[0:02] foreign

[0:07] we will call her very special special

[0:11] meeting to order on December 19th at 8

[0:14] o'clock

[0:15] uh first of all does any member of

[0:17] council have a declaration of bikini

[0:19] interest on the one issue we are meeting

[0:21] uh for this morning

[0:24] does any member of council have a

[0:26] significant interest on the one issue

[0:27] we're meeting with this morning all

[0:30] hands go up thank you uh the agenda is

[0:33] very brief as I said we have one one

[0:34] item to discuss this morning could I get

[0:36] a motion pleased to adopt the agenda as

[0:39] it is presented

[0:40] Deputy Mayor councilor Allen all in

[0:43] favor

[0:44] that is Kerry thank you uh okay we'll

[0:47] turn it right over now to uh staff

[0:49] reports I think Greg you're going to

[0:51] lead the way on this one are you

[0:53] certainly Mr Mayor um I want to thank

[0:55] Council for getting together we uh with

[0:59] such short notice we were not

[1:01] um

[1:02] we were not certain whether or not we

[1:04] were going to be in a situation to be

[1:06] here today so uh we're pretty uh excited

[1:09] about where we're at

[1:11] um so really the the report the praise

[1:14] you to the report

[1:16] um that was that was quickly put

[1:18] together on on Friday afternoon

[1:22] um

[1:23] so as far as a synopsis of sort of what

[1:25] has occurred over the last I'm going to

[1:27] say the last year and and I know that uh

[1:30] individuals may not

[1:32] um you may be you may remember

[1:35] um Dennis Shand who's here with us today

[1:37] so Dennis was the project manager when

[1:39] we did the fire station number two as

[1:43] well uh when we when we constructed that

[1:45] for Benford Road and

[1:47] um Dennis has been helping us out on

[1:49] building inspection uh uh and as well uh

[1:54] it is is going to be a part of this

[1:57] particular project as the as the project

[1:58] manager for the renovations uh project

[2:00] so

[2:01] for the last year since we got the

[2:04] funding announcement in March we've been

[2:08] working away

[2:09] at finalizing

[2:12] um the actual renovation project the

[2:16] technical drawings for tender we brought

[2:19] on um we had to the phase one for the

[2:23] project

[2:23] had been handled by a different

[2:27] architectural firm and the Ken trevalian

[2:30] had done that particular work he retired

[2:33] but he was graciously provided us with

[2:35] access to some of the work that had been

[2:38] done by the committee at the time that

[2:40] they did phase one so they did some

[2:41] architectural work and floor plan

[2:44] drawings

[2:45] for for that particular project

[2:49] um his his uh drafts person Mr Dave

[2:51] Slade had all of our technical drawings

[2:54] electronically and uh so what we did is

[2:57] we brought on

[2:59] um Mr Christopher taworski and Sandy

[3:03] Smith from tourski Architects

[3:05] um that helped us to get sort of the

[3:08] pilot the package together

[3:11] um we also reached back out to the

[3:14] Consulting engineering firms that that

[3:16] were involved in phase one so uh birth a

[3:19] lot

[3:20] um Electrical uh so they were the ones

[3:22] that did the Electrical uh engineering

[3:24] drawings for the previous uh uh project

[3:28] along with um

[3:31] OTS mechanical uh and uh and and they

[3:35] were the ones that did plumbing and and

[3:37] uh and mechanical drawings we also went

[3:40] out to

[3:41] um Norris fire limited uh and they did

[3:44] the sprinkler system

[3:47] um uh we also dealt with uh

[3:51] whether we had to change our structural

[3:53] engineer so Mr Sangster was our with our

[3:55] new uh structural engineer

[3:58] um we've also gone out with uh which is

[4:00] not a part of this particular report and

[4:01] went out and had a conversation uh and engaged the services of cambium

[4:06] who's done the uh they've done the

[4:08] tender package for the septic system

[4:12] um and so all of that had to be brought

[4:13] together sort of give you an idea when

[4:15] we went out to Tender there was about 35

[4:18] drawings to this project

[4:21] um spec drawings that had to be

[4:22] completed and reviewed by our technical

[4:25] committee our technical committee is

[4:27] comprised so Mike is here Dennis is on

[4:30] the screen we had Council

[4:33] Representatives that had been appointed

[4:36] as with

[4:38] councilor Powers uh previous counselor

[4:41] Howie the mayor attended a couple of our meetings

[4:46] um and so a previous interim CBO Ken

[4:51] Curry was involved and as well

[4:54] Chuck Parsons who's our fire chief and

[4:58] the previous fire chief Ted Bryant and

[5:00] then as well Heather Scott who was our

[5:03] Deputy CEO clerk so we had a we had a

[5:05] core group that was been looking at this

[5:06] for over a year

[5:08] so as the report said we we finally went

[5:12] we got to a point where we were able to

[5:13] issue a tender we did that on the 25th

[5:16] of November we did an invited tender to

[5:20] four pre-selected firms

[5:23] um and uh and this was led by

[5:26] principally the the tender process was

[5:28] led by Swarovski Architects

[5:32] as a result of that the tenders closed

[5:34] on Friday at 2 p.m we had all five all

[5:38] four companies provide us with this

[5:42] um you'll see that the bids the spread

[5:43] between the bids is pretty close

[5:46] um the low the low bid so the difference

[5:49] between the first bid uh or the low bid

[5:52] and the third low bid was 165 000 the

[5:57] difference between the second low bid

[5:59] and the third low bid was about fifteen

[6:01] thousand so we we think we got it right

[6:04] as far as where we think the pricing

[6:07] should be

[6:09] um and uh all four firms attended the uh

[6:12] the opening of the tenders on Friday

[6:15] despite the weather that we had

[6:18] um they appeared in person

[6:20] the bids were

[6:23] opened

[6:24] by uh by myself in cooperation with Mike

[6:28] Nelson and with fire chief Parsons the

[6:31] three of us were in there to to go

[6:34] through the bid opening process at about

[6:36] five after two and the summary of the

[6:39] bids are here

[6:41] and uh because it mentions in the report

[6:45] um so our previous when we when we

[6:47] applied for the money back in 2019 we

[6:50] estimated that project Works were going

[6:52] to be just under 2.2 million

[6:55] um we got approval in 2021 uh for that

[6:58] amount we asked for some additional

[7:00] money at that time and where we were not

[7:03] granted any additional money so we said

[7:05] well we should take what we can take and

[7:08] move forward

[7:10] um so the uh so to in that particular

[7:14] juncture the the split was

[7:16] 73.3 from The Province so this is solely

[7:19] funded by The Province not the province

[7:21] and the feds and 26.7 to the township so

[7:25] as we move forward

[7:26] um we're recommending the low bid at the

[7:30] 2.818 million

[7:32] um and that is that is net of GS of HST

[7:36] we'll get the majority of the HST back

[7:38] when we do our claim

[7:40] um and um and so what we um as I said

[7:46] we're

[7:47] it's a little more uh than what we had

[7:50] anticipated we anticipated maybe that

[7:52] the the bids were going to be

[7:55] um higher than this but beyond the three

[7:57] million dollar threshold was sort of our

[7:59] conversation

[8:01] um but uh we have a we have a

[8:03] recommendation before Council so the

[8:05] last thing I'll say is

[8:07] um we're looking to to I'll say two two

[8:10] last thing

[8:11] we're bringing this together quickly we

[8:14] want to look at on April the first start

[8:16] date and and so we can be finished by

[8:18] the first of September to give you an

[8:20] idea the second thing is is that some of

[8:23] the equipment that we have to acquire

[8:26] um that's a part of the project have

[8:28] significant lead times so I'll give you two examples the other one

[8:33] example is uh in this particular project

[8:36] there's a water cistern that that feeds

[8:39] the sprinkler system for the um for this

[8:41] particular project

[8:43] the pump for the fire pump in this

[8:46] particular case that's been specked has

[8:49] a 39 week

[8:52] um period or order period so they're

[8:54] going to have to go out with councils so

[8:56] chooses this morning to approve this

[8:59] particular project we're gonna have to

[9:00] order it to get the pump in so we can

[9:03] get it in there before September the 1st

[9:05] just to give you an idea of some of the

[9:06] challenges we also have rooftop a

[9:09] rooftop units for heating cooling and

[9:10] ventilation that we have to do and that

[9:12] is a significant mean time as well so

[9:14] we're trying to get there and that's why

[9:17] we're here before Council this morning

[9:21] and uh and if Council has any uh any

[9:24] questions I'd certainly or myself or

[9:27] Dennis or Mike who are on here

[9:29] um Sarah or Heather can answer any of

[9:32] the questions that that Council might

[9:34] have with this recommendation Mr Mayor

[9:37] thank you Greg and before I even open up

[9:39] the questions because I know all council

[9:41] members are going to be wondering about

[9:42] the the various financing options

[9:44] perhaps you could discuss uh what that

[9:48] would be yeah so so if Council thank you

[9:50] Mr America that um the council uh will

[9:54] call and I apologize Mr councilor Holmes

[9:56] you were part of that particular

[9:58] discussion related to our fire hall

[10:00] um so what happens in here is that we

[10:02] really accept the bid

[10:04] um we did this with the fire hall we

[10:06] went to

[10:07] um infrastructure Ontario and we got and

[10:11] we went and received and we're

[10:12] recommending in this case we would do it

[10:14] we received a construction loan to build

[10:18] the fire hall the council remembered

[10:20] that conversation

[10:22] um and so we we utilized that financing

[10:25] for cash flow to build the facility

[10:27] which is which is the

[10:29] built in its entirety so then once once

[10:34] all of the

[10:35] um the construction costs are known

[10:38] we we throughout the course of the

[10:41] construction can apply to the province

[10:46] uh and submit

[10:48] um for payment and the payment is based

[10:51] on

[10:52] um

[10:53] on actual invoices that you would have

[10:56] incurred during during the cost of

[10:58] building so we can work on that for cash

[11:00] flow

[11:02] um typically we wait until the end and

[11:04] see what the remainder is that is left

[11:06] and then we would come back and that

[11:09] would probably be sometime early in 2024

[11:12] that we would give Council some options

[11:15] that says okay here's the remainder

[11:17] that's left for the project here's some

[11:20] options that we would do in order to to

[11:23] uh to finance this so is it going to be

[11:25] a transfer from Reserve is it going to

[11:27] be

[11:28] um uh us going back to investment

[11:31] Ontario for a debenture is it going to

[11:33] be a combination of both and um if you

[11:35] recall with the with the fire station

[11:37] our original intent was to use the

[11:40] proceeds of a sale of the building from

[11:42] the fire hall uh and then we were also

[11:45] going to look at

[11:47] transfer from reserve and some debenture

[11:49] we got fortunate because the province

[11:52] provided to the township of the vote 575

[11:56] thousand dollars in covid startup money

[11:59] and uh so we we didn't have to do a

[12:03] debenture for the fire hall because of

[12:06] uh when after it was completed we had

[12:09] different sources of revenue so we're

[12:11] going to fall we were recommend meaning

[12:13] that we would follow the same approach

[12:14] and that we would get the apply and come

[12:17] back in January for Council approval to

[12:19] apply for the construction loan and then

[12:22] we would move forward construct the

[12:24] building and then the treasurer would

[12:26] bring forward a recommendation

[12:29] at the conclusion of the project about

[12:31] how to finance those particular amounts

[12:34] that are remaining

[12:35] left from senior government money and

[12:40] any other you know contributions such as

[12:42] fundraising Mr Mayor

[12:44] good thank you very much Craig okay

[12:46] members of council any questions to the

[12:48] CAO or other staff

[12:50] on this

[12:52] the I I was pleasantly surprised at how

[12:57] close all the bids were I think that um

[13:00] I think Greg that you you stated that we

[13:02] think we got the pricing rating you've

[13:04] got to believe that when they're so

[13:05] competitive so okay see a couple hands

[13:07] up there shirt off Deputy Mayor go ahead

[13:09] Bonnie

[13:11] thank you uh yes I'm I'm pleasantly

[13:14] surprised we're sitting here today so

[13:16] that's the good news

[13:18] um

[13:19] so looking at the Figures were roughly

[13:23] uh correct me grade 300 000 over what we

[13:28] thought or that includes the HST and

[13:31] we'll get

[13:32] monies back how close what are we

[13:35] looking at over just so sure all right

[13:38] thank you Mr thank you uh Madam Deputy

[13:41] Merit so through the mayor where we're

[13:44] at at the present time is the amount

[13:47] that you see there the 2.818 yes it

[13:50] includes a hundred thousand dollar

[13:52] contingency allowance and it includes a

[13:55] twenty thousand dollar cash allowance

[13:57] for us to do some testing

[14:00] um you know for granular concrete

[14:02] testing so the um so we're carrying that

[14:05] money for unforeseen circumstances

[14:08] so if you if you uh right now at the net

[14:11] piece we're about uh three hundred

[14:14] thousand dollars over on this particular

[14:17] uh

[14:18] um which is about 10 percent of where we

[14:21] thought we might be 10 or 11

[14:24] um and then the only thing that's

[14:25] outstanding is we would have to look at

[14:27] going out and tendering for the septic

[14:29] system which is about another hundred

[14:30] thousand dollars and then any site works

[14:32] that we do outside of the building so

[14:34] we'd be looking at a

[14:37] guesstimate here before HST at the end

[14:41] of the day probably in that three

[14:43] million dollar

[14:44] um

[14:45] range for us to do what we need to do

[14:47] but we can spread some of this over

[14:50] multiple fiscal years as well so if

[14:53] we're going to we want to look at the

[14:55] site Works to maybe be doing by being

[14:58] done primarily by our own forces and

[15:00] stuff like that that we can sort of go

[15:01] forward and do that so that should give

[15:03] you a bit of a sense

[15:05] so at the end of the day the next the

[15:08] net number is is about 2.7 million uh on

[15:13] a 2.5 million dollar project

[15:16] um I I wouldn't be

[15:19] I think I would be naive to appear here

[15:22] before Council and say that we don't

[15:23] think that there's going to be any

[15:25] requirement to use that hundred thousand

[15:27] dollars worth of contingency but again

[15:28] we're going to be prudent about how we

[15:30] utilize that particular money

[15:33] um and uh

[15:35] as the mayor said I think the the

[15:38] um the bids are pretty competitive the

[15:40] other the other note that I would put in

[15:41] there is that we spec some pretty

[15:44] um everything is in that spec so to give

[15:46] you an idea some of the stuff that's

[15:48] really expensive is that athletic

[15:50] flooring that's going to be in the

[15:52] dressing rooms and everything we expect

[15:53] that Specialty Flooring to go in there

[15:56] and it's it is quite expensive so

[15:58] um if everything is in there

[16:01] um and uh we hope that we've

[16:05] um

[16:05] you know we hope that we haven't missed

[16:07] anything uh but we're relatively

[16:09] confident because of the detailed work

[16:11] that the technical committee we took our

[16:13] time to make sure that we tried to to

[16:15] focus on the details of the project and

[16:17] uh but there may be some unexpected

[16:20] things that that do arise and we'd bring

[16:22] that back to council if I may follow up

[16:24] with one further question mayor Taylor

[16:28] um if uh you could just roughly I know

[16:31] we thought we were in 23 if you could

[16:35] just figure that percentage which we're

[16:37] looking at for the increase and sorry

[16:39] Dennis uh I'm going to ask this question

[16:43] with you here uh uh the cost for our

[16:47] project manager is that inclusive of

[16:50] that Greg or we're looking at the

[16:53] additional uh septic system on top of

[16:56] this at 100 and then our is Dennis's fee

[17:00] included in that as well I'm just trying

[17:02] to get an overall

[17:04] Mr Mayor that's a great that's an

[17:06] excellent question so Dennis we pay

[17:07] Dennis an hourly fee right so it's not a bulk fee

[17:12] um and so Dennis's time is he builds it

[17:15] out on an hourly basis every month

[17:17] and some of that is split between the

[17:19] project and the building department

[17:20] right so because he's doing some other

[17:22] work for the building department so I

[17:23] think we're being pretty Frugal I don't

[17:25] have a I I don't have a grand total about what the project

[17:33] manager speed is going to be

[17:35] um but this is what we did in with the

[17:37] fire hall and Dennis was comfortable in

[17:39] just building for his time that he had

[17:40] and we have an hourly rate that we pay

[17:42] Dennis uh for that particular work I

[17:46] just asked and that that's great and

[17:48] thank you for that because I know that

[17:50] sometimes the project Management's based

[17:52] on the uh the amount of the project so

[17:55] I'm sure it's more frequent This Way

[17:57] Dennis can you uh just share with her I

[18:00] will phone and maybe speak to you Greg

[18:02] I'd like to just know what the fire hall

[18:05] uh fees in convert just so I uh I have

[18:09] an idea of where no that's that's a fair

[18:11] call we can we can pull that out from Dennis's work exactly thank you

[18:17] hey uh councilor Powers he's been you've

[18:20] been a part of this every step of the

[18:21] way and it's been quite a journey so uh

[18:23] you're next go ahead Nick

[18:26] thanks mayor Taylor yes yeah it's been quite a journey number of

[18:30] years in the making I'm I'm excited to

[18:32] be here today I'm excited that uh you

[18:35] know that there is a potential that we

[18:36] may see the end to this

[18:38] um I think it's it's a it's a positive

[18:40] step for our community it's it's a

[18:42] needed uh piece to our to our community

[18:46] um certainly I was expecting that the

[18:48] numbers would be in this range if not

[18:50] higher so I'm happy to see where they

[18:52] are

[18:53] um I I guess the couple of questions I

[18:56] do have for Greg uh just for

[18:58] clarification for counsel is can you

[19:01] confirm that each of including the

[19:04] recommended uh bidder or compliant with

[19:07] the requirements of the Tinder in its

[19:09] full uh components obviously I'm

[19:11] expecting that because they're presented

[19:13] to us that they were compliant and then

[19:15] the second part is from a timeline's

[19:18] perspective has the perspective number

[19:21] one uh bitter identified the timelines

[19:25] that would be they would be looking to

[19:28] achieve the identified project and would

[19:30] they be starting as soon as the ice is

[19:32] out and when would they hope to be

[19:33] complete

[19:35] uh certainly let me uh thank you thank

[19:37] you councilor Powers through the Merit

[19:39] of council Powers the um

[19:42] the

[19:44] in the contract documents uh that each

[19:48] of the bidders received

[19:49] we had a phasing plan that was put

[19:53] forward uh for all of the uh the bidders

[19:57] to

[19:59] comply with

[20:00] in the bidding form

[20:02] there is what there are uh there were

[20:05] parts to the bid

[20:07] where if there was any alternatives that

[20:11] were being proposed around timing or if

[20:14] they thought that there was going to be

[20:16] issues related to

[20:18] um

[20:20] procurement or those sort of types of

[20:22] things they were asked to identify those

[20:24] in their bid

[20:26] so in this in the in the bids we had in

[20:30] that phasing plan we had looked at

[20:33] starting construction on the first of

[20:36] April of 2023 so after the ice is out

[20:41] um and then we would have a completion

[20:43] date by the first of September of 2023.

[20:47] so by us coming here to council to award

[20:51] um the pricing for the project

[20:54] um because it's so crazy out there these

[20:57] days and we wanted to be out here early

[20:59] is that they've held the pro the pricing

[21:03] for 30 days

[21:05] uh in order for us to make an award

[21:08] decision so typically it's 60 or 90 days

[21:11] so they've there they've held these

[21:13] prices for 30 days and the price will be

[21:16] held once the contract is

[21:18] um if the contract is approved that

[21:21] price is um is is held by the contractor

[21:25] um so we should be each of those

[21:28] particular bidders had to comply with

[21:30] those particular requirements

[21:33] um and and that's why we did the invited

[21:36] tender a bit so that they would uh they

[21:39] would make a commitment to get the

[21:41] project done in the in the time frame

[21:44] um you know we have some plans if we if

[21:46] we happen to go beyond the first of

[21:49] September

[21:50] um for temporary uh dressing rooms and

[21:53] that sort of type of thing but that's

[21:54] the time frame that they have bid on uh

[21:57] and that's the um that's what they have

[22:01] all the bidders have complied with

[22:05] um in in their bid process uh for this

[22:08] project

[22:10] okay great thanks great appreciate that

[22:13] and again I'm looking forward to uh to

[22:17] having this project kick off and and

[22:19] seeing the finished product so thank you

[22:23] any other members of council with any

[22:25] questions

[22:29] um Deputy Mary have another one uh just

[22:32] uh asking uh with the interest rates up

[22:36] and and construction slowing down a

[22:38] little bit will is there any

[22:41] anticipation that's that we will have

[22:43] some work change orders that may save us

[22:45] money and the other thing uh is there a

[22:49] penalty clause in this for going over

[22:52] time frame the um

[22:58] I guess I'll Mr Merrell I I'll answer

[23:00] the first question first is that will

[23:02] there be any anticipated change orders

[23:04] for us to save money

[23:05] we're going to be as Frugal as possible

[23:08] and I know that Dennis has I've done a

[23:11] few of these projects with Dennis before

[23:14] um because some of the things that we

[23:15] would you run into in a project let's

[23:17] say that we expect a particular model

[23:21] um and of a piece of equipment and let's

[23:25] say it's not available

[23:27] the contractor will come back to us and

[23:29] have a conversation with Dennis and with

[23:32] the Consulting engineering firm that's

[23:34] applicable to it and that's so let's say

[23:36] that we have

[23:38] um we have we have uh expect a specific

[23:41] type of let's say a rooftop unit

[23:44] and it comes back that they can't get

[23:46] that in the time frame so they're

[23:47] recommending a different type of unit

[23:49] and then our question will for us will

[23:52] be okay is it equivalent and B is there

[23:56] a price savings right so we we will we

[23:59] will naturally have that conversation as

[24:01] the project goes through

[24:04] um and that's what I said we've bid some

[24:06] pretty some some

[24:08] um

[24:08] quality building products for this

[24:11] particular project

[24:12] and aren't you know and that can be

[24:13] anything from glazing to Windows to

[24:16] lighting fixtures and all that stuff so

[24:18] where there is an opportunity for us to

[24:21] take it take

[24:24] um savings for the project we will I

[24:26] think that's a fair comment I think

[24:27] Dennis right they're about how we sort

[24:29] of approach these things

[24:31] um yes and we did that at the fire hall

[24:33] too yes

[24:34] and so the the um so I I guess we're

[24:39] pretty Frugal about how we sort of look

[24:41] at these types of things and uh and and

[24:44] my expectation that we're going to

[24:46] continue to have that same eye for

[24:48] detail

[24:52] okay any other well just the last

[24:55] question around the time frame oh I'm

[24:58] sorry the time frame um I believe that there is a requirement in

[25:06] that so what will happen is if should

[25:09] Council approve this particular bid we

[25:13] will go and enter into

[25:15] um a Canadian construction a CCDC

[25:18] contract with the bidder and there will

[25:21] be requirements based on the contract

[25:24] for their delivery date and and and

[25:28] penalties beyond the agreed to delivery

[25:32] date

[25:36] okay any any other questions uh Sarah do

[25:42] you know right off hand how much that we

[25:45] are still Township is still carrying

[25:47] with regards to phase the phase one

[25:50] Community Center renovation project yes

[25:53] so at the end of 2022

[25:56] uh we're still carrying

[25:59] 1.67 million of debt so the the loan

[26:03] only started in 2018 and then it matures

[26:08] in 2038.

[26:10] good thank you it's uh Sarah is it um

[26:13] possible or or even uh advisable that

[26:17] when we're all done this we could

[26:19] perhaps if we have to uh add more debt

[26:22] because of this phase too we could

[26:24] Consolidated into one loan is that could

[26:26] that possible I'm not sure if that's

[26:28] possible I'd have to reach out to

[26:30] infrastructure Ontario to see but yeah

[26:33] that would be ideal to do that thank you

[26:35] yeah it's I mean it's it's

[26:39] I think it's to say it's likely as an

[26:41] understatement it's almost certain that

[26:43] there will be change work orders on this

[26:45] project it's not very often a change

[26:47] work order in my experience saves you

[26:49] money but I understand our contractor

[26:51] and our and our staff will be watching

[26:53] out for that and the hundred thousand

[26:55] dollar contingency Greg is that what it

[26:57] is

[26:58] it'll likely be spent uh this is a

[27:02] pretty big project this is bigger than

[27:03] the fire hall when you when you

[27:06] construct a new building it's a lot

[27:07] easier to anticipate costs and as a as a

[27:11] rule than it is when you're starting to

[27:12] renovate an old one like we're doing so

[27:14] uh I I have no doubt that we'll be we'll

[27:17] need all 2.8 million dollars of the of

[27:20] the tender

[27:21] estimate to to do the project plus we've

[27:24] got the don't forget we've got the

[27:26] septic system to install at about 100

[27:28] Grand and I don't know Council it'll be

[27:30] decision well I'll have to make

[27:32] but I would really like to see us be

[27:34] able to pay that parking lot and that's

[27:35] not part of this project either so if um

[27:38] you know if when we're all done we see

[27:40] how much money we've spent we want to

[27:41] cite just exactly how much debt we want

[27:44] to take on uh over and above what we

[27:46] have now and staff can give us some

[27:48] financing options that'll be the

[27:50] decision we'll make sometime in 2023 I

[27:53] guess

[27:53] so I got a couple more hands and I'm

[27:56] going to be looking for a motion as to

[27:57] how we proceed go ahead Deputy is that

[27:59] the new and Bonnie yes it is a new hand

[28:02] and I was part of 84.6 million build for

[28:06] Peterborough housing and uh the Keen had change orders and saved money and

[28:13] we're getting more with this interest

[28:14] rate going up

[28:16] the chance of savings is greater than

[28:19] interest rate low and everybody building

[28:22] so I'm not uh as pessimistic because I

[28:26] know the amount that was saved on that

[28:27] 84 million that was built in

[28:29] Peterborough housing when interest rates

[28:31] were five percent and up so

[28:33] and one good thing maybe the interest

[28:35] rate going up may save us some money

[28:38] even though it's going to hurt us all

[28:40] individually

[28:41] yeah beaver meat construction was a

[28:43] company we used to build Monica Court

[28:45] back in 2013 just FYI yes uh councilor

[28:49] Allen go ahead Mark

[29:02] can't hear you mark

[29:04] you're you're you're not on mute but we

[29:07] can't hear you

[29:18] no no sound

[29:21] okay

[29:23] well I I'm not very good at lip reading

[29:27] all right question and I just seen

[29:29] counselor homes in it and it uh made my

[29:32] brain uh go uh chat could you put it in

[29:35] the chat

[29:40] wanna try that Mark I don't know how

[29:43] um linky the question needs to be but

[29:46] try to put it in the chat function

[29:50] counselor Holmes has company

[29:54] yeah so Mr May while we're waiting for

[29:56] uh councilor Allen so you I I could also

[29:59] offer you some

[30:01] um

[30:01] I guess some response back to the

[30:03] question that you raised with the uh

[30:05] with the director of financial services

[30:06] and the treasurer

[30:08] um we wouldn't be able to

[30:11] um

[30:13] to combine the two debentures together

[30:17] with infrastructure Ontario we'd have to

[30:19] have a separate debenture right from

[30:21] where it was listed there the other

[30:24] thing that we need to be cautious about

[30:25] is about how do we how much we do that

[30:27] because in the original debenture for

[30:30] the arena when infrastructure Ontario

[30:33] issues debentures you have to go the

[30:36] full term on the debenture

[30:39] so you can't pay it off early so if you

[30:42] choose a 20-year term you have to go the

[30:45] full 20 years so I know that our payment

[30:47] our annual payment on that on that 1.1

[30:51] million that that's fair for the arena

[30:54] um is about just under 43 000 a year

[30:58] and so when we look at financing options

[31:01] going forward

[31:03] um the financing options and we did I've

[31:05] done this in a couple of other projects

[31:07] is that if that's why putting

[31:10] contributions to life cycle is so

[31:12] important we put in place

[31:15] um you know our Recreation life cycle

[31:18] money

[31:19] that in order for it to us not to hit uh

[31:22] the current tax rate by us being able to

[31:25] utilize some of that uh life cycle

[31:28] annual contribution that goes to

[31:32] um to Recreation

[31:33] may be a source of funding that would

[31:36] help us pay the annual debenture cost so

[31:39] that there's no tax rate increase that's

[31:43] um that is borne by the uh by the public

[31:47] for the project so just just and that's

[31:49] what we've done in other locations where

[31:51] I've been involved with these types of

[31:52] projects and so let's say the debenture

[31:56] cost was you know a hundred thousand

[31:58] dollars a year but you're paying on your

[32:00] debenture if your life cycle money that

[32:03] you put aside is there and it's more

[32:04] than a hundred thousand you can draw

[32:06] upon that life cycle money in order to

[32:08] pay for

[32:10] um the cost of that infrastructure

[32:13] okay thank you I'm going to let

[32:15] counselor Powers wrap it up but then

[32:17] we've got a motion from councilor Allen

[32:19] before we go ahead Nick well I I simply

[32:22] was putting out my hand to make the

[32:23] motion but I see councilor Allen so I

[32:25] will simply state that I second

[32:26] counselor Alan's motion

[32:30] so how I'm going to work this is because

[32:33] councilor Allen's audio isn't

[32:35] functioning properly I want to make sure

[32:36] the procedure we were okay on this is is

[32:39] Mark I'm going to I'm going to repeat

[32:41] the motion that you put forward and if

[32:43] you you could take that Legacy hand down

[32:45] please

[32:47] and and after I read the motion that

[32:50] you're putting forward if you could give

[32:52] me a thumbs up hand just to confirm that

[32:54] that's exactly the motion you're putting

[32:55] forward let's do it that way okay so

[32:58] Mark is putting forward a motion the

[32:59] council received the report on the

[33:02] autonomy Memorial Community Center phase

[33:04] two renovation project and the tender

[33:06] award is presented and the sealed tender

[33:09] bid submitted by Beaver meat

[33:11] construction Limited in the amount of

[33:12] two million eight hundred and eighteen

[33:15] thousand three hundred dollars plus HST

[33:17] be approved Council round is that your

[33:21] motion hands up that is the motion put

[33:23] forward by councilor Allen and councilor

[33:25] Powers you're going to second that that

[33:27] correct

[33:28] that is seconded by Council for

[33:30] priorities we're going to call the vote

[33:31] all in favor

[33:34] uh is unanimously carry thank you very

[33:37] much to councils councilor Allen put it

[33:40] after his motion thank you to staff for

[33:42] this this is a big step forward

[33:45] Council when uh when this term is over

[33:48] and we reflect back on some of the

[33:51] accomplishments

[33:53] um that we've done this will be at the

[33:56] top of the list so this is a big deal

[33:58] I'm happy to see it go forward it's

[34:00] going to have a cost everything does but

[34:02] uh I think the community's ready for it

[34:04] I think they deserve it and I'm really happy that we can get started

[34:08] so um with that thank you to everyone

[34:11] for making themselves available on short

[34:13] notice of Monday morning for this

[34:14] special but very important council

[34:16] meeting

[34:17] I would just like a motion to adjourn

[34:20] you see counselor Holmes and counselor

[34:23] Allen all in favor

[34:26] we are adjourned have a great day

[34:27] everybody

[34:30] thank you same to you and uh just a

[34:33] quick thing uh not related to this um

Special Council Meeting - 19 Dec 2022

Transcript