected one

[1:42:20] time and using AC using it across the

[1:42:22] board to do a really um

[1:42:27] I keep saying the word comprehensive,

[1:42:29] but to do a comprehensive update because

[1:42:31] all of those elements speak to each

[1:42:33] other and it's important that they're

[1:42:35] updated at the same time using the same

[1:42:37] information and also from a cost-savings

[1:42:39] standpoint um we believe that there are

[1:42:43] potential grant opportunities by doing

[1:42:46] the phase one vulnerability assessment.

[1:42:48] So, our goal is, of course, to um you

[1:42:52] know, be strategic about how uh how how

[1:42:56] money is spent to collect that data, but

[1:42:58] also to make sure that we're we're doing

[1:43:00] it all at one time and using it um in a

[1:43:05] way that makes sense to get everything

[1:43:06] up to date at one time.

[1:43:09] And of course, um, as part of the the

[1:43:12] phase two development, we would return

[1:43:14] to city council for policy direction,

[1:43:17] um, and have a conversation about

[1:43:19] defining the scope, the schedule, the

[1:43:21] sequencing, and really making strategic

[1:43:23] and targeted updates to those elements.

[1:43:31] » Thank you, Miss Ruiz, um, for the

[1:43:32] presentation. Um, any specific question

[1:43:34] from the council? Council member Adams.

[1:43:38] Thank you so much, Liz. Um, you all have

[1:43:40] been doing a great job on this and I

[1:43:42] just want to say I think or maybe ask

[1:43:46] the question when was this section the

[1:43:49] conservation

[1:43:51] uh the uh open space no when was that

[1:43:55] last reviewed?

[1:43:57] >> Those were all updated in 2005.

[1:44:00] And so unlike the housing element, the

[1:44:02] other elements don't have a state

[1:44:05] mandate for how frequently they get

[1:44:07] updated. 20 years is the recommendation.

[1:44:11] So we're at that time where these need

[1:44:13] to be updated anyway. Um so so it's it's

[1:44:17] time.

[1:44:18] >> Thank you.

[1:44:20] >> Um I have a follow-up question on that

[1:44:23] specific that was going to be my

[1:44:24] question. Um in a recent conference that

[1:44:28] we attended um the Cal City's conference

[1:44:31] in Southern California, there was a

[1:44:33] specific discussion around that that we

[1:44:35] do not need to necessarily

[1:44:37] do it from scratch. We can do addendums

[1:44:40] to what we have from 2005. Um looking at

[1:44:44] the projected cost of 100 to 200,000.

[1:44:48] Um perhaps you can talk to us about how

[1:44:51] we can do this more economically uh

[1:44:54] feasible.

[1:44:55] >> Absolutely. The goal is to not start

[1:44:57] from scratch. The goal is to build off

[1:44:59] of the information that we already have

[1:45:01] in the elements. Um the cost would

[1:45:04] really be driven by that phase one

[1:45:06] climate and hazard vulnerability

[1:45:08] assessment. um because it is such a

[1:45:10] technical analysis and we want to make

[1:45:12] sure that we have the the cutting edge

[1:45:15] study in terms of evacuation analysis

[1:45:18] and looking at um wildfire resiliency

[1:45:21] planning. Um so of course like I said we

[1:45:25] will explore all grant opportunities any

[1:45:27] and all grant opportunities to ensure

[1:45:29] that the cost savings are maximized

[1:45:31] where possible. Um but in terms of the targeted updates to those elements,

[1:45:38] we would be building off of what's

[1:45:39] already there. We wouldn't be um

[1:45:41] starting from scratch.

[1:45:43] >> Okay, great. And and um

[1:45:46] yeah, I think the climate um resiliency

[1:45:50] updates is critical. Understandably, a

[1:45:53] lot has changed since 2005. So having

[1:45:55] that information will be helpful,

[1:45:57] specific information to residents in

[1:45:59] terms of how how is this useful. So,

[1:46:02] thanks for clarifying that. I appreciate

[1:46:03] it. Um, Vice Mayor Ragdale,

[1:46:07] >> thank you, Liz. That that um made a lot

[1:46:10] of sense with the the order of things

[1:46:13] kind of being in order and also all at

[1:46:15] once at the same time. Um, the climate

[1:46:18] action plan. So, that's not an element.

[1:46:20] It's a separate document, but is

[1:46:24] informed by the general plan and the

[1:46:27] elements.

[1:46:29] >> Yes. And yes. um it's currently a

[1:46:31] separate document um but under SB 379

[1:46:36] the CL climate adaptation has to be a

[1:46:38] component of the safety element and so

[1:46:41] we've been talking with the city

[1:46:42] manager's office um and are interested

[1:46:44] in partnering with the youth commission

[1:46:46] on their project as it relates to the

[1:46:49] climate action plan to make sure that we

[1:46:51] don't have redundancies but anywhere

[1:46:53] that there are related topics that

[1:46:55] they're speaking to each other and

[1:46:56] getting updated at the same time.

[1:46:58] >> Perfect. Perfect. And thank you. And our youth commission is is gung-ho on

[1:47:03] this and uh I really appreciate you guys

[1:47:06] um incorporating their help. Thank you.

[1:47:09] >> Thank you. Okay, we could proceed to the

[1:47:11] next um presentation.

[1:47:14] >> Great. And I think we have um one more

[1:47:16] slide and then we may take a a short

[1:47:18] break if that works.

[1:47:19] >> Perfect. I was going to suggest that.

[1:47:21] >> Um so this last one is u improve

[1:47:24] transparency, efficiency, and customer

[1:47:26] service through system implementation.

[1:47:28] And we could probably have an entire

[1:47:29] presentation on systems and IT and roll

[1:47:32] out, but just have some very high level

[1:47:34] updates. Um, and so I'll ask our uh city

[1:47:37] clerk, Lisa Natish, to speak to the

[1:47:39] agenda management system implementation

[1:47:41] that is underway and will continue into

[1:47:43] next year.

[1:47:45] Thank you. Yes, we are working on the

[1:47:47] agenda management system. Um I think

[1:47:50] within days of of Margaret joining the

[1:47:52] town, we brought her in and had her

[1:47:55] start speaking with our project manager

[1:47:57] with the uh the vendor. So uh Margaret

[1:48:00] and I have completed the training with

[1:48:02] the vendor and then we'll bring in uh

[1:48:04] the staff who work on the staff reports.

[1:48:06] So this uh system allows staff to work

[1:48:09] on staff reports in the system, route

[1:48:11] them for approval, and then there uh is

[1:48:14] the component that builds the agenda,

[1:48:16] the minutes document, and then there's a

[1:48:18] great transparency piece that's on the

[1:48:20] website where you'll get to see um the

[1:48:22] agenda, the minutes, the video, any

[1:48:25] supplemental materials, everything all

[1:48:28] in the same place uh on the website. So

[1:48:31] we're working to complete that very

[1:48:33] soon.

[1:48:38] Um yeah, I I have one quick uh followup

[1:48:42] regarding the video. Are we archiving

[1:48:45] our own video now? In other words, is

[1:48:48] that information

[1:48:50] >> stored by us?

[1:48:51] >> Yes. So, the videos are currently on the

[1:48:53] website. They're just on a link from the

[1:48:55] agenda page. Uh now, uh so you can get

[1:48:59] to them now, but in the new system,

[1:49:01] everything will be all in the same

[1:49:02] place, all in the same page. So really

[1:49:05] easy for residents and uh anyone who's

[1:49:08] interested to access all from one link.

[1:49:10] So everything will be associated with

[1:49:12] the meeting all in the same place.

[1:49:14] >> Yeah. And I I think my question and

[1:49:16] maybe um that can be this can be looked

[1:49:18] into later on like who stores that video

[1:49:22] who who who

[1:49:24] actually keeps that and how let's say 20

[1:49:28] years from now someone wants to access

[1:49:29] that. Um the companies change hands

[1:49:32] multiple times. technology has changed.

[1:49:35] How do we do we have any control over

[1:49:37] that information?

[1:49:39] I mean, it doesn't have to be answered

[1:49:40] at this time. We could certainly look

[1:49:42] into it and maybe at a later time give

[1:49:44] us an update. I've always been curious

[1:49:46] as to um um just with my experience on

[1:49:49] 21 and what is it 21 and me in terms of

[1:49:52] genetic archiving of people's genetic

[1:49:54] information that then changed hands and

[1:49:57] who eventually gets a hands on it is I

[1:49:59] was just curious. Yeah.

[1:50:00] >> Yeah. Right now they're stored on the

[1:50:02] town's YouTube account. Um, but we can

[1:50:06] uh can look into storing the original

[1:50:09] video files and ensuring that there's a

[1:50:10] duplicate storage for those.

[1:50:12] >> Um, but we do also have minutes. Um, so

[1:50:17] >> but I think the videos are extremely

[1:50:18] valuable because they're very detailed

[1:50:19] and um, yeah, if YouTube gets bought out

[1:50:22] by another tech company and refuse to

[1:50:24] let go of our information, etc. All

[1:50:27] right. Anyways, um, I Yes, go ahead.

[1:50:29] Vice Mayor Rexdale, you have a final

[1:50:31] comment.

[1:50:32] >> Final comment like that. They're so

[1:50:34] good. Um I I just had um a a request and

[1:50:39] or an offer. Um when you and Margaret

[1:50:42] are working on the um agenda and the the

[1:50:46] new way that it's going to look, um I'd

[1:50:49] love to be your guinea pig. you know, I

[1:50:51] have a hobby of looking at other

[1:50:52] meetings and agendas and I'm happy to um

[1:50:56] click around and um obviously the whole

[1:50:58] council would like to um have input on

[1:51:01] uh what it looks like because we have we

[1:51:03] see other agendas from other board. So,

[1:51:05] I'm sure we would all have um some very

[1:51:08] helpful input.

[1:51:09] >> Great. Thank you.

[1:51:10] >> Thanks.

[1:51:12] >> Yes, Council Member Adams. I also

[1:51:15] already want to compliment you on some

[1:51:17] of the upgrades you've already done

[1:51:19] under this system. Uh particularly the

[1:51:21] readability has been increased

[1:51:23] tremendously with the use of upper and

[1:51:25] lowerase and this isn't just for the

[1:51:28] council. It's for anyone who's looking

[1:51:30] at our agendas. Uh one of the things so

[1:51:34] thank you. I'm sure it's going to get

[1:51:35] even better. I also am handy guinea pig.

[1:51:39] Um the other thing is with regard to the

[1:51:42] website, I would really like to again

[1:51:45] complement our CCAC but also make sure

[1:51:49] that uh we start uh some kind of a photo

[1:51:54] library program so that we have more

[1:51:57] photos of the town. It's not easy to

[1:51:59] photograph this town without

[1:52:01] sightspecific

[1:52:03] images and we need a lot of really

[1:52:05] vibrant and high quality highdefin

[1:52:08] images and we have a lot of uh

[1:52:11] photographers in town that we could

[1:52:14] enlist to do this. And that library will

[1:52:19] really keep our website uh looking not

[1:52:23] only current but more interesting. And

[1:52:26] if we get a band of photographers who

[1:52:29] know how to take uh and how to how to

[1:52:33] take images that are nonidentifiable but

[1:52:35] still interesting and also how to get

[1:52:39] releases so that we can use them. I

[1:52:41] think it would be a a good goal for us

[1:52:44] to have.

[1:52:44] >> Yeah. I I I would like to follow up on

[1:52:46] that. Um, another uh thing I learned

[1:52:48] from that conference was actually for

[1:52:50] the general plan updates really using

[1:52:54] more visuals in terms of what our

[1:52:56] general plan looks like and using photos

[1:52:58] from the town would be extremely useful.

[1:53:00] Like they said, a picture is worth a

[1:53:01] thousand words. We can convey a lot of

[1:53:04] information using digital um photos as

[1:53:07] well as graphic. And we have questions.

[1:53:10] Yeah, go ahead. Vice Mayor Rexel.

[1:53:12] >> Sorry. Uh, Council Member Kick and I are

[1:53:14] so eager to uh share, she agreed that I

[1:53:17] could share that our William Lee is on

[1:53:19] it with the photos and CCAC and they're

[1:53:22] working on uh on exactly what you talked

[1:53:24] about. Thank you.

[1:53:26] >> Great. Um, go ahead. Um, Vice Mayor

[1:53:28] Rexel, I'm sorry.

[1:53:30] >> Go ahead, Council Member Crowley.

[1:53:32] >> Great minds think alike. We just at the

[1:53:34] CCAC, we just said let's start to

[1:53:36] solicit photos um for the homepage. So

[1:53:40] great. And I just wanted to um point out

[1:53:42] there's one small change that I think

[1:53:44] has been really helpful this year on the

[1:53:46] part of building and planning and um and

[1:53:49] the city manager's office that um you've

[1:53:52] both started to post just the agenda

[1:53:55] separately from the full packet. And I

[1:53:57] think that's just so useful when you

[1:53:59] want to just simply um access the

[1:54:01] agenda. You don't have to wait till

[1:54:03] everything loads. So thank you for that.

[1:54:05] >> Yeah.

[1:54:06] >> Thank you. Uh

[1:54:08] thank you for the great work. Um you

[1:54:10] know uh it it obviously was felt and

[1:54:13] especially when we were assessing the

[1:54:15] agenda. I also want to compliment the city manager's office for answering

[1:54:20] the question answering phone calls

[1:54:22] within three rings. Um that was always

[1:54:25] you know we have we have residents who

[1:54:27] um hesitant to call the town hall for

[1:54:30] questions and I always encourage them to

[1:54:32] do so. But uh it's it's wonderful to see

[1:54:35] that it's been picked up regularly and

[1:54:37] consistently and quickly uh because I

[1:54:40] think that is much appreciated. Um one

[1:54:43] other comments that I want to make and

[1:54:44] that is the our townwide mobile app. I I

[1:54:48] do think that we need to promote that

[1:54:50] more. Um I I do you know I think we want

[1:54:52] to drive the the information to our

[1:54:56] website. Unfortunately, people are not

[1:54:58] going to be sitting in front of their

[1:55:00] desktop or laptop at all times. The

[1:55:02] phone is really the critical ones. So,

[1:55:05] to the extent of the YouTube

[1:55:07] instructions, maybe there's um ways that

[1:55:11] we can um invite the mayor or you know,

[1:55:14] some other um staff members to do a

[1:55:17] quick demo of how to get onto the

[1:55:20] website and how to be able to sign up

[1:55:23] and promote uh some of the you know,

[1:55:25] easy access. some information. I think

[1:55:27] that will be really critical. Thank you.

[1:55:30] >> Thank you everyone. I think I agree with

[1:55:32] the staff. This is a perfect time to

[1:55:34] take a break. And with that said, we'll

[1:55:36] adjourn for a 15 minutes, 20 minutes

[1:55:39] break. We could grab some lunch, early

[1:55:41] lunch. Okay, sounds good. It's midnight.

[1:55:46] » We We have this just set up as a small

[1:55:48] break to take that. I will I believe our

[1:55:50] city clerk just informed me that lunch

[1:55:52] uh items are there if you want to grab

[1:55:54] something real quick. But uh

[1:55:56] >> lunch is here if you would like it to be

[1:55:57] a lunch break, if you'd prefer it to

[1:55:59] just be a brief break, whatever you'd

[1:56:00] like to do.

[1:56:02] >> It it is probably appropriate to take um

[1:56:05] 20 minutes, 15 to 20 minutes if someone

[1:56:07] wants to grab something to eat and then

[1:56:08] we'll come back in about 20 minutes.

[1:56:10] >> Okay, let's do it in 20.

[1:56:12] >> Yeah, mjourn for a break.

[1:56:17] Okay, we will now resume our special

[1:56:20] city council meeting where we are

[1:56:22] discussing our goal setting for 26 27.

[1:56:26] And um here is the proposed work plan to

[1:56:29] be presented by assistant city manager

[1:56:32] um Mandy Brown.

[1:56:33] >> Thank you. And

[1:56:34] >> I'm sorry, city manager uh

[1:56:36] >> I will open it up and then of course

[1:56:38] we'll we'll hand it over to the talented

[1:56:40] Miss Brown here to get us through it. Uh

[1:56:42] just a few things on this. This is uh

[1:56:43] the culmination of some of the meetings

[1:56:45] that the commissioners have had with

[1:56:46] department heads. You will see some of

[1:56:48] these projects are continuing projects

[1:56:50] from the previous year. And something

[1:56:52] that we've done and uh just to keep in

[1:56:54] mind here, these are some of these

[1:56:56] projects are are going to be ongoing

[1:56:58] over course of years. So it might seem,

[1:57:01] you know, why are we reviewing this at

[1:57:02] this time? We just picked out some of

[1:57:04] the major ones that we think the council

[1:57:07] needs to keep updated on and keep

[1:57:09] getting input about. And also

[1:57:12] 85 to 90% u of what the department heads

[1:57:16] do with their departments is kind of not

[1:57:18] listed in here. Previously we've gone

[1:57:20] through department uh presentations but

[1:57:22] I think we've had a enough meetings on

[1:57:24] that category to where you understand

[1:57:25] the kind of the breadth of work that

[1:57:27] each department is doing. This is really

[1:57:28] just on that 10% portion that would be

[1:57:32] new goals or things that we want to look

[1:57:34] into doing uh in the following year. At

[1:57:36] this portion, I want to this is where we

[1:57:38] want to get as much creativity and

[1:57:40] everybody's thoughts as we can

[1:57:42] financially. Of course, we'll have to uh

[1:57:44] to have a serious conversation with our our director Cook over there to make

[1:57:49] sure that we can financially do a lot of

[1:57:51] these uh items up there. And I will say

[1:57:53] that, you know, recently the vice mayor

[1:57:55] and mayor and myself attended a meeting

[1:57:57] uh at the county with uh Mike Caligie

[1:58:01] and also supervisor Corzo put on and one

[1:58:03] of the biggest conversations in that was

[1:58:05] of course uh VLF, the vehicle licensing

[1:58:08] fund and the budgeting related to that

[1:58:10] and it uh it was not optimistic I would

[1:58:14] say is the is the outlook that we're looking at here. Jan uh has been

[1:58:18] working uh to put together our budget

[1:58:20] process for the upcoming cycle. At this

[1:58:23] point, we have that VLF funding within

[1:58:25] our budget. Um but we just need to keep

[1:58:28] in mind that that may not be available

[1:58:30] or it may be a smaller portion than we

[1:58:32] anticipate uh that being. So, while

[1:58:34] we're going to go through all these

[1:58:35] goals now, if at a certain point we need

[1:58:37] to scale back anything, we can certainly

[1:58:39] revisit some of them because of

[1:58:41] budgetary. But that being said, this is

[1:58:44] the time when we're not going to think

[1:58:45] about the budget as much as we are just

[1:58:47] going to think about some of the things

[1:58:48] you want to do. And I would say here

[1:58:50] that this is a at a very high level.

[1:58:52] We're just looking to put the goals out

[1:58:54] there, not really the nuance of how

[1:58:56] those goals are done. Once we get the

[1:58:58] direction from the council, we'll put

[1:58:59] our departments to work to come back to

[1:59:01] city council meetings to give you some

[1:59:03] strategies and some options for you to

[1:59:05] select on how to achieve those goals.

[1:59:07] And with that, I'll turn it over to

[1:59:08] Mandy.

[1:59:11] Thank you. Um, so as Doug said, we

[1:59:15] really tried to take some of the the

[1:59:16] feedback from last year's goal setting

[1:59:19] um, as well uh, to make sure that we are

[1:59:23] streamlining this goal list. So this

[1:59:26] slide has the proposed uh, list of goals

[1:59:29] based on that input we'd received. And

[1:59:31] you'll notice that some of the

[1:59:32] operational or legally required items

[1:59:35] have been removed. That doesn't mean

[1:59:37] that they're not getting done. Um, but

[1:59:39] we are focusing the conversation on more

[1:59:42] of those specific projects. And when

[1:59:44] there is something that is legally

[1:59:46] required listed here, it's because it

[1:59:48] requires a substantial amount of

[1:59:50] community engagement or feedback or is a high visibility item for council. And

[1:59:56] so we've we've tried to incorporate that

[1:59:58] feedback. We also have that full list of

[2:00:01] goals, the big um sort of Excel

[2:00:03] document. Um and based on feedback from

[2:00:06] last year, there was uh interest in some

[2:00:09] additional details on the proposed goals

[2:00:11] of how much would it cost, how much

[2:00:13] staff time, what does small amount of

[2:00:15] staff time mean. So we've uh attempted

[2:00:18] to provide that information, not

[2:00:20] necessarily trying to get into the

[2:00:22] nitty-gritty and we are still in the

[2:00:24] budget development phase. Uh so those

[2:00:27] numbers are not set in stone, but I did

[2:00:29] ask we did work with staff to provide

[2:00:31] some of that preliminary information to

[2:00:33] inform your discussion today. Um and so

[2:00:36] that's prepared. Um it's also in the

[2:00:38] PowerPoint um that we'll just walk

[2:00:40] through.

[2:00:41] Um and again, just like in the first um

[2:00:44] session of the prior year's goals, um

[2:00:48] jump in for questions or comments as we

[2:00:51] go along. I'm not going to talk for a

[2:00:53] long time um and then ask for questions.

[2:00:55] It'll be a an iterative process.

[2:00:59] Um so the that first goal A remains the

[2:01:02] same related to community emergency

[2:01:04] preparedness and resiliency efforts.

[2:01:06] Yes,

[2:01:08] >> Madame Mayor, may I just comment on it?

[2:01:11] Could it it now just references wireless

[2:01:14] service rather than telecommunications

[2:01:18] and

[2:01:19] >> we can make that change? Okay.

[2:01:23] Thanks for that clarification. Yeah.

[2:01:30] » Um okay, so the the telecommunications

[2:01:33] um needs assessment. So, we have those

[2:01:35] specific milestones, but really focusing

[2:01:37] on the third column of the key projects

[2:01:39] and initiatives, continuing that

[2:01:41] wildfire preparedness that we had

[2:01:42] already spoken about, Highline Water

[2:01:44] Project and grant funding, and then

[2:01:47] advancing technology to improve public

[2:01:49] safety and transparency.

[2:01:56] » Mayor,

[2:01:57] >> yes,

[2:01:57] >> just a quick comments. Um I I I do think

[2:02:00] that you know um through the council

[2:02:03] member Adams and also the rest of the

[2:02:05] council's um support um the idea of

[2:02:09] telecommunication

[2:02:11] um update um you know or just the plan

[2:02:15] for the future is it's is set in such a

[2:02:18] way is a much better it facilitate much

[2:02:20] better conversation uh rather than when

[2:02:22] we have a project and then we have to

[2:02:25] react to that. So compliment to the

[2:02:27] staff and also to the council for doing

[2:02:29] that.

[2:02:34] » Thank you.

[2:02:37] >> Uh next goal area was implement the

[2:02:39] housing element and maintain compliance

[2:02:41] with state requirements. So carrying

[2:02:44] over the projects of Tobin Clark and

[2:02:46] town hall uh with some uh proposed

[2:02:50] milestones listed for each of those

[2:02:52] projects. uh comprehensive general plan

[2:02:55] update with that safety element and then

[2:02:57] the housing element programs and fees

[2:03:00] which is the nexus study and the

[2:03:02] objective design standards that Liz

[2:03:04] spoke about.

[2:03:07] >> Um I have um some comments on the

[2:03:09] section and it sounds like council

[2:03:11] member uh Chuang also you may go first.

[2:03:14] >> Yes, thank you. Um I uh again I I I want

[2:03:19] to reiterate uh the importance of the

[2:03:22] regular updates on um the Tobin Clark

[2:03:26] project and also the town hall projects.

[2:03:28] I know that there's a lot of discussions

[2:03:30] behind the scene. I think that it would

[2:03:32] be helpful to bring it to daylight so

[2:03:34] that we have you know in the public

[2:03:37] setting would be able to hear in terms

[2:03:39] of the process in terms of the pathway

[2:03:42] going forward. um because both of the uh

[2:03:46] you know uh project requires large

[2:03:50] effort from the staff um and you know

[2:03:53] and then there's the funding mechanisms

[2:03:56] that um we have spent some money on the

[2:03:58] toben clark um but not on the town hall

[2:04:02] um so just in terms of be mindful of the the dollar amount that we're going

[2:04:08] to be spending on these projects I think

[2:04:10] it's more critical for us to the current

[2:04:14] in terms of the progress or if there are

[2:04:17] any change of trajectory that we need to

[2:04:19] know about um so that uh it's uh it's

[2:04:24] transparent to the public and also for

[2:04:26] um everyone to get involved and because

[2:04:28] everyone has a stake in this

[2:04:30] >> right and and I I concur with that with

[2:04:32] those sentiments um just um for

[2:04:35] clarification and correct me if I'm

[2:04:38] wrong for the Tobin Clark project the

[2:04:42] 399,100

[2:04:43] is the amount we discussed in October of

[2:04:46] last year.

[2:04:48] that was um and and this is where I was

[2:04:51] trying to understand how the money is

[2:04:52] moved that was moved into capital from

[2:04:55] into capital projects from reserve

[2:04:58] um to um basically meet the um the

[2:05:04] request for the consultation which is

[2:05:07] 539 539,000

[2:05:11] over I believe 41 months. It's it's a

[2:05:14] project that goes until 2029,

[2:05:17] I believe. So, in other words, this is

[2:05:20] not additional funding. It's funding

[2:05:22] that we discussed um in October, four

[2:05:25] months ago. Is that correct?

[2:05:28] >> The phase 1A and 1B was approved and

[2:05:31] that was the the 144 and the 399 is for

[2:05:35] the phase 2. So, because it would be in

[2:05:37] fiscal year 2627 and it may extend

[2:05:40] beyond that. So this is the additional

[2:05:43] scope that was not already approved by

[2:05:45] council. Um that would take place in

[2:05:47] next fiscal year. Um so it's not

[2:05:49] including what's already been committed.

[2:05:51] >> But what was approved in October was a

[2:05:53] total for in terms of the current budget

[2:05:56] um for the consultants was 529. It

[2:06:00] includes this 3.99. Is that correct?

[2:06:03] >> Yeah. So Mandy's right. There was

[2:06:05] originally a budget in professional

[2:06:08] services for that first amount and that

[2:06:10] additional amount the 399 that's what

[2:06:12] was taken to council. Now they haven't

[2:06:14] spent yet but we already put that

[2:06:16] dedicated money as a transfer for that

[2:06:18] project. So if they use it there isn't

[2:06:21] an additional transfer or amendment

[2:06:22] needed in 2627 but the spending might

[2:06:25] occur in 2627.

[2:06:27] >> Okay. So it's just reflecting when the

[2:06:29] spending might occur. You're not asking

[2:06:31] for additional to that October funding.

[2:06:34] Okay, I just wanted a clarification on

[2:06:36] that. And with regards to the town hall

[2:06:38] project to be determined

[2:06:41] um in 2020

[2:06:44] um four I believe we approved 429,000

[2:06:50] I'm sorry 424,000 something to that

[2:06:52] effect. um 442 $442,700

[2:06:58] and that is still in budget from and

[2:07:02] this was in October of 2024. Correct. So

[2:07:07] is that do we have any feedback in terms

[2:07:10] of how much of that has been spent? What

[2:07:13] percent what is the reserve out of that

[2:07:15] if any?

[2:07:18] Um, of that there's about 80 just over

[2:07:21] $80,000 remaining and that gets us

[2:07:25] through the end of phase one. And so the

[2:07:29] contract with EHDD and red dot is to

[2:07:32] bring is through the end of phase one

[2:07:35] and then phase two would be determined

[2:07:37] whether or not we wanted to enter into

[2:07:39] another contract with them or do an RFP

[2:07:41] for a new consultant to partner with. on

[2:07:44] phase two.

[2:07:47] >> It was my understanding that that 442700

[2:07:50] was for phase one and two. That was what

[2:07:52] was presented in October of 2024.

[2:07:57] Is that not correct?

[2:08:00] I I would have to look back um at

[2:08:02] exactly the details of what we were

[2:08:04] calling phase one and phase two, but um

[2:08:07] perhaps it's that it was phase one and

[2:08:09] phase two and then this would be for for

[2:08:11] phase three. But what their contract

[2:08:13] included was uh coming up with a master

[2:08:17] plan, a master site plan with site

[2:08:19] adjacencies, determining the

[2:08:21] feasibility, how to accommodate our

[2:08:23] parking needs. So the remaining budget

[2:08:25] will cover that. What wasn't concluded

[2:08:29] is the next phase which would be

[2:08:32] construction documents and actually

[2:08:34] going into the design development.

[2:08:36] >> Okay. So according to the documents from

[2:08:38] October of 2024,

[2:08:41] the amount that was authorized in that

[2:08:43] resolution was for phase one and phase

[2:08:45] two which took us through the master

[2:08:47] planning. I'm sorry. So it's probably

[2:08:48] phase three that we're talking about

[2:08:50] going forward.

[2:08:51] >> Yes. I apologize for the question. that

[2:08:52] amount does include the master planning

[2:08:55] um because that's what was outlined.

[2:08:57] >> Yes, that just gets us up through the

[2:08:58] end of coming up with a master plan and

[2:09:01] then concludes at um a natural break

[2:09:04] point where we would then decide what to

[2:09:06] do about the design, development and

[2:09:09] construction documents.

[2:09:11] >> Okay. Okay. And and just let me just go

[2:09:12] back slightly on Tobin Clark. That

[2:09:15] amount that was approved um October of

[2:09:18] last year, which is four months ago for

[2:09:21] um 539 100, that was for phase one and

[2:09:27] two, correct? I mean, that's what the

[2:09:29] agenda package stated back then.

[2:09:34] It included the master plan for phase

[2:09:36] one and two.

[2:09:41] and and and I'm I didn't mean to stump

[2:09:43] you. I just felt like these are such big

[2:09:45] numbers that we need to be clear and so

[2:09:48] does the public in terms of what we're

[2:09:51] paying for and um these are huge numbers

[2:09:54] and also to clarify to the residents and I think it's all in there. I'm just restating this such that when

[2:10:01] >> residents reach out to us instead asking

[2:10:03] questions we are clear we're all

[2:10:05] speaking the same language. Yeah.

[2:10:06] >> Yes. So what was included in the

[2:10:10] previously approved budget was for phase

[2:10:13] 1A which is the due diligence and phase

[2:10:16] 1B which is the preliminary master plan

[2:10:19] and then for Tobin Clark the phase 2

[2:10:21] master plan is the scope that would

[2:10:23] return to council for that additional

[2:10:26] amount that has been set aside.

[2:10:35] I I think we'll need I would need more

[2:10:38] clarification on that. Looking back at

[2:10:40] that agenda package and what was

[2:10:42] written. Um

[2:10:44] it was my understanding that that budget

[2:10:47] included phase one and two and this

[2:10:51] project is estimated to go through 2029.

[2:10:54] If there is a change that I'm not aware

[2:10:56] of, it would be good to clarify that

[2:10:59] >> just not just for the council but for

[2:11:01] the residents as well.

[2:11:02] >> Yes, we can clarify that.

[2:11:04] >> Okay, great. Um I think

[2:11:12] um those are my questions for now on

[2:11:14] those um two. Well, one one quick

[2:11:16] question I have on the um sort of going

[2:11:19] back to item A. I'm sorry about this. Um

[2:11:22] I didn't ask the question earlier

[2:11:25] regarding the implementation of incar

[2:11:27] video cameras. Is that for um the police

[2:11:31] officers vehicles in car videos? Is that

[2:11:34] the camera we're talking about?

[2:11:36] >> Yes, that's correct. And it's going to

[2:11:37] be from Axon, which is an existing

[2:11:39] company we already work with with our

[2:11:41] bodywn cameras. And what this camera

[2:11:44] system is, it's a

[2:11:46] it's got four total cameras inside the

[2:11:49] vehicle. The the front facing is a dual

[2:11:52] paint. They call it a dual view, which

[2:11:54] is like a panoramic view, which also has

[2:11:57] the capability of an ALPR, a license

[2:12:01] plate reader. Uh, but that's an

[2:12:03] additional cost. The original just comes

[2:12:05] with the dual pane. It also has two side

[2:12:08] view cameras and one camera back on the prisoner.

[2:12:13] It's beneficial. Re reduces liability

[2:12:17] for the town and it also uh protects the

[2:12:20] officers with uh false allegations.

[2:12:24] >> Right. Right. Thanks for that

[2:12:26] clarification. Um any additional um

[2:12:29] questions on item A and B from the

[2:12:32] council?

[2:12:37] Seeing none and no uh well we haven't

[2:12:39] gone to public comment yet. Um you may

[2:12:41] proceed. I'm sorry. Thanks Mandy.

[2:12:44] >> Uh thank you. And uh goal C uh remains

[2:12:48] unchanged. enhance quality of life with

[2:12:50] the some of the returning key projects

[2:12:52] being the code enforcement um with

[2:12:55] specific milestones related to the code

[2:12:57] enforcement position um and activities

[2:13:00] execution of the 40 Baywood agreement

[2:13:02] and working towards operations. So

[2:13:05] including that financial analysis to

[2:13:06] determine the operational and facility

[2:13:08] needs revenue potential. Um

[2:13:12] the next one is formalizing the town's

[2:13:14] role and partnership in the annual

[2:13:16] Memorial Day parade. Um being able to

[2:13:19] support the parade in any negative fund

[2:13:22] balance. Looking at studying the

[2:13:25] feasibility of establishing a foundation

[2:13:26] either independent or under the town to

[2:13:29] support fundraising efforts um to allow

[2:13:32] um tax deductions um for donors to the

[2:13:35] parade um and any other fundraising

[2:13:37] efforts. and then uh delineating the

[2:13:40] process and roles for the vendor

[2:13:42] agreements uh really with our risk

[2:13:44] management JPA make sure that they're in

[2:13:46] accordance um with our the town's

[2:13:49] policies

[2:13:51] and the last one is the update the

[2:13:52] climate action plan and this can be

[2:13:54] dovetailed with some of those efforts in

[2:13:56] the safety element that Liz was

[2:13:58] referring to um but our climate action

[2:14:00] plan is from 2010 and the youth

[2:14:03] commission is very interested in

[2:14:05] supporting and uh being engaged in

[2:14:08] leading this effort. We've also had um a

[2:14:10] few members of the public ask to be

[2:14:12] involved in some stakeholder group um

[2:14:15] once this process is brought forward. So

[2:14:18] um looking to coordinate that with the

[2:14:20] building and planning assessments that

[2:14:21] would be be done.

[2:14:25] >> Um question um Council Member Krick.

[2:14:29] >> Uh yeah, thank you so much Mandy for all

[2:14:31] of this. I just wanted to um

[2:14:34] just shine some light a little bit on

[2:14:36] this um 501c3 idea which is number two

[2:14:40] under the parade. Um and in uh what we

[2:14:44] have been doing uh we've been pushing

[2:14:49] not pushing but we've been using HBF for

[2:14:52] some foundations to the parade because

[2:14:54] they have a 501c3 status and then

[2:14:57] they've been giving money to the parade.

[2:15:00] But um when they were audited that it it

[2:15:03] causes problems with their audit. So HBF

[2:15:06] is not opposed to our starting some kind

[2:15:10] of Hillsboro Community Foundation. Um

[2:15:13] which is one reason why we sort of

[2:15:16] stayed away from doing that when we

[2:15:17] established the parade is because we

[2:15:19] didn't want to get an HBF lane or HSF's

[2:15:21] lane by creating HCF. But now it looks

[2:15:25] like we're at the point that we've got a

[2:15:27] couple different things that could

[2:15:28] benefit from a community fund and

[2:15:30] hopefully residents that well we do know

[2:15:33] that there are residents who are willing

[2:15:34] to donate for both the parade um

[2:15:38] potentially 40 Baywood and potentially

[2:15:40] for the town hall project for some kind

[2:15:42] of community room that it would be very

[2:15:44] useful for us to have a an entity where

[2:15:48] the town um and and Mandy is looking

[2:15:51] into this. That's why there's a figure

[2:15:53] associated with this because it would

[2:15:55] probably um it it we'd need to hire a

[2:15:58] consultant to look into it and to help

[2:16:00] us set it up. But I think it it could be

[2:16:03] something that would be very beneficial

[2:16:04] for all these different things.

[2:16:09] >> Um I thanks for that clarification. I

[2:16:12] actually have a question. Um and it's

[2:16:15] more of a legal question for our city

[2:16:16] attorney.

[2:16:18] How what are the legal parameters around

[2:16:22] the town itself or the city council or

[2:16:25] whatever can form a 501c because I the

[2:16:29] last time this subject came up on the

[2:16:30] day a couple of residents reached out to

[2:16:32] me and said implied we didn't know what

[2:16:35] we're talking about so please clarify.

[2:16:37] No, we are aware of cities. Oh, thank

[2:16:39] you for the question, number one. And

[2:16:40] number two, yes, we are aware of cities

[2:16:42] that have established nonprofits. Um,

[2:16:44] used them for a variety of fundraising

[2:16:46] mechanisms. Um, but it is something

[2:16:48] we've helped cities establish in the

[2:16:49] past. And so, it is something that the

[2:16:51] town can do. Um, we'd want to look at

[2:16:53] what the uses would be and make sure

[2:16:54] it's consistent with nonprofit law. Um,

[2:16:56] but yes, we'd help you with all the

[2:16:58] documentation to establish that.

[2:16:59] >> So, but it does sound like it's

[2:17:01] possible. It's just a matter of

[2:17:02] structuring it within the legal

[2:17:04] constraints. Got you. Thank you.

[2:17:05] Appreciate that. Thanks. Thanks for

[2:17:07] those thoughts. Um, Council Member

[2:17:09] Adams.

[2:17:09] >> Yeah, along those lines, that those were

[2:17:11] my questions. The other question is, um,

[2:17:15] it takes a while to do a 501c3. We may

[2:17:18] not need a 501c3. We may need something

[2:17:21] else, but uh, I think they have to be

[2:17:24] really careful about mission mission

[2:17:26] creep can, especially when we start

[2:17:28] talking about all the other things that

[2:17:30] this could accept money for. And what we

[2:17:33] don't want is people solicited for

[2:17:35] donations in advance of projects that

[2:17:38] we've already uh approved because that

[2:17:41] can really complicate things as well.

[2:17:43] And uh so I think it's tricky uh because

[2:17:47] yes, it doesn't compete with other uh

[2:17:50] 501c3s that we have in town, but it

[2:17:53] does. So, I think we need to talk about

[2:17:56] it uh carefully, but I'm just not clear

[2:18:01] about what our relationship is right now

[2:18:03] with the parade. Let's just stick with

[2:18:06] the parade because I haven't been

[2:18:07] involved in the, you know, the mechanics

[2:18:10] and the administration of it. What is

[2:18:12] our relationship? because I know that

[2:18:15] council members get involved in

[2:18:18] orchestrating it, but there are also

[2:18:20] chairs that run it and the finance for

[2:18:24] it. I assume we do some inind donations

[2:18:28] of all kinds of things uh protection and

[2:18:32] security forces and participation and I

[2:18:36] do hear that there's a little issue

[2:18:38] around uh liability and insurance. So,

[2:18:42] can we just um get a clear definition of

[2:18:45] our current relationship and the

[2:18:47] problems that we're trying to solve?

[2:18:49] >> Sure. And I'll I'll speak to some of the

[2:18:51] issues you spoke about and I think

[2:18:53] Council Member Kroll's probably most

[2:18:55] qualified to speak on some of the other

[2:18:56] issues there with relation to the to the

[2:19:00] finance of it. It's, you know, it's

[2:19:01] always been a a town supported event. It

[2:19:03] is probably our biggest event uh since

[2:19:06] Concourse is now out of town and we have

[2:19:08] the parade every year. So I think it's

[2:19:09] an sort of our signature thing. It

[2:19:12] started out as a centennial parade and

[2:19:14] then was uh very very popular and has

[2:19:16] evolved to to where it's at now. On some

[2:19:19] of the issues with the as you were

[2:19:20] discussing the liability, a lot of that

[2:19:22] is just timing um and working with our

[2:19:25] volunteers to make sure they understand

[2:19:27] that some of the liability requirements

[2:19:31] um that are there are sometimes a bit

[2:19:34] arduous for an average vendor. So, a

[2:19:36] vendor who may be used to showing up to

[2:19:39] like a popup market or a street fair

[2:19:41] where they're they're selling their

[2:19:43] foods or or items that are happening

[2:19:45] there, when it comes here to our city

[2:19:47] and we're using it as a city event, our

[2:19:50] insurers are looking for a much higher

[2:19:52] coverage than most of them carry. So, a

[2:19:54] lot of that is just us working with

[2:19:56] those vendors to make sure that they are

[2:19:58] one willing to carry that insurance and

[2:20:01] then also that they have that in place.

[2:20:02] And I think us being involved in a more

[2:20:04] formal matter as the city helps relieve

[2:20:07] some of that burden from the volunteers.

[2:20:09] are really there for exactly

[2:20:11] what they do. And the parade doesn't

[2:20:13] happen without the volunteers. And it's

[2:20:15] their creativity that makes it such a

[2:20:17] great event. They I don't know if that

[2:20:19] was if staff was told, hey, we need you

[2:20:22] to find these drivers and cars and

[2:20:24] things like that. We just don't that

[2:20:26] wouldn't be within our wheelhouse

[2:20:27] compared to how good a job the

[2:20:28] volunteers do. So, it'll always be an

[2:20:31] amalgamation between this volunteer

[2:20:33] group and the city. And I think what

[2:20:34] this is looking to do is take some of

[2:20:36] that burden off of the volunteers and

[2:20:39] the the $5,000 amount that's listed up

[2:20:41] there. That's just sort of a running uh

[2:20:44] balance that we have over the years with

[2:20:46] the parade. Uh and we think that that

[2:20:49] dollar amount right there is kind of

[2:20:50] sufficient to shure up some of the

[2:20:52] financial shortcomings there. And of

[2:20:54] course, all the the staff hours and that

[2:20:55] kind of stuff is somewhat embedded.

[2:20:57] that's within our cost of doing business

[2:20:58] on a day-to-day uh basis. Um, and we've

[2:21:02] always gotten amazing help from our our

[2:21:04] allies around the county who come in and

[2:21:06] help, particularly the police academy

[2:21:08] and other police agencies that we've

[2:21:10] used as well. We pay them back, of

[2:21:12] course, every time they have a big

[2:21:13] event. Our Hillsboro officers go to

[2:21:15] their cities to do it like kind pay. So

[2:21:18] this part about the liability and the

[2:21:21] insurance and the financing part of it,

[2:21:23] I think this just helps formalize it

[2:21:25] because you got to remember this group's

[2:21:26] been running for a very long time with

[2:21:29] just people who know each other, right?

[2:21:30] We're and and so we're looking to sort

[2:21:32] of formalize that so that the next

[2:21:34] generation uh coming through and running

[2:21:37] this parade when myself and people

[2:21:39] who've worked on it for so long are no

[2:21:41] longer here that they have a good

[2:21:42] framework to move forward. And I'll let

[2:21:44] Miss Kwick speak on the rest.

[2:21:46] >> Yeah. and and council member Chong could

[2:21:48] do about the history of it. But the city

[2:21:49] manager, right, it started in 2010 to

[2:21:52] celebrate our centennial and it was such

[2:21:55] a popular event that residents came to

[2:21:57] us and said, can we do this again and we

[2:21:59] will help. So, um it could not be done

[2:22:02] without the support of HPD and public

[2:22:05] works and and for fortunately for the

[2:22:08] town I think because I think it's a

[2:22:10] great community building event and now

[2:22:13] we have children who come up and say,

[2:22:14] "Mrs. acrylic. I grew up with this

[2:22:15] parade. Um and uh when the concore left,

[2:22:19] one aspect of the conc was this carnival

[2:22:22] that we had every year. So now the

[2:22:23] parade has taken that on. Um and and the

[2:22:27] support of the city manager's office,

[2:22:28] too. So from the very beginning, we were

[2:22:30] really lucky. We had the support of the

[2:22:32] city manager, the police chief, and the

[2:22:34] public works director. And without that

[2:22:36] triumvirate, I don't think we could have

[2:22:38] continued. And then the volunteer part

[2:22:40] of it is we the volunteers um take care

[2:22:44] of the logistics and we have been

[2:22:46] quietly fundraising. We've have kind of

[2:22:49] a friends of the parade committee and we

[2:22:51] quietly send them a letter every year

[2:22:53] and they have underwritten the stage,

[2:22:56] the sound system, the carnival, um you

[2:23:00] know those different logistical things.

[2:23:02] But in the past three years, I think

[2:23:04] we've run a $5,000 deficit three years

[2:23:07] in a row from what we've quietly

[2:23:09] collected and what it's actually cost

[2:23:11] because the costs particularly of the

[2:23:13] sound system and the stage keep going

[2:23:15] up. But the volunteers bring uh one is

[2:23:18] in charge of the food trucks and the

[2:23:19] food trucks don't cost us anything and

[2:23:22] we don't pay them anything and they

[2:23:23] don't pay us anything. They just come,

[2:23:25] they sell. So, it's kind of a win-win.

[2:23:27] Somebody's in charge of the carnival and

[2:23:29] we usually we hire a um we hire a

[2:23:33] company that brings in the games.

[2:23:34] Somebody's in charge of of um recruiting

[2:23:38] all of the convertibles. Somebody uh

[2:23:41] Leslie has been in charge of recruiting

[2:23:43] the dignitaries to ride in the

[2:23:45] convertibles. We have a committee that

[2:23:47] reaches out to sports teams, scouts,

[2:23:51] schools, community, uh, service

[2:23:54] organizations to ask them to be to

[2:23:58] participate. And then, uh, Council

[2:24:00] Member Trang has overseen the observance

[2:24:03] ceremony part of it. Um, and then Julie

[2:24:06] Bordon, who's the chair, is really the

[2:24:08] logistics chair. She works with Wreck.

[2:24:10] underwrites the portaotties, which

[2:24:12] is nice. um and and she oversees kind of

[2:24:15] the setup of the field and and um the

[2:24:18] cable cars that uh are shuttle people

[2:24:21] from parking to the site and that also

[2:24:24] carry the kids in the parade. So, it's a Oh, and then we have uh

[2:24:30] volunteers who oversee the community

[2:24:32] music festival. They sign up all of the

[2:24:34] acts and they make sure that that all

[2:24:36] runs really well. Anything that I'm

[2:24:38] leaving out? So, so it's definitely a

[2:24:40] partnership and now it's been in

[2:24:42] existence for, you know, going on 16

[2:24:45] years and um and that's kind of how it

[2:24:47] works, but it it it we have never uh

[2:24:52] solicited kind of corporate

[2:24:55] underwriting. And now I think we're at

[2:24:57] the point where we could do that, but we

[2:24:59] would need a 501c3 or some kind of

[2:25:02] entity that realtors and banks and, you

[2:25:06] know, different corporations could

[2:25:07] possibly give to. We would need that,

[2:25:10] right? Well, I think based on what you

[2:25:12] just said, I mean, what I enjoy

[2:25:13] listening to is just the um sort of um

[2:25:18] groundwork. Basically, it's a community

[2:25:20] event and all the volunteers who step up

[2:25:23] and um keeping it at that level is just

[2:25:26] really wonderful, but of course

[2:25:27] offsetting the costs such that we're not

[2:25:29] running a deficit on it. And I think if

[2:25:32] we were to partner it with the as you

[2:25:34] mentioned the Baywood and town hall, we

[2:25:36] will need to do financial analysis of

[2:25:38] both of those entities. Um we'll need to

[2:25:41] do financial analysis of both of those

[2:25:42] entities so we know what is the scope of

[2:25:44] the amount of money we're talking about.

[2:25:46] you already outlined what's necessary

[2:25:48] for the parade which sounds fairly

[2:25:50] nominal as we decide how to move forward

[2:25:52] with the 501c. So it sounds like the in

[2:25:55] on this section at least the key issue

[2:25:58] is

[2:25:59] what do we want to be included in this

[2:26:01] 501c for solicitation

[2:26:03] doing the financial analysis for those

[2:26:05] two big other Baywood and town hall and

[2:26:09] even with town hall figuring out how

[2:26:10] much of that we want to solicit for and

[2:26:12] what we cannot solicit for etc and then

[2:26:15] making the decision about a 501c do my

[2:26:18] colleagues want to add anything else to

[2:26:20] that

[2:26:20] >> well there will be u there will be

[2:26:23] financial implic applications with the

[2:26:25] 501c3 and forming a nine, you know,

[2:26:28] their 990 annually. So, the audits that

[2:26:31] would be necessary, I I'm not sure who

[2:26:34] this 501c3 would be managed by the

[2:26:37] board. So, I guess you're working on

[2:26:39] looking at ways to do this. Okay. Okay.

[2:26:41] Thank you.

[2:26:42] >> Great. Thank you.

[2:26:43] >> All right. Yes.

[2:26:45] >> Thank you. Um I I thought that city

[2:26:48] managers and uh council member Corle uh

[2:26:51] summarized it very well in terms of the

[2:26:53] scope and the depth of uh the Memorial

[2:26:55] Day parade. Um I and and the events that come with. Um I I do want to uh uh

[2:27:03] sort of I I I see the sort of the uh

[2:27:07] evolutions as to we we could use a

[2:27:10] better funding, we could use a better

[2:27:11] management of risk management and all

[2:27:14] that encompassing and so the discussion

[2:27:16] is about the 501c3

[2:27:18] uh or some types of that 501c. Um, I do

[2:27:23] want to suggest that all these other

[2:27:27] cities, either through their chambers of

[2:27:30] commerce or through their um, recrecks

[2:27:34] and parks departments have uh, continue

[2:27:38] to also work on many of those community

[2:27:41] events at different levels. And I wonder

[2:27:44] if we want to uh at least find out what

[2:27:49] are the best practices out there for

[2:27:51] supporting all these community events in

[2:27:53] our town. The Memorial Day parade and

[2:27:55] the music festival and the carnival that

[2:27:58] come with uh is one of the best events

[2:28:01] in terms of

[2:28:03] uh bringing the community uh together,

[2:28:07] you know, young and old and it just

[2:28:09] all-encompassing. And so it is wonderful

[2:28:12] and to the extent that we want to

[2:28:13] sustain that so the operation is

[2:28:16] smoothly um is admirable and is actually

[2:28:19] worth considerations. I'm just saying

[2:28:21] that 501c3 may not be the only

[2:28:25] direction that we're go looking at.

[2:28:27] There may be other um ways that we can

[2:28:31] help support the event successfully and

[2:28:35] you know financially sound. So I would

[2:28:37] implore that we also explore on those

[2:28:40] area. I I also caution the area of

[2:28:43] looking at the 40 bay woods and and all

[2:28:46] the other um and also the town complex

[2:28:49] in that same scope because again I I

[2:28:52] think that the residents may have a

[2:28:53] different perspective as to what belongs

[2:28:56] to the town, what is their tax dollars

[2:29:00] go to and what are the nonprofit

[2:29:02] consider. So with that in mind, I think

[2:29:05] that we want to consider not just

[2:29:08] focusing on the 501c, but also the other

[2:29:11] options that may come through

[2:29:13] >> and we can perhaps have a more in-depth

[2:29:15] discussion on funding for these issues

[2:29:17] and have open up some study group of

[2:29:19] some sort. Okay, sounds good. We can

[2:29:21] move. I'm sorry. Go ahead, Vice Mayor

[2:29:22] Rexdale.

[2:29:24] >> Or other issue. Okay, go ahead. You may.

[2:29:26] Yeah. um on on this issue. I I

[2:29:30] appreciate everything that's been

[2:29:31] brought up and and hope that all of

[2:29:33] those things are um looked into with

[2:29:35] 501c3 or otherwise and um great

[2:29:39] expertise on um on council and obviously

[2:29:43] with BBK. So I think we're we're in good

[2:29:45] hands to figure out the all of all of

[2:29:47] these things. Um I just had a few things

[2:29:51] to potentially add. Um two are um I mean

[2:29:56] things that I think we are working on

[2:29:58] but to our quality of life but also

[2:30:00] safety. One is um ebike education and

[2:30:05] enforcement. Um I know we're working on

[2:30:07] that. Great partnership between HPD and

[2:30:10] the schools and and we had the fantastic

[2:30:12] presentation last month um by assistant

[2:30:15] city manager. I just want to make sure

[2:30:16] we capture that as something we're

[2:30:19] working on. Um, and then something that

[2:30:22] I know we've been contacted about as

[2:30:24] council is the um cancer rates in town

[2:30:28] among the um kids. Uh, which may or may

[2:30:32] not be related to pesticides or maybe

[2:30:35] something else, maybe coincidence, maybe

[2:30:37] not. Um, so just something to um to keep

[2:30:41] in mind and especially in terms of

[2:30:45] recommending that people don't use

[2:30:48] pesticides

[2:30:49] um uh just like we don't in town. Um

[2:30:54] and then uh the last thing is uh back to

[2:30:58] quality of just quality of life. Um, we

[2:31:01] had been talking about our our

[2:31:03] subcommittee with the ordinance

[2:31:04] revisions for events and also um,

[2:31:08] business licenses. I just want to make

[2:31:10] sure we have that um, captured. I know

[2:31:12] we're still working on it. Thank you.

[2:31:14] >> Okay. Um, so on item we're moving to

[2:31:17] item D. Is that correct, Mandy?

[2:31:20] >> Oh, are we done with item C?

[2:31:22] >> Through the mayor, if I may, I just

[2:31:23] wanted to offer additional clarification

[2:31:25] about the toen clerk topic. You are

[2:31:27] absolutely correct that the agreement

[2:31:29] approved in October fully encompassed

[2:31:32] phase one and phase two. I think the

[2:31:34] part that I was making confusing is that

[2:31:37] there was language added to the

[2:31:39] agreement um to clarify that the

[2:31:42] consultant wouldn't move on to phase two

[2:31:45] without first coming back to the council

[2:31:47] to present phase one and the council

[2:31:49] authorizing them to move forward. But

[2:31:51] the agreement fully encompassed those

[2:31:53] phases. So I apologize for the

[2:31:55] confusion.

[2:31:55] >> Okay. Thank you for that clarification.

[2:31:57] Okay. Um

[2:32:00] we can proceed to item D, ensure

[2:32:03] long-term financial security.

[2:32:05] >> Yes. Thank you.

[2:32:08] » So none of this is possible without the

[2:32:11] long-term financial security. Um

[2:32:13] beginning with the implementation of the

[2:32:14] water and sewer rates and this outlines

[2:32:16] that 218 process.

[2:32:20] The second key project is the

[2:32:21] implementing the recommendations from

[2:32:23] the long-term financial funding which

[2:32:24] Jan um went over regarding the building

[2:32:27] and planning fee study, the tax polling

[2:32:30] measure process, and then the general

[2:32:32] fund policies um to support replenishing

[2:32:35] reserves um and making sure that the

[2:32:38] town stays in good financial footing

[2:32:40] moving forward.

[2:32:41] The third key project is implementing

[2:32:44] systems, processes, and training. So not

[2:32:46] only for the town but also also for

[2:32:48] CCFD. Uh this represents a very large

[2:32:51] amount as you can see on the chart.

[2:32:53] Amount of staff time is um actually we

[2:32:57] had the town has just rolled out their

[2:32:59] own financial system so they know how hard it is and they get to relive it

[2:33:04] for a second time um with CCFD. Um and

[2:33:07] so knowing what is coming forward and how much staff time that takes um

[2:33:11] that that will be coming forth and it's

[2:33:13] really something that yes we need to do

[2:33:16] um but it is going to take a lot of

[2:33:18] staff effort and so being mindful of

[2:33:20] that um that t tax on finance staff um

[2:33:24] as we move forward throughout the other

[2:33:26] goals that that may rely on their

[2:33:28] expertise as well.

[2:33:32] Um before before we move on to um I'm

[2:33:37] sorry, are you done with item D in terms

[2:33:39] of the presentation? Yes. Okay. Um I I

[2:33:42] do have several questions and what you

[2:33:44] just finished off on. So I will ask my

[2:33:46] questions um now um regarding the

[2:33:52] CCFD financial system implementation.

[2:33:56] It says the system is paid for by CCFD

[2:33:59] and the town staff time to implement.

[2:34:03] Could you just clarify what that means?

[2:34:09] So, Central County Fire Department is a

[2:34:12] completely separate financial entity and

[2:34:15] the town finance staff uh manages the

[2:34:19] overall finances for uh Central County

[2:34:23] Fire on a fee for service basis.

[2:34:25] basically. Um, and so right now we do

[2:34:28] our core work which is all the

[2:34:30] accounting, the ACT for the audit,

[2:34:34] supporting the budget process, making

[2:34:36] sure the policies are in place. So kind

[2:34:37] of the standard, you know, everyday

[2:34:40] things. And then in addition to that,

[2:34:43] the Central County Fire Department

[2:34:45] financial system provider is sunsetting

[2:34:48] that system as of December. And so we

[2:34:51] are faced with needing to replace that

[2:34:54] system. So, Central County Fire

[2:34:57] Department, it's their financial

[2:34:59] responsibility to buy that system, but

[2:35:02] it's the town finance staff

[2:35:05] responsibility

[2:35:06] to select that system, going through an

[2:35:09] RFP, doing the due diligence, um,

[2:35:13] putting together the agreement. um that

[2:35:16] becomes the software for service

[2:35:18] agreement and then implementing that so

[2:35:21] that it's a live general ledger accounts

[2:35:23] payable accounts receivable system that

[2:35:26] will be used starting in roughly

[2:35:28] sometime between January and April of

[2:35:31] next year. So it's town finance staff uh

[2:35:35] primarily rich and my time.

[2:35:38] >> Will it require additional time

[2:35:40] overtime? Uh I mean what what would be

[2:35:43] the impact financially on finance

[2:35:45] department from a time hours cost

[2:35:49] perspective?

[2:35:50] >> It's absorbed within our time. So it

[2:35:53] just uh to what Mandy was saying it just

[2:35:55] is additional time on our plate.

[2:36:00] >> Is there is there the possibility of us

[2:36:02] recouping the cost of that from CCFD's

[2:36:05] budget? Well, I think as I mentioned

[2:36:08] earlier, uh we are currently with a an

[2:36:10] RFP, I believe it's with Matrix is the

[2:36:13] name of the company that's doing not

[2:36:14] only review of the governance of CCFD,

[2:36:17] uh but we'll also be looking into the

[2:36:18] cost sharing portion of it. And I know

[2:36:20] right now um that our finance department

[2:36:24] uh is having increasing amount of work

[2:36:27] being asked for them to do especially

[2:36:28] during anou year when we were

[2:36:30] negotiating with them and now with this

[2:36:32] new implementation I believe it 77,000 a

[2:36:36] year or whatever uh we get from CCFD uh

[2:36:40] doesn't come close to covering that that

[2:36:42] staff's time. So I think that'll be uh

[2:36:45] looked at as we move forward. And also

[2:36:46] if C if there is a governance change in

[2:36:48] CCFD then they they should have a do it

[2:36:51] with uh eyes wide open on what the

[2:36:55] aspect of that might be for them

[2:36:56] handling their own finances. Um, so I

[2:36:59] think all those things are going to kind

[2:37:00] of be looked at and I will say that uh

[2:37:02] in working with Chief Pooie uh he is

[2:37:05] very aware and dealing with our our

[2:37:07] partners over in Berlingame all parties

[2:37:09] are aware that the the what is being

[2:37:11] asked of Hillsboro finance is beyond uh

[2:37:14] what they're being compensated for. So

[2:37:16] at the end of this study, if everything

[2:37:18] were to stay the same, I think all

[2:37:20] parties are in agreement that there

[2:37:21] would be a greater uh fiscal

[2:37:24] contribution uh towards uh Hillsboro for

[2:37:27] the financial services they're providing

[2:37:29] for the overtime of uh Jan and Rich if

[2:37:32] they got overtime, which they don't. But

[2:37:35] it is quite a bit of work that they're

[2:37:37] putting into that. So it it's not

[2:37:39] something that goes unnoticed by us. And

[2:37:41] I think even our partners are saying

[2:37:42] like what we're asking finance to do is

[2:37:44] really more than we're paying them to

[2:37:46] do. So trying to shear that up.

[2:37:48] >> Yeah. Is it something that you envision

[2:37:50] potentially even needing a part-time

[2:37:52] like half FTE staff to help you do if

[2:37:56] you're not able to execute it and carry

[2:37:58] out your main work obligations?

[2:38:03] » Potentially.

[2:38:04] >> We will contemplate that if it's needed.

[2:38:06] Um, but we're

[2:38:09] freshly off of the town finance system

[2:38:12] implementation, so we're very dialed in

[2:38:14] on how to do this. So, we will be as

[2:38:16] efficient as we can be

[2:38:18] >> and we'll leverage whatever resources we

[2:38:20] can from CCFD.

[2:38:22] >> Um, and if if something else is needed,

[2:38:25] we'll we'll let you know.

[2:38:26] >> Well, thank you. It's very important

[2:38:28] work and thanks again for all the work

[2:38:30] you've been doing. Just a reminder based

[2:38:31] on the funding currently of the the way

[2:38:33] the JPA works if we do bring on

[2:38:35] additional staff or additional items

[2:38:37] again that's a portion of that is also

[2:38:40] absorbed by us

[2:38:41] >> right as a town entity. Um so it's kind

[2:38:44] of something you have to get an

[2:38:45] agreement with all your partner cities

[2:38:47] and then present to the fire board. Um,

[2:38:49] and this is one of those issues where I

[2:38:51] when I do speak to the fire board, it's

[2:38:53] one that the fire board needs to be very

[2:38:56] well aware of so that they can bring

[2:38:58] back to their respective councils

[2:38:59] because it is a decision that affects

[2:39:01] the finance of whatever city uh the fire

[2:39:04] board members are on if that makes

[2:39:05] sense.

[2:39:06] >> Correct. Yeah. Thank you. Any additional

[2:39:08] questions from the council?

[2:39:10] >> Yes. Um, council member Tron,

[2:39:12] >> uh, I I just want to add another flavor

[2:39:14] to it and that is the whole idea of the

[2:39:17] fire services being merged by Berling

[2:39:19] game and Hillsboro is exactly because

[2:39:22] there's a share cost that we can reduce

[2:39:25] and and so in this case we have the

[2:39:28] financing instead of uh the from the

[2:39:31] Berling game or her Hillsboro or

[2:39:34] additional creating another finance

[2:39:36] departments for central county. I think

[2:39:38] that in this case um you know we have

[2:39:42] Hillsboro finance department to thank

[2:39:44] for uh for Jan to spearhead it in that.

[2:39:48] So that does cut down the cost. Uh that

[2:39:51] being said I think that you also uh are

[2:39:53] in a position a driving seats position

[2:39:55] to select the type of system that is

[2:39:59] going to be going into the

[2:40:00] implementations at central county.

[2:40:02] Correct. And that is much needed.

[2:40:04] Correct.

[2:40:06] >> Yes. All right. So I I I do think that

[2:40:09] we we it it is a it is it is a JPA um

[2:40:14] that we're collectively uh sharing some

[2:40:17] of the positions to cut down the cost

[2:40:20] but at the same time we also realize

[2:40:22] that many of these are personnel and so

[2:40:24] the cost is going to go up as we move

[2:40:27] forward with it and so um I think that's where we're looking at uh in

[2:40:33] terms of currently whether we'll need to

[2:40:35] change the sort of the dynamic of the

[2:40:38] three the two agencies ver I mean the

[2:40:42] one agencies with Hillsboro Berling game

[2:40:44] and then you know providing contractual

[2:40:46] services to Milbury.

[2:40:51] » Um yes council member Adams.

[2:40:53] >> Uh thank you mayor madame mayor. Uh I

[2:40:55] have a question about support tax

[2:40:58] polling measure process and it may be

[2:41:01] that uh because the status and notes are

[2:41:06] written with pending results at the end

[2:41:09] instead of at the beginning but uh we

[2:41:15] have already approved the survey but are

[2:41:19] you saying that we also need to approve

[2:41:23] management of the consultant? I would

[2:41:25] suspect we've already done that part.

[2:41:28] And is the 122,900

[2:41:31] in addition? Okay. Sorry.

[2:41:34] >> No, sorry, that's a bit confusing.

[2:41:37] That's what was already approved by

[2:41:38] council.

[2:41:40] >> Thank you.

[2:41:41] >> Okay, seeing no additional comments from

[2:41:44] the council, we'll move on to item E.

[2:41:51] Okay. Um item E is uh similar language

[2:41:54] improve transparency, efficiency and

[2:41:56] customer service. And so this is

[2:41:58] implement programs and software to

[2:42:00] improve internal efficiencies. So this

[2:42:02] is the agenda management system that

[2:42:04] city clerk Lucish spoke about. um the IT

[2:42:08] strategic plan which um administrative

[2:42:10] services manager William Lee can provide

[2:42:12] specific detail um onto that effort, but

[2:42:15] that's really getting at uh safeguarding

[2:42:17] the town's systems um and and working

[2:42:21] with our IT provider on rolling out some

[2:42:23] of those key projects to protect to

[2:42:25] protect us from uh losing power or

[2:42:28] outages um and security moving forward.

[2:42:32] Uh, one of the new new legislative um

[2:42:35] requirements is that the town move from

[2:42:38] A.NET to A.ca.gov

[2:42:42] web domain. Um, so that requires

[2:42:45] updating business cards. Um, our

[2:42:49] website, town communications. Uh, the

[2:42:52] fortunate thing is that everybody's

[2:42:54] doing this. So, we're not alone. Every

[2:42:56] town is making this this switch at one

[2:42:58] time. And some have opted to go with

[2:43:00] the.gov

[2:43:01] Um, and we've gotten input from our CCAC

[2:43:04] to dodo the.ca.gov.

[2:43:07] Um, our office assistant Katie gets

[2:43:09] calls about Hillsboro, Florida,

[2:43:10] Hillsboro, Oregon. So, this will

[2:43:12] hopefully help cut down on those those

[2:43:15] calls um at public works and at town

[2:43:17] hall. Um, and then implement that comm

[2:43:21] uh building and planning permit

[2:43:23] software. There's a lot of

[2:43:24] configurations. There's a lot of things

[2:43:26] that it can do. So really taking

[2:43:27] advantage of that full suite of

[2:43:29] offerings.

[2:43:30] Uh the second project is reviewing the

[2:43:32] city council handbook. So this is a

[2:43:35] document that has been in existence I

[2:43:38] think um Lisa found a version from 2006.

[2:43:41] So it's been in place for um a long time

[2:43:45] and it has documented current

[2:43:47] procedures, some Brown Act information

[2:43:49] that's been updated over the years uh

[2:43:52] responsibilities for council members and

[2:43:54] it's provided to new council members. uh

[2:43:57] but it's never been formally adopted by

[2:43:59] the city council. And so what we'd be

[2:44:01] looking to do is look at that handbook,

[2:44:04] see um what's in there. Um having a

[2:44:07] discussion with the full council on

[2:44:09] things like mayor rotation um and again

[2:44:13] the roles and responsibilities. And it

[2:44:15] could also be helpful for prospective

[2:44:17] council members looking at um whether or

[2:44:20] not they want to run to see what what

[2:44:22] they'd be signing up for um and have

[2:44:23] that document approved at a council

[2:44:25] level. And so that would be a staff

[2:44:26] effort and also largely a city council

[2:44:29] effort. Um so I should have put city

[2:44:31] council and the departments involved

[2:44:33] there. Um but working on updating that

[2:44:35] handbook.

[2:44:37] Um and then the last one is um an

[2:44:39] internal sort of uh employee requested

[2:44:41] to evaluate feasibility of paid family

[2:44:43] leave program. This is something that

[2:44:45] we've seen in other jurisdictions. Um

[2:44:48] kind of some some agencies moving to

[2:44:50] some version of paid leave. Um right now

[2:44:54] depending on the bargaining group um

[2:44:56] there's um SDI or um unpaid FMLA. So it

[2:45:01] would be looking at what other

[2:45:02] jurisdictions offer and exploring

[2:45:04] whether or not that would be something

[2:45:06] that the town uh wishes to do in the

[2:45:08] future. And so um that's an internal

[2:45:11] research project. Um we would evaluate

[2:45:13] the uh anticipated costs and present it

[2:45:16] to council for consideration um at some

[2:45:18] point in the future.

[2:45:21] Um, could you just clarify? You said

[2:45:23] unpaid FMLA. I thought obviously I'm

[2:45:26] mistaken that there was a state mandate

[2:45:28] that some of that FMLA must be paid. Is

[2:45:31] that not the case?

[2:45:33] >> Uh, no. FMLA is unpaid. Um, and there

[2:45:36] are some units in the town that pay into

[2:45:40] state disability and so they get some uh

[2:45:43] not all uh payback through uh through

[2:45:46] that program but not all bargaining

[2:45:48] units participate in that. Um, and so

[2:45:51] this in there's a pilot program from

[2:45:54] Foster City um where they looked at

[2:45:57] doing a partially paid family leave for

[2:46:00] basically all reasons that would be

[2:46:02] covered under FMLA. So, it's not just um

[2:46:06] pregnancy or a new child. It would be

[2:46:08] anything that's covered under FMLA is

[2:46:09] covered under their it's called a I

[2:46:11] think it's called care program. Um and

[2:46:14] so because Foster City is doing this

[2:46:15] pilot, it's been a big talk in the HR

[2:46:18] world for Sano County as well as the the

[2:46:20] Bay Area.

[2:46:24] » Okay. Um any further questions along

[2:46:27] those lines? Okay. Yes. Um Council

[2:46:30] Member Council Member Adams. Yes. Um,

[2:46:32] one thing about the uh transition

[2:46:35] toca.gov.

[2:46:38] Um, at the League of California Cities,

[2:46:41] I talked with a city that had gone

[2:46:43] through this and their prediction was

[2:46:45] that it takes of a full year largely

[2:46:48] because of a review by the state of

[2:46:52] every aspect and they would submit an

[2:46:54] aspect and it would take a couple of

[2:46:56] months to get back. So, this is going to

[2:46:59] be a big project and I would recommend

[2:47:03] that we make sure we have enough funding

[2:47:07] uh to maybe get a consultant to help us

[2:47:10] go through this because this is going to

[2:47:12] be much more than advertised.

[2:47:18] » Uh, thanks for that information.

[2:47:19] Appreciate it. Yes. Um, Vice Mayor

[2:47:21] Rexdale,

[2:47:23] >> thank you. Um, all right. I have to

[2:47:25] switch switch the glasses. Um, so with

[2:47:29] regard to the family paid leave, uh,

[2:47:32] thank you so much for looking into this.

[2:47:34] Um, as we've mentioned before, up here

[2:47:37] we're all moms and four of us are

[2:47:39] grandmothers. Um, and, uh, I think it's

[2:47:43] super important to, um, support that.

[2:47:46] And I think it also would really help

[2:47:47] with uh recruiting and retention which

[2:47:50] is worth you know so much so much you

[2:47:54] could can't even quantify how much uh

[2:47:56] recruiting and retention is worth. So um

[2:47:58] thank you for following that uh how

[2:48:01] that's going in Foster City. Um, and uh,

[2:48:04] with regard to the council handbook, um,

[2:48:07] I think it's a great idea to add to it,

[2:48:10] update it, um, and maybe have a

[2:48:14] subcommittee of, um, two council members

[2:48:17] who are who it won't affect, who um,

[2:48:19] maybe are not going to run again or

[2:48:22] something to um, you know, who have been

[2:48:26] mayor and that kind of thing, I think

[2:48:28] would be um, would be helpful. And then

[2:48:30] of course we would all appine because we

[2:48:32] love to do that. Thank you.

[2:48:34] >> Yeah. Thanks for those suggestions.

[2:48:35] Yeah. Um

[2:48:39] any additional questions to item E

[2:48:41] before we ask for public comment.

[2:48:45] >> Yes. Council member Schwang.

[2:48:46] >> Thank you. Um I just want to uh kind of

[2:48:49] bring to attention that uh when it comes

[2:48:51] to the transition to CA.gov

[2:48:54] web domain um the effort from the staff

[2:48:58] is is is noted as small and um council

[2:49:02] member Adam just said that otherwise and

[2:49:05] so I just want to kind of bring this uh

[2:49:08] to sort of a uh medium to make sure that

[2:49:12] we did reflect the effort of the staff

[2:49:15] and that it is not a huge undertaking

[2:49:20] albeit mandated yeah so

[2:49:22] >> okay thank you we will that's the last

[2:49:26] I'm sorry council member Adams you have

[2:49:27] a question your comments Just a comment

[2:49:29] um in the I really think it's a great

[2:49:32] idea to review the city council handbook

[2:49:35] and uh I would want to make sure that uh

[2:49:38] we make it something particularly for

[2:49:41] new council members. So I'd like to

[2:49:44] volunteer on that. But that it also um

[2:49:47] in addition to the legal aspects of the

[2:49:51] council membership, some handy hints,

[2:49:54] some things that experienced voices can

[2:49:57] be quoted and helpful in helping uh not

[2:50:03] just council members who've been

[2:50:05] elected, but people who are

[2:50:06] contemplating running. It's really

[2:50:09] important. Okay, those are some good

[2:50:10] comments and and you know I I think we

[2:50:13] can we're going to have the opportunity

[2:50:14] to come back and and comments and

[2:50:17] discuss and promote some of these

[2:50:19] subjects. Okay, you you can go ahead and

[2:50:21] add to that.

[2:50:22] >> I just want to quickly add to what

[2:50:23] council member Adams said. So, this has

[2:50:24] kind of been on my radar screen for a

[2:50:26] while. So, I actually have interviewed

[2:50:28] some former mayors and gotten feedback.

[2:50:30] And if you remember, I asked this uh

[2:50:32] city clerk last year to ask people to

[2:50:35] send their comments or so. So so we have

[2:50:38] started to collect some of that

[2:50:40] information. I would love to be able to

[2:50:42] yeah um help that inform.

[2:50:43] >> Thank you. Um

[2:50:46] so let's get public comments and we're

[2:50:48] going to come back and try to have a

[2:50:50] little bit of a discussion before we

[2:50:51] prioritize our choices. Um do we have

[2:50:54] any public comments on any of these

[2:50:55] issues?

[2:50:56] >> Thank you, Mayor Cole. Yes, Dr.

[2:50:59] Weineberg, would you like to provide

[2:51:00] comments?

[2:51:09] » Thank you very much. Um, one quick in

[2:51:13] June, our two chipping projects are from

[2:51:16] the 8th to tw to the 12th and the 22nd

[2:51:19] to the um 26th. That's 10 working days.

[2:51:24] We're going to be doing about 1437

[2:51:28] additional homes. And I have a lovely

[2:51:31] map here that I'll be happy to show. The

[2:51:35] white areas are the areas that have not

[2:51:38] been shipped and will include everything

[2:51:41] else in Hillsboro. So, we'll finally get

[2:51:45] that chip off our shoulder.

[2:51:50] Maybe we can get um a copy of that as

[2:51:52] part of these notes or minutes if anyone

[2:51:55] is listening so they can take a look at

[2:51:57] that map.

[2:51:58] >> It's available for a picture.

[2:52:00] >> Yeah.

[2:52:01] >> Um then the other point I wanted to

[2:52:03] bring up and I may be way outside my

[2:52:05] lane. I admit this. Um,

[2:52:09] we feel at Firewise that we need a

[2:52:12] uniform reference point for defensible

[2:52:16] space and building standards

[2:52:19] and that is chapter 7 in the state code.

[2:52:25] Ideally,

[2:52:27] this chapter should be

[2:52:30] put into our codes. Now, that's why I

[2:52:32] say I'm way outside my lane.

[2:52:35] um but not for it to be a mandate

[2:52:40] because I'll come to that in just a

[2:52:42] moment why but the insurance industry

[2:52:45] does

[2:52:47] use these codes that the state have plus

[2:52:52] and I think we should be uh clear to

[2:52:56] them that we are aware

[2:52:59] why

[2:53:01] the WOOI fortunately was reduced a great

[2:53:06] deal in the past year. That's very good

[2:53:09] news for Hillsboro.

[2:53:11] We have no very high severity, just some

[2:53:15] small smidgen of high and some moderate,

[2:53:18] about 25 28% of our surface area.

[2:53:23] Chapter 7

[2:53:25] would allow these people who are going

[2:53:28] to want to do improvements to either

[2:53:32] their a whole new home or a major

[2:53:36] remodel which under chapter 7 is 25% or

[2:53:41] more of the property.

[2:53:45] And for those who are doing incremental

[2:53:47] changes,

[2:53:49] I really by having a reference point,

[2:53:52] they'll know what to aim for, especially

[2:53:56] from this simple standpoint of return on

[2:53:58] investment. I want them to get the kind

[2:54:01] of advice they need from the architects,

[2:54:04] from the town, um, landscape architects,

[2:54:09] etc. so that when they do spend their

[2:54:12] hard-earned dollars, they get as close

[2:54:14] to that code as possible.

[2:54:18] Uh lastly,

[2:54:21] um my firewise at a lively internal Z

[2:54:25] meeting that we had sent to the town

[2:54:28] council that you received a few months

[2:54:31] ago now maybe uh the lowhanging fruit

[2:54:34] changes we'd like to make sure are

[2:54:37] included which were basically about

[2:54:40] vents

[2:54:42] about having um standards of um for the

[2:54:49] class A roofing and covering eaves. But

[2:54:53] what I'm asking for here was the other

[2:54:55] side of the argument to consider the

[2:54:58] standard of the uh uniform um reference

[2:55:04] point for which everything would be

[2:55:06] included. Thank you.

[2:55:08] >> Thank you. Um Dr. Weinberg, appreciate

[2:55:10] that.

[2:55:11] >> William, I'll I'll I'll bring this map

[2:55:13] up to you at some point.

[2:55:15] >> I think it's helpful. Um, so we're going

[2:55:18] to bring I'm sorry. Do we have

[2:55:20] additional comments from the public?

[2:55:22] >> No additional comments. Thank you.

[2:55:23] >> Okay. And not nothing um remotely on

[2:55:26] Zoom.

[2:55:29] >> Okay. We'll close public comment and

[2:55:31] bring it back to the council and we can

[2:55:33] have some discussion before we finalize

[2:55:36] our preference. Um

[2:55:40] I think

[2:55:42] um just I would just make a

[2:55:45] clarification question and comment based

[2:55:47] on what Dr. Weinberg just um submitted

[2:55:51] um with regards to wildfire preparedness

[2:55:54] and the building code amendments. I

[2:55:56] believe hopefully that's coming to the

[2:55:58] council within the next few months in

[2:56:00] terms of the amendments adoption or

[2:56:02] changes to our MUN code and specifically

[2:56:05] it sounds like uh Dr. Weineberg was

[2:56:09] commenting or suggesting having a

[2:56:11] uniform defensible space class A roof uh

[2:56:15] fire resistive vents covering eaves etc.

[2:56:19] But those will be discussed at a

[2:56:20] different meeting. It's just a heads up

[2:56:22] as we move forward in terms of our

[2:56:24] priorities at this point. Am I correct

[2:56:26] in that? I believe so. Okay. Um,

[2:56:33] in terms of additional comments on the

[2:56:35] other things, I think we've been

[2:56:36] commenting as we went along, but I'm

[2:56:37] happy to open it up to my colleagues if

[2:56:39] you you want to add anything else we

[2:56:41] haven't covered or discussed. Um, Vice

[2:56:43] Mayor Ragdale.

[2:56:45] >> Um, I only have one. Um, and thank you

[2:56:46] for taking our comments all along. I I

[2:56:48] think that was uh super helpful, but I

[2:56:51] um I missed the boat on one by my own

[2:56:54] fault. Um, with regard to PG Genie, I

[2:56:57] know P Genie not not great to deal with,

[2:57:00] but my power was out two mornings in the

[2:57:03] past week. Um, and the communication has

[2:57:07] improved. So, I don't know if that's one

[2:57:09] tiny little bright spot. Um, and also

[2:57:12] where you have to um where you want to

[2:57:14] search and enter your address. It used

[2:57:17] to be, you know, now your your

[2:57:18] internet's out, right? and you're using

[2:57:20] the cell coverage, which we know is not

[2:57:22] fantastic in certain parts of town. Um,

[2:57:25] but now it remembers the last address

[2:57:27] you typed in because before you had to

[2:57:29] retype in your address and wait and wait. So, um, a tiny little bright

[2:57:33] spot. Um, and then clarification with

[2:57:36] regard to um, PCE.

[2:57:39] uh we are already detached from P Gen in

[2:57:42] one respect which is we get your you get

[2:57:44] your clean energy most of the town you

[2:57:47] get your clean energy from PCE but the

[2:57:50] distribution is through PG& um so to the

[2:57:54] extent if if we did separate uh which I

[2:57:57] don't have an opinion on but if we did

[2:58:00] separate um we would need someone else

[2:58:03] to provide that distribution and billing

[2:58:06] they're they're on the same bill so

[2:58:08] that's just little thing to add.

[2:58:12] » Thank you, Council Member Crowley.

[2:58:18] » Thank you, Madam Mayor. So, I have one

[2:58:20] kind of general comment and a couple

[2:58:21] comments on things that are in this and

[2:58:23] then one suggestion for something to

[2:58:25] add. So, general comment, just a great

[2:58:28] job organizing and presenting today. I

[2:58:31] thought everything was really succinct

[2:58:33] and um and I just s between the

[2:58:37] volunteer party on Thursday um and then

[2:58:40] just seeing and hearing from all of our

[2:58:42] staff today, it just I'm so struck by

[2:58:46] how it's it's hard to to walk that line

[2:58:49] between the personal touch of a small

[2:58:51] town and the professional efficiency

[2:58:54] that you want. And I really think

[2:58:55] Hillsboro does it. And it's because of

[2:58:58] the dedication of everybody here and

[2:59:01] also the Aspree decor. So I really

[2:59:03] appreciate it. It's I think it's a tough

[2:59:05] thing to do and I think I think you do

[2:59:07] it and I our residents feel that and

[2:59:10] appreciate that and I feel it and

[2:59:12] appreciate that. So thank you. Um so a

[2:59:15] couple comments on the things that are

[2:59:17] already in here. Um I I I love and Tim

[2:59:22] and Liz know this that we are really

[2:59:24] focusing on code enforcement because

[2:59:26] it's been we've had a lot of complaints

[2:59:28] about projects either how they're

[2:59:30] managed or how long they go. So um so

[2:59:34] two things I I think the new code

[2:59:36] enforcement person will be great and a

[2:59:39] great help to building and and I'm just

[2:59:41] wondering are there any cost

[2:59:43] efficiencies now that it's being taken

[2:59:45] out of HPD? Are we saving some money

[2:59:48] someplace that it will help to fund this

[2:59:50] new staff member? That might be that

[2:59:53] might be a question that you look into

[2:59:55] or might be something. Um and then um

[2:59:58] and this is something that I brought up

[3:00:01] before. We do collect some funds from

[3:00:05] the projects that run over. Is there,

[3:00:08] and this may be a city attorney

[3:00:09] question, is there any way that the

[3:00:11] neighbors who are impacted who have to

[3:00:13] live with this? It's very stressful to

[3:00:15] be next door to a building site. I mean,

[3:00:18] it affects your life every single day

[3:00:20] for years and you get no benefit from

[3:00:22] it. You get dust, you get noise, you get

[3:00:25] disruption, your peace of mind is

[3:00:28] affected. Is there any way that some of

[3:00:30] that money that we collect for the

[3:00:33] projects that go over can somehow

[3:00:35] benefit the neighbors who have had to

[3:00:37] live with the effects? So, I'll leave

[3:00:39] that to the city attorney. I know we

[3:00:40] can't use public funds for private use,

[3:00:42] but I think if there was some mechanism

[3:00:46] in which we could, you know, we get some

[3:00:50] compensation for it that the neighbors

[3:00:51] could somehow get compensated. I think

[3:00:54] that would help a lot. Honestly, I think

[3:00:57] any neighbor that you talk to would

[3:00:58] rather the project be finished than get

[3:01:01] a dime. But if if that's not happening,

[3:01:04] um and uh and one of my colleagues

[3:01:08] mentioned uh adaptive reuse of the tank

[3:01:11] sites, that's probably a little too

[3:01:13] early to put on this year's work program

[3:01:15] because I think we're a few years out.

[3:01:17] But that's definitely something to start

[3:01:19] to use to start to think about like can

[3:01:22] we use the tanks themselves for

[3:01:23] something or how can we use the sites

[3:01:25] that can be on for the future. um under

[3:01:29] bike and pedestrian master plan as we're

[3:01:31] executing that uh one fallout of our

[3:01:34] beautiful streets. I love our streets

[3:01:36] and I also think as I said before

[3:01:39] everything communicates and our nice

[3:01:40] streets communicate something about the

[3:01:42] quality of life in Hillsboro. So I think

[3:01:44] it's a real benefit to everyone but the

[3:01:47] smooth streets do encourage speeding

[3:01:49] unfortunately. Um, so as we're looking

[3:01:52] at the bike and ma pedestrian master

[3:01:54] plan, can we look at ways to mitigate

[3:01:57] speeding on some, especially on our wide

[3:01:59] straight roads that now are beautifully

[3:02:00] paved? And are there any other places

[3:02:04] that we could do safe pathways because

[3:02:06] they're certainly not sidewalks,

[3:02:08] pathways like eucalyptus? Um, because

[3:02:11] it's I mean it is it's a great benefit

[3:02:14] to be able to walk safely in Hillsboro.

[3:02:17] So, um, looking at that and those are my

[3:02:20] comments on what we already have and my

[3:02:22] comment on something to add. Could we

[3:02:24] look at internships with either CC, CSM

[3:02:28] or BHS, which I think was also brought

[3:02:30] up and I did at Council of Cities talk

[3:02:32] to another council member who said they

[3:02:34] use interns, free interns for their

[3:02:36] foyer requests. So, they said, you know,

[3:02:39] these young people are really, really

[3:02:40] good at investigating things online and

[3:02:43] so they funnel all their foyer requests

[3:02:45] to their interns. So, is that something?

[3:02:47] And I know um our Rotary Club, which is

[3:02:50] now called Rotary Club of Berling Game

[3:02:51] in Hillsboro, we support BHS students

[3:02:54] through a scholarship program, but they

[3:02:56] are always looking for internships. So,

[3:02:58] I think if the town of Hillsboro could

[3:03:00] even provide one internship to a BHS

[3:03:02] program, it would be very warmly

[3:03:04] received. Thank you.

[3:03:06] >> Um thank you and thanks for your

[3:03:08] comments on internships. Um I I I I

[3:03:12] agree. I think there's a lot of hidden

[3:03:14] talents amongst our young uh students.

[3:03:17] Um I assume we will put them through the

[3:03:20] privacy um training as far as

[3:03:23] information and how to procure and

[3:03:25] secure information because a lot of it

[3:03:27] will be private information that cannot

[3:03:29] be disclosed. So that would be a

[3:03:30] critical aspect of of that as well. Um

[3:03:35] any you know before I I have some

[3:03:37] comments on a few things but I would

[3:03:39] like my colleagues if they have Yeah.

[3:03:41] Council member Adams you may go ahead.

[3:03:45] » Thank you Madame Mayor. Um I wanted to

[3:03:48] uh ask if we should be considering other

[3:03:52] generators that are in town whether we

[3:03:55] need to do an assessment. uh since uh

[3:03:58] our police generator was so old. Um I

[3:04:02] think the public works one is fairly

[3:04:04] new, but if there's one here for the

[3:04:06] town, I'd just like to see uh our do an

[3:04:10] assessment of where we might need that.

[3:04:13] uh the as far as the construction I had

[3:04:16] complained about uh the fact that the

[3:04:20] neighbors don't get the direct benefit

[3:04:22] uh because usually it's their streets

[3:04:24] that were torn up in addition to the

[3:04:28] fact that they've been uh putting up

[3:04:30] with a lot of noise and chaos for a

[3:04:33] while. I got a pretty good answer that

[3:04:35] in fact there is a rotation for our

[3:04:38] streets that can't really be adjusted.

[3:04:42] Uh, and it is sad because the people who

[3:04:47] could be benefiting from that fee often

[3:04:51] don't. So, there might be some other way

[3:04:53] to look at that. I want us to also look

[3:04:55] at our volunteer recognition. I was so

[3:04:58] sad that I wasn't able to attend our

[3:05:01] recognition this year. And I'd like for

[3:05:04] us to have um a discussion as a council

[3:05:08] about how we recognize and recruit our

[3:05:10] volunteers just so that this amazing

[3:05:15] work that they done that they do is

[3:05:18] appropriately recognized and that

[3:05:20] they're comfortable and able to attend

[3:05:23] and invited to those uh recognition

[3:05:27] ceremonies.

[3:05:29] And I completely agree with council

[3:05:33] member Krill on speeding. I do feel we

[3:05:37] need a campaign and I would love to have

[3:05:42] uh as I said I'd love to have us be a a

[3:05:45] city that is proud about the zen of

[3:05:50] driving through our town. And I think

[3:05:53] this is a fiveinut

[3:05:55] uh problem. Everyone needs to add five

[3:05:58] minutes to wherever they're going and

[3:06:01] that we tell our construction

[3:06:04] contractors we will enforce this and

[3:06:08] that we care about the health and safety

[3:06:12] of our citizens. And in fact, we view it

[3:06:16] as a real benefit that you don't have to

[3:06:18] go quite so fast uh to get through our

[3:06:22] town. Um, but I also reiterate what

[3:06:26] council member Krill said. This was a

[3:06:28] great process and so uh very clear and

[3:06:34] also uh delivered to us in a timely

[3:06:36] fashion. So, thank you.

[3:06:38] >> Thank you. Um I um council member

[3:06:42] Schwang.

[3:06:44] Uh

[3:06:45] so I I do like the process of the

[3:06:48] presentation of last year's review and

[3:06:50] then having the council's comments then

[3:06:53] the going forward the 26 27 that the

[3:06:56] department has have the comments and

[3:06:59] then we are able to chive in to ask

[3:07:02] questions and clarify some of the the u

[3:07:05] comments because it's really hard to

[3:07:07] pack in everything in here. So the

[3:07:10] different interpretation I think the

[3:07:12] clarification was very helpful. Um I do

[3:07:15] want to um add on to the ADRB and in

[3:07:18] terms of the residents comments

[3:07:19] regarding the constructions. I think you

[3:07:22] know the exciting part is that we

[3:07:24] continue to have robust constructions in

[3:07:26] our town and I know that because I live

[3:07:29] in a zone where there are constantly

[3:07:32] several houses are big constructions

[3:07:35] coming on. Um, so I do understand that

[3:07:38] when pedestrians, residents walk by

[3:07:41] those houses and find that to be

[3:07:43] nuanced, if there's no action going on

[3:07:45] or that if there's way too long dragging

[3:07:48] on to them, they walk daily. They see

[3:07:51] that they see the obstructions of the

[3:07:53] fences or the construction trucks.

[3:07:57] However, I do think that we need to and

[3:07:59] maybe this is a CCF CCAC um you know

[3:08:03] newsletters um outreach is to say how

[3:08:07] much our directors uh department heads

[3:08:11] are so accessible in terms of answering

[3:08:14] the questions. like they have questions

[3:08:17] but if they talk to you in person they

[3:08:19] understand sort of the circumstances as

[3:08:22] why it takes so long because every

[3:08:25] construction is different and I want to

[3:08:28] say but the perception is out there if I

[3:08:31] walk by the same construction site and

[3:08:34] it's taking forever or if the constru

[3:08:37] contractor's trucks and workers trucks

[3:08:40] are parked everywhere which I experience

[3:08:42] constantly or the violations of the leaf

[3:08:45] blowers I experience constantly and at

[3:08:49] some point it's really hard to make a

[3:08:52] you know make a call to the PD and says

[3:08:54] can you come out here and the officers

[3:08:57] cannot win it cannot site uh the

[3:09:00] contractors or the the perpetrators

[3:09:04] without seeing that action taken place.

[3:09:08] So those are all things that I think our

[3:09:10] resident need to understand it does take

[3:09:12] time. Um so um to the extent I think

[3:09:15] that the you know to have the

[3:09:18] co-efficiency I think is uh important

[3:09:21] and we can constantly strive that. I do

[3:09:24] know that

[3:09:26] in the past uh the the building planning

[3:09:30] sent out your inspectors to do spot

[3:09:33] check. I wonder if that is still ongoing

[3:09:36] because it's not just in this is in

[3:09:39] addition to the permit check that you

[3:09:42] have to go through but there are spot

[3:09:44] check that you come by so that if

[3:09:46] contractors or workers are doing things

[3:09:49] that are not necessarily

[3:09:52] up to code shall we say that you have

[3:09:56] the the the the idea that you have spa

[3:09:58] checks is going to uh discourage them

[3:10:01] from doing things that they are not

[3:10:03] supposed to So I wonder if that is

[3:10:06] continue to be reinforced and advocate

[3:10:09] that is important. Um I do think that

[3:10:13] the eBike continue to be a issues. I

[3:10:15] think that we need to change the the

[3:10:18] wording on that the e throttles. I've

[3:10:20] been to several of the uh meetings that

[3:10:23] the uh supervisors and the legislators

[3:10:26] have put on. Um there's a different uh

[3:10:30] distinctions between the e- throttles

[3:10:32] versus the ebike. And I think that it is

[3:10:34] encompassing upon us to as we move

[3:10:37] forward with the literatures to be able

[3:10:39] to make the distinctions so that is

[3:10:41] clear to our residents so that they

[3:10:44] would know the difference. Um and then

[3:10:48] you know I I think it is a known fact

[3:10:51] that this council support any kind of

[3:10:53] reinforcement to keep our population

[3:10:56] safe you know be it students or parents.

[3:10:59] Um the lastly I'm excited about the um

[3:11:05] the pedestrian and the uh psych bicycle

[3:11:09] uh master plans. I do think that speed

[3:11:12] is continue to be a issues however we do

[3:11:15] it. Um we talk about the alamino riale

[3:11:19] that there are project that is happening

[3:11:21] right now between Berling game and

[3:11:24] Samuel. I believe that Milbury will be

[3:11:27] next. Those are all great ideas in terms

[3:11:32] of the Grand Boulevard scenario. The

[3:11:35] reality is that when you're trying to

[3:11:37] pack pedestrians,

[3:11:39] cyclists, and the drivers all in the

[3:11:42] same road, the perspectives are

[3:11:44] different. And so we need to really take

[3:11:47] a good look at that and to see how

[3:11:51] process what kind of process that we're

[3:11:54] able to um implement that it will be

[3:11:57] effective. So to that um and then I echo

[3:12:01] my um council colleagues. It's a great

[3:12:05] presentation, a lot of thoughtfulness.

[3:12:07] Again, it demonstrate um our staff's uh

[3:12:10] professionalism and commitment to serve

[3:12:13] our community. So thank you very much.

[3:12:19] I just wanted to say also I am in

[3:12:21] support of what uh council member

[3:12:23] Ragstell had added ebike education

[3:12:25] enforcement the use cancer study

[3:12:27] pesticide use and the business licenses

[3:12:29] and and events.

[3:12:32] >> Okay, go ahead.

[3:12:32] >> Um yes, Vice Mayor Rexdale.

[3:12:35] >> Everyone just has such good ideas and we

[3:12:37] all start thinking I like that. I like

[3:12:39] that. So, um I was just thinking when

[3:12:42] Council Member Adams was talking about

[3:12:44] generators, it made me think about when

[3:12:46] the power goes out and your neighbors

[3:12:48] have generators. Um I'm not saying we

[3:12:51] need to regulate them, but just, you

[3:12:53] know, when we have on our website, um

[3:12:56] helpful hints for people if we could

[3:12:59] recommend any generators if they are out

[3:13:02] there that aren't quite so loud. Um,

[3:13:06] that would be fantastic because the the

[3:13:08] ones in use, at least in my

[3:13:10] neighborhood, are, you know, the power's

[3:13:12] out before you click your light. You you

[3:13:14] hear the generators coming in every

[3:13:15] direction. So, if there are ones that we

[3:13:17] could, you know, point people to, um, I

[3:13:20] think I think that would be Yeah, there

[3:13:22] we go. I think that would be great. Um,

[3:13:24] the volunteer recognition event was

[3:13:26] amazing, but we miss you terribly. Um,

[3:13:30] and yeah, I think it's great to to talk

[3:13:32] about um how we recognize um that that

[3:13:36] event was lovely and I would love to

[3:13:38] replicate that in the future. And um but

[3:13:41] recruiting, it's it's great to um think

[3:13:44] of different ways to get the word out

[3:13:45] beyond people that that we know. Um and

[3:13:49] then I am all for a campaign regarding

[3:13:52] speeding. Um and I love the, you know,

[3:13:55] add five minutes to your day. Hey,

[3:13:57] you've already got the slogan there. Um,

[3:14:00] and uh I would just add to that um

[3:14:04] stopping at stop signs just, you know,

[3:14:07] they're not they're not suggestions.

[3:14:08] They are they're there for a reason.

[3:14:10] Thank you.

[3:14:12] >> Okay. Thank you. Um those are all um um

[3:14:16] great additions. Um I as I look at this,

[3:14:19] I was just trying to see how we can

[3:14:21] efficiently prioritize.

[3:14:24] Um it sounds like we we love all

[3:14:26] everything you've put forth, but we

[3:14:28] can't we don't have Jen just told us we

[3:14:31] don't have like limitless funds to just

[3:14:33] spend whatever money we want. So my

[3:14:35] question is there are a few items here

[3:14:37] that I was wondering if we could put

[3:14:40] aside as exceptions. for example,

[3:14:43] budgeted needed zero dollars and staff

[3:14:47] effort was small. Can those I mean

[3:14:50] sounds like these are basically in

[3:14:52] progress being done for we can start

[3:14:54] with the um on a item a is that's what's

[3:14:59] up. Okay. Item A2

[3:15:02] um that one is slated as this is the

[3:15:08] prep.

[3:15:11] Yeah.

[3:15:12] Um, repair wildfire preparedness

[3:15:14] building code. I mean, it says zero

[3:15:17] dollars, small effort. Can we just sort

[3:15:19] of make exceptions to those and not have

[3:15:21] us rank this because I'm not sure how

[3:15:23] we're going to do the ranking? I was

[3:15:25] just going to ask if we can put if it's

[3:15:27] zero dollars and small effort, if we

[3:15:29] could just exclude those and put them to

[3:15:31] the side because it's getting done

[3:15:33] anyways and it's not, we don't have to

[3:15:36] contemplate financial impact. Is is that

[3:15:39] something we can do? Yeah, certainly. I

[3:15:41] mean, the whole list, the goal was to

[3:15:43] get agreement um to make sure that the

[3:15:46] list is correct and we I've taken notes

[3:15:48] on the additions um which it sounds like

[3:15:50] there's consensus in bringing those

[3:15:51] forward. Um what I can do is I can put

[3:15:56] the revision to this, which is the

[3:15:58] summary slide. It doesn't have the

[3:16:00] specific details on it. Um I can have

[3:16:02] William put up the revised list. And

[3:16:04] what we've done in past years is um not

[3:16:07] last year uh is each council member can

[3:16:09] give their top three or five um

[3:16:12] priorities so that we know which sort of

[3:16:14] areas to focus on first. Um but the plan

[3:16:18] was to get consensus on the full list,

[3:16:19] but it sounds like we've already done

[3:16:20] that so we're ahead of schedule.

[3:16:22] >> Yeah. So and and before you confirm that

[3:16:24] I probably should have gotten some

[3:16:25] consensus from my um colleagues. What I

[3:16:28] was suggesting is items that are not

[3:16:31] going to impact the budget as of now

[3:16:33] based on the projections and have a

[3:16:35] small require small staffing effort to

[3:16:38] put those aside. Meaning it's almost a

[3:16:40] done deal. It's in the pipe works. It's

[3:16:42] going to be done and just prioritize

[3:16:44] some of the more challenging um um items

[3:16:48] in terms of our ranking because

[3:16:50] otherwise we have 18 items

[3:16:52] and I already have 10 that I would like

[3:16:54] to see it on. So we'll probably what is

[3:16:57] the number that you were going to

[3:16:58] recommend? Five or four

[3:17:01] >> through the mayor.

[3:17:03] >> Yeah. Wait, let me just hear from the

[3:17:04] staff.

[3:17:04] >> I I think the focus what we're showing

[3:17:06] you here is just all in and it does feel

[3:17:09] like is this the the total breath of the

[3:17:12] entire list. This is all the things that

[3:17:13] the department heads and commissioners

[3:17:15] had agreed upon and some of the issues

[3:17:16] that are coming forward from each year.

[3:17:19] If we got consensus on all this, this

[3:17:21] is, you know, if any of this falls into

[3:17:24] a feasibility issue where we're going to

[3:17:26] run into a fiscal issue or a staff time

[3:17:28] issue or something like that, that's

[3:17:30] when the second phase of this comes into

[3:17:32] play where we come back to you and tell

[3:17:34] you, you know, for example, like item A4

[3:17:37] there, uh these are the this will be the

[3:17:40] fiscal impact. This is our

[3:17:41] recommendation. You'll be getting those

[3:17:43] specifics at a council meeting. Now, if

[3:17:45] we come forward and something, you know,

[3:17:47] un unforeseen happens and we have a

[3:17:48] fiscal issue, then that would be the

[3:17:51] time that we would decide perhaps this

[3:17:53] issue is something we can put off till

[3:17:55] another year. But everything you're

[3:17:56] seeing right here, we're going to

[3:17:58] attempt to make within our bandwidth. I

[3:18:00] think the the goal would be is if

[3:18:03] there's things here that you feel like

[3:18:05] this is where your time and effort

[3:18:07] should be invested first, then those

[3:18:09] would be the the kind of the the task

[3:18:11] that we would try to tackle. But the

[3:18:13] goal here is to tackle everything that's

[3:18:15] on this list.

[3:18:16] >> Oh, okay. So, we get to have everything

[3:18:17] basically.

[3:18:18] >> Yes. You get it all.

[3:18:19] >> Okay. Gotcha.

[3:18:20] >> Okay. That's a lot better. Um, yeah.

[3:18:23] Through the mayor.

[3:18:23] >> Yeah. I think that's good.

[3:18:24] >> I I think that that's what I was going

[3:18:26] for is that I do believe that our uh

[3:18:30] staff have the competency and knows

[3:18:33] where they're at in terms of what's on

[3:18:35] their plate in terms of the prior

[3:18:38] prioritizations of all these tasks. I

[3:18:41] think that unless the council have any

[3:18:44] issues regarding any of the items that

[3:18:46] we think that can be table or that is

[3:18:49] not really our priorities that should be

[3:18:51] known. I've been to other um uh workshop

[3:18:55] where you you prioritize three but

[3:18:58] there's like more and and so it's always

[3:19:00] a tough uh situation and plus I think

[3:19:03] that you know the the notion that the

[3:19:05] commissioner has spoken to the

[3:19:06] department heads the department heads

[3:19:08] have gone through within their

[3:19:09] departments in terms of the projects I

[3:19:11] think we respect that aspect of it and

[3:19:14] give us the comfort that we know should

[3:19:16] there be any issues you have the

[3:19:18] confidence and we have the confidence

[3:19:21] and trust us that you're going to bring

[3:19:22] it back to us for discussion.

[3:19:24] >> Um, so having said that, let me then

[3:19:27] make a few comments on things that do

[3:19:29] have don't have a

[3:19:32] number or amount estimated and small

[3:19:34] effort. Um, I I do feel strongly that we

[3:19:37] should explore um paid family leave for

[3:19:41] um staff and evaluate the physibility of

[3:19:43] that. I think it is critical to um the

[3:19:46] culture of not just the workplace but

[3:19:48] the whole community. So that's something

[3:19:51] I would like for um the t the staff to

[3:19:54] continue to explore and see how that can

[3:19:56] be done and bring it back to the council

[3:19:57] at a later time. Um but in general I

[3:20:00] think we've all talked about um all

[3:20:04] these issues we all all in on all of

[3:20:06] them with regards to um current

[3:20:10] procedures and responsibilities for

[3:20:12] council members and provide updates and

[3:20:14] adopt I agree a subcommittee but I think

[3:20:17] the subcommittee should be someone who

[3:20:20] is not um currently running to be on the

[3:20:23] city council. I think it's an inherent

[3:20:25] bias or someone who is not going to be

[3:20:27] running very soon to be on the city

[3:20:28] council. So, I think um we we can do a

[3:20:32] subcommittee and report back to the

[3:20:33] council for approval in terms of what's

[3:20:36] um established. And I at this um I I'm

[3:20:40] inclined

[3:20:42] to appoint myself and council member

[3:20:45] Krik to do this. I just

[3:20:48] >> I'd like to do is um we normally like to

[3:20:50] agendaize the formation of a

[3:20:51] subcommittee as a topic on an agenda. So

[3:20:53] the public can comment and then council

[3:20:55] can have a discussion about it with the

[3:20:56] public there. Okay.

[3:20:57] >> So I'd recommend waiting to point the

[3:20:59] subcommittee, but staff can bring back

[3:21:01] an agenda item at your regular meeting

[3:21:02] for that purpose.

[3:21:03] >> So this will come back to the council

[3:21:05] then. Okay. Great. And with regards to

[3:21:08] the um transitioning to ca.gov

[3:21:12] web domain. I appreciate the comments

[3:21:14] from council member Adams in terms of

[3:21:17] being sober about how long this could

[3:21:19] take and planning appropriately. it

[3:21:21] could be very frustrating not only for

[3:21:23] the residents but especially for the

[3:21:24] city council members as well who are

[3:21:26] using the domain to get work done or

[3:21:29] communicate. So just we may even need

[3:21:32] some um workshop or education as we make

[3:21:36] the transition if we were to go that

[3:21:38] route because that could be impactful.

[3:21:40] Yeah.

[3:21:43] and and again it looks like we may end

[3:21:48] up needing a subcommittee regarding a

[3:21:50] 501c potentially as was discussed and

[3:21:53] that's still there lots of other option

[3:21:55] maybe we don't do a 501c maybe we do we

[3:21:57] can explore that after we get some

[3:21:59] feedback from legal counsel is that the

[3:22:01] understanding okay

[3:22:04] and um I think those are all my comments

[3:22:07] on the items but I like the idea that we

[3:22:09] get to have everything

[3:22:13] Go ahead. Yeah, council member Adams.

[3:22:15] >> I love getting everything too and I am

[3:22:18] totally suspect of something that says

[3:22:21] zero budget needed because even the ones

[3:22:25] that are here uh implement educational

[3:22:29] resources that could take some money. Uh

[3:22:33] another small and zero execute 40

[3:22:37] Baywood agreement that could take some

[3:22:39] money. So, I think all of this will

[3:22:42] unfold, but what a great uh menu you've

[3:22:48] given us and we really appreciate it.

[3:22:50] >> Yeah. And I really want to thank Mandy,

[3:22:53] special applause for her. This was

[3:22:54] outstanding. We love this format. It was

[3:22:57] extremely useful in terms of the

[3:22:59] discussion, very deliberative

[3:23:00] discussion. And I want to thank my

[3:23:02] colleagues for a very enlightening and

[3:23:04] informative discussion this morning,

[3:23:06] afternoon. Um and of course to the staff

[3:23:10] and department heads. You guys um really

[3:23:13] are running a great town and we're very

[3:23:15] grateful and we're extremely thankful.

[3:23:17] Thank you so much. And and with that

[3:23:19] said, unless there's anything else to

[3:23:21] add, I will now um this meeting is now

[3:23:24] adjourned. Thank you.

City Council Goal Setting - February 23, 2026

Transcript