[0:06] I got 6:30.

[0:10] » There you go. All right. Good evening

[0:13] everyone. Welcome to our regular council

[0:15] meeting for Monday, August the 24th. Uh

[0:18] before we get started, if you are able,

[0:19] I would ask you to stand and join us for

[0:21] our national

[0:34] » [music]

[0:41] » Heat up here. [music]

[1:01] » [music]

[1:08] » Heat. Heat.

[1:11] [music]

[1:18] » [music]

[1:19] >> Heat.

[1:28] [music]

[1:35] » [music]

[1:56] » like to begin by respectfully

[1:58] acknowledging that the town of Shelurn

[1:59] resides in the traditional territory in

[2:02] the ancestral lands of Isishave,

[2:04] including the Ajiway, Padawatami,

[2:06] Chipua, and the people three fires

[2:09] confederacy. These traditional

[2:11] territories upon which we live, work,

[2:13] play, and learn are steeped in rich

[2:15] indigenous history and traditions. And

[2:17] it is with this statement that will

[2:19] declare to honor and respect past and

[2:21] present connection of indigenous peoples

[2:24] with this land, its waterways and

[2:26] resources.

[2:28] Are there any disclosures of pecuniary

[2:31] interest council tonight? Okay.

[2:35] On to our minutes from the July 13th

[2:38] council meeting. Can I have a motion to

[2:39] adopt those minutes as circulated by

[2:41] councelor Gardy, second by councelor

[2:44] sample. Discussion on those?

[2:48] All in favor? It's carried. All right.

[2:51] So the first item this evening is our

[2:54] planning public meeting. And tonight's

[2:56] public meeting is being held under

[2:58] section 34 of the planning act. and it

[3:00] is to consider an application for zoning

[3:02] bylaw amendment for the land zone

[3:04] municipally as 712 Main Street East in

[3:07] the town of Shelurn. Purpose in fact of

[3:10] the amendment is to add a sightsp

[3:11] specific provision to permit a private

[3:13] school on the subject property whereas

[3:15] the current zoning bylaw did not permit

[3:17] this use in the three C3 zone. I now ask

[3:20] the clerk to provide method of notice

[3:23] for tonight's meeting.

[3:24] >> Notice that tonight's public meeting is

[3:26] advertised in local media sources.

[3:28] notice have been posted on the town's

[3:30] website. Notice provided to property

[3:31] owners.

[3:35] » Great. Thank you. So, uh, as we normally

[3:38] do in these cases, we'll have a

[3:39] presentation uh from town planner

[3:41] following which there will be an

[3:42] opportunity for members of public as

[3:46] well as members of council to ask

[3:47] questions to provide comments and the

[3:49] clerk will also submit written

[3:51] submissions. uh any submissions that uh

[3:54] that are received whether written or

[3:55] oral here this evening will be given

[3:57] consideration by council prior to any

[4:00] decision being made. So with that Steve

[4:03] I will turn it over to you. Thank you

[4:05] mayor mouse and uh all the details of

[4:08] this application are in my report in the

[4:10] agenda package [clears throat] just to

[4:12] summarize those and go over the comments

[4:15] received I a few slides which are on the

[4:18] screen. Um we also have representatives

[4:21] for this application at le joining us

[4:24] either online or in the room. Um Nolan

[4:27] Bentley DH architects and Sarah Mile for

[4:32] the post private school.

[4:35] So the applicant was filed on behalf of

[4:37] the current owner of the property by DHR

[4:39] text. Um as the mayor mentioned it's for

[4:43] 72 street east. Go to the next slide. It

[4:46] just shows the location.

[4:49] are familiar with this. Um the site to

[4:53] the east is just under construction for

[4:55] some fast food development and some

[4:58] retail space. Uh this site sits on the

[5:01] south edge of the industrial commercial

[5:03] area along road and industrial road to

[5:06] the north and uh the land of the south

[5:11] is is vacant with some residential homes

[5:15] uh proven to the southwest and the west.

[5:19] um well established commercial area

[5:21] although some transitions to new

[5:23] development and certainly some

[5:25] additional development opportunities

[5:27] future. Um the building itself has had a

[5:31] history of different uses. Um originally

[5:34] constructed I think for insurance office

[5:36] purposes we mutual insurance there for

[5:39] many years uh followed by some medical

[5:41] and pharmacy uses. Uh there was a site

[5:44] plan application uh about three or four

[5:47] years ago uh for some renovations of the

[5:50] basement for additional medical purposes

[5:52] but that was never finalized. Uh the

[5:55] medical uses have since relocated and

[5:58] the space become available. Um and those

[6:01] uses for a private school.

[6:04] So if we go to the next slide

[6:08] um these are just a couple of street

[6:10] view images showing the existing

[6:11] building. It does have a shared access

[6:13] driveway with those developing

[6:16] commercial uses to east um on the north

[6:20] side of the highway. Uh that is in the

[6:22] MTO control portion of the highway. So

[6:25] um this change in use is being reviewed

[6:27] by the Ministry of Transportation and

[6:30] they have provided some comments that

[6:31] I'll summarize later in in the

[6:33] presentation.

[6:34] Um and the the left hand just shows a

[6:38] part of the front um parking area as

[6:41] [clears throat] well as the the access

[6:43] ramp for accessibility into the

[6:45] building.

[6:47] Go to the next slide.

[6:49] So um I have a bit more details on

[6:52] another slide about the details of the

[6:54] proposed private school. Um but suffice

[6:57] it to say that the optin is identifying

[7:00] it would be entirely located within the

[7:02] existing building. Um and there wouldn't

[7:04] be other uses within the building. This

[7:06] be private school. Um there are three

[7:10] levels within the building. The basement

[7:12] is mainly unfinished. Um the main floor

[7:15] um would be a combination of classrooms

[7:18] and office and support rooms and the uh

[7:22] upper floor would be primarily

[7:23] classrooms as well and some additional

[7:25] support spaces. Um we've listed here

[7:28] based on the floor plans that we

[7:30] received through the application the

[7:31] details of all the rooms which are also

[7:34] detailed report. Um there is some

[7:37] venting posted and I have a copy of the

[7:39] site plan in in the slideshow as well.

[7:42] Um just to ensure that um you know once

[7:45] the children are are waiting to come

[7:47] into school or when they're released at

[7:50] the end of the day that that they aren't

[7:52] u you know they understand the limits of

[7:54] the property and and aren't able to to

[7:58] wander onto properties. And that was

[8:01] specifically proposed in response to

[8:03] what comments that we received from a nearby industrial land owner.

[8:07] And next slide.

[8:10] Um so you can see the property location

[8:12] again here with the zoning map. Um the

[8:16] existing zoning u for this property and

[8:19] the properties nearby is service

[8:22] commercial C3 which permits a broad

[8:24] range of uses. Um it doesn't

[8:26] specifically permit private school

[8:28] though it does permit things like a

[8:30] commercial school. So there was a bit of

[8:32] interpretation of the bylaw required and

[8:34] some discussion with the applicant to

[8:36] determine which definition of the bylaw

[8:38] this falls under a private school. The

[8:41] distinction is is that it's it's mainly

[8:42] for academic purposes. Um essentially

[8:45] similar to a public uh school um for uh

[8:49] children um versus a commercial school

[8:53] is more along lines. It could be um a

[8:56] piano studio or something that is not

[8:59] necessarily all day with many different

[9:01] classrooms and specific academic

[9:04] teaching curriculum but more oriented to

[9:08] specialized commercial uh learning

[9:11] opportunities. Um and the zoning viol as

[9:15] I say only permitted the commercial

[9:17] school and doesn't doesn't permit a

[9:18] public school or private school

[9:20] currently. So the request is just to add

[9:23] to the list of permitted uses to prevent

[9:25] private school. Um, I would say too that is a distinction provinially and

[9:31] I'll get into this in another slide, but

[9:33] for example, the regulations that govern

[9:36] retailing, they aren't required to be

[9:39] buffered a certain distance for things

[9:41] like piano studios and commercially run

[9:44] um schools of that type, but they are

[9:46] for, you know, K& private public

[9:49] schools. So, that is one of the one of

[9:51] the considerations for this application.

[9:54] The next slide.

[9:56] So the specific um proposed school use

[9:59] is by design learning center or BDLC.

[10:01] They have a site currently east of

[10:03] Orangeville um and are looking to

[10:06] relocate to the to the building

[10:08] specifically because it's better suited

[10:10] to their operations. Um you know the the

[10:13] overall interior space is well suited um

[10:15] as identified by the applicant. Um the

[10:18] location as well is desirable in terms

[10:20] of meeting local needs within Shelurn

[10:22] and its immediate surroundings. And um

[10:25] you'll see attached in my report there's

[10:26] a letter from the applicant that

[10:28] provides some of the indicators of

[10:30] demand um why there is no similar you

[10:33] know private school within town

[10:35] currently. So this would be the first of

[10:37] its kind to to serve those types of

[10:39] needs.

[10:41] Um we asked specifically about

[10:44] transportation just given the location.

[10:46] There are some difficulties that have

[10:48] been identified in previous studies with

[10:50] MTO when we looked at that Shelurn East

[10:53] area traffic flows growing traffic at

[10:56] the intersection of Highway 89 and kind

[10:58] of the floor. Um that is a full move

[11:02] access that mutual driveway that's

[11:04] shared among those properties. um but

[11:07] could be challenging to be used on a

[11:09] daily basis by a school bus which

[11:10] obviously requires a bit more time to

[11:12] navigate turns and um there were some

[11:16] safety considerations as well if kids

[11:18] are being picked up or dropped off in

[11:20] the bus uh in front of that property.

[11:22] However, that's not the case. The

[11:24] applicant confirmed that there would be

[11:26] no school provided transportation be

[11:28] strictly parents and guardians dropping

[11:30] off and picking up kids. the MTO would

[11:34] does request more has requested more

[11:36] information including a bit of a traffic

[11:38] brief to look at that um just to

[11:40] understand better the volume of cars

[11:42] that would be going in and out. However,

[11:44] from our assessment um we feel it would

[11:47] be very similar to the past uses just

[11:49] based on the number of classrooms and

[11:51] number of kids that could accommodate

[11:52] the number of staff. In fact, it might

[11:54] even be a bit less. Um if you took for

[11:56] example the parking requirement under

[11:59] the zoning bylaw the number of

[12:00] classrooms identified and

[12:04] the zoning requirement is 1.5 spaces

[12:07] classroom only 14 spaces are required

[12:09] and there's actually 38 spaces on site.

[12:12] So the site itself could accommodate a

[12:14] much more intensive oriented use um in

[12:17] terms of its space and its number of

[12:20] parking spaces provided.

[12:23] As mentioned, this would be a K to8

[12:24] school. There are nine classrooms then

[12:26] identified in plans provided. Um, and

[12:30] the capacities range from the

[12:31] kindergarten room, which is the highest,

[12:33] which makes sense if you're going to

[12:34] start kids into a private school. You

[12:36] start at the very early age, first grade

[12:39] that they enter, and then to the grade

[12:41] one to grade eight classrooms or smaller

[12:45] housing smaller.

[12:49] Um if you go to the next slide,

[12:52] this is the site plan provided as

[12:54] prepared by DNH architects. Um I've just

[12:56] highlighted in red. Really the only

[12:58] change that's proposed is to put that

[13:00] fencing in and that was added after the

[13:02] original submission. So the plan that's

[13:04] attached to my report actually didn't

[13:06] show that. Um but again in response to

[13:08] some comments from an industrial land

[13:10] owner to the north. This would just make

[13:12] absolutely sure that there's no way for

[13:15] students to wander off the property onto

[13:17] the commercial properties on either side

[13:19] or the industrial properties.

[13:22] Um but with that said, you know, the

[13:24] outdoor is proposed to remain as is.

[13:26] There's no new outdoor play areas

[13:28] proposed to be added or outdoor learning

[13:29] areas. Um so really the only time the

[13:32] kids would be outside is during those

[13:34] drop off and picked up times. Um so

[13:38] parking in Yeah.

[13:40] Um this drawing also shows where the

[13:44] existing parking is located. There's

[13:45] more parking spaces actually delineated

[13:47] on the site than what are shown here.

[13:49] They wrap all the way around the

[13:50] building. Um but this is just

[13:52] illustrating how it meets the parking

[13:54] requirement and outside of that fenced

[13:56] area.

[13:59] Next slide. So just circling back to the

[14:02] Ministry of Transportation review of

[14:04] this. They did not object to the

[14:05] approval of the zoning application. In

[14:07] fact, they have their own approval

[14:08] mechanism. So, um even if council were

[14:11] to approve the zoning tonight, that

[14:13] doesn't alleviate the applicant's

[14:15] responsibility to meet the MTO

[14:17] requirements and obtain whatever

[14:19] permissions the NTO may require under

[14:21] the public highway and transportation

[14:23] improvement act. Um

[14:26] so again, the NTO did request a bit more

[14:28] information about the traffic

[14:30] circulation. The applicant has uh

[14:33] identified they would provide that

[14:34] information and was working on that and

[14:38] just a bit more information requested by

[14:39] MTO as well to show the specific um site

[14:43] circulation plans. So where would the

[14:44] students be dropped off where would they

[14:46] pick be picked up and I think the thing

[14:48] that MTO is like most interested in is

[14:50] how much queuing space is then provided

[14:53] similar to when like the drive-throughs

[14:55] were provide were being planned on the

[14:57] site to the east. They just need to make

[14:59] sure that there's not going to be a line

[15:01] of car that backs up interferes with the

[15:03] traffic on the highway. And from our

[15:06] review, there's plenty of room on the

[15:07] site and in the driveways to accommodate

[15:09] that.

[15:11] Um there is a traffic assessment intake

[15:13] form that was specifically required by

[15:14] NTO as well and that has been completed

[15:17] by the order will be submitted by the

[15:21] next slide.

[15:24] So again, I mentioned that uh in Atlanta

[15:27] to the north, specifically Shelber

[15:28] Memorials at 709 Industrial Road had

[15:31] some questions um about um the

[15:35] compatibility of the use with the

[15:37] industrial area. And the comments were

[15:40] more about um access and making sure

[15:43] that people can't um move from the edges

[15:47] of the property onto adjoining property

[15:49] where there could be safety concerns

[15:50] with respect to trucking, industrial

[15:52] activity, but also um to do with noise.

[15:55] And um this was studied to some degree

[15:58] when the the residential subdivision at

[16:00] 600 Main Street was planned and there

[16:02] were noise studies. And what that found

[16:04] is that the uses that are um in the

[16:07] surrounding vicinity in the commercial

[16:09] industrial area on industrial actually

[16:12] don't generate a lot of exterior noise.

[16:14] It's a lighter industrial area and

[16:17] nothing that requires specific noise

[16:19] mitigation in that case. Um we also u

[16:22] responded to this um when order just to

[16:25] indicate that um everything would be

[16:28] inside the building again. So um if

[16:30] there are noise sensitivities it

[16:32] wouldn't relate to any outdoor use.

[16:35] Uh the next slide.

[16:38] Um we received this comment today just

[16:41] from the former tenant of the building

[16:43] who had expressed to staff and I think

[16:46] to counsel previously some of the

[16:48] concerns about the conditions within the

[16:51] building. Um in this case um that was

[16:54] identified as part of the

[16:55] pre-conultation where the owner was

[16:57] present for the meeting and um they were

[17:02] identifying that they would make sure

[17:03] that everything is compliant with the

[17:05] required codes and safety measures. Um

[17:09] this would be obviously a requirement

[17:11] through the county building department.

[17:12] We have made them aware and shared with

[17:14] them the prior concerns as well just to

[17:16] ensure that there's proper inspection

[17:18] mechanisms to ensure that everything is

[17:20] safe. But ultimately it is up to the

[17:22] school operator and for the owner to

[17:24] work together to ensure everything is

[17:26] safe and in good working order for for

[17:29] the students and um certainly for this

[17:32] type of use that will be um a critical

[17:35] element of of having kids safely

[17:38] accommodated parents satisfied that

[17:40] that's the case. Um don't get into the

[17:44] details of the issues that are

[17:46] identified here. There's a there's quite

[17:48] a list of them, but those have been

[17:50] related and shared with uh with the

[17:52] applicants and as I mentioned at the

[17:54] beginning, the applicant is an

[17:56] architect, so they're aware of the

[17:57] requirements and ensure this complies

[17:59] with all um code requirements.

[18:03] Next slide.

[18:06] I mentioned this at the beginning, but

[18:08] um back a few years ago when the

[18:10] legislation was proposed to require

[18:12] licensing for uh Canada's retailing, um

[18:17] one of the requirements of those

[18:18] regulations was that new Canada's retail

[18:21] operations could not be located within

[18:23] 150 meters of the school. And again,

[18:25] that covers both uh private and public

[18:28] schools. Um so we did this map at that

[18:30] time to illustrate the 1150 buffer

[18:33] around the existing schools. Um what's

[18:36] shown here is that by introducing a

[18:38] private school as a permitted and um

[18:41] active use on this property would extend

[18:44] the Centennial Highlands uh buffer a

[18:48] little bit further north um including

[18:51] covering properties one of which already

[18:53] has a cannabis retail operation. So we dug into the mechanics of that. Um

[18:58] the buffer doesn't operate to displace

[19:00] an existing cannabis retail operation.

[19:02] They can continue there. But we did make

[19:05] that owner aware that if that cannabis

[19:07] retail operation were a cease operation,

[19:10] a private school is active when they try

[19:11] to reestablish where operator comes in.

[19:14] That would be the indication is that it

[19:16] can no longer be back. The town other

[19:19] than mapping this out doesn't have any

[19:21] regulatory role or um say in any of

[19:24] this. Those are just provincial

[19:26] requirements and they use them to

[19:28] establish who can get a license if um

[19:31] just for the purposes of illustration on

[19:32] this map. We did identify that there's

[19:34] four existing locations with red dots in

[19:37] town and only the ones within me

[19:43] zone that would result from this change

[19:45] in value per uses.

[19:49] The next slide.

[19:51] Okay. So, just to wrap up with a few

[19:54] next steps. Um, tonight we're obviously

[19:56] here to receive any comments and

[19:57] questions from the council and the

[19:58] public and do our best to respond to

[20:00] that. Um you'll see the recommendation

[20:03] in my report is to subject to those

[20:06] comments and questions um in

[20:08] consideration to enacting the proposed

[20:10] zoning bylaw amendment. Um the bylaw is

[20:14] included in the agenda package is number

[20:16] 31-2026.

[20:18] Very straightforward bylaw. Again just

[20:20] adds private school as a permitted use.

[20:23] Um following that uh once council makes

[20:26] a decision with respect to the

[20:28] application there's a notice of decision

[20:30] that goes out. um to a list of agencies

[20:33] and everybody who's provided comments.

[20:35] That notice has to go within 15 days of

[20:37] the decision. Following that, from the

[20:39] date of notice, there's a 20-day appeal

[20:41] period. Only specified persons under the

[20:44] planning act can appeal to the Ontario

[20:46] Land Tribunal. Um I won't go through

[20:49] that. It's a lengthy list, but um that

[20:51] will be something that be reviewed in

[20:53] the event of an appeal. Um as I

[20:56] mentioned the applicant's responsible to

[20:57] ensure that NTO requirements are

[20:59] addressed and then ultimately final

[21:01] accordingly will be available um subject

[21:04] to there being no appeals

[21:06] which are subject to a paper decision

[21:08] from council um following the final

[21:12] approval and the M2 approvals at that

[21:15] time a useful approval building permit

[21:17] can then be issued for the interior

[21:19] recommendations and if there's some

[21:20] significant building or or elsewhere um

[21:23] find permit to ensure compliance with

[21:25] the useful sign by all would be required

[21:28] as well.

[21:29] Um so that's my report and um I'll pause

[21:32] here for any questions or comments.

[21:34] >> Great. Thanks Steve. U because the

[21:37] applicants are here I'll I'll give you

[21:39] sort of first opportunity if you want to

[21:40] offer any comments. No pressure but but

[21:43] if you do those are certainly more of

[21:45] the problems.

[21:46] >> Sure. I'm Sarah Maya and um I thought

[21:49] I'd pack pack the house [laughter]

[21:54] >> into the overflow room

[21:57] >> the theater. Um so this is my father Bob

[22:02] and Tatish

[22:05] is the owner. We're we're like a joint

[22:08] venture with the school. This is my

[22:10] husband Mark and he's the actual

[22:13] principal of the school um and the

[22:16] formal educator and these are two of our

[22:18] four children

[22:21] and this is the professional Nolan with

[22:23] Dickson and Pick. So if you can um add

[22:26] comment but just a couple things. Thank

[22:28] you Steve for your report. um since our

[22:32] application because it's a it's really

[22:35] tricky. I I'm confined by a school year

[22:38] as you can appreciate and um ideally I I

[22:42] would have started this in January and

[22:44] given myself lots of time. Um but I

[22:47] didn't know about the space. The teach

[22:49] did not put it on market and it's um

[22:51] through a great series of events that we

[22:53] were able to connect and it wasn't until

[22:56] June. So, we're working as quickly as we

[22:59] can. Um, and part of the trouble is

[23:02] ideally we'd want to start a school year

[23:04] in September at this location. That's

[23:07] not going to happen. Um, but the sooner

[23:10] we can do it, the better for routines

[23:12] and and for ease of families and staff.

[23:15] Um, so we were putting in the

[23:18] application as quickly as we can. And I

[23:20] just wanted to make mention state to

[23:23] your report. One of the things we have

[23:25] partnered with the stream um who I think

[23:28] you're all familiar with um they have

[23:29] such a great reputation here in town but

[23:31] they would assist us in the before and

[23:33] after school program and that's an

[23:35] important piece to our school and it

[23:37] actually becomes quite helpful in

[23:40] addressing the concerns of the MTO

[23:42] because not all our students arrive at

[23:44] one time and not all depart at one time

[23:47] and lots of children need care outside

[23:51] the school hours. Um and because of that

[23:54] partnership, we had the opportunity to

[23:56] use a 10seater passenger van. So while

[24:00] you said there's no um transportation

[24:02] provided by the school, um probably

[24:04] initially we would be um especially

[24:08] assisting families who have come from uh

[24:10] south part of the county like maybe

[24:12] Orangeville area, we we could bring up

[24:15] 10 students. Again, very helpful in

[24:18] addressing concerns raised by the MTO.

[24:20] So that was just one little thought. I

[24:22] just thought, "Oh, that's new

[24:23] information." And I forget just the

[24:26] schedule of all the information going

[24:28] through. Um I don't know if there's more

[24:31] than one I

[24:33] >> Yeah. No, I don't think there's too much

[24:34] more. I think Steve's report is very

[24:36] comprehensive. Um you're asking for a

[24:40] private school designation be added to

[24:43] C3 that already has a commercial school.

[24:47] Um

[24:52] We're asking foration

[24:57] questions from council.

[25:00] >> Hi, welcome. Um, thanks Steve for his

[25:03] presentation. You had mentioned

[25:05] preschool and after school programs and

[25:07] partnering streams. Um,

[25:11] are you considering also at some point

[25:12] in time daycare in the future? This is

[25:15] not going to have a daycare. whether

[25:17] strictly we

[25:18] >> it would be JK because they're right

[25:21] >> but yeah are a whole new

[25:24] >> they're a whole different

[25:25] >> different animal no I understand that's

[25:26] why I asked um

[25:29] >> and I mean you know like um I mean

[25:31] streams has an excellent reputation as

[25:33] well for their programs are you

[25:35] partnering with streams in terms of

[25:37] content or is it is it going to be two

[25:41] separate entities technically within

[25:44] the building Great question. So, yeah,

[25:48] the fun for Mark and I this summer has

[25:51] been to just see the alignment with

[25:53] Andrew and Julie, right in programming,

[25:55] but actually our values align. So, they

[25:58] have five values. We have three and

[26:00] three of them are the same.

[26:01] >> So, that's exciting. And um our learning

[26:04] model for by design learning center if

[26:06] you were curious and I think it might be

[26:08] in the report we [clears throat] have a partnership also with M's academy

[26:13] which is based out of Alberta and they

[26:15] coined the phrase profound learning. So

[26:17] our desire is that kids are engaged in

[26:20] learning. A lot of kids go to school and

[26:22] by grade one or two like I have to go to

[26:25] school. But when they were three or

[26:26] four, they were really excited about

[26:28] letters and numbers and that kind of

[26:31] breaks my heart as a mom. So, so

[26:33] profound learning is bit more hands-on

[26:36] and smaller class sizes are a part of

[26:38] it, but that actually is a perfect fit

[26:41] with the streams which is, you know,

[26:43] like activities and opportunities and

[26:45] hands-on and the arts and um yeah, being

[26:49] busy.

[26:50] >> Retired teacher.

[26:51] >> Oh, good. Good. You know,

[26:52] >> I get it. That's why. Okay. Um, okay.

[26:55] Thanks. I just curious what if there

[26:58] were two separate handh or if it was

[26:59] going to be like a cooperation between

[27:02] the two. Yeah, we will on our program

[27:04] and which you know kind of starts at 9

[27:07] and goes to 3:15 but we will overlap

[27:11] like Andrew and Julian we've already

[27:12] talked about shared programming on

[27:14] Friday afternoons on field trips um some

[27:18] of their staff helping us at times and

[27:20] we have very artistic staff as well so

[27:23] they'll visit the streets. Yeah.

[27:26] >> Thanks.

[27:26] >> Yeah.

[27:31] » Um yes. So for me, um I think it's a

[27:33] great idea. Um I I am glad um that you

[27:36] mentioned because I was obviously going

[27:38] to bring up the new [clears throat]

[27:39] concerns brought forward with regards to

[27:40] the condition of the building. Um so I

[27:43] am happy that you're going to be

[27:45] engaging county in order to have um you

[27:48] know inspections and whatnot and make

[27:49] sure that we pass. We don't want mold.

[27:51] We don't you know we want a functioning

[27:53] proper elevator things of that nature.

[27:55] Um so that's great that that because

[27:56] that was going to be one of my questions

[27:58] like what are you doing to to do that?

[27:59] So, I'm glad that that's um being held.

[28:02] Um so, no playground outside or a gym.

[28:06] What What would you I mean, I understand

[28:09] that art is great and we don't want to

[28:11] force, you know, sports on kids or

[28:12] anything, but we know a four-year-old

[28:15] has a lot of energy, right? So, I'm just

[28:17] worried that, you know, recess and

[28:19] things like that should happen.

[28:20] Obviously, we want outdoor time, right?

[28:22] So, is there a plan for for sort of like

[28:25] a a bit of a playground eventually or is

[28:27] the basement going to kind of be a gym,

[28:30] you know, something to just let them

[28:32] >> let loose of it? [laughter]

[28:34] >> Absolutely. Kids have energy and I I

[28:37] wasn't aware that there's like no kids

[28:40] inside. We will have this fenced in area

[28:43] and we might do staggered recess. I

[28:46] actually stayed in your or the noise

[28:49] like that was all new to me. I I had

[28:52] never heard of that before so I

[28:53] apologize but um like we are a small

[28:56] school right now we have maybe 35

[28:59] students numbers change a lot this time

[29:01] of year um we hope to grow but we'll

[29:05] never like it'll be around 80 students

[29:08] um that's what we see as a good fit for

[29:11] the building the space so we we in the

[29:14] site plan that Steve put up it shows

[29:17] fencing and the fencing we have a a

[29:19] dream of this really nice looking

[29:22] composite and seat around the perimeter.

[29:25] I don't want balls going into the

[29:27] drive-thru lane cuz right now there's a

[29:29] drive-thru lane and that I think that

[29:30] would be a terrible shock to the guy at

[29:32] Taco Bell. So

[29:34] >> then I also don't want balls going to

[29:36] the um the garage behind us and I I'll

[29:40] be the one or going to get all the balls

[29:43] and so that could get exhausting. So I

[29:45] that's a consideration and maybe we put

[29:47] a net. I know 7 ft is the height of a

[29:50] fence for Shelurn right now. Um so

[29:53] that's the perimeter, but then across

[29:54] the parking lot you'll see we have

[29:57] fencing and the green space directly

[29:59] beside the buildings.

[30:00] >> Yeah.

[30:01] >> Um which we actually would like to put

[30:03] um like artificial turf.

[30:06] >> It's just destroyed grass and mud

[30:09] becomes a real issue. Um but it looks

[30:12] nice. We want this to look great.

[30:14] >> Yeah, it's a private school. They both

[30:16] have the standard of course we want to

[30:17] deliver,

[30:18] >> but the fencing would be sort of in your

[30:20] mind if you picture like black picket

[30:23] fencing,

[30:24] >> not with the spikes because that's

[30:25] dangerous, but a nice top, but the gates

[30:28] would open. So, a vehicle could still

[30:30] drive around without any trouble. So, in

[30:32] the enclosed fence area, we've been

[30:35] looking at products to have um courts.

[30:38] There's no need for a playground

[30:39] structure when there's two beautiful

[30:41] parks very close by. Fiddle park and and

[30:44] green wood park. Um but we would have,

[30:48] you know, four square they hit

[30:50] basketball nets. Yep.

[30:52] >> Um again, we're not big. So yeah, and

[30:56] basement would be it's a perfect area

[30:58] for energy kids on rainy days. And even

[31:03] um with the streams, they do a lot of

[31:05] productions. I think they they did know

[31:07] not too long ago Judy Judy Jones and

[31:10] they need um places to do choreography

[31:13] and dance and so it's an open basement

[31:16] but um to facilitate um groups to be

[31:20] able to use that. That would be the

[31:22] plan.

[31:22] >> Perfect. Okay. Yeah, because that was

[31:24] just my only concern. I was kind of like

[31:25] I was like all teaching is inside and

[31:27] I'm like oh my gosh is this a prison?

[31:29] Like what is going on here? Right. So

[31:32] I'm actually glad to hear that there

[31:34] will be children outside. Um, I think

[31:36] it, unless I'm wrong, Steve, with the,

[31:38] you know, relation or or whatnot to

[31:40] sound. I think it was more that maybe

[31:42] the memorial was worried that they would

[31:45] be too loud for the pool.

[31:46] >> That's right.

[31:47] >> Yeah. Okay. That's what I thought. So,

[31:48] not that the kids are going to be Yeah,

[31:50] cuz you were kind of like, "Oh, no, no,

[31:51] it's not that the kids are going to be

[31:52] too loud. It's that they would be too

[31:54] loud for the learning happening in the

[31:55] school." So, um, which I I think. So um

[31:59] >> yeah, we didn't have any information

[32:01] that

[32:02] >> from prior noise studies that there was

[32:04] any perceptible noise from their

[32:07] operations of the group 5.

[32:11] >> I drive by there. I never care. So I

[32:13] would assume that that's an issue. So

[32:15] and I mean a couple of kids laughing.

[32:16] That's a good sound. So

[32:18] >> I think waste that area may be the

[32:20] outdoor vacuum clean.

[32:21] >> Yeah. Yeah.

[32:23] >> Yeah. For sure. Um, so is it the

[32:26] intention to share space with screens

[32:28] eventually?

[32:30] >> Yeah, like it's a perfect fit because

[32:32] our programming I guess I said 9. Yeah,

[32:36] we're there at 8:30

[32:39] and we're there till like 3:30 or 4 and

[32:41] the streams um could offer before school

[32:44] programming starting at 7:30 and then

[32:47] they they go in a little bit later. But

[32:49] it's a great fit because they also run

[32:52] like a camp at March break for summer

[32:54] camps and I we don't have use of the

[32:57] building then, right? So we've had a lot

[32:59] of negotiations with them but just about

[33:02] is it best to give you this half of the

[33:06] door like that's all yours and this is

[33:08] ours but actually we've come to see no

[33:10] we want to share. We'll have a couple

[33:11] locked up closets but actually we do

[33:14] similar activities and um we're pretty

[33:17] excited. I actually could have pictured

[33:19] one perfect I didn't know people like

[33:21] them existed. I'm so excited. [laughter]

[33:25] We're lucky to have Yeah. Like the and

[33:28] their heart for the community. So they

[33:31] had a dream of maybe starting a school

[33:33] because they saw a need and we're not

[33:36] against public schools. Mark got his

[33:38] foot in the door in the public education

[33:40] but just options are good for families

[33:43] and so we the gift is they don't have to

[33:45] start school. will come alongside and

[33:48] they assist us because we've been asked

[33:50] to do day camps and I don't want to do

[33:53] day camps. So, it's a good

[33:56] >> perfect.

[33:58] Any other questions for council?

[34:01] Any questions from the public who aren't

[34:04] in the room

[34:06] that can hear?

[34:08] No. No. Okay. All right. Well, um, yeah,

[34:13] I to your point, I think for a growing

[34:15] community and providing more options for

[34:17] families to consider is always good

[34:20] thing. So, I'm certainly very supportive

[34:22] of this and also do

[34:26] anybody want to go ahead and make motion

[34:28] by council. by circardy.

[34:34] All right. So the motion will read, "Be

[34:36] it resolved the council receive report

[34:38] P2026-11

[34:40] as information and that bylaw 31-2026

[34:44] being a bylaw to amend zoning bylaw

[34:46] 38207

[34:47] is amended by reszoning the lands known

[34:50] municipally as 712 Main Street East as

[34:53] described legally as part one concession

[34:55] to old survey subject to right away

[34:57] [clears throat] parts one to four on

[35:00] reference plan 7R51

[35:02] town of Shelurn County Duff from service

[35:05] commercial C3 zone to service commercial

[35:09] uh exception which will now be C3-2 zone

[35:13] as shown on schedule A1 to the bylaw to

[35:16] be read a first second and third time

[35:18] and finally passed any final discussion

[35:21] all in favor

[35:25] congratulations so good good luck with

[35:27] the process I know there's still some

[35:29] other hurdles to overcome but

[35:31] >> we'll have an opening

[35:34] » [laughter]

[35:34] >> to it.

[35:38] » Thank you.

[35:39] for shower.

[36:10] They're

[36:25] a good

[37:02] Okay. So, so the next uh item on the

[37:04] agenda is public question period. Uh,

[37:07] are there any questions from anybody?

[37:24] No, nothing was submitted. Okay,

[37:27] texting. Okay, so we can roll right into

[37:29] our presentation then. So happy to uh

[37:33] introduce Janon Grady who's the CEO of

[37:36] our

[37:38] library

[37:40] and I think you brought some support

[37:42] with you which is good. So anyways uh

[37:45] welcome to the hot seat such as it is. I pro I promise Shannon it's a friendly audience.

[37:53] Um yeah let Alice give your presentation

[37:56] up there and I'll turn it over to you.

[38:00] I'll get that loaded for us. I Milford.

[38:04] I'm the CEO of the Shel Public Library.

[38:06] So, I've been in the role for about 10

[38:07] months now, but I'm still going to be

[38:08] with you for a little while longer.

[38:11] >> Stretch it out as long as you can.

[38:12] >> Yeah. And it's been a pleasure getting

[38:14] to know the residents and town staff as

[38:16] we begin to work closely together to

[38:17] serve the community. So today my goals

[38:20] are to highlight the breadth of library

[38:21] services, share the economic benefit of

[38:24] our services and the social return on

[38:26] investment and then present a glimp of

[38:28] our goals for the future. I'm going to

[38:30] start by showing a video demonstrate the

[38:32] impact of authoriz.

[38:42] We're at the library every week, every

[38:44] single week. Whether it's school time or

[38:46] during summer, [music]

[38:47] >> you meet so many interesting people,

[38:49] every demographic, families, the moms

[38:52] with the babies on the hips. You know,

[38:54] there's videos, programs, there's books.

[38:57] >> You can use the computers here for

[38:58] whatever you need. There's also [music]

[39:00] passes that let you go to places like

[39:02] the ROM and Island Lake. The [music]

[39:04] staff that work here, they're kind,

[39:06] helpful.

[39:07] >> They really do take the time to invest

[39:10] [music]

[39:10] in individuals. They always found a way

[39:13] to personalize my experience, my

[39:15] children's experience.

[39:17] >> They're amazing.

[39:18] >> The Shelurn [music] Public Library is a

[39:20] place where possibilities begin. It's a

[39:22] place where a child's curiosity becomes

[39:24] a lifelong love of learning, where ideas

[39:26] become innovations, where neighbors

[39:28] [music] become friends, where everyone

[39:30] is welcome and everyone belongs. We like

[39:33] to say that books are just the beginning

[39:35] of all we offer. [music] From internet

[39:37] access, work and study space, passes to

[39:40] places like museums and parks, programs

[39:42] and events for all ages, the Shelurn

[39:44] Public Library is a place of discovery,

[39:46] [music] creativity, opportunity, and

[39:49] connection.

[39:50] >> Combating isolation as you get older, I

[39:52] think, is huge. And a program like this

[39:55] [music] reaches out to the community.

[39:57] And I see the library as reaching out to

[40:01] all aspects of community. get crafty

[40:04] program. We have it on Tuesday

[40:05] afternoons from 1 till 3:30. It's very

[40:09] social. We encourage people to come even

[40:12] if they're not going to craft. Get out

[40:14] of the house and, you know, come and

[40:17] enjoy. Some programs that I have [music]

[40:19] attended at the Shelurn Public Library

[40:21] are junior librarians,

[40:24] Lego club, book club, bingo, and the

[40:28] teen advisory board that they host. It's

[40:30] fun. I get to interact with other kids

[40:32] my age and I get to help my public

[40:34] library. [music]

[40:36] >> Our impact reaches far beyond our walls.

[40:38] Every investment in the library delivers

[40:40] lasting returns, [music] a more informed

[40:42] community, a stronger local economy,

[40:44] more equitable access to opportunity,

[40:46] [music]

[40:47] healthier and more connected residents

[40:49] and a higher quality of life for all.

[40:52] I approached the library in regards to

[40:54] setting up a literacy program and they

[40:56] welcomed my idea with open arms and we

[41:00] were able to work with families in the

[41:02] Shelurn area who needed support. And now

[41:06] that I work with seniors in the

[41:07] community, I really advocate for not

[41:10] only the library um for them to come

[41:12] into the library but for what the

[41:13] library can do for them. [music] The

[41:15] services that are available here.

[41:17] Programs in the library during the

[41:18] summer club, they're are completely

[41:20] free. They have all the materials that

[41:22] they need here to do whatever crafting

[41:23] or whatever activity and everything is

[41:25] provided by the library.

[41:26] >> To me, [music] the best kept secret of

[41:28] the library is it's free. I mean, other

[41:31] than if you're going to use the service

[41:32] like faxing or something like that, it's

[41:34] your tax dollar of work for [music] you.

[41:36] It's super easy to make friends here.

[41:38] Everybody's kind, respectful, and easy

[41:40] to talk to. I have learned better

[41:43] cooperation, better teamwork, and better

[41:45] leadership. I've just become a better

[41:46] person in general by coming to the clubs

[41:48] here. the friendly faces, welcoming

[41:51] smiles.

[41:52] >> It's more like a family and that is

[41:54] [music] a beautiful feeling.

[41:55] >> The Shelurn Public Library isn't just a

[41:57] place to visit. It's an investment in

[41:59] our shared future. [music]

[42:13] Hey, [laughter]

[42:15] >> for some context for the video, I

[42:16] reached out to community members and

[42:18] patrons of ours to see if they'd be

[42:20] willing to go on camera and just share a

[42:21] little bit about the impact that the

[42:23] library has on them. And the

[42:24] videographers advised that I do not give

[42:26] them interview questions in advance

[42:28] because it makes them nervous and then

[42:29] they'll talk to a script and it won't be

[42:31] as candid. So, they did all of that

[42:33] candidly. I wasn't in the room for their

[42:35] conversation. So, everything they said

[42:36] was a surprise to me when I got to see

[42:38] the the first round of the video. So

[42:40] pretty special to to hear that stories.

[42:43] Very cool. Next slide.

[42:47] So I was hoping in the video to show you

[42:49] that Shelurn Public Library is the place

[42:51] where possibilities begin and a core

[42:54] part of our service is programming for

[42:56] all ages.

[42:59] Uh so in order to enhance our program

[43:01] delivery beyond our staff capacity, a

[43:03] big part of what we do in libraries and

[43:05] shelter public library is to develop

[43:07] strategic partnerships with residents,

[43:10] businesses, governments, and community-

[43:12] based organizations. Whether it's

[43:14] providing these partners with states to

[43:15] deliver programs that are mutually

[43:17] beneficial to both of our strategic plan

[43:19] or working together to achieve our

[43:21] shared goals. So this year, due to a

[43:23] slight restructuring of our team and

[43:25] some new community partnerships that we

[43:27] were able to develop, we increased

[43:28] [clears throat] our program offerings by

[43:30] 42%. And this is just January to June.

[43:33] So comparison comparing this that time

[43:35] period to last year's

[43:37] um and as a result we saw 70% increase

[43:40] in attendance. So already this year

[43:42] we've had over 3,800 people attend 183

[43:46] programs. And all of these programs are

[43:48] free. You don't need a library card to

[43:49] attend.

[43:51] July was a record-breaking month for us.

[43:53] So, not captured here, but we hosted 64

[43:56] events and had over a thousand people

[43:58] attend. So, in addition to our programs

[44:00] that we host in the library, we also

[44:02] host dozens of class visits. So, we have

[44:04] relationships with all of the local

[44:06] elementary schools and they all come

[44:08] regularly for visits to the library. We

[44:10] also attend school and community events.

[44:12] So, we were at the Grand Open Park. We

[44:14] were at the BIA's car show. And these

[44:16] are events we consider outreach. So when

[44:18] you see program and outreach numbers

[44:20] that's capturing all of the programs

[44:23] engagement.

[44:27] Um and this is just a quick glimpse of

[44:30] some of the new community partners that

[44:31] we established this year. This isn't an

[44:33] exhaustive list but already these

[44:35] members are reaching out to the library

[44:36] to see how we can work together. Um and

[44:38] I wanted to touch on some of our

[44:40] sponsors. So when I entered into the

[44:41] library our budget was already finalized

[44:43] for 2026.

[44:45] Um, but we needed we saw a gap in

[44:47] programming for teens, especially in the

[44:49] community. So, we needed to rely on

[44:52] sponsors to help do that for us. So, we

[44:53] reached out uh to Danny Bracket Auto

[44:55] Group who generously offered to sponsor

[44:57] all of our teen programs and we were

[44:58] able to offer a weekly program all

[45:00] summer long with the teens. Uh, we also

[45:03] offer a teen advisory board where teens

[45:05] earn their community service hours for

[45:06] volunteering with us. But we know that

[45:08] to get teens into the library, you need

[45:09] to provide food. So pizza pizza

[45:12] sponsored us and now we have pizza at

[45:14] all of those meetings and our group is

[45:15] growing and the goal.

[45:19] So we couldn't achieve our current

[45:21] service levels without our dedicated

[45:23] volunteers from delivering books to

[45:25] seniors to hosting weekly programs for

[45:27] adults to helping to maintain our

[45:28] collection. We have 12 dedicated

[45:30] volunteers who between January to June

[45:32] have already volunteered 276 hours of

[45:35] their time and that's an average of 11

[45:37] hours a week to rely quite a bit on our

[45:40] volunteers.

[45:42] And of course the more people that we

[45:44] bring into the building uh the more for

[45:46] our programming through our engagement

[45:48] program the more library cards that we

[45:50] have to sign up for. So just a note in

[45:53] this chart here, while we are on a

[45:55] fantastic trajectory of card holders, it

[45:58] doesn't depict our total patron

[46:00] engagement because a card is only

[46:02] required to borrow material. So in that

[46:04] video, all of the programs and the

[46:05] computers and use of our space, the

[46:07] printing, the faxing, all of that does

[46:09] not require a library card. So those

[46:11] numbers aren't captured here.

[46:14] Uh we have on average 100 visits to the

[46:16] library a day. And in July, we had over

[46:18] 5,000 visits to the library averaging

[46:20] 100 day.

[46:25] Um, this shows the new members that

[46:27] we've had between January to June of

[46:29] this year. So, 203 new members and just

[46:31] shows it across the geographic area. So,

[46:33] Shel's winning the rates right now for

[46:35] new members. That's an average of one

[46:38] new member every day. And just another

[46:40] clarifying note that these are firsttime

[46:42] card holders. So if Mayor Mills for

[46:44] example came to the library and just and

[46:46] he wanted to borrow a wrong pass but

[46:47] discovered that his card was expired and

[46:49] he renewed that card that's not captured

[46:51] here completely new.

[46:54] So Shan has 139 new members since

[46:57] January which is an average of 16

[46:59] patrons every month. September is get a

[47:02] library card month I've been told by the

[47:04] team and we're going to challenge our

[47:06] mayor to have a challenge across the

[47:08] municipality to see who can get more

[47:10] memberships through the different I like

[47:12] these numbers.

[47:14] [laughter]

[47:15] >> You like winning the race.

[47:17] >> I'll I'll issue that challenge.

[47:20] >> So, you might be wondering what a

[47:22] library card gets you access to. And as

[47:24] I said in the video, books are just the

[47:25] beginning of all we offer. And so, I'll

[47:28] just touch on a few things that they

[47:29] were in the video, but we offer passes

[47:30] to cultural, historical, and natural

[47:32] sites. So, if you have a library card,

[47:34] you come into library and you ask for a

[47:36] pass to go to the wrong and you can take

[47:38] your family there for free for the day.

[47:40] Same with Ontario parks and you get that

[47:42] pass for seven days and it's a day pass.

[47:44] So at the parks it's a vehicle that you

[47:46] get granted access for free. So

[47:48] libraries are finding new and creative

[47:50] ways to be able to create access to

[47:51] other.

[47:55] We also expand access with our kio and

[47:58] food land which will in 2024. So since

[48:00] our hours of operation are limited, this

[48:02] was a creative way to increase access to

[48:05] our collection because Freland is open

[48:07] seven days a week, much more than we

[48:09] are, and our staff visit the kiosk

[48:11] regularly to update collection. And in

[48:14] July, we had a record number of 90

[48:16] checkouts at kiosk. So even though it

[48:18] was put in in 2024, it seems people are

[48:21] still just discovering it.

[48:24] Another way we expand our access is with

[48:26] our digital library, which we like to

[48:27] say is always open. So, your library

[48:29] card you can use and never step foot in

[48:31] the library and access thousands of

[48:33] ebooks, audiobooks, which are great if

[48:35] you're a commuter, mu movies, music, TV

[48:38] shows, and even newspapers in all

[48:40] different languages from all around the

[48:41] world. So, if you'd like to subscribe to

[48:43] the Toronto Star or the Glow Down, you

[48:45] get those quickly library card

[48:48] right to your device all from home.

[48:52] So, public libraries are critical

[48:54] cultural and social infrastructure. They

[48:56] are integral for building personal

[48:58] entrepreneurial and social capacity

[49:00] through the access that we provide to

[49:02] programs, information, and opportunities

[49:04] for to meet and connect with their

[49:06] community. Our physical location serves

[49:09] as a gathering place for people of all

[49:11] ages to engage in lifelong learning

[49:13] through access to local and global

[49:14] resources. And libraries provide a level

[49:17] playing field by providing that

[49:19] equitable access to resources and

[49:21] encouraging interactions from all social

[49:23] groups. As the Ontario Library Service

[49:25] says, where other spaces force us into

[49:27] divine roles, consumer, client,

[49:30] employee, or student, public libraries

[49:32] are a space where unqualified humanity,

[49:34] where nothing is expected of us other

[49:36] than our respect from one another. And

[49:38] in serving this holistic role, public

[49:40] libraries are cornerstone of a strong

[49:42] community.

[49:44] Sounds great, right? But as a head

[49:46] librarian, I'm of course a little biased

[49:49] at all the great things that we offer at

[49:50] the library. So, how have I proved to

[49:52] you, our stakeholders, and to our

[49:54] residents, the impact that we have on

[49:56] our communities and on our residents

[49:58] whose tax dollars directly fund our

[50:00] little library? How do we value an

[50:02] inherently intangible human-based

[50:05] service? Well, we found a way.

[50:07] Librarians are good at that.

[50:09] So the Ontario Library Service in

[50:11] partnership with the Nordic Institute at

[50:13] Alma University worked with CEOs, First

[50:16] Nation groups, and French seeking

[50:17] communities to design the Valley Ontario

[50:20] Libraries toolkit, which is also known

[50:22] as Bolt. And this is a step-by-step

[50:24] guide that helps public libraries

[50:26] demonstrate their community impact and

[50:28] measure quality how we are services. The

[50:31] kit uses data that libraries already

[50:33] collect. So every year we're required by

[50:35] the ministry to report statistics across

[50:37] all service levels. So data like our

[50:39] visitor counts, our circulation, our

[50:41] program attendance, and it calculates

[50:43] how much economic value gives back to

[50:46] its community for every dollar they

[50:48] receives. So it takes our free services

[50:50] and turns them into a dollar amount

[50:52] using the private markets, same price

[50:54] for that service. The toolkit then

[50:56] calculates an economic value across

[50:58] seven domains which I haded on a

[51:00] previous slide which are education,

[51:02] culture, inclusion and well-being,

[51:04] entertainment and leisure, economic

[51:06] development, civic engagement and faith

[51:09] culminating in a social return on

[51:11] investment. So I'm going to take you

[51:12] through Shelurn's breakdown of the data

[51:14] that we received. So based on our 2025

[51:18] data, Shelurn Public Library provided an

[51:20] economic benefit of 2.8 8 million for

[51:23] the people of Shelurn and our neighbor

[51:25] principalities and you can see that

[51:27] number there spread across the seven

[51:29] domain which is a little I'm seeing from

[51:31] here but hopefully clear for you. So for

[51:34] context or comparables Calin public

[51:36] liies economic benefit for 2025 was 28

[51:40] million and Orangeville Library they

[51:43] last did this um toolkit in 2024 and

[51:46] their economic benefit was over 9

[51:48] million. So libraries are having a

[51:50] significant economic benefit on their

[51:52] community. So from this a a social

[51:55] return on investment or an SOI is

[51:57] calculated and that's by taking the

[52:00] economic benefit so the 2.8 million and

[52:02] divided by our municipal funding. So

[52:05] just the funding provided by Shelurn not

[52:07] the fund provided by our contract

[52:09] municipalities.

[52:11] So, for every dollar invested in the

[52:13] Shelurn Public Library in 2025, $12 must

[52:17] be invested back to

[52:19] fantastic number. Uh, we should all be

[52:22] jumping up and down with joy, but it's

[52:24] actually bittersweet and not as

[52:26] realistic as I might hope. So, in fact,

[52:30] when I we were calculating and we

[52:31] received the results of our toolkit, I

[52:34] actually assumed that we made an error

[52:36] and reached out to the Ontario Library

[52:37] Service Consultants to review our data

[52:40] to make sure that we were in fact having

[52:42] an economic return of $12 knowing that

[52:45] the industry standard and libraries

[52:46] aren't um we say not to compare them

[52:48] because every community is so different,

[52:50] but the industry standard is usually

[52:52] between a four and $7 return on on

[52:56] investment, which is still incredible. I

[52:58] was going to be excited by two. Uh so

[53:00] what we discovered in reviewing the data

[53:02] that the reason our social return on

[53:04] investment is so high is because we are

[53:06] doing so much with so little because we

[53:08] of that impact and we divide it by the

[53:10] multiple funding. And I can tell you

[53:12] that having run the library now for just

[53:14] over 10 months I have the most dedicated

[53:17] team. I have to stop them from working

[53:19] for free. But the level of service that

[53:21] our small team is providing just isn't

[53:24] sustainable in the long term, especially

[53:26] as demand for our service continues to

[53:28] grow. So before I wrap up, I'm just

[53:31] going to dig into a bit more data to

[53:33] illustrate how public landings are

[53:34] funded.

[53:37] So I'll just share a note that this is

[53:39] 2024 data because the ministry hasn't

[53:41] yet released the 2025 data that's due to

[53:44] come out in the next couple of weeks. Um

[53:46] but just a reminder that libraries are

[53:48] governed by the public libraries act and

[53:50] this is our key piece of provincial

[53:51] legislation that establishes free public

[53:54] library service across Ontario and as a

[53:57] result every library in Ontario receives

[53:59] PLOG which is short for the provincial

[54:01] library operating grant and not only has

[54:04] that funding not increased since 1998

[54:08] which puts immense pressure on

[54:09] municipalities to put the funding for

[54:11] libraries but as this graph shows in in

[54:14] 2024 Shelvin received the lowest funds

[54:17] when compared to library serving

[54:18] populations of the same size and the

[54:21] reason for that is because the funding

[54:22] formula was based on total households in

[54:26] 1998 and we know that Shelurn has

[54:28] undergone extensive growth in the fast

[54:30] growing community in Canada and Ontario.

[54:33] Um so we haven't funding has not

[54:36] reflected that that growth.

[54:39] And then just to take us into the

[54:40] municipal funding as a comparison in

[54:42] 2024 when we looked at nine other

[54:45] libraries that serve populations of our

[54:47] size, Shelurn was on the lower end. Um,

[54:49] and this I just want to clarify is not

[54:51] because council has denied requests for

[54:53] increased funding. Council has in fact

[54:56] not been asked for increased funding to

[54:57] keep up with the growing demands of the

[54:59] library. So that is something that I'm

[55:01] going to be bringing forward to the

[55:02] budget as we review the budget at the

[55:04] end of September to ensure that our

[55:06] current budget meets the needs of the

[55:08] community right now because we are

[55:10] falling behind that move forward.

[55:17] And for the last one, I know you'll be

[55:19] launching new strategic priorities for

[55:21] the upcoming term, but I wanted to

[55:22] highlight that there isn't a service or

[55:24] program that we offer that doesn't align

[55:26] or reflect with at least one of

[55:28] council's priorities. Our library is

[55:31] communityled. It's through consultation

[55:33] that we determine what programs and

[55:34] services to offer. It's through these

[55:36] effective partnerships that we develop

[55:38] with residents, local businesses, and

[55:40] organizations that we can enhance our

[55:42] offerings beyond our staff capacity. The

[55:45] principles of diversity, equity, and

[55:47] inclusion really are the foundation of

[55:48] everything libraries do. Um, from how we

[55:51] design our space to the books on our

[55:52] shelves to the welcome inclusive

[55:54] program. And as I have demonstrated, our

[55:56] library generates significant social

[55:58] return on investment. Every dollar

[56:01] invested produces value through improved

[56:03] literacy, stronger educational outcomes,

[56:06] workforce development, digital

[56:07] inclusion, access to reliable

[56:09] information, and support for learning.

[56:12] But beyond our measurable financial

[56:14] impact, our library helps strengthen the

[56:16] social fabric of our community. We are a

[56:18] trusted, welcoming space where people

[56:20] from all backgrounds together, learn,

[56:23] create that.

[56:26] So my only ask is that when presented

[56:28] with our budget for 2027 to please

[56:30] consider how investing in the library

[56:32] not only align with council priorities,

[56:34] but is an investment in our shared.

[56:38] you.

[56:39] >> Thank you.

[56:41] Um,

[56:43] yeah, I mean, pretty remarkable when you

[56:46] look at what a library of our size is

[56:49] able to accomplish. So, kudos to you and

[56:52] team in the room tonight as well as

[56:54] those who are here.

[56:57] And I mean ju just looking at that one

[56:58] number alone increasing or the increase

[57:01] rather than the program

[57:03] >> in one year I think it's pretty shocking

[57:06] in positive way. Um so congratulations.

[57:10] Um you're right. I mean the the library

[57:13] and and I don't think this can be said

[57:15] in every community unfortunately but I

[57:16] think certainly here the library

[57:19] is kind of that social cultural sit

[57:24] in so many ways.

[57:26] The the two slides that I find the most

[57:29] troubling are these. And full disclosure

[57:32] Shan and I had a bit of a chat a couple

[57:34] of weeks ago. So, I I did get a bit of a preview um as to what [clears throat]

[57:41] some of the asks might be. Um obviously

[57:45] the the municipal funding that that's an

[57:48] easier one for for council to tackle

[57:50] because it's very much within our

[57:52] control. Um it'll be the next council

[57:55] that is considering your request. Um I

[57:58] am glad that you pointed out though I

[58:00] mean certainly in my 12 years around

[58:02] this table um I think council has always

[58:05] funded what's been requested. Um but

[58:09] based on these numbers I guess there

[58:11] shouldn't be a surprise for the next

[58:13] incoming council that that request may

[58:16] be

[58:18] on the provincial side though uh I I I

[58:21] still think council has a role to play

[58:23] uh when it comes to advocating

[58:26] ministry I've mentioned to Shannon one

[58:29] of the the first things I think that we

[58:31] can look at is delegation confidence

[58:36] we're not obvious obviously, but if the

[58:39] funding formula hasn't been adjusted

[58:41] since 1998, a community that's grown as

[58:44] fast as ours is impacted much more

[58:47] greatly than others that haven't. So, I think obviously that the minister

[58:51] needs to be made aware of that and uh

[58:54] encouraged to adjust that and update the

[58:57] formula according [snorts]

[58:59] anyways

[59:01] happy to continue to work work with you

[59:03] towards that.

[59:07] Other questions or comments?

[59:09] >> Just wanted to say I mean echoing what

[59:11] they said and having worked with you and

[59:14] your staff over the even the weekend's

[59:16] event uh you do so much with so little

[59:18] and anybody that says uh you're not

[59:21] doing a good job is uh sadly mistaken

[59:25] and probably owed apology. Uh but no,

[59:29] >> keep doing what you're doing and

[59:32] don't have our support.

[59:34] But one question I would have because

[59:38] you know anytime there's an increase for

[59:40] funding at municipal level I I think you

[59:43] know rightly people ask okay what do

[59:45] they learn on that? So I I think

[59:50] one of the arguments could be made look

[59:52] you know you're you're accomplishing so

[59:53] much as it is do you need more money

[59:57] like

[1:00:00] that

[1:00:01] right so you know in some ways your your

[1:00:04] success can also you know in in some

[1:00:06] ways become become your enemy but you

[1:00:08] know if if you were to receive more

[1:00:10] funding

[1:00:12] could you put that [clears throat] to

[1:00:13] use? Yeah. So, my my top priority is to

[1:00:16] increase our staff level. So, I would be

[1:00:18] requesting for one full-time staff.

[1:00:21] Right now, we only have two full-time

[1:00:22] staff that includes me. And until I

[1:00:25] started, there was only one full-time

[1:00:26] staff. So, to say that we have an

[1:00:28] administrative backlog would be underst

[1:00:34] service administratively in terms of

[1:00:35] policy, legislation

[1:00:38] requirements, and all of that, we are

[1:00:39] still get behind and that's where

[1:00:41] there's a gap. and also within our

[1:00:42] collection development. So it's that

[1:00:44] backend administrative work that really

[1:00:46] are seeing where the need to get cut off

[1:00:48] where the gaps are. So that's a priority

[1:00:51] and then the second priority is our

[1:00:52] collection. So the cost of e- resources

[1:00:55] has increased substantially. So and it's

[1:00:58] increased by 43% that not sorry the

[1:01:01] demand for e- resources. So all of the

[1:01:04] books and audio books, music, TV shows

[1:01:06] that you can access has increased by

[1:01:08] 43%. But the cost has increased by 93%.

[1:01:12] 2022.

[1:01:14] So in 2022, we spent 15,000 just under

[1:01:17] on our collections for e- resources. And

[1:01:19] in 2025, we spent just under 30,000. We

[1:01:22] doubled. Um, and this is an issue with

[1:01:25] publishers not allowing libraries to

[1:01:27] have the same level of access to ebooks

[1:01:29] and digital resources the way the public

[1:01:31] does. So, for example, you can purchase

[1:01:34] an ebook for just say $15 where the

[1:01:36] buyers will pay $60 for that ebook and

[1:01:38] we won't own it. You'll own it. We won't

[1:01:41] own it. They'll only give it to us for

[1:01:42] two years. So, maybe 12 people know it

[1:01:45] during that time. So, that's where the

[1:01:47] barrier is when it comes to our

[1:01:48] collection. So, it really is happening

[1:01:51] at that level. And libraries um at the

[1:01:53] provincial level are undergoing major

[1:01:55] advocacy around this, but libraries are

[1:01:57] having to reduce access to digital

[1:01:59] resources as a result. But that's how we

[1:02:02] stay relevant. The community wants

[1:02:03] digital resources. We are seeing a

[1:02:05] demand for that more than our physical

[1:02:07] faults. So to meet the needs of the

[1:02:09] communities, we have to provide the

[1:02:10] service, but it's just not sustainable.

[1:02:13] But my first priority certainly is that

[1:02:20] I

[1:02:22] [laughter]

[1:02:24] know what they work with. And that's I

[1:02:25] mean that's the thing too, right?

[1:02:26] Volunteers are amazing, but there's only

[1:02:29] so much you can continuously ask of your

[1:02:32] volunteers, right? And it it is we we I

[1:02:36] mean, just think about it, folks. Like,

[1:02:38] where do you go where there's two

[1:02:40] full-time staff, you know, in in a

[1:02:43] publicly, you know, funded and and

[1:02:47] utilized space like it's

[1:02:52] >> retirements. Yeah.

[1:02:54] >> So,

[1:02:55] >> quite a bit.

[1:02:56] that change and yeah

[1:02:58] >> and and as you mentioned with the e-

[1:03:00] resources right it it's it's hard

[1:03:02] because people are expecting to have

[1:03:04] that ability and if we have to reduce

[1:03:06] that ability then they start getting

[1:03:08] angry what are my taxes paying for right

[1:03:11] why are we putting $200,000 into the

[1:03:12] library and yet I've been told now I

[1:03:14] have to have a reduction in how many

[1:03:16] books that I can take out so it's it's

[1:03:20] hard because it's a vicious circle right

[1:03:22] you need the money to keep the you know

[1:03:24] ebooks going and and collections going,

[1:03:26] but then people need to make sure that,

[1:03:28] you know, they can have that and if they

[1:03:31] can't have it, then they don't want to

[1:03:32] give the money. And so it's like, no, we

[1:03:34] need the money. So, I know it's it's

[1:03:37] amazing what you're doing with what

[1:03:39] you're allotted. And I feel that we we

[1:03:43] need to address that so that it can

[1:03:45] operate at, you know, full capacity. and you know there's other programs and

[1:03:50] things like that that potentially we

[1:03:51] could be doing that we aren't because we

[1:03:53] just don't have the funds for it or the

[1:03:56] staff for it or you know so yeah we're

[1:04:00] growing and we need to grow our growth.

[1:04:03] [snorts]

[1:04:04] >> The business model for publishing is to

[1:04:07] sell books and and your library business

[1:04:12] model flies in the face class. So of

[1:04:14] course they're going to charge you a

[1:04:15] premium for

[1:04:17] you know, they're items that uh for

[1:04:20] borrowing as opposed to they don't make

[1:04:23] as much money off you. You're loaning

[1:04:26] book for free as somebody is actually

[1:04:29] purchasing these books. So, I get that.

[1:04:31] But it puts you in a

[1:04:34] precarious situation in terms of cost

[1:04:37] versus

[1:04:40] good, you know.

[1:04:42] >> Yeah. I will I will just share that one

[1:04:44] thing libraries are trying to show the

[1:04:45] publishing industry is that if we can

[1:04:47] make people fall in love with reading,

[1:04:49] we're actually increasing their farm

[1:04:50] debt. You give them a book, we let them

[1:04:52] try it for free and they love it, then

[1:04:54] they don't want to wait for it again

[1:04:58] on their own.

[1:04:59] >> Yeah. But they still very much have the

[1:05:00] mindset that it's competition.

[1:05:02] >> Yeah.

[1:05:04] >> So,

[1:05:06] uh Deputy Mayor and I have a county

[1:05:07] council meeting Thursday morning. So I

[1:05:09] think uh to us was more than happy to

[1:05:12] issue that challenge to to the other

[1:05:15] mayor's deputies.

[1:05:16] >> U yeah and and just one one final

[1:05:19] comment in full disclosure Shannon sort

[1:05:22] of offered a cute anecdote about a mayor

[1:05:25] potentially finding out that his library

[1:05:26] card had expired. There might be some

[1:05:29] truth to that.

[1:05:34] » Currently the member again in good stand

[1:05:37] I I don't have a card yet. Well, there

[1:05:40] you go. We'll wait until that challenge.

[1:05:44] >> Mine, too. So,

[1:05:46] >> thank you very much. Um, yeah, look

[1:05:49] forward to hearing more good news.

[1:05:53] >> Good. And if I may, I just realized I

[1:05:54] didn't share this, but we have worked

[1:05:56] closely with town staff to develop the

[1:05:58] for the facilities. And I want to share

[1:06:00] how many efficiencies we found that. But

[1:06:03] if the more we do work with town staff

[1:06:06] or that partnership, those agreements.

[1:06:11] » Good stuff.

[1:06:12] >> Excellent. Thank you. Thank you all. Can

[1:06:15] I have a motion to receive presentation

[1:06:18] by councelor Gashardi, seconded by

[1:06:20] councelor Wagner. in favor.

[1:06:24] >> All right. Thanks again, guys.

[1:06:27] Next up, we have a proclamation uh for

[1:06:30] Childhood Cancer Awareness Month. Uh and

[1:06:33] there will be a flag raising on Tuesday,

[1:06:35] September the 1st at 1:30 p.m. across

[1:06:39] the street here at Jack Downing Park.

[1:06:41] Proclamation reads as follows. And bear

[1:06:43] with me, it's kind of a long one.

[1:06:45] Whereas approximately 10,000 children

[1:06:47] are living with cancer in Canada today.

[1:06:49] Each year about 1500 cases are

[1:06:51] diagnosed. Because of significant

[1:06:53] advances in therapy, 82% of these

[1:06:55] children will survive five years or

[1:06:57] more. Childhood cancer remains

[1:07:00] responsible for more deaths in one year

[1:07:02] through adolescence than any other

[1:07:03] disease. And whereas families facing the

[1:07:06] journey of childhood cancer need the

[1:07:08] best possible medical, financial, and

[1:07:09] emotional support we can provide. Every

[1:07:12] family touched by childhood cancer needs

[1:07:14] support, needs to be supported, assuming

[1:07:17] of its relatives, neighbors, teachers,

[1:07:18] and community. Parents need to

[1:07:20] understand

[1:07:22] and be compassionate from and receive

[1:07:24] compassion from their employers.

[1:07:26] Brothers and sisters need special

[1:07:27] consideration both at home and in

[1:07:29] school. Young cancer patients themselves

[1:07:32] need every opportunity to express and

[1:07:33] pursue the dreams that are the hallmark

[1:07:35] of childhood and the hope that cancer

[1:07:37] can be beaten. Whereas this month we

[1:07:40] recognize the dedication and hard work

[1:07:42] of all those scientists, health care

[1:07:43] professionals, parent organizations and

[1:07:46] volunteers who are working to overcome

[1:07:47] childhood cancer and assist these

[1:07:49] families. We admire and support the

[1:07:52] courageous youth and their parents who

[1:07:53] struggle with this disease. And whereas

[1:07:56] we applaud and commend the dedicated

[1:07:58] volunteers at Candlelight Central

[1:08:00] parents children with cancer for the

[1:08:02] work they do for families children

[1:08:04] cancer in our region. Now therefore, I,

[1:08:07] Mayor Wade Mills, on behalf of council,

[1:08:09] do hereby proclaim September 2026 as

[1:08:13] childhood cancer awareness month.

[1:08:16] So if you're available, please join us

[1:08:19] on Tuesday, September 1st at 1:30 for

[1:08:24] council inquiries.

[1:08:28] >> Council Wagner.

[1:08:29] >> Um, okay. So I'll kind of go with my

[1:08:31] quicker, easier one first. Um Jim, I was

[1:08:35] just wondering if you have any updates

[1:08:36] on the lane closure that is on Main

[1:08:39] Street over by 124. It kind of appears

[1:08:42] to me like they are done. Um but the

[1:08:44] pylons are still up and it's sort of

[1:08:46] impeding traffic still. So I'm just

[1:08:47] wondering when they will be done.

[1:08:54] » It's true. It's true. But

[1:08:56] >> uh tree worship we do have regular sight

[1:08:59] meetings. Our last one was in late July

[1:09:01] over there. uh Tuesday on Wednesday they

[1:09:05] were going to do paving which they did

[1:09:06] do. Thursday was to be the line marking

[1:09:08] on the street and then opening for that

[1:09:10] weekend. So they're a few weeks behind.

[1:09:12] Uh I did inquire with the uh engineer in

[1:09:15] charge of the project. Unfortunately I

[1:09:17] haven't heard that yet.

[1:09:19] >> It is in MTO's controller. So be

[1:09:22] something

[1:09:25] » right. So I'm just like okay

[1:09:28] >> yeah I'm like it's time to go. So, okay,

[1:09:31] we'll just, I guess, keep our ears open

[1:09:34] for any updates or whatnot to see when

[1:09:36] those will be down. Um, so my my second

[1:09:38] one is is a little more um tricky uh

[1:09:41] just because um with the community

[1:09:44] concerns lately on Facebook, um they're

[1:09:46] definitely becoming louder and more

[1:09:48] frequent with regards to uh breakins and

[1:09:52] um you know, suspected drugous and

[1:09:55] things of that nature. So, um I think

[1:09:57] part of the problem is is maybe the

[1:09:59] community doesn't understand council's

[1:10:02] limitations within policing. Um you

[1:10:06] know, I'm seeing a lot of chatter where

[1:10:08] we're not doing anything. Um we're

[1:10:10] deferring, we just don't care. Um so I

[1:10:13] guess I don't know if maybe we can speak

[1:10:15] to sort of what limitations council has

[1:10:20] with regards to policing um and

[1:10:23] requesting certain things. Um, secondary

[1:10:25] to that would be what the procedure

[1:10:28] would be or if we can create some form

[1:10:30] of a town hall where we can get um, OP

[1:10:34] to come and answer some questions or

[1:10:36] even just come and speak with to council

[1:10:38] just to give us some something um, with

[1:10:42] regards to, you know, what they're doing

[1:10:44] to find solutions to stop this. It it it

[1:10:48] just seems to be continuing to increase

[1:10:51] it. I'm sure they're doing obviously

[1:10:54] stuff behind the scenes that we don't

[1:10:55] necessarily know or they can't even tell

[1:10:57] us because obviously as we know there

[1:11:00] are certain procedures and protocols

[1:11:02] that they have to follow in order to

[1:11:04] make any kind of conviction stick right

[1:11:07] so they're not going to be able to give

[1:11:08] us or the community specifics but I do

[1:11:12] find or feel that there should be

[1:11:15] something that they can offer us to help

[1:11:19] the community understand that it is

[1:11:21] still a priority and they are on it. Um

[1:11:24] because right now it just really seems

[1:11:26] like we're seeing an increase and you

[1:11:30] know the community is getting

[1:11:31] frustrated, right? Because they're just

[1:11:33] thinking like why don't we have more

[1:11:35] patrols? Why don't we have more people

[1:11:37] you know in place to get these guys when

[1:11:39] they know they're hitting specific areas

[1:11:41] in our town on a regular basis at a

[1:11:44] certain time. So just I mean you know

[1:11:47] like I said if we can just kind of have

[1:11:49] a little bit of oversight on that just

[1:11:51] so anyone watching or anyone who will

[1:11:53] watch can kind of have some more

[1:11:55] information.

[1:11:57] So thank you for the question. I'm going

[1:11:59] to answer part two first. So with

[1:12:01] respect to process, if Shaw Talto would

[1:12:05] wish to make requests that the OP hold

[1:12:09] the town hall, that would either be sent

[1:12:11] directly to the detachment and or the

[1:12:14] board. The board would actually then

[1:12:16] have that consultation. I also would

[1:12:19] suggest that the list of specific issues

[1:12:23] that other than just Facebook

[1:12:25] information that Shelurn would put

[1:12:27] together to say these are top 10 or

[1:12:29] these are the kind of issues opposed to

[1:12:31] Facebook that would be beneficial. Um

[1:12:34] there were evidence of there were

[1:12:37] examples of community hall town hall

[1:12:40] meetings that I'm aware of in 2025 held

[1:12:42] by reference.

[1:12:45] whether or not they still do that

[1:12:46] format. I know there has been some

[1:12:48] adjustment coming out of Aurelia how

[1:12:50] they're structured. Um in the absence of

[1:12:53] that similar to when we went to do keep

[1:12:55] costing we could have the detachment

[1:12:57] commander or representatives and to

[1:13:00] address those with respect to the first

[1:13:02] part in terms of what we what were

[1:13:04] provided services that we received in

[1:13:07] town of Shelurn and we staff to provide

[1:13:09] a memo again. I know it's been a while.

[1:13:11] Um there is a contract with you and it

[1:13:14] outlines the kind of things that we

[1:13:16] receive and what that contract entails

[1:13:17] and what it doesn't. Um we also

[1:13:20] supplement a lot of what some people

[1:13:22] would say falls into the realm or think

[1:13:24] of our bylaw, but they have

[1:13:26] restrictions. So if that's necessary, I

[1:13:28] think that would be the OP can certainly

[1:13:30] address that, but maybe staff would be

[1:13:32] in a better position to remind council

[1:13:34] of the contract, how it's structured.

[1:13:37] And I know that there's been questions

[1:13:39] that I have responded to to members of

[1:13:41] council and I'm going to address it here

[1:13:42] just so it's out there. Um it's not a

[1:13:45] simple we want another officer like we

[1:13:47] want what was called an enhancement in

[1:13:49] the past for XYZ. Um there are processes

[1:13:53] in terms of the budgetary structure that

[1:13:55] they undertake to hire that person to

[1:13:57] assign them to function and how they're

[1:13:59] structured. So we went through a very

[1:14:02] comprehensive review when we switched

[1:14:04] from South Chicago Police Services to

[1:14:06] the OPP. Our FTE or full-time equivalent

[1:14:11] compliment stayed intact. So I know that

[1:14:14] there's sometimes a presumption that

[1:14:17] we're not getting the amount of service

[1:14:19] or support and as you referenced there

[1:14:22] is a lot going on that even staff are

[1:14:24] not privy to. There's confidentiality.

[1:14:27] So that contract is fairly succinct in

[1:14:30] how many zap we get the allocation and I

[1:14:33] would say it's fairly um robust overall

[1:14:36] and it's worth about $1.7 million and I

[1:14:39] know tonight there is something on the

[1:14:41] budget. Um the ministry of finance is

[1:14:45] the one that organizationally

[1:14:48] instructs the contract. This is your

[1:14:51] cost based on a two model. So we are now

[1:14:54] on the new model. Call for services is

[1:14:56] the one component. The fixed component

[1:14:58] based on your number of properties is

[1:15:00] the base. So you get a base cost that

[1:15:03] doesn't change. It's like your water

[1:15:04] cost, right? I know people don't

[1:15:05] understand it. Why don't I use any

[1:15:07] water? Why am I getting a bill? Okay, we

[1:15:09] get a bill for this and then what drives

[1:15:11] the secondary component of that is the

[1:15:13] amount of calls that you have. And those

[1:15:15] two things merge and that is also

[1:15:17] determined by their estimate of the

[1:15:18] officers that are assigned to us. If

[1:15:20] they don't do as many calls based on the

[1:15:22] estimate then there's a credit. So I

[1:15:24] hope that just the highle structure of

[1:15:26] how you

[1:15:28] >> no I'll just add a couple additional

[1:15:30] comments. So, so that the way that sort

[1:15:33] of council's interaction with the OBP

[1:15:36] govern works I mean kind of twofold but

[1:15:40] formally you're the police service board

[1:15:42] the deputy mayor myself captainado sit

[1:15:45] on the service board um the role of that

[1:15:48] board not unlike the way a municipal

[1:15:51] service board works is you know that board can provide some input when

[1:15:56] it comes to sort of high level policy

[1:15:58] sorts of things but definitely not any

[1:16:01] direct operational input. So, you know,

[1:16:04] at at a board meeting, you can't say,

[1:16:06] "Look, you know, we know there's an

[1:16:07] issue on such and such a street. We want

[1:16:08] you to go and do something." That's not

[1:16:10] the way this works.

[1:16:12] >> It's not the way it worked under Shel

[1:16:14] Police Service either. Um, beyond that

[1:16:17] formal approach, uh, I mean, I have a

[1:16:21] fairly direct line of communication with

[1:16:24] the detachment commander. Our permanent

[1:16:27] detachment commander has been seconded

[1:16:29] to another position for a period of

[1:16:30] time. So kept acting

[1:16:33] now

[1:16:35] you know and those sorts of discussions

[1:16:37] happen fairly regularly too. I had

[1:16:40] coffee with

[1:16:42] this a couple weeks ago. So there is

[1:16:46] lots of conversation going on. concerns

[1:16:48] from community are being expressed, but

[1:16:50] to a certain degree that that's where

[1:16:53] the whole council sort of stops and

[1:16:55] where policing picks up. Um, in terms of the requests to have

[1:17:03] members of the attend as as the CEO

[1:17:07] said, um, I I think a full-fledged town

[1:17:10] hall might be a heavier lift. I'm not

[1:17:12] saying it's it's not possible, but I

[1:17:14] think it may take longer. uh what we

[1:17:17] might be able to accomplish in short

[1:17:19] order is is to have

[1:17:23] a delegation.

[1:17:24] >> Okay.

[1:17:24] >> So acting uh inspector you know come and

[1:17:29] we could provide him with sort of a list

[1:17:31] of things want to talk about

[1:17:32] >> right

[1:17:33] >> the seven of us around his table on the

[1:17:36] has elected us can ask questions and get

[1:17:39] answers. So that's something that I

[1:17:40] think

[1:17:44] » yeah that that would be great because I just I do I feel that you know I think

[1:17:48] people are just frustrated right now

[1:17:50] because they feel that they're just not

[1:17:52] having any answers right and they're

[1:17:53] just

[1:17:54] >> in this limbo of you know breakins and you know it doesn't seem

[1:17:59] like anything is happening and there it

[1:18:01] is but it's just their perception right

[1:18:04] and so it's like and the only way to

[1:18:06] change that perception is to show them

[1:18:08] that you know something is happening and

[1:18:10] you know we are trying right and the

[1:18:12] police are trying

[1:18:19] » I I think we could put either date too

[1:18:21] and see what yeah

[1:18:24] exc

[1:18:30] for Jim uh on the an update on water

[1:18:35] tower repairs for

[1:18:38] the water tower

[1:18:40] >> through your worship. Uh yes, we're uh

[1:18:42] speaking with SBA that is budgeted for

[1:18:45] this year. Um we have found out that

[1:18:48] there is only a couple companies that do that. They're pretty well booked for

[1:18:51] this year. We do have kind of a

[1:18:53] hierarchy of ours coming out with

[1:18:57] suits treatment planting top order right

[1:18:59] now and then shop expansion that sort of

[1:19:02] thing. So the the hope is to get the RFP

[1:19:04] out this year and awarded and then pump

[1:19:08] the repairs in next year. They're hoping

[1:19:10] to get away with just pressure washing

[1:19:12] it and then it's going to be a full sale

[1:19:14] glass. So it's going to enclo

[1:19:22] » it

[1:19:24] good.

[1:19:24] >> Yep.

[1:19:25] >> Okay.

[1:19:26] >> All right. So we're going to jump into

[1:19:28] our our regular agenda now. Um, one

[1:19:31] amendment I'm going to make, our fire

[1:19:33] chief is here with us, and rather than

[1:19:35] make him sit through the entirety of the

[1:19:38] agenda, I am going to bump item number

[1:19:41] five, which was the addendum uh up to

[1:19:44] the number two spot. So, after we get

[1:19:46] through kind of the the planning report,

[1:19:49] then we'll deal with you, chief, and you

[1:19:50] can carry on with the rest of your

[1:19:52] evening.

[1:19:53] >> Thank you, sir.

[1:19:54] >> All right. So, uh, but before we get

[1:19:56] there, um, I I am going to ask Steve to

[1:19:59] come back up and walk us through the,

[1:20:01] uh, report for 600 Main Street

[1:20:10] [laughter]

[1:20:12] >> again.

[1:20:20] this back up, but feel pretty important

[1:20:22] now going out of

[1:20:26] » Well, there is some method to my

[1:20:28] madness, man. We're paying you by the

[1:20:29] hour.

[1:20:33] Um so we do have some takes on that as

[1:20:37] well for this.

[1:20:40] So Donna Bravo from Rothman Investments

[1:20:42] um limited representing receiver as well

[1:20:45] as Patrick Harrington is legal council

[1:20:48] to the receiver and Mark Yington is the

[1:20:51] plan. Um so I think council's very

[1:20:55] familiar with this uh development. Um

[1:20:58] it's um has a a long history. Uh going

[1:21:02] back to um in the background of my

[1:21:04] report, I recap kind of where we've come

[1:21:06] from. Uh which is um a developer had

[1:21:10] obtained or previous owner had obtained

[1:21:13] draft plan of subdivision and

[1:21:14] condominium approvals. And then um it

[1:21:17] took some time for them to secure a

[1:21:18] builder. that builder navigated the

[1:21:20] detailed design process and and um had

[1:21:24] home models designed and and was pretty

[1:21:26] close to getting into home construction.

[1:21:27] The site was pre-service with all the

[1:21:30] underground services. The base roads are

[1:21:32] there um but ran into some uh difficulty

[1:21:37] um about uh a year ago um and the

[1:21:40] property went into receiverhip. And so

[1:21:44] uh since that time we've been working

[1:21:45] with the receiver and their

[1:21:47] representatives to to figure out what

[1:21:48] the options are because in March of or

[1:21:51] sorry in April of 2025 u the draft plan

[1:21:54] approvals had lapsed there. It was very

[1:21:57] close to having final approval. A

[1:21:59] subdivision agreement had been drafted.

[1:22:01] Many of the conditions had been cleared

[1:22:02] but there were a few items remaining

[1:22:04] outstanding. Uh and a timeline was given

[1:22:07] for those items to be addressed and they

[1:22:09] ultimately weren't. Um so um this is a

[1:22:13] new provision under the planning act. We

[1:22:14] haven't had a request like this before

[1:22:16] because it's a relatively recent um

[1:22:18] change that's been added through one of

[1:22:20] the current government's many changes to

[1:22:22] the planning act which allows that um

[1:22:25] expired uh draft plan approvals can be

[1:22:28] reinstated uh such as some criteria and

[1:22:32] um one of the criteria which is is the

[1:22:35] easiest one here to to address is that

[1:22:38] the draft plan hasn't been declared for

[1:22:39] more than five years. This one just

[1:22:41] expired last April. So, so no problem

[1:22:43] with that. Um, the other is that this is

[1:22:47] a one-time opportunity. So, um, although

[1:22:49] this approval had been extended several

[1:22:52] times under different provisions of the

[1:22:54] act, the reinstatement of a lapsed draft

[1:22:57] plan approval is a one-time thing. So,

[1:23:00] um this is an important uh decision

[1:23:02] point for this development because um

[1:23:05] once this decision has been made if it's

[1:23:08] reinstated, it can't be further extended

[1:23:10] or reinstated again. If it were to lapse

[1:23:12] again, it can't be reinstated. And if it

[1:23:15] were to um not get final approval prior

[1:23:18] to elapsing, there's no opportunity to

[1:23:20] extend further. So that speaks to the

[1:23:23] timeline request which the applicant has

[1:23:26] asked for three years from the previous

[1:23:28] expiry date. So it's not quite three

[1:23:30] years now, it's a little less than two,

[1:23:32] but essentially gives um the receiver

[1:23:35] some time to continue to market the

[1:23:38] property. Having the draft plan

[1:23:40] approvals as they've identified is

[1:23:42] really critical to that. Um certainly

[1:23:45] marketing it for development when it

[1:23:46] doesn't have that status is is a more

[1:23:49] challenging thing. Um, and so the

[1:23:51] request is to allow three years from

[1:23:54] April 2nd, 2025 to April 2nd, 2028. Um,

[1:23:58] as I say, the previous owner was very

[1:24:01] close to finalizing all the remaining

[1:24:03] clearances. And so, um, it's not

[1:24:06] necessarily the case that the receiver

[1:24:08] would have to have secured a developer

[1:24:11] and builder or sell the property. um all

[1:24:14] they have to do is make sure that the

[1:24:16] remaining clearances and conditions have

[1:24:18] been addressed including critically with

[1:24:20] the town of final executed subdivision

[1:24:24] agreement.

[1:24:25] Um and then there were some outside

[1:24:28] clearances including with the valley

[1:24:30] conservation.

[1:24:32] Uh if the property were to lose its

[1:24:36] draft plan approval or if council didn't

[1:24:38] grant the reinstatement that's not the

[1:24:39] end of the story for the development.

[1:24:41] the other opportunities to reapply for

[1:24:43] essentially the same thing. However,

[1:24:45] that's a longer and certainly a more

[1:24:48] expensive process and more time

[1:24:49] consuming process for the applicant um

[1:24:52] and ultimately has some uncertainties

[1:24:54] because we go back through all the

[1:24:55] circulations, public consultations,

[1:24:58] appeal periods and it would ultimately

[1:25:00] be a new council that would consider

[1:25:02] that as well. So, a different avenue but

[1:25:05] still another avenue to the same to

[1:25:08] another path to the same kind of

[1:25:10] objective. Um but obviously the

[1:25:12] applicant is here to request a

[1:25:14] reinstatement. Uh the third uh condition

[1:25:17] under the act for this type of request

[1:25:19] is a bit of an odd one and it's really

[1:25:21] been what has taken this much time to

[1:25:24] figure out and that's that there can't

[1:25:26] have been any um purchase and sale

[1:25:29] agreements entered into for land by

[1:25:32] description under the original draft

[1:25:34] heading. But we're not quite clear what

[1:25:36] the province's objective was was there

[1:25:38] because one of the main purposes of

[1:25:40] obtaining draft plan approval was to

[1:25:42] allow that to happen. Once you have a

[1:25:44] draft plan approval, you can take

[1:25:46] deposits from interested purchasers and

[1:25:49] um we didn't ever pro we were never

[1:25:52] provided with any purchase and sale

[1:25:54] agreements. Um that is a requirement of

[1:25:56] the subision agreement that be provided.

[1:25:58] It wasn't provided. uh the developer who

[1:26:00] was working on this project previously

[1:26:02] had indicated there were some pre-sales

[1:26:04] but and we did hear from purchasers

[1:26:06] inquiring from time to time about how

[1:26:08] long it would take for their unit to be

[1:26:10] ready. However, that the receiver has

[1:26:13] specifically um stated by statutory

[1:26:16] declaration that um any agreements that

[1:26:20] were made with any other parties have

[1:26:21] been disclaimed. they're no longer valid

[1:26:24] and further that um as of the date of

[1:26:27] their declaration that there are no um

[1:26:30] outstanding personal sale. So that um

[1:26:35] qualifies in discussion with legal

[1:26:37] counsel to meet that third requirement

[1:26:40] of the act that there isn't purchase and

[1:26:42] sale agreements outstanding.

[1:26:45] It's been many months, if not more than

[1:26:47] a year, since we've heard from anybody

[1:26:50] um who may have thought they had a unit

[1:26:54] reserved in the in the development. So,

[1:26:57] we're not seeing any indications that

[1:26:58] there are people looking to challenge

[1:27:00] the receiver or the town on on the

[1:27:02] status of anything. So, um we're

[1:27:05] satisfied that the requirements of the

[1:27:07] act have met. Um the rest of my report

[1:27:11] um just confirms that procedurally

[1:27:13] there's no public notice requirement for

[1:27:15] this step. Um what it would mean is

[1:27:18] essentially it's back to where it was

[1:27:19] back before April 2nd, 2025. Um that the

[1:27:23] uh engineering designs and reports can

[1:27:26] all be finalized. The sub agreement can

[1:27:28] be finalized. That will come before

[1:27:30] council before it can be executed. So

[1:27:33] there will be further report to the

[1:27:35] council about this um and that they

[1:27:38] would have again till April 2nd 2028

[1:27:41] uh to secure all those final uh

[1:27:44] approvals.

[1:27:45] Um from there um as I've relayed to

[1:27:48] council before I know the interest here

[1:27:50] has been well let's get this project

[1:27:52] going and get the homes constructed.

[1:27:54] That part is maybe a bit more

[1:27:56] complicated now than it was um even a

[1:27:59] year and a half ago. Uh because the

[1:28:01] picture has changed as you saw in May of

[1:28:03] this year through Steve's report on um

[1:28:06] servicing allocation. We experienced

[1:28:08] higher flows at the windwater plant than

[1:28:11] um we anticipated and still getting to

[1:28:13] the bottom of the causes of that. Um and

[1:28:17] so the recommendation which was

[1:28:18] supported by council in May was to not

[1:28:20] grant any new allocations to development

[1:28:23] um at least for this year until we have

[1:28:25] more information or the wastewater plant

[1:28:27] has advanced far enough in its upgrade

[1:28:29] process to give confidence upon the

[1:28:32] timing of when that that additional

[1:28:34] capacity will be provided. So the third

[1:28:37] part of my recommendation deals

[1:28:39] specifically with the applicant's

[1:28:40] request to reinstate the uh servicing

[1:28:43] capacity and um I've just been upfront

[1:28:47] with them that there frankly isn't

[1:28:49] capacity to allocate at this time which

[1:28:51] again is a change in circumstances that

[1:28:53] we didn't foresee um even a year in

[1:28:56] Appalore when we started talking with

[1:28:57] them about this. However, there are ways

[1:29:00] to address that um given we also now on the good news front have more

[1:29:05] certainty with respect to the funding

[1:29:07] plan for the wastewater plant and that

[1:29:10] was the missing piece when this

[1:29:11] development was being considered

[1:29:13] previously and frankly an overall

[1:29:15] constraint on development continuing um

[1:29:18] beyond what we know was already on the

[1:29:20] books. Um

[1:29:22] I have outlined to them the timing and

[1:29:24] the steps involved in the process for

[1:29:27] the wastewater plant um procurement and

[1:29:30] award and tendering and um ultimately

[1:29:33] the construction and that all of those

[1:29:35] boxes have to be checked at the

[1:29:36] appropriate time to create that path of

[1:29:39] certainty to um ensure that the

[1:29:42] approvals can move forward to home

[1:29:44] construction and then ultimately

[1:29:45] occupancy. Um but we do have now one

[1:29:49] other draft plan of subdivision which

[1:29:51] has draft plan approval status which is

[1:29:52] in the same boat and that was approved

[1:29:55] um earlier this year for the west side

[1:29:58] of town where there's 230 units that are

[1:30:00] pending this wastewater plant upgrade.

[1:30:03] The conditions and agreements all be

[1:30:04] structured around that and that's what

[1:30:06] we would do in this case. to uh work

[1:30:09] those provisions into the subdivision

[1:30:11] agreement such that um activity with

[1:30:14] respect to final approvals continue

[1:30:16] while the wastewater plant process uh

[1:30:19] for design and tendering approvals and

[1:30:22] ultimately construction are are um

[1:30:25] continuing to align steps in the

[1:30:28] building and construction process with

[1:30:30] steps in the wastewater plant process.

[1:30:32] As we have more confidence about the

[1:30:34] delivery date of having more capacity

[1:30:36] online, then we can give greater

[1:30:38] certainty as to the timing of when

[1:30:39] permits may be issued and whether that

[1:30:41] needs to happen with a phase manner or what the the release of that would

[1:30:46] look like. Um

[1:30:49] so that really is my report. um happy to

[1:30:53] um support the direction to see this

[1:30:55] development, you know, finished. And

[1:30:57] this is the best way to do that in my

[1:30:59] opinion to reinstate those draft plans.

[1:31:02] Um create a more a more appetite for a

[1:31:05] builder and developer to come in and u

[1:31:08] partner with the receiver or buy the

[1:31:10] property to finish that and then deal

[1:31:12] with servicing matters through the

[1:31:13] subdivision agreement to ensure it's

[1:31:15] aligned with the wastewater plan

[1:31:16] upgrades. Um so I think that's what I

[1:31:20] wanted to capture in terms of my report.

[1:31:22] Um representatives for for the

[1:31:25] development are here um primarily to

[1:31:28] answer questions if council has any of

[1:31:30] them. Um they didn't have anything to

[1:31:32] present. So I'll pause there for for any

[1:31:34] comments or questions from C. Thank you.

[1:31:36] >> Okay. C.

[1:31:38] >> Um we've seen this sort of development

[1:31:41] come back and forth so many times now

[1:31:42] I'm losing track. Um I thought we like

[1:31:46] allocated like the allocation for them

[1:31:48] like I thought we put some aside for

[1:31:50] them specifically and sort of saved it

[1:31:52] so that if it did come we could sort of

[1:31:55] grant it. Did that change or did I

[1:31:58] forget something?

[1:31:59] >> So I I should have spoke to that in my

[1:32:01] presentation but in my report I took us

[1:32:04] back to last fall when there was a party

[1:32:06] at the table that was interested in

[1:32:08] acquiring the property. um and they made

[1:32:10] a presentation and outlined some changes

[1:32:13] they were proposing to the unit types

[1:32:14] and the density. And um last fall we we

[1:32:19] thought we had more capacity available

[1:32:21] for them and for this development

[1:32:22] generally than we found out we do. And

[1:32:26] so there was a a preliminary reserve

[1:32:30] that was granted by council last fall,

[1:32:32] right? but for that request

[1:32:34] specifically. Um and that that party did

[1:32:38] not proceed with acquiring the site.

[1:32:40] >> Um and we didn't have the information

[1:32:42] then that we do now which is that 25

[1:32:45] flows through the plant were much higher

[1:32:47] than we expected. Um we hope that that

[1:32:50] will correct um over the course of the

[1:32:53] next two years but ultimately it's

[1:32:55] another sign that major development is

[1:32:57] going to be heavily reliant on

[1:33:00] wastewater outgrades.

[1:33:02] Yeah, that's where

[1:33:03] >> with the laping of the draft plan of

[1:33:04] approvals, the the allocation also

[1:33:07] expired,

[1:33:07] >> right? Um we'd love to be able to say we

[1:33:10] should reestablish that now and line

[1:33:12] those two things up but um but of an

[1:33:15] abundance of caution um you can speak to

[1:33:17] this too as well if needed or

[1:33:19] >> of course

[1:33:20] >> recommending that no allocation decided

[1:33:22] at this time

[1:33:23] >> of course

[1:33:24] >> and that the proper pathway to the final

[1:33:26] approval and the or to the construction

[1:33:29] final approval should be with the base.

[1:33:31] >> Yes. Now, if um we do start seeing

[1:33:36] capacity be available, would something

[1:33:38] like this um take priority over the

[1:33:41] west? I because it's tricky, right? It's

[1:33:44] like we want this one sort of it's so

[1:33:47] close to being there. Yes.

[1:33:48] >> But now they have, you know, somebody

[1:33:50] who purchased this now is coming in

[1:33:52] after the West End, you know, approval

[1:33:54] and things like that. But so how does

[1:33:56] that work with priority level?

[1:33:58] >> Definitely. And and just to put a finer

[1:34:00] point on how serious the flow issue has

[1:34:03] become, there's also been like a

[1:34:05] moratorum on the basement part,

[1:34:07] >> right?

[1:34:08] >> Kind of a full stop on on pretty much

[1:34:11] everything.

[1:34:12] >> Um so what we would look at first is

[1:34:16] just like the super this super capacity

[1:34:18] allocation policy is are those things

[1:34:20] that are most ready to go, already have

[1:34:22] pipes in the ground, um have very little

[1:34:24] left to do in terms of permits.

[1:34:26] >> Okay. And the number I'm assuming as

[1:34:28] well, right, the sheer volume, how many

[1:34:30] go in there compared to

[1:34:31] >> it can be phased. But um I think the

[1:34:33] hope is that as time moves on and we get

[1:34:36] closer to the plant um being upgraded

[1:34:40] and that capacity coming online there

[1:34:42] might be some phasing or something we

[1:34:43] can

[1:34:44] >> um start to release smaller in small

[1:34:47] numbers

[1:34:48] >> a little bit of capacity

[1:34:50] >> but that will really depend on the

[1:34:52] circumstances at a time and what what

[1:34:54] Steve and his team have um at their hand

[1:34:57] at their fingertips to recommend based

[1:34:59] on the science and and the math and

[1:35:02] being careful.

[1:35:03] >> Yes, of course.

[1:35:04] >> Okay. No, that's great. Thank you so

[1:35:05] much for clarifying.

[1:35:08] >> I'm good.

[1:35:08] >> Did you want to add anything?

[1:35:12] >> Uh just we had uh talked about how the

[1:35:15] set is very much in line with how uh

[1:35:20] was

[1:35:21] stop. Um I think one thing you need

[1:35:24] council to know that even during the

[1:35:26] construction phase there are times where

[1:35:29] half be taking off for that construction

[1:35:33] actually to happen. So that's why we are

[1:35:35] taking cautious approach. Um and I guess

[1:35:39] the only other we have is that if

[1:35:41] council recalls when we do these

[1:35:43] calculations they're based on the

[1:35:45] average.

[1:35:47] So

[1:35:49] the number magically dropping is not a

[1:35:51] high likel at this point. It's not like

[1:35:54] the use of deep flows was event that

[1:35:56] significantly affected the plant that

[1:35:59] caused um uh bypass this past year as

[1:36:03] well which emphasizes the the issue of

[1:36:07] uh of being cautious but average time

[1:36:11] back as well. So I I

[1:36:14] expect that this place with a tender

[1:36:18] contract.

[1:36:19] >> Okay, makes sense.

[1:36:21] >> Yeah. And I mean certainly from the

[1:36:23] receivers's perspective, I I can see

[1:36:25] that marketing this property is much

[1:36:28] easier. Those plans are still in place.

[1:36:31] So I mean I certainly have no problem

[1:36:32] doing that.

[1:36:34] See this bad. Um but but I think both

[1:36:39] absolutely right in terms of the

[1:36:41] allocation

[1:36:43] that

[1:36:44] >> even if we wanted to that's just not

[1:36:46] realistic option.

[1:36:49] >> Yeah.

[1:36:50] >> So

[1:36:54] » yeah for sure

[1:36:56] >> other comments

[1:36:59] want to make motion for the

[1:37:00] recommendation by deputy mayor hall

[1:37:02] second by councelor sample.

[1:37:05] So just to to summarize, we're receiving

[1:37:07] Steve's report. We are effectively

[1:37:10] extending draft plan of subdivision uh

[1:37:13] and and draft plan of common elements

[1:37:16] convenient uh for three years from the

[1:37:19] date of expiry which was April 2nd,

[1:37:21] 2025. So effectively giving this life

[1:37:25] until April 2nd, 2028. Uh but the

[1:37:28] servicing allocation is being deferred

[1:37:30] until we have a better idea of what

[1:37:32] capacity we actually have to work with.

[1:37:35] Okay. All in favor?

[1:37:39] >> Thanks, guys.

[1:37:46] » Oh, man. I know that.

[1:37:53] » All right.

[1:37:57] » So, as I said, we're going to move uh

[1:37:59] item number five up next. So, Deep

[1:38:03] Pratt, welcome.

[1:38:06] Thank you, your worship, members of

[1:38:07] council, staff, uh I sort of apologize

[1:38:10] for putting such a lengthy document in

[1:38:12] front of you. Uh but I felt uh through

[1:38:16] direction of the fire board and and

[1:38:18] personally that uh I wanted to get all

[1:38:20] the establishing and regulating bylaws

[1:38:22] updated to accurately reflect the level

[1:38:24] of service uh that we provide our uh

[1:38:29] partner municipalities and uh further to

[1:38:33] address some of the legislation that has

[1:38:34] changed since the last DNR bylaw was

[1:38:36] written. We have the CRA which I believe

[1:38:38] is 2018. Uh I'm happy to report that uh

[1:38:42] the mandatory certification piece that

[1:38:45] was legislated July 1st, 2026, we are in

[1:38:49] compliance

[1:38:51] uh and working towards the the piece

[1:38:54] that'll be July 1st, 2028. So really

[1:38:59] I [snorts] don't want to take a lot of

[1:39:00] credit for the document is largely a

[1:39:02] cookie cutter document that many of the

[1:39:04] fire services throughout the province

[1:39:06] are using. uh it accurately reflects

[1:39:09] again the levels of service that we

[1:39:11] provide and I I I said to the fire board

[1:39:14] and I know I've probably said it here as

[1:39:16] well that uh one of the most important

[1:39:18] clauses to me in the document is the

[1:39:21] limited service clause knowing that we

[1:39:23] are a volunteer fire department although

[1:39:27] we paper call staff everybody is you

[1:39:30] know coming from their place of

[1:39:32] residence or their place of employment

[1:39:34] so there really is no guarantee when the

[1:39:36] tones go off that uh that anybody's

[1:39:39] going to attend. Um so [clears throat]

[1:39:42] that clause is there just in case

[1:39:44] there's some horrendous event that you

[1:39:46] know prevents staff from getting to the

[1:39:48] fire hall from the residence etc. or you

[1:39:51] know something

[1:39:53] you know the last two nights we've had

[1:39:54] two calls simultaneously. So you're

[1:39:56] running trucks you know to this incident

[1:39:59] and then you get another incident and

[1:40:00] you just can't prepare for that. So that

[1:40:03] that's why I think the limited service

[1:40:04] clause is important to me at least to us

[1:40:07] as an organization and to

[1:40:08] municipalities. So uh again I think it's

[1:40:12] pretty straightforward.

[1:40:15] I've been to council previously to talk

[1:40:17] about the levels of service that's

[1:40:20] reflected in the bylaw. Uh this bylaw

[1:40:23] doesn't change our levels of service. It

[1:40:25] doesn't affect our budget. It's just

[1:40:27] kind of making sure that you know

[1:40:29] everything we do is is captured and that

[1:40:32] we are current with all the current

[1:40:33] legislation that uh whether it's through

[1:40:35] the well through the FBPA the fire

[1:40:37] protection and prevention act or its

[1:40:39] regulations. So I'd be more than happy

[1:40:42] to answer any questions. Uh again we are

[1:40:46] compliant with the July 1 uh regulation

[1:40:49] of mandatory certification. So, I'm

[1:40:51] going to bring the report to the fire

[1:40:53] board at our next meeting just uh kind

[1:40:55] of as an awareness piece. Uh but other

[1:40:59] than that, you know, unless there's

[1:41:01] something specific, uh again, it's just

[1:41:03] to try and make sure that what we are

[1:41:06] providing our our member municipalities,

[1:41:09] people know what level of service. And

[1:41:11] conversely, you know, if we have an

[1:41:13] incident that we don't provide that

[1:41:14] level of service, people understand

[1:41:15] that, you know what, we're not trained

[1:41:17] to provide that and we might have to

[1:41:19] reach out to, you know, a neighboring

[1:41:22] municipality or maybe even the province

[1:41:24] to provide that service. So, those those

[1:41:27] contingencies are in place as well.

[1:41:30] >> And like you said, just to maybe

[1:41:31] understand that it's volunteer based,

[1:41:33] right? Like, you know, you said it's not

[1:41:36] all people will be able to come to the

[1:41:38] call. So that does limit our ability

[1:41:40] sometimes.

[1:41:41] >> Yeah. Similar to the library, we have a full-time equivalent of two. So, uh,

[1:41:48] we have more volunteers staff that do

[1:41:50] get paid by the hour, but yeah, there is

[1:41:51] no there is no guarantee. We have a a

[1:41:54] great dedicated group of staff and,

[1:41:56] >> you know, but everybody has, you know,

[1:41:58] careers and family life, etc. So, we can

[1:42:00] never predict, you know, when the tones

[1:42:02] are going to go off and, you know, how

[1:42:04] many different incidents we might call

[1:42:06] to at the same time. So, it's just kind

[1:42:08] of a bit of a protection, but more

[1:42:10] importantly to me, it's, you know, to be

[1:42:13] compliant with recent legislation.

[1:42:19] » Okay. Questions for

[1:42:23] you doing a bit of work.

[1:42:27] [laughter]

[1:42:28] >> Can we save that conversation for uh for

[1:42:32] a couple weeks?

[1:42:32] >> We can. Yeah, absolutely. We're the only

[1:42:35] one Right.

[1:42:42] » Okay. All right.

[1:42:43] >> And your current one is the most recent.

[1:42:45] So the gold stars for children.

[1:42:48] >> That's good. That's good. Um just just

[1:42:51] one sort of quick point on on response.

[1:42:54] So yeah, I mean it is volunteer, but

[1:42:56] compared to a lot of other volunteer

[1:42:58] services, I think we're lucky in terms

[1:43:00] of the response get in most cases,

[1:43:03] right?

[1:43:04] >> Yeah. It's it's quite honestly it's a

[1:43:06] constant conversation at the chief level

[1:43:08] to say, you know, how is your response?

[1:43:11] How are you doing to, you know, to

[1:43:13] attract staff? Uh we we we just lost

[1:43:17] one, but we we have a compliment of 38.

[1:43:20] Right now we're at 37. Uh so there is

[1:43:23] conversation with the other fire chiefs

[1:43:24] about doing another recruitment early in

[1:43:26] the new year so that we obtain our

[1:43:28] levels. But as far as response, you

[1:43:31] know, we're and I report to the fire

[1:43:34] board monthly as you're aware in terms

[1:43:36] of our trying to meet certain standards.

[1:43:38] NFPA, which is the National Fire

[1:43:40] Protection Association, has certain

[1:43:42] standards for fire departments. And I

[1:43:44] think we we're very close. We're very

[1:43:46] good in terms of meeting those

[1:43:47] standards, especially for part-time or

[1:43:50] volunteer department.

[1:43:52] I would commend the employers that do

[1:43:55] support

[1:43:56] >> and encourage some of the other

[1:43:58] employers to to look at opportunities

[1:44:01] for these individuals

[1:44:03] to get them to support.

[1:44:06] >> Yeah. And and I think again we've been

[1:44:09] very lucky to have employers who are

[1:44:12] supportive that say look if you get a

[1:44:14] call day

[1:44:16] go ahead

[1:44:18] and that doesn't happen in

[1:44:22] Okay, any other questions?

[1:44:25] [snorts] Okay, so we need a motion to

[1:44:27] receive the chief's report and then for

[1:44:30] uh leave to be given for the reading and

[1:44:33] enacting of bylaw number 34-2026

[1:44:36] which is a bylaw to establish and

[1:44:39] regulate his fire department for the

[1:44:40] town of Shelmer

[1:44:42] by Deputy Mayor Hall second by Mr.

[1:44:46] Sample. [snorts]

[1:44:48] All in favor?

[1:44:50] Okay, thank you sir.

[1:44:52] >> Thank you worship for meeting me up the

[1:44:54] line, sir.

[1:44:56] Looking forward to the next See you

[1:44:58] soon. [laughter]

[1:44:58] >> Okay, take care everyone. Thank you.

[1:45:01] >> See you now.

[1:45:03] >> All right, back on track. So, next is

[1:45:07] the report from our CEO regarding

[1:45:09] traffic calming strategies.

[1:45:11] >> Thanks

[1:45:16] detailed data. So I'm going to present

[1:45:19] an overview without hopefully happy to

[1:45:22] take us back for every aspect of the

[1:45:24] traffic economy that we undertake in

[1:45:26] ASH.

[1:45:28] Um Jim Moss the director is part of this

[1:45:31] report as is Steve Bernett and Steve

[1:45:33] Weaver. He had a a role to play as well.

[1:45:36] So he's quite excited about um

[1:45:39] something.

[1:45:41] [laughter]

[1:45:41] So um the SBA report which is a very

[1:45:44] technical document is attached pending

[1:45:46] squad. So that really is the

[1:45:47] nitty-gritty of components of the

[1:45:49] project. And if you have specific

[1:45:51] questions after I'm done, I'm going to

[1:45:52] direct all those to Steve in terms of

[1:45:54] functionality to CO and the program and

[1:45:56] why those elements of the traffic

[1:45:58] program are so essential to the strategy

[1:46:00] that we were trying to implement. Um

[1:46:03] obviously just a bit of history with the

[1:46:06] elimination of the ASV program,

[1:46:08] municipalities lost that ability to use

[1:46:10] those cameras to control speed. We know

[1:46:12] that, you know, anecdotally from what

[1:46:14] we've heard that speed has increased in

[1:46:16] our town. We hear from data that in

[1:46:19] other communities that have removed

[1:46:20] them, they're they're experiencing

[1:46:22] significant speed. Um, so traffic coming

[1:46:25] is a critical way to slow traffic down,

[1:46:27] which is actually contrary to some of

[1:46:28] the the the foundational visions of

[1:46:31] others who want to move traffic

[1:46:33] seamlessly. So how do we actually coales

[1:46:36] those responsibilities? Well, that's our

[1:46:38] traffic program. So in addition to

[1:46:42] slowing traffic down, there's some other

[1:46:44] benefits from traffic caling. There's

[1:46:46] quality of life issues. There's

[1:46:47] pedestrian safety. There is noise

[1:46:50] reduction. And there's other elements of

[1:46:52] road safety that we've outlined that I'm

[1:46:54] going to address. Last of regarding road

[1:46:57] rationalization. So when the province

[1:46:59] eliminated the program, um they

[1:47:03] implemented a supplemental opportunity

[1:47:05] called the road safety initiative fund. In contrast to how much

[1:47:10] revenue was being generated through the

[1:47:12] AF program that can support the

[1:47:14] community's traffic calming initiatives,

[1:47:16] this is a drop in the bucket to be fair,

[1:47:18] but it's still an important fund that we

[1:47:20] want want to apply for. One of the

[1:47:21] recommendations outlines council that we

[1:47:24] will be applying for that and just

[1:47:26] making sure aware of um so the traffic

[1:47:29] comic strategy that we've developed and

[1:47:30] again the majority of all of that

[1:47:32] technical work was completed by SBA. Um,

[1:47:35] within the body of the report are some

[1:47:38] highlights and they're specific to what

[1:47:39] is eligible through the funding program

[1:47:42] which you have to be within 500 meters

[1:47:44] of where your camera was. So, we went

[1:47:46] through the mapping to identify all of

[1:47:48] the tools and the locations where those

[1:47:50] trafficcoming initiatives would be done.

[1:47:52] I will note that one traffic island was

[1:47:55] highlighted in this report for William

[1:47:58] and me. Um, I did write that would be

[1:48:01] undertaken in August. I was on vacation

[1:48:02] last week and it started today. So, I

[1:48:05] was a little bit behind the eightball

[1:48:06] there, but the critical thing about that

[1:48:09] is it will address a couple of things. U

[1:48:11] the no left terms, which have been a

[1:48:13] real problem for us and preempting that

[1:48:16] date, have been difficult with signage.

[1:48:18] This should be a key um component of

[1:48:20] that and we've also joked today, but I

[1:48:22] think we're not joking that we're going

[1:48:23] to put some flower box on it and it's

[1:48:25] going to be our manual on flower box.

[1:48:27] So, I will look at that. So the list of

[1:48:30] everything that we're recommending

[1:48:32] that's within the 500 meters is on page

[1:48:34] four of four and five of 11. Not going

[1:48:37] to get into that total budget on that

[1:48:39] eligible vote just over 1 million. And

[1:48:42] then when we get to the actual budget

[1:48:44] I'm going to flip that to Carrie if you

[1:48:46] have questions with respect to all of

[1:48:48] the what we have funding for from the

[1:48:50] preunding what we have eligibility for

[1:48:53] from the application funding and what we

[1:48:55] have in terms of our ASF funding

[1:48:56] received and to follow. So we've looked

[1:49:00] at an implementation schedule based on

[1:49:02] strategy for what would be happening in

[1:49:04] 2026 um because we can use our existing

[1:49:07] money for that and it's really still a robust program and what other

[1:49:11] than the concrete island which is

[1:49:13] underway within the 27 package which

[1:49:15] would require some of the applications

[1:49:17] to be undertaken engineering work to be

[1:49:19] done and that program to be initiated.

[1:49:22] What is specific and while you do not

[1:49:24] have to approve this uh we decided as

[1:49:27] staff that it would be important to have

[1:49:28] you approve the literal location of the

[1:49:32] speed bumps. These are permanent speed

[1:49:34] bumps. And I know you feel like you had

[1:49:36] questions in terms of spacing or

[1:49:37] comments. Um, and you might go, "Are you

[1:49:40] are you serious? 10 on one road." Yes.

[1:49:43] Because one is inefficient, two is

[1:49:46] ineffective, and you have to have a a

[1:49:49] continual number of them in order to

[1:49:51] slow that traffic. So, you do not have

[1:49:53] speed. Get over the hump. Speed again.

[1:49:55] So just in terms of outreach, we didn't

[1:49:57] want the community to then contact you

[1:50:00] as members of council and say, "Why is

[1:50:01] this happening on my street? Are you

[1:50:03] aware of it?" And you're going to say,

[1:50:04] "Well, it was in a staff report, but I'm

[1:50:06] not really sure." So those locations are

[1:50:08] very prescriptive for that reason. Um so

[1:50:12] really that's the heart of this report.

[1:50:15] Um in terms of the technical what we've

[1:50:17] added to this because we have so many

[1:50:20] questions of staff and we've had review

[1:50:23] with respect to locations of projects

[1:50:25] that are listed through the SBA analysis

[1:50:28] is another issue and that is called road

[1:50:30] rationalization and how do you tie that

[1:50:32] into trafficcoming because the literal

[1:50:35] ability to make decisions on road is

[1:50:38] affected by the jurisdiction under which

[1:50:40] it's controlled by. So within the town

[1:50:42] of Shelurn, council has many questions

[1:50:44] to staff that involve Highway 124, which

[1:50:47] is actually county road 124. I know we

[1:50:50] hear that. We got to correct that. Not

[1:50:51] in a not like they just and then county

[1:50:54] road 11, which runs adj.

[1:50:57] So we listed a number of things that

[1:51:00] jurisdictional adjustments would allow.

[1:51:03] And then we had a we had a speeding

[1:51:05] adjustment for at the requested council

[1:51:07] to drop 11 and drop 124 down to 40 for a

[1:51:11] reason. It was more about the abutment

[1:51:13] and that intersection at 124 and 89

[1:51:15] where we know schools will be walking in

[1:51:17] the future. We have a lot of pedestrian

[1:51:19] traffic there. We were part of the we

[1:51:22] support vision zero in principle because

[1:51:24] we know we have the data that if you're

[1:51:26] a pedestrian and you're hit at 40, your

[1:51:28] chance of survival is a lot higher than

[1:51:31] if you're hit at 60. And we know that

[1:51:33] the demographic of that crossing tends

[1:51:35] to be a lot of seniors and children. So

[1:51:36] that's one thing. Um [snorts]

[1:51:38] I'm going to read this list

[1:51:39] intentionally so that it's an awareness

[1:51:41] that you have better control over your

[1:51:44] road access for development. We deal

[1:51:45] with that a lot. Um we have situations

[1:51:48] where trails and linkages could be

[1:51:50] better managed. For example, in terms of

[1:51:52] part surfacing and connections within a

[1:51:55] protocol that the town

[1:51:58] we've identified in our project scheme

[1:52:01] um crosswalks of PXOs and many of those

[1:52:03] need to be on those roads that we do not

[1:52:05] control because we know that those

[1:52:07] linkages cross park, those linkages on

[1:52:10] 24 over to Fieldgate, those are also

[1:52:12] critical. Um, and while we don't have

[1:52:15] the ability uh to do bike lanes or hard

[1:52:18] surfaces within our roadways for many

[1:52:20] reasons, there may be opportunities to

[1:52:22] do those within shared pedestrian

[1:52:24] corridors like sidewalks. And I know

[1:52:26] I've skipped sidewalks, but sidewalks on

[1:52:28] certain roads. We know that we are

[1:52:30] hearing community input that they would

[1:52:31] like to see a sidewalk on 124 between

[1:52:34] Wasow Way and down. And we have been a

[1:52:37] staff working on that. Again, that road is not within our

[1:52:41] jurisdiction. So there has to be some

[1:52:43] kind of different approach to get that

[1:52:45] and it most likely will not be all the

[1:52:47] way down. It will be down and over. So

[1:52:49] again, yeah.

[1:52:52] >> Um the other thing that I know our

[1:52:54] industrial partners and many of our

[1:52:56] largest employers in the town of Shelurn

[1:52:58] um are dealing with or have to deal with

[1:53:00] where the town has had to be I guess a

[1:53:02] conduit and voice to help advocate on

[1:53:04] that if

[1:53:06] jurisdictions that we would be having

[1:53:08] oversight of those probably not in. And

[1:53:12] then the biggest issue and this is where

[1:53:14] the planning side meets um the technical

[1:53:17] engineering urban side is we are aware

[1:53:19] that in other larger geographic counties

[1:53:22] or regional government there is

[1:53:23] [clears throat] a difference

[1:53:25] taken when rural or county ride road

[1:53:28] integrate with an urbanization and that

[1:53:31] the whole traffic calming design

[1:53:34] adjusts. So for example, when that road

[1:53:36] enters urbanization area, there's

[1:53:38] automatically an expectation or a design

[1:53:40] premise that there would be a sidewalk,

[1:53:42] there would be biking, pedestrian

[1:53:43] support, there would be different

[1:53:45] intersectional adjustments and the whole

[1:53:47] design changes from moving traffic

[1:53:49] seamlessly to pedestrian first. So

[1:53:52] again, that's in there and that is

[1:53:54] really what is under the fleet streets

[1:53:56] type of planning approach to management.

[1:53:59] I know this is a big app. I know that

[1:54:01] the um

[1:54:04] road rationalization of the county was

[1:54:06] put on hold temporarily in February. We

[1:54:08] were not part of any road that was

[1:54:10] adjusted. Um I won't comment on

[1:54:13] consultation and how engaged we were or

[1:54:15] not. We um we would like [clears throat]

[1:54:16] more engagement going forward. So that

[1:54:18] request is to reopen up that

[1:54:20] conversation to make these formal

[1:54:21] requests. And I'm going to say what they

[1:54:23] are from County Road 124 from Highway 89

[1:54:26] to 124 way point up. Um it's from County

[1:54:30] Road 11 for the intersection of 189 all

[1:54:32] the way over to 30 and then just to make

[1:54:36] it more complete link street approach we

[1:54:39] would go from side road 30 all the way

[1:54:41] over Victoria.

[1:54:43] Okay. So that that is not really

[1:54:45] technically usually what you'd consider

[1:54:47] within a traffic calming report, but it

[1:54:50] is important for us to achieve our goals

[1:54:51] and objectives in traffic, especially

[1:54:53] with the project list and the locations

[1:54:56] that SBA has identified within this

[1:54:58] meeting do. So that and that in the

[1:55:01] summary is it got the locations of

[1:55:03] stems. I would want if Steve or Jim um

[1:55:07] are then hearing on the finances to

[1:55:10] address any questions on behalf of the

[1:55:11] council to share it with my colleagues.

[1:55:16] I can maybe go first. The only thing I

[1:55:18] want to say is that the way it was set

[1:55:19] up as far as timing was for balancing

[1:55:22] what would be done this year and what

[1:55:24] money was already available

[1:55:26] then what funds applying funding make

[1:55:29] sure that funds are placed

[1:55:33] through and really maximizing that

[1:55:35] funding.

[1:55:37] I'm not going to bore council by reading

[1:55:39] every single one, but we have tried to

[1:55:41] break it out very clearly where we're

[1:55:44] doing uh speed bumps or cushions as it's

[1:55:48] referred to in the reports. That way you

[1:55:50] can exactly see what street, what

[1:55:52] intersection

[1:55:53] uh raise sidewalks to try and help

[1:55:56] similarly at intersections on where the

[1:55:59] PXOs were recommended. I think there's

[1:56:01] five total um where the signage and sort

[1:56:05] of narrowing

[1:56:07] or having a lot of

[1:56:11] um so I think it's something that go

[1:56:13] through and actually see there is a map

[1:56:15] back to highlight

[1:56:22] just from a planning perspective as you

[1:56:25] can see most of the development has been

[1:56:27] more around per

[1:56:29] in those um locations were dealing with

[1:56:32] road that aren't in the town's

[1:56:35] jurisdiction and describing those see

[1:56:39] how they look at the open ditches

[1:56:43] shoulders. Um they're designed primarily

[1:56:46] to move traffic through the area as

[1:56:48] quickly as possible and to avoid uh

[1:56:51] intersections and and other things that

[1:56:53] either slow traffic down stop. And um

[1:56:57] the the local mindset is we need access

[1:56:59] to property. We need streets that can

[1:57:02] accommodate more than just cars. Uh we

[1:57:05] need pedestrian safety. The more cars

[1:57:08] and higher speed that they're going, the

[1:57:09] more risk there is to pedestrians. And

[1:57:13] um we need opportunities.

[1:57:17] And when you start to add storm sewers

[1:57:19] and curves and intersections and line

[1:57:23] painting and separated pathways, the

[1:57:25] safety increases and then suddenly the

[1:57:27] traffic speed

[1:57:32] or anyone who's driving out of the

[1:57:34] countryside auto

[1:57:36] bit faster. There's less risk than when

[1:57:39] you're in town and you're surrounded by

[1:57:42] all these other physical features.

[1:57:45] Um so this would the road

[1:57:47] rationalization is is really um a way to

[1:57:52] integrate roads and lanes better because

[1:57:54] it brings that more wholesome picture of

[1:57:56] roads into the planning realm um versus

[1:58:00] looking at it primarily

[1:58:03] well a developer wants to do something

[1:58:05] on a road let's make them their section

[1:58:07] of road fix it up and urbanize it and

[1:58:09] implement some improvements have more

[1:58:12] comprehensive view let's prepare the

[1:58:14] roads so that they are aligned very

[1:58:16] development and automation.

[1:58:21] It is something that involves a lot of

[1:58:23] cost and design and all those things.

[1:58:26] But um you know just bring an integrated

[1:58:30] planning and engineering locally control

[1:58:32] mindset

[1:58:34] and and to that point Steve one of the

[1:58:37] things I don't think it's any surprise

[1:58:39] but and I'm sure others feel the same

[1:58:41] way but one of you know biggest iridence

[1:58:44] that that I've had is that we haven't

[1:58:45] been able to make progress on on solving

[1:58:47] that safety issue along

[1:58:51] Um I mean if if we are able to to

[1:58:53] achieve this have that ownership threat

[1:58:56] to the town setting aside the obvious

[1:59:00] you know budget issues which which

[1:59:02] council will have to deal with. I mean

[1:59:04] just just from a logistical point of

[1:59:06] view and it could be evident to move

[1:59:09] pretty quickly to get that resolved

[1:59:11] right.

[1:59:12] >> Yeah. as the other thing it enables is

[1:59:15] um well while cost is one of the biggest

[1:59:17] challenges with that is that it's a

[1:59:19] different view of what grow standard

[1:59:21] should be and then actually enables

[1:59:23] growth related

[1:59:25] right now

[1:59:28] asset you don't really mean to collect

[1:59:31] development charges or build it into

[1:59:33] your uh capital

[1:59:35] you're rely on

[1:59:38] municipal government to do that that

[1:59:41] then links it to countywide development.

[1:59:48] So it definitely brings more opportunity

[1:59:51] to do it sooner and resource funding for

[1:59:57] more.

[1:59:58] >> Yeah.

[1:59:59] The only thought I had relative to that

[2:00:02] is as Denise mentioned the sort of you

[2:00:05] know wholesome countywide broke

[2:00:08] rationalization project has kind of been

[2:00:10] put on ice for a while. Um, and there's

[2:00:13] a lot of issues at play there, but I

[2:00:16] still think that something like this

[2:00:18] could make happen

[2:00:20] regardless of what goes on with the rest

[2:00:22] of that that project. So, um, but I I

[2:00:25] think having a formal motion where

[2:00:26] council's blessing that transfer of

[2:00:28] ownership

[2:00:29] >> allows, you know, those of us who are

[2:00:32] representatives at the county table to

[2:00:34] say, "Okay, well, you know, let's let's

[2:00:35] [clears throat] figure this out and make

[2:00:36] it happen.

[2:00:39] Any

[2:00:43] other questions on this? Sorry, I didn't

[2:00:45] know if your hand is off. Oh, it

[2:00:46] >> is now.

[2:00:49] >> Um, so I see in the list of areas that

[2:00:52] you've got like those floppy bullards.

[2:00:54] >> We like the floppy bullards.

[2:00:56] >> You guys like them,

[2:00:57] >> but they don't slow traffic.

[2:00:59] >> They do.

[2:01:00] >> They don't.

[2:01:00] >> We have to feed things to show us.

[2:01:02] >> Well, I was

[2:01:04] >> You were speeding. I mean,

[2:01:08] >> I just happened to be in the area

[2:01:12] and

[2:01:14] First Avenue

[2:01:16] where I was that day, they were not

[2:01:19] slowing. And it was I was to the point

[2:01:23] where I said, "Okay, I got to get out of

[2:01:24] here because something's going to

[2:01:25] happen. There's going to be an accident

[2:01:26] because it was so fast."

[2:01:28] So I I find in Greenwood or Phil Park,

[2:01:32] sorry, where I live, uh, they ain't

[2:01:35] slowing anybody down that area that I

[2:01:37] can see. So

[2:01:41] >> worship

[2:01:42] been there myself have noticed that some

[2:01:44] people they just won't slow down

[2:01:46] anyways. Some of the flexible rollers

[2:01:48] have taken a beating.

[2:01:49] >> Yeah, I've seen that, too.

[2:01:51] >> They don't care about their vehicle.

[2:01:52] They're just going to pop back up. But

[2:01:55] it it does slow a lot of people down and

[2:01:58] it just narrows the road. Um it throws

[2:02:02] off their perception of others where it

[2:02:04] just forces them to slow me down.

[2:02:07] >> I I I get that. But there's still a lot

[2:02:10] that figured it out and especially I'm

[2:02:14] gonna say probably 16, 17, 18, 19, 20

[2:02:18] years old that figured out how to get

[2:02:21] there quickly through that. Uh there is

[2:02:25] a federal park lane. There are

[2:02:28] recommendations in here for other

[2:02:30] measures to uh elevated uh intersections

[2:02:33] as well as the street crossings, that

[2:02:35] sort of thing, especially in the school

[2:02:37] area. Well, I I think we're putting more

[2:02:40] speed fun secions in than we are the

[2:02:43] other ones, which I think is good.

[2:02:45] >> It's just I just know that I when I'm in the streets, especially in

[2:02:51] those areas, they're not I don't see it

[2:02:55] slowing down with the bigger vehicles.

[2:02:58] Yes. So, the guys with the F-150s and

[2:03:00] the and that kind of truck,

[2:03:02] >> they're slowing down. I was going to say

[2:03:04] I mean I know myself driving through it

[2:03:06] definitely slows me down because there

[2:03:08] isn't an awful lot of room there's not

[2:03:10] much small vehicle yeah

[2:03:13] >> take that on your advice

[2:03:16] and if there's flexibility with respect

[2:03:18] to projects on what streets streets

[2:03:21] particular then we

[2:03:26] » I like to see that there was less

[2:03:27] >> we know we know that the um the sea

[2:03:30] cushion because there's there's how

[2:03:33] they're situated. you have no choice but

[2:03:36] >> like you have to slow down and you took

[2:03:39] that as a serious a serious tool because

[2:03:41] the council has told us that you

[2:03:43] consistently are concerned about the

[2:03:45] speed of let alone the fact that there

[2:03:49] so we can through Steve's team we can re

[2:03:52] reconsider some of those roads and if

[2:03:56] the next project phase allows us to the

[2:03:58] 2027

[2:04:00] um undertaking and including when we get

[2:04:02] more of our ASC

[2:04:04] covered. As Carrie said, you know, this

[2:04:05] is the projected amount. It doesn't mean

[2:04:07] all of that will be covered. You're

[2:04:09] pretty sure what essential is because if

[2:04:11] you don't pay, your ability to get your

[2:04:13] plate renewed is also so there is

[2:04:17] there's there may be a timing issue, but

[2:04:19] usually at the end of that time, there

[2:04:20] will be some revenue that will support.

[2:04:23] [snorts]

[2:04:24] >> So, okay. So, we we can look at some of

[2:04:27] those things and whether we need to

[2:04:28] rejoice.

[2:04:31] Yes,

[2:04:31] >> that's the other thing about that. And

[2:04:33] we also have to be aware of

[2:04:36] we know fire was fine about the island

[2:04:38] because they said they go around

[2:04:40] anything and we also were aware of what

[2:04:43] we didn't want to impact

[2:04:45] our our ability to do snow maintenance

[2:04:47] particularly on roads where we have a

[2:04:49] lot of on street parking seasonally even

[2:04:51] though we have snow before delayed on

[2:04:54] street parking.

[2:04:55] >> Yes,

[2:04:59] » I will be here for that.

[2:05:03] stay on it. [laughter]

[2:05:05] >> So I if I if mayor will do when he reads

[2:05:08] the recommendation literally read out

[2:05:10] the streets for the speed bumps the

[2:05:12] speed cushions which were um that would

[2:05:15] be appreciated

[2:05:16] >> and and the speed cushions you said a

[2:05:18] couple of times are permanent. So yeah,

[2:05:22] so Jim like I [clears throat] know

[2:05:25] initially there was some concerns about

[2:05:28] snow plowing and everything else that

[2:05:30] but okay

[2:05:32] worship once

[2:05:34] there.

[2:05:35] >> Yeah,

[2:05:37] >> you got worn down.

[2:05:39] >> Just wanted to sorry just wanted to add

[2:05:41] that I had a good conversation with man

[2:05:44] who's on char

[2:05:47] and uh highly

[2:05:51] recommending anything we can do to slow

[2:05:54] traffic down

[2:05:56] zero. So I'll get that to September as

[2:06:01] well.

[2:06:03] >> I can. Excellent. Okay. Well, at the

[2:06:06] CEO's request, I will read out the

[2:06:08] recommendation of all the form and for

[2:06:12] you resolve the council receive his

[2:06:13] report CAO 2026-03

[2:06:16] regarding traffic calming strategy for

[2:06:18] information and council approves the

[2:06:20] following locations for permanent speed

[2:06:23] cushions.

[2:06:24] [clears throat] Nishnab Drive, Red Elm

[2:06:27] Road to Highway 24,

[2:06:29] five speed cushions. Berry Street, Phil

[2:06:32] Park Lane to Greenwood Street, five

[2:06:34] speed cushions, Phil Park Lane, Berry

[2:06:37] Street to Warden Street, four speed

[2:06:39] cushions, Greenwood Street, Main Street

[2:06:41] East to Phil Park Lane, 10 speed

[2:06:44] cushions. And Simon Street from Victoria

[2:06:47] Street to Main Street East, 10 speed

[2:06:49] cushions. And that a road safety

[2:06:52] initiative fund funding application be

[2:06:54] submitted by the town of Shelurn to

[2:06:55] implement traffic calming measures. And

[2:06:58] that my favorite that town of Shelurn

[2:07:01] requests the county of Duffren as part

[2:07:02] of the county's road rationalization

[2:07:04] project also review the transfer of

[2:07:06] ownership to the town of Shelurn of road

[2:07:08] sections listed better fully support the

[2:07:10] town's commitment to complete streets

[2:07:12] pedestrian and cyclist safety as well as

[2:07:15] the town's planning and development.

[2:07:16] Those sections are County Road 124 from

[2:07:19] the intersection at Highway 89 124

[2:07:22] Northway,

[2:07:24] County Road 11 from the intersection at

[2:07:26] Highway 8924 south to side road 30 and

[2:07:30] side road 30 from second line to

[2:07:36] second that That's your sample.

[2:07:43] » Okay.

[2:07:44] >> Not that I would

[2:07:46] [laughter]

[2:07:47] >> just

[2:07:49] for

[2:07:52] » all right. All in favor.

[2:07:55] Okay. Thank you. Thanks, Steve. Thanks,

[2:07:59] guys.

[2:08:03] » All right.

[2:08:04] You guys are sticking around for the

[2:08:05] next one, I assume, too. Next report is

[2:08:09] also from our CEO

[2:08:11] regarding the Shelurn library board

[2:08:13] structure and governance.

[2:08:15] >> Thanks very much Jennifer.

[2:08:20] So this report is the next ph of the

[2:08:23] review this

[2:08:26] last reported back and all of the news

[2:08:28] report linkages there. I don't want to

[2:08:30] have to take us back to every report but

[2:08:32] I will try to highlight some of the

[2:08:34] connections between this report. So what

[2:08:37] we had reviewed is the library

[2:08:38] governance structure and the legislative

[2:08:40] authority for the board and whether or

[2:08:42] not it was a unique library discovered

[2:08:46] that we don't believe it is. What we're

[2:08:48] trying to solidify and find is how did this unique structure come where

[2:08:53] there are representatives appointed by

[2:08:55] other municipalities on the shel public

[2:08:57] library. We compare that to the trend or

[2:09:01] I should say the trend of tradition

[2:09:02] where other municipalities are

[2:09:05] exclusively that municipality is the

[2:09:07] council of that municipality is the

[2:09:08] appointing through the process whether

[2:09:11] or not that representative from another

[2:09:13] municipality like is the case in New

[2:09:15] where they have service areas within the

[2:09:17] municipality that are authorized to have

[2:09:19] a rep but is appointed by them. We also

[2:09:22] compared in the report how the town of

[2:09:25] Orangeville's public library is a

[2:09:27] regional library that provides service

[2:09:28] to many other communities that that are

[2:09:31] surrounding them, but their board is

[2:09:32] exclusively represented by the town of

[2:09:35] Orangeville residents of the town of

[2:09:36] Orangeville.

[2:09:38] So the report has sort of gone through

[2:09:41] that history. Um we [clears throat]

[2:09:42] looked at a number of different

[2:09:44] scenarios with respect to governance and

[2:09:48] provided the composition option. So the

[2:09:50] first option which really in fairness is

[2:09:52] not an option um because it's

[2:09:54] inconsistent with the library the

[2:09:56] libraries act and the authority under

[2:09:58] which the representation is supposed to

[2:09:59] be comprised and we did note that in

[2:10:01] previous reports that not only did it

[2:10:04] resemble more of a union library in

[2:10:05] terms of functionality and

[2:10:07] representation but you're not supposed

[2:10:09] to have that many elected officials on a

[2:10:12] board because that is outweighing the

[2:10:14] number of residential records. So

[2:10:16] theoretically status quo or option one

[2:10:19] is not an option. It would be an

[2:10:21] inconsistency with the continuation of

[2:10:23] what is inconsistent. Doesn't make a lot

[2:10:25] of sense but um so what we also report

[2:10:29] uh highlighted in the report which I

[2:10:30] know council has repeatedly asked staff

[2:10:32] about is the budgetary alignment and

[2:10:36] that about 56% is paid by the town of

[2:10:38] Shelurn and the rest of that balance is

[2:10:41] paid by the other four municipalities

[2:10:42] that are represented on the port. What

[2:10:44] also changed in 2026 under council with

[2:10:47] council approval and I know CEO

[2:10:49] referenced it is we developed anou with

[2:10:52] respect to property and facility

[2:10:53] building whereby the transfer of those

[2:10:56] capital projects or maintenance related

[2:10:59] costs under asset were almost

[2:11:01] exclusively becoming a function and

[2:11:04] budgetary issue for the ten shelter. We

[2:11:06] established through director of

[2:11:08] financial services on that team that we

[2:11:10] have a new reserve. It started at 50,000

[2:11:13] and we continue to contribute that

[2:11:15] annually plus pay the capital. So in the

[2:11:18] analysis that is primarily about the

[2:11:21] structure and based on the fact that

[2:11:24] current structure is not something that

[2:11:26] we recognize was formalized that that

[2:11:28] formalization is critical to the

[2:11:30] recognition of the structure

[2:11:32] legislatively. It's also critically

[2:11:35] responsible for the town of Shelbert to

[2:11:37] have an authority to do the appointment

[2:11:40] that the structure that we've

[2:11:41] recommended is option two at this time.

[2:11:45] What that is looking at is a hybrid.

[2:11:48] Option three is not a hybrid. Option

[2:11:50] three is the norm for the most part. But

[2:11:53] option two would correct the over

[2:11:55] representation of elected officials. It

[2:11:58] would position the authority of the town

[2:12:01] of Shelurn Council to appoint to the

[2:12:04] library through the town appointment

[2:12:06] process, but would provide

[2:12:09] representation opportunity for those

[2:12:11] municipalities that are serviced by the

[2:12:13] Shelurn Public Library as partners or

[2:12:16] through agreements or alternatively

[2:12:19] through non-resident fees if that became

[2:12:21] supplement or fallback that they would

[2:12:23] have a resident representation on the

[2:12:26] board.

[2:12:27] where that resident representation was

[2:12:29] not applied for or determined to be

[2:12:32] through the town of Shel Council

[2:12:34] authority that positional or that

[2:12:38] representation would be defaulted to the

[2:12:41] town shel residential the other option

[2:12:44] is that you wouldn't fill all nine

[2:12:46] [clears throat] up to seven so [snorts]

[2:12:49] and then I said option three is where

[2:12:51] you would have quite a drastic change

[2:12:53] and that the representation on the board

[2:12:55] would be solely limited to two members

[2:12:58] of Shelurn Council up to and then

[2:13:00] residential representatives again solely

[2:13:03] and exclusively managed and appointed

[2:13:05] with the authority of Shelurn Castle.

[2:13:09] Option two is predicated on two

[2:13:11] assumptions.

[2:13:13] While theou is addressed, the

[2:13:15] operational capital should call off the

[2:13:18] capital cost being the exclusive

[2:13:21] function of the town of Shelurn going

[2:13:23] forward almost exclusively.

[2:13:25] There is an assumption under that model

[2:13:28] option two that the proportional

[2:13:30] budgetary structure would remain. So if

[2:13:35] municipality ABC was paying XYZ right

[2:13:39] now, they would continue to pay that

[2:13:40] proportional amount to the budget and by

[2:13:42] virtue of making that commitment, they

[2:13:44] would have representation of a of a

[2:13:46] residential rep on the board to make

[2:13:48] decisions about board functioning and

[2:13:51] operational decisions and all the great

[2:13:53] program.

[2:13:55] It is also assumed that if you did not

[2:13:57] participate and continue past December

[2:14:00] 30 of 2026, you would default to the

[2:14:03] non-resident.

[2:14:05] So there's two things that could come of

[2:14:07] that by the that that municipality no

[2:14:10] longer participating in the cost sharing

[2:14:13] proportional model for the budgetary on

[2:14:16] they their residents would default to

[2:14:18] the non-resident fee and currently the

[2:14:20] non-resident fee for Shel Public Library

[2:14:22] is under $20. We've included in the list

[2:14:26] what the summary of other municipalities

[2:14:28] in Ontario were charging. It ranges from

[2:14:30] Owens being 500 to some being 30. So

[2:14:34] that would be how how the governance

[2:14:38] would have to be structured in order for

[2:14:40] this to make sense. You can't not fund

[2:14:45] the activity in order to achieve

[2:14:47] representation.

[2:14:49] So the finances could go a number of

[2:14:53] ways. We we accommodated that in terms

[2:14:55] of the estimate at a very high level. So

[2:14:58] if certain municipalities decided that

[2:15:01] we no longer because of the new

[2:15:02] structure that is being recommended wish

[2:15:05] to participate on the board, their

[2:15:07] service agreement would continue based

[2:15:09] on an allocation. Or alternatively,

[2:15:12] every time a resident that is from that

[2:15:15] municipality use the library under the

[2:15:18] current format where you have to have a

[2:15:20] library card for take off the books, not

[2:15:22] use the programs, they would be levy the

[2:15:25] cost. So we know that there could be a

[2:15:28] shift on top of what the CEO has told us

[2:15:31] in terms of the hope with their budget

[2:15:33] just in terms of a base amount that

[2:15:36] Shelurn may have to pay with this

[2:15:39] adjustment. So we're not saying that

[2:15:41] this is revenue neutral. We are saying

[2:15:43] that there potentially might be an

[2:15:45] increase to the town of Shelurn, but

[2:15:47] that certainly is an outcome that is the

[2:15:51] result of a change in structure that support.

[2:15:55] So we're not I guess we're not naive

[2:15:56] that change is not change is difficult

[2:16:00] and we know that this is not necessarily

[2:16:05] a way that everybody would potentially

[2:16:07] like to see. But that's why staff would

[2:16:09] look at a hybrid. And so really your

[2:16:12] options option one is not an option. So

[2:16:14] you have option two and three and we

[2:16:15] recommended as a balanced hybrid in the

[2:16:17] in transition and it could potentially

[2:16:19] be a pilot. We didn't put that on there

[2:16:22] but I I believe that the authority of

[2:16:25] Shelurn Council would mean if it wasn't

[2:16:27] working you could tweak it accordingly

[2:16:30] with with a couple of years of that's

[2:16:32] really the overview. um any procedural

[2:16:35] things with respect to legislative

[2:16:38] flying refer to Jennifer on that and we

[2:16:41] do have our library CEO still with us um

[2:16:44] and I know that her her background has

[2:16:46] been working with an organization path

[2:16:48] where the board is solely represented by

[2:16:50] that town um municipal and elected

[2:16:53] official that that's the heart of it and

[2:16:56] the recommendation is good thank you

[2:17:00] questions comments

[2:17:04] This This one's tricky now because I was

[2:17:06] all for potentially recommending to go

[2:17:09] with the third option,

[2:17:12] [sighs and gasps] but I'm worried about

[2:17:14] potential cost increases, especially

[2:17:17] because as we heard, we already are

[2:17:20] potentially going to be reviewing

[2:17:23] additional costs. So

[2:17:28] I'm just right now because if they get

[2:17:30] angry that we've decided to adopt,

[2:17:35] you know, a model that almost [snorts]

[2:17:37] every other uh library board follows,

[2:17:41] it's still such a drastic change that

[2:17:43] they might say, "Fine, we're out of

[2:17:44] here." And I get it. They're going to

[2:17:46] have to pay, you know, the residents

[2:17:48] will then have to pay or or we will have

[2:17:49] to charge the municipality or however

[2:17:51] that's going to go the non-resident fee.

[2:17:53] But I'm not I just don't know if that

[2:17:56] would

[2:17:58] equate what they currently pay to to

[2:18:02] help support the function of the

[2:18:04] library, right? Like you know because

[2:18:06] some people may be like, "Okay, fine.

[2:18:08] Then I don't want the library card at

[2:18:09] all." So then we're not receiving as

[2:18:11] many um non-resident fees and then the

[2:18:15] whole of what they they currently

[2:18:17] contribute goes down drastically as

[2:18:19] well, which then means shining has to

[2:18:21] increase. So I'm a little down now torn.

[2:18:26] >> My thought would be that option two is probably the best one at this point.

[2:18:33] Denise said a couple of dimension

[2:18:34] changes. We all know that

[2:18:39] course quite a bit of change in the last

[2:18:42] four years. Sometimes that has to be

[2:18:43] done a little more gradually but

[2:18:47] uh but but I think option two does a

[2:18:48] couple of things. It gets us moving in

[2:18:50] the right direction.

[2:18:52] But it also, you know, kind of gives a

[2:18:55] nod to the tradition that we've had

[2:18:57] there in terms of, you know,

[2:18:59] contribution, cooperation with those

[2:19:02] other partners. So I I'm I'm most

[2:19:05] comfortable with what I can do.

[2:19:07] >> Um because it's not a complete 18 pivot

[2:19:09] from where we are, but it gets us on the

[2:19:12] right path.

[2:19:14] >> I would prefer if if we do choose option

[2:19:16] two that we definitely highlight as a

[2:19:19] pilot.

[2:19:20] I I think we need some time to see if it

[2:19:23] works and we need to be able to have an

[2:19:25] out adjusted

[2:19:28] >> and I think Jennifer correct me if I'm

[2:19:30] wrong. I think children council today

[2:19:34] would have that

[2:19:37] by changing

[2:19:41] it doesn't stop the other councils not

[2:19:46] [snorts] only they've chosen as far as

[2:19:49] council to be res representative that

[2:19:52] it's applying

[2:19:55] >> right [snorts] they if they're a

[2:19:57] resident of the

[2:19:58] >> township they can apply

[2:20:01] Yeah. Yeah.

[2:20:06] » So I know that it's two members assigned

[2:20:08] by Shelurn and then there's

[2:20:10] representatives from each municipalities

[2:20:12] fill up the rest of the seats. Doesn't

[2:20:14] stop them

[2:20:17] representative. We're going to put an

[2:20:19] application in this person's name.

[2:20:21] Whether they're chosen that's different,

[2:20:24] >> right?

[2:20:25] when you when you look at costs

[2:20:27] like even with you know option two the

[2:20:29] municipalities I think the bigger

[2:20:31] concern is going to be that this group

[2:20:34] of people are going to bind them to a

[2:20:35] budget they have no control

[2:20:38] >> right

[2:20:39] >> that that's the reality

[2:20:41] >> you know regardless of option you know

[2:20:44] two or three it's the same

[2:20:47] not completely elimin you just accept it

[2:20:50] for what it is

[2:20:51] >> but you know from what was presented

[2:20:53] tonight by It's it's pretty clear that

[2:20:56] there's a a return on investment that

[2:20:58] you many have for years not necessarily

[2:21:02] accepted or realized.

[2:21:05] So

[2:21:07] I think option two gives you the the

[2:21:10] medium ground and you know if it doesn't

[2:21:13] work you still have option three after.

[2:21:16] >> Yeah. Yeah. And that was my my torn

[2:21:18] between the two as well because I don't want to be that municipality,

[2:21:24] you know, like we need to have good

[2:21:27] neighbors, right? Like we need to be a

[2:21:29] good neighbor. So I don't want to just,

[2:21:32] you know, say too bad contribute to the

[2:21:34] library, but you don't get any say. So

[2:21:36] even at that, even if I went with option

[2:21:38] three, I would say, is there a way to

[2:21:39] create some form of an advisory where

[2:21:42] the other municipalities could once a

[2:21:44] year or something like that have a, you

[2:21:47] know, a conversation with the CEO or the

[2:21:49] CEO and, you know, bring their concerns

[2:21:52] or their questions or whatever. So it's

[2:21:54] not like I wanted it just like by you

[2:21:56] know what I mean, but it's just

[2:21:58] >> Yeah, exactly. Right. Like just comment.

[2:22:01] But it's it's just for me it's Shelurn

[2:22:03] contributes so much that it's hard when

[2:22:06] you're looking budgetarywise or whatnot

[2:22:09] to have

[2:22:11] the other municipalities.

[2:22:13] Again, I want their say, but

[2:22:16] I don't know, maybe not as much say, you

[2:22:18] know what I mean?

[2:22:19] >> They saying like there's something for

[2:22:20] them to ask or comment on or there still

[2:22:23] is a system in place that that exists.

[2:22:26] >> Yeah.

[2:22:26] like the library is there to take

[2:22:29] whatever questions that need to be.

[2:22:31] >> Yeah.

[2:22:32] >> And remember there was

[2:22:35] without mentioning which but there was

[2:22:37] municipalities that said we don't want

[2:22:39] to put towards capital.

[2:22:40] >> Yes.

[2:22:41] >> We we're out of the capital.

[2:22:42] >> Yes.

[2:22:43] >> Well, that's not growing the base.

[2:22:45] That's not growing what needs to be

[2:22:47] done.

[2:22:48] >> Yeah.

[2:22:48] >> So, you know, I think they've already

[2:22:50] said their piece. This is we're not

[2:22:52] willing to do this. So somebody has to

[2:22:54] and this represents the change of what

[2:22:56] we have to do.

[2:22:57] >> Yeah. Yeah. Because I think that was my main concern with theou that we

[2:23:01] created, right? Because I'm like what I

[2:23:03] don't understand is you want now Shelurn

[2:23:05] and Shelurn residents to to spend 100%

[2:23:07] of the capital cost but and I get it.

[2:23:10] you're contributing but your you know

[2:23:13] your your people are coming in and

[2:23:15] they're using the elevator and they're

[2:23:17] going to the bathroom and they're

[2:23:17] flushing the toilet and they're you know

[2:23:19] so there are things that they are using

[2:23:22] that you know your your current

[2:23:25] contributing amount is not now going to

[2:23:29] necessarily cover right you're you're

[2:23:31] going to be covering more the

[2:23:32] operational part of it and so that was

[2:23:35] my my big hangup on BMW [snorts] was I

[2:23:40] was like it's kind of not fair that you

[2:23:42] guys still get to come in and again use

[2:23:44] our elevator and use our you know

[2:23:46] facility as a whole but aren't now

[2:23:49] necessarily contributing to the wear and

[2:23:52] tear that your people are going to still

[2:23:55] put on the library right you're putting

[2:23:57] that on shelter

[2:23:59] can't look at it that way because you've

[2:24:01] got look at all our parks

[2:24:04] >> millions of dollar parks and e right so

[2:24:08] pay back on those. So

[2:24:09] >> that's true.

[2:24:10] >> You splash that.

[2:24:11] >> Exactly. So,

[2:24:13] >> I know. I guess it was just one thing

[2:24:14] that I was like,

[2:24:15] >> you just

[2:24:15] >> it's one more thing that, you know,

[2:24:19] >> Shelurn as a whole, people who live here

[2:24:21] who pay municipal taxes have to kind of

[2:24:23] fund while there's a benefit to the

[2:24:26] municipalities around us that they don't

[2:24:28] have to, right? And I was just like, so

[2:24:31] >> hopefully when they're here using the

[2:24:32] library or the parks, they're spending

[2:24:34] money to Oh, yeah.

[2:24:35] >> supporting our local support, right? And

[2:24:38] I see so I see both sides of it but

[2:24:40] sometimes I just get a little frustrated

[2:24:41] and then you know assuming other

[2:24:43] probably shelter do too where they're

[2:24:45] like why will we have to always be the

[2:24:47] one paying for everything right so yeah

[2:24:51] so really the heart of the process that

[2:24:53] we descended to was strictly

[2:24:57] >> it recognized a structure that wasn't

[2:25:01] >> yes

[2:25:02] >> and that because of that review

[2:25:05] correction was required because it was

[2:25:07] not legislated in compant with how a

[2:25:10] board is structured and as we said is

[2:25:13] not a union public library and it

[2:25:15] usually is a union public library that

[2:25:18] word union public library is usually on

[2:25:20] the building

[2:25:21] >> right so we've gone through all that we

[2:25:22] exhausted that and the reason we're here

[2:25:24] and we sort of stripped out the

[2:25:27] inequities and some of the other things

[2:25:28] we recognize that you know theou was

[2:25:30] probably the start of this analysis

[2:25:32] moving forward but

[2:25:36] you know there there currently Is a lot

[2:25:38] of review being undertaken by our

[2:25:41] municipal neighbors particularly to the

[2:25:43] south of us regarding frameworks equity

[2:25:47] and taxation where one municipality's

[2:25:50] regional approach to provision of

[2:25:53] service is being heavily subsidized by

[2:25:55] that local taxpayer and that's there's

[2:25:57] no that and that imbalance is is is

[2:26:00] common in smaller particular so to the

[2:26:03] parks there's a great issue to other

[2:26:06] facilities ities where there's an

[2:26:08] imbalance and say the non-resident fee

[2:26:10] is is minuscule in terms of even

[2:26:13] representing cover recoverable. Yeah.

[2:26:16] All of those things hopefully in the

[2:26:18] future need to be addressed with service

[2:26:20] deliver as opposed to like highle

[2:26:24] statements without the data to support

[2:26:25] what that subsidy is and how those

[2:26:28] operational facilities need to be

[2:26:29] supported or not and then

[2:26:31] justifications. That's all part of

[2:26:33] transparency and accountability and I

[2:26:35] see that you know there's going to be

[2:26:36] more service areas that not want to

[2:26:39] because the scarcity becomes the reality

[2:26:42] which is becoming more so every day for

[2:26:44] us with the lack of DCS um we're going

[2:26:46] to have to start and I think somebody or

[2:26:48] somebody made a comment about the

[2:26:50] efficiencies

[2:26:52] that come through systems and those

[2:26:54] aren't painful they are not punitive

[2:26:57] they are simply productive and they're

[2:26:59] they put a lens on things that have

[2:27:00] never been lensed

[2:27:02] And you find that you know the status

[2:27:04] quo or the way we've done things there's

[2:27:06] opportunity to make change.

[2:27:09] >> So I don't want to make this about I

[2:27:10] know I said this is difficult. There's

[2:27:12] change but it's a required change.

[2:27:14] >> Yeah. And it's been it's been I think

[2:27:16] now

[2:27:18] 2018 when we first dove into this,

[2:27:21] right? And it's taken that week. Yeah.

[2:27:24] >> Yeah. And and not not to say what I said

[2:27:26] before. In my mind, option two gets us

[2:27:30] to in terms of that compliance and that

[2:27:32] necessary change with the least amount

[2:27:34] of disruption for now.

[2:27:38] Well,

[2:27:40] you answered both of my questions in

[2:27:42] your speech.

[2:27:45] » Yes. But but I I agree option two is

[2:27:49] probably our best bet to get to as long

[2:27:51] as down the road we look at all the

[2:27:53] serviceables and everything that go

[2:27:55] along with it to make sure that

[2:27:57] >> how we fund it gets funded the right

[2:28:00] way. You know what I mean? So if if

[2:28:04] they decide everybody decides they're

[2:28:06] backing out and it's 100% shelter, then

[2:28:09] how do we fund all this? We

[2:28:11] strategically we have to start looking

[2:28:13] at how

[2:28:14] out of town fees are applied and what

[2:28:17] they're applied to and what they're

[2:28:18] applied on and all that kind of stuff.

[2:28:20] So as long as all that's in here, I'm

[2:28:22] okay, too.

[2:28:23] >> Yeah. So, I mean, I know Shannon

[2:28:26] addressed it, but the collaboration

[2:28:29] since she's joined the team with county

[2:28:31] shelter staff has been like 7,000%.

[2:28:37] There's such a connection between our

[2:28:39] recreation development, our events

[2:28:42] program staff, our communication staff

[2:28:45] um that that energy with respect to

[2:28:47] sharing of information which is only but

[2:28:49] I have a feeling some of that is

[2:28:50] positive because the that outreach is

[2:28:52] now reaching a larger audience. So maybe

[2:28:54] some of the membership is is a result of

[2:28:56] that community connections, your

[2:28:59] presence at events, our sharing of this

[2:29:01] information or our social media. That's

[2:29:03] all positive. And in many ways, as we've

[2:29:06] talked, um there may be things in our

[2:29:08] recreation plan, for example, that we

[2:29:11] won't need to do because we focused on a

[2:29:13] dorm. We're focused on this because with

[2:29:16] this partner, there's a better

[2:29:17] symbiosis.

[2:29:19] Is that the correct word? in terms of

[2:29:21] that non-file and that lack of siloing

[2:29:24] has certainly been a benefit to the

[2:29:27] community.

[2:29:27] >> Yeah. And I think we're going to

[2:29:29] continue to drive that kind of

[2:29:31] relationship and partnership in

[2:29:32] everything we do. and the awareness of

[2:29:34] what they they provide, how well that's

[2:29:37] received for the community, um is

[2:29:39] something that in the case of a funding

[2:29:41] envelope gap, we would have to adjust.

[2:29:45] >> I think the top

[2:29:49] want to make a motion counc

[2:29:53] [clears throat]

[2:29:56] that would be Mayor Hall. All right. So,

[2:29:59] the motion will be to receive the report

[2:30:00] and that option two uh which we've

[2:30:03] discussed at length be adopted and that

[2:30:06] all representative serving on the

[2:30:07] Shelurn Public Library for the next term

[2:30:09] of Shelurn public library board

[2:30:10] commencing around January 1st 27 be

[2:30:13] directly appointed by the town of

[2:30:14] Shelurn Council. town's committee and

[2:30:16] board appointment process and that an

[2:30:19] establishing bylaw for Shelurn public

[2:30:21] library board be prepared by town staff

[2:30:24] for the consideration and approval of

[2:30:26] council by the end of September 26. All

[2:30:31] in favor

[2:30:33] it's carried. Okay, good. Thank you.

[2:30:36] Good discussion.

[2:30:38] All right. And the last item is a bylaw

[2:30:42] um for the town to execute an agreement

[2:30:45] between the town and integrated

[2:30:47] maintenance and operation services inc

[2:30:49] which is the annual agreement that we

[2:30:52] enter into

[2:30:57] there. Any questions on that one?

[2:30:59] >> Yes. Pretty straightforward.

[2:31:01] >> Do it every year.

[2:31:03] >> Yeah.

[2:31:03] >> Motion to that

[2:31:07] >> by Wagner. Seconded by sample. All in

[2:31:09] favor? It's carried. All right. So, we

[2:31:12] do have one notice of motion

[2:31:16] from councelor Wagner.

[2:31:19] We don't want to consider that in the

[2:31:21] next meeting.

[2:31:21] >> Uh, I don't know what's the procedure

[2:31:23] for that. Did I submit it in time where

[2:31:26] it can be voted on tonight or do we have

[2:31:28] to

[2:31:30] pre

[2:31:35] otherwise?

[2:31:36] >> Okay. Yeah. I mean, it's whatever you

[2:31:37] guys want to do. It's it's it's kind of

[2:31:40] it's not anything super sensitive,

[2:31:42] right? Like, it's not where I feel like

[2:31:43] you guys would need like a couple weeks

[2:31:45] to ponder over it, but if you need to,

[2:31:47] I'm okay with that, too,

[2:31:48] >> cuz I'm your

[2:31:51] I've been an advocate to say that if you

[2:31:54] submit a motion, we should have the time

[2:31:58] needed to review it, right? But with

[2:32:00] this one, it's pretty it's not anything

[2:32:04] crazy. You know what I mean?

[2:32:05] >> I'm fine. So yeah, is there any

[2:32:07] objection to considering it tonight?

[2:32:10] >> Okay.

[2:32:10] >> No, there we go.

[2:32:13] >> Is there a seconder then for councelor

[2:32:15] Wagner's [clears throat] motion?

[2:32:17] >> Council

[2:32:20] and I'll just briefly sort of speak to

[2:32:22] it. I mean it, you know, obviously it's

[2:32:23] a little bit lengthy. I don't really

[2:32:25] think I have to read the whole thing.

[2:32:26] People can read it. Um but it it's just

[2:32:28] for the fact that um you know we're

[2:32:30] growing and with our growing town, we

[2:32:34] need diagnostic services and and things

[2:32:36] of that nature and you know it's great

[2:32:37] that we're getting a new um office

[2:32:39] that's opening up with um you know bone

[2:32:42] density x-rays, ultrasounds, things like

[2:32:44] that. Uh so to support that um you know

[2:32:47] we used to when we were a smaller town

[2:32:51] have life labs um operating from I think

[2:32:54] it was 8:00 in the morning until 2:00 in

[2:32:55] the afternoon and then all of a sudden

[2:32:57] they just decided I guess it wasn't as

[2:32:59] busy as they thought it was going to be

[2:33:00] and they removed 2 hours. So um I put it

[2:33:04] on myself to be like okay let me just

[2:33:06] see if I can email somebody and and ask

[2:33:08] how do I try to advocate to get some

[2:33:10] hours back. Uh I spoke with Claudette

[2:33:13] and uh she's our sort of regional um

[2:33:16] manager I guess you could say and we had

[2:33:18] a little bit of a lengthy sort of

[2:33:19] conversation and and she said to be

[2:33:21] honest she's already been advocating for

[2:33:24] this but what she needed from us um was

[2:33:28] just some formal support right um

[2:33:31] community support having people in the

[2:33:33] community email her to just give them

[2:33:36] their you know concerns over the lack of

[2:33:40] you know extra hours or or you know

[2:33:42] ability to get in. I mean I know myself

[2:33:44] now if I run get in there on a Saturday

[2:33:46] it's crazy like it is packed and before

[2:33:49] I could just kind of walk in 20 minutes

[2:33:51] you sit there and you're out. Uh last

[2:33:53] time I believe I waited almost two

[2:33:55] hours. So um you know uh this is just

[2:33:59] something that she can't make the

[2:34:01] decision on. she has to have statistical

[2:34:03] data that you know from requests and

[2:34:06] things of that nature not only from

[2:34:07] Shelurn but maybe even municipalities

[2:34:09] around us because we all know that the

[2:34:11] municipalities around us are coming in

[2:34:13] to use the life labs. So um you know

[2:34:16] that helps her create a case for her

[2:34:19] bosses which also helps to create a case

[2:34:22] to the province because there's multi

[2:34:24] levels in um you know something as

[2:34:27] simple as adding a few hours.

[2:34:30] So, um, we did also discuss a little bit

[2:34:32] about expansion as well, but the the

[2:34:35] first priority would be to just try to

[2:34:37] get at least to 2:00 back. Um, ideally 4

[2:34:43] or 4:30 and do a full day every day. Um

[2:34:47] so yeah so this is just sort of a formal

[2:34:50] you know we can say the council supports

[2:34:52] this as well if we can share this with

[2:34:54] the municipalities around us and maybe

[2:34:56] have it on their um you know

[2:34:58] communications where they can pull it

[2:35:00] and say hey yeah you know what our

[2:35:02] community uses this life labs and we

[2:35:04] would actually like to support Shelurn

[2:35:06] in their advocacy for extended hours

[2:35:09] >> and and it'll get circulated in the

[2:35:12] something else that maybe on Thursday we

[2:35:14] can just mention to the at least

[2:35:16] immediate surrounding municipalities

[2:35:18] here.

[2:35:19] >> Yeah, that would be wonderful. So, yeah,

[2:35:21] like it's it's nothing crazy, but it's

[2:35:22] just us saying we we want this for our

[2:35:25] community.

[2:35:26] >> Yeah, perfect. Okay,

[2:35:31] good.

[2:35:31] >> Thanks, guys. [snorts]

[2:35:32] >> All right, communications.

[2:35:34] Else you can share. Uh number four and

[2:35:39] number 13.

[2:35:41] four. I had actually put forward an

[2:35:44] emotion on this and uh kind of withdrew

[2:35:47] it because Orangeville loans

[2:35:51] uh passed the motion already. So this

[2:35:54] would just be a motion of support for

[2:35:56] the uh county to undertake in a uh study

[2:36:00] of uh the advantages and disadvantages

[2:36:05] of uh any potential application for a

[2:36:09] data center. um

[2:36:11] just in regard to this consumption of

[2:36:15] water resources, electricity demands,

[2:36:16] municipal servicing, land use, etc. Uh

[2:36:19] so if we can uh get a letter of support

[2:36:23] uh to that motion and uh

[2:36:28] address it at county.

[2:36:29] >> Yeah.

[2:36:30] >> So you'll move motion to support. Is

[2:36:33] there second?

[2:36:35] Okay. Water is important.

[2:36:37] >> All in favor?

[2:36:39] >> Okay, perfect. And third 13

[2:36:43] uh just

[2:36:46] uh it'll be the letter from the

[2:36:48] solicitor general uh informing us that

[2:36:51] uh our 2027 calendar year um

[2:36:58] our costs will be uh could go up as high

[2:37:02] as 11% uh compared to 2026 for

[2:37:06] servicing.

[2:37:08] Uh, and I I just think we need to

[2:37:10] address or at least, you know, be aware

[2:37:13] that we're not in control of necessarily

[2:37:17] coverage of our costs aside from the

[2:37:20] contracts we entered into.

[2:37:22] >> Um, so

[2:37:24] that's a bit of a sticker shock and uh,

[2:37:28] >> and it's something to consider if we

[2:37:30] need an enhancement. We discussed about

[2:37:32] an enhancement being on average around

[2:37:34] $200,000, which is almost 2% of our

[2:37:36] budget. Yeah. So,

[2:37:38] >> oh just just it's just a it's a bit of

[2:37:41] an alarming

[2:37:47] » number

[2:37:48] >> information. I was going to say just an

[2:37:49] alarming information update from our

[2:37:51] solicitor general.

[2:37:52] >> Yeah. [snorts]

[2:37:54] » Okay.

[2:37:55] >> Yep. The highlight. Okay.

[2:37:58] >> For me. Anything else? Anybody?

[2:38:00] >> No.

[2:38:01] >> Okay. A motion then to receive the

[2:38:03] remaining items.

[2:38:05] Sample second by all in favor

[2:38:10] by

[2:38:12] Wagner and

[2:38:15] all.

[2:38:17] in favor and a mot.

[2:38:29] I swear to God, I'm not

Regular Council Meeting

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