[0:09] uh it is now time for a regular council meeting we want to say good evening to

[0:13] all of you and thank you so much for coming to uh this special council

[0:18] meeting we hereby call the council meeting to

[0:22] pray uh if we could all please stand and let us repeat the Lord's Prayer in

[0:27] unison and let us remain standing for the pledge of allegiance to the flag of

[0:33] the United States of America let us pray together Our Father in Heaven be th name

[0:41] th Kingdom th will be on Earth as it is in heav give us this our daily for our

[0:50] trespasses as we for those who Tres against us us not into temptation but us

[0:58] from evil the kingdom the power and the glory forever amen I to the flag of the

[1:08] United States of America and to the Republic for which it stands one nation

[1:15] under God indivisible with liy and justice for

[1:25] all roll call thir you be can enough to follow the rooll Mayor Ford here mayor

[1:32] protim ha good presid council member Moon here council member Whitehead pres

[1:39] council member Lee please let the Min reflect that the

[1:43] full council is here Council Lee just steep out for a minute but he is present

[1:49] chair will entertain a motion for approval of the

[1:52] agenda I move move by Council lady whad CH second

[2:01] second by Council lady Moon questions comments those in favor motion please

[2:05] give the sign of IES n so be agenda is adopted approval of the minutes for July

[2:12] 13 2016 chair will entertain a motion minutes have been circulated chair will

[2:18] entertain a motion for approval with any necessary Corrections Council lady

[2:23] Whitehead shall we entertain second second second by Pro Tim

[2:28] questions comments in favor motion please give the sign of i i i poses nay

[2:34] so minutes are adopted citizens Communications 3 minutes for any citizen

[2:41] wishes to speak any citizen who wishes to speak

[2:47] any citizen who wishes to speak any citizen who wishes to speak okay move to

[2:54] the next item we are ready for uh Communications I have none at this point

[3:02] we go to uh Council work session uh you have already indicated to the city

[3:09] managing uh the areas of concern council member Lee you were not here during the

[3:14] work session do you have anything

[3:18] okay uh item nine tgaa other agencies Communications Etc chair uh is there

[3:27] anyone representing uh any those agencies or the of the University n

[3:34] we'll go then to the next item uh city manager communication Mr city manager

[3:40] all right thank you Mr Mayor and good evening everyone good evening good

[3:43] afternoon I'm sorry just have a couple of three things there I'd like to talk

[3:46] about uh we just finished a u short discussion on one of the things that we

[3:51] need to uh requesting approval on tonight and that is the uh the approval

[3:57] on the uh pole workers for the upcoming March 23rd 2016 city election so that is

[4:04] in the pack the council August 23rd I'm [Music]

[4:09] sorry uh second thing I want to just uh remind Council our budget development

[4:14] timeline uh we have already sent out to each department head the sheets the

[4:19] summary sheets to get their uh projected uh expenditures and their uh forecast

[4:25] for 2017 budget uh this week we expecting all most of not all of them to

[4:31] be in uh m u m Frankie Willams and I will sit down uh and we will actually

[4:38] pull all of that information then we'll meet with the department heads the week

[4:41] of August the 1st after that on August the 9th we'll present the first draft to

[4:47] council for review after that uh we will schedule meetings with council with the

[4:52] department heads to go over and they can ask specific uh

[4:57] information make recommendations the center ET to the budget afterwards a

[5:01] budget hearing will be scheduled and the scheduled for August 20th and we will be

[5:06] requesting approval the uh first meeting in September which is September

[5:11] 13th that's the uh budget preparation timeline anybody have any questions on

[5:17] that

[5:20] councel okay if not then um hold one minut said September 13th uh September

[5:28] 13th would be yes for approval is that to is

[5:32] that I'm sorry I thought that was it will be the

[5:37] first council meeting whatever that's not the 13th it it is the

[5:41] 13 tues okay

[5:46] okay thank you any comments or questions on the

[5:51] proposed budget schedule okay proceed Mr all right thank

[5:57] you Mr Mayor next item uh just an update on the swimming pool donation uh we have

[6:03] received the cash or check a total of 11,606 there's another 116 in uh pledges

[6:11] that are still outstanding combined uh actual receed plus pledges outstanding

[6:17] total

[6:19] $2,712 and that's um pretty close to the amount that we projected for uh the full

[6:25] 8 weeks but as I said last council meeting we are okay to go ahead for the

[6:29] full 8 weeks that's not an issue at this point but I would urge everyone if here

[6:35] tonight if you have not pleaded your pledge not paay the pledge we would like

[6:39] you to go ahead and complete that pledge so we can uh we can give you full

[6:44] credit uh those are the three items under Council updates and concerns are

[6:48] there any concerns anybody Council would have that they' like to share with me

[6:52] now follow up I have one more you your M okay I have one

[6:58] more also on McKenzie Street I mentioned the

[7:03] street sign but they also have a drainage problem and a water is coming

[7:08] down and settling into a church yard on the Kon Street and they want something

[7:15] to that okay still on K One Church on the right on that street all right have

[7:22] our guys take a look at and also the the uh street sweeper if we have one live

[7:29] like to have something done on P Street that Cur in this

[7:41] area yes is the street working do you know that's I I don't know if it's

[7:46] working now I know it's there but I don't know if it's working that's what

[7:50] I'm going to look into when she mention that go ahead please let us know we have

[7:53] to make major expenditures every time we had to deal there Street s last time we

[7:58] spent $111,000 and I just didn't see it um

[8:02] unfortunately I agree with Miss White here it was working but I hope we don't

[8:07] have to spend a lot of money like before uh one concern I would have that

[8:12] I was uh requested to bring the attention of the city manager is um

[8:18] making sure that we have the ability to detect carbon monoxide from the fire

[8:23] department and perhaps even from the police department uh Mr Hunter on uh

[8:28] South M Street had a problem with carbon monoxide present in his house he called

[8:34] the fire department and they indicated that they could not detect they couldn't

[8:39] tell whether there was a problem with carbon

[8:42] monoxide and to my understanding he says just a small detector that we have to

[8:46] get to do that and say that we didn't have that ability he called a gas

[8:50] company they came out and found out he might have had a small leak from his

[8:53] stove but he wanted to make sure that we understood that's something needs to be

[8:57] addressed okay and yeah he went through that situation fortunately it wasn't a

[9:02] major leak but there was a leak there and so we may need to check on our

[9:05] equipment for carbon monoxide detection for the police fire department

[9:10] particularly in the police department this is a note and they can check with

[9:15] Mr Hunter on South M if they need information on that okay thank you got

[9:21] it great re see you Mr manager are there any concerns further concerns from

[9:27] Council no all right the next item in the packet

[9:32] would be your financial excuse me the street uh maintenance report and uh this

[9:37] report covers uh July 7th through 13th trash pickup Street repairs grass

[9:43] cutting um any any questions at all on the

[9:49] Street Maintenance report I

[9:53] think okay if not then we'll move right on into the financial report and and as

[9:59] we covered in the work session uh we went through the financial report uh the

[10:04] three items overall summary which shows that um our account payable balances uh

[10:10] currently at the end of June was $497,000 and uh with a notation that uh

[10:15] we're not able to reduce our tables as quickly as before primarily because of

[10:20] the shortfall experience as a result of the CO's uh escro ruling uh we were at a

[10:26] point where we were almost near the top of the just about ready to get out so

[10:31] now we're not going to get out as quickly and in fact just be honest over

[10:35] the next month or so until we build the 3% factor in um which we're probably

[10:40] going to go a little bit in the ho little bit further in the hold total

[10:44] revenues uh for June 377,000

[10:48] uh plus an additional 170 for the occupational and gas tax uh which total

[10:58] 54757 uh bringing about a year-to-date revenue for the city of $

[11:03] 7,229 196 just looking at June uh June last

[11:09] year our year-to dat totals was 7,587

[11:14] 770 uh compared this year's revenues are

[11:20] less by 358,000 and a major reason for that is again the loss of revenue from

[11:26] the 5% franchise fee we have not gotten the payment for uh May uh nor June so

[11:33] the two months missing out of out of our Revenue the last couple of months I just

[11:38] went back and looked at 2015 for May and June uh we did a combin

[11:45] 215,000 franchise tax in those two months a year ago so this has been a a a

[11:50] pretty big hit to our Revenue scream here uh expenditures uh we're still

[11:55] holding the landine on expenditures uh year to date we're down over a million

[12:00] um we're still continuing to keep our expenditures in line only necessary

[12:04] essential spending um that's that's been the uh that's been the approach since uh

[12:10] almost since day one since I moved in and we're going to continue that uh

[12:15] moving forward uh just looking at expenditures and and revenue for the

[12:19] month of June itself we had a negative year and it's

[12:24] $11,533 meaning revenues were less than expenditures for the month of June not a

[12:30] surprise because here again the uh franchise be um ESR

[12:38] situation and uh the next item here we went through the payables and

[12:44] everybody city manager pro thank you Mr Mayor Mr manager I did want to address

[12:50] that so we are $151,000 in the r this past month the past month

[12:56] indicated and um primarily due to to the loss of the franchise Fe

[13:02] yes okay so Council we are come to a point that we knew R to to meet at some

[13:07] point I think we need to take note of that cuz we're going into a deficit

[13:11] situation which I hope we would have avoided by changing to the 3% which we

[13:16] would have been able to collect at this point we're not collecting

[13:20] anything 3% was an allowable collection according to what appeared there we're

[13:24] not collecting anything putting us in a hold at this time it's not a good

[13:28] position for the city I hope that we'll take a look at this as we go forward in

[13:33] the future and we ask the attorney after we finally pass the 3% which I had

[13:38] recommended probably 6 months ago and we asked the attorney recently to take

[13:43] action on that the attorney hasn't P that and we not here at this point to

[13:47] give us an update on where we are so we're continuing to go into the hole

[13:51] that's going to cause US problems those are the kinds of things

[13:55] that I think that we should think about when we make our decision gods to the

[13:59] recommendation for anyone else the bound decisions come to us because now we're

[14:03] going to have to look at next month if we continue like this we could be as

[14:08] much as $300,000 in a hole which is going to seriously impact this city I

[14:13] mean some hard decisions for the city manager this Council and I don't think

[14:18] it was the best advice at the time to come and say don't do something that we

[14:21] were allowed to do which wouldn't have us in as bad position so I hope as we go

[14:26] forward we take a closer look what our options are not be so anxious to just do

[14:31] whatever someone says without considering what the long-term effect is

[14:36] we're going into the whole right now we'll go into the hole next month more

[14:40] than likely after this month and that's going to put real strain on the city and

[14:45] its Financial condition which is not very

[14:48] strong so I hope we'll continue to look at this closely make the decisions we

[14:53] need to make and ask the questions that we need to ask regardless of whatever

[14:57] recommendations may be cuz it just recommendation in the end we have to

[15:00] make the decision thank

[15:08] you receive Mr city manager okay thank you Mr Mayor uh we did indeed have quite

[15:15] a discussion on the uh the accounts payable the uh open items and we briefly

[15:21] touched on the uh ge to date U expenditures versus budget by department

[15:28] and uh we are entering into the U into the budget development season so each

[15:34] department has their year to date they know where they are they projecting

[15:38] where they're going to be at the end of the fiscal year they're putting together

[15:41] their numbers for the upcoming fiscal year I does anyone have any questions on

[15:46] the detail there the departmental detail actual versus

[15:56] budget any questions council member MERS proceedes all right if not Mr Mayor we

[16:01] would ask Council to receive the financial

[16:04] report chair entertain a motion that receive the financial report I move move

[16:10] by Council lady white here second second by the appr questions comments all in

[16:17] favor motion give a sign of I I opposes Nate so be

[16:23] it receive M all right Mr Mayor the next item is a head report and the SP is here

[16:29] executive director and she is going to pres present her

[16:36] report good afternoon

[16:41] director work be council members city manager

[16:46] city clerk citizens good afternoon even good

[16:51] evening still in work mode um tonight you have three items on

[16:57] your agenda um but I just noticed and would like to

[17:01] request um an amendment to number two in your packet you actually have the

[17:08] executive director's report the revenue and expenditure report including credit

[17:13] card report and the teaching strategies goal assessment report um there's no

[17:19] enrollment and attendance report school is

[17:21] not so that may just be a slight typo um but as you normally review the

[17:30] revenue and expenditure report if you have any questions concerning the report

[17:34] I'll be glad to answer them but the only other item that you have is a teaching

[17:38] strategist gold assessment report that's the final overall progress to show you

[17:43] the growth of our children from the start of school to the end of school and

[17:47] you will see the central domains on where the children are

[17:54] assessed that ends the report are there any questions

[17:59] Madam executive director um chair will entertain a motion that we accept the

[18:05] report move by Mr Lee second by Council lady Whitehead

[18:11] questions comments good job as usual M executive director all in favor motion

[18:16] please give the sign of ioses n so great thank you so much thank

[18:22] you right now we go to the proceed Mr May next item m there's the

[18:28] announcements August 88 2016 is the last St for Council to approve pole workers

[18:33] and we had short discussion earlier regarding the pole workers uh August 9th

[18:38] is the last day to register to vote for the 2016 Municipal general election so

[18:44] those are the two announcements that we have and U next item here would be the

[18:50] resolution termination regarding the U the

[18:54] submitted approval for po sh and a motion for adoption of the

[19:00] resolution so move move by a good second by Moon questions comments those in

[19:07] favor motion give the sign of I iOS his name so be it City attorneys reported he

[19:14] not here um other

[19:19] business yes I I just before I know we've already passed the head SL report

[19:24] but I wanted to call the council's attention to one real important thing if

[19:29] you notice in the fall of the winter the children were B

[19:35] meeting and at the end we were exceeding am I reading that correctly I think that

[19:42] yes ma'am deserves a round of

[19:46] applause that's wonderful so the children exceeded all our strategies and

[19:55] assessments good work as usual Madam executive director thank you we have a

[20:00] good team question okay city manager well that's I

[20:06] don't have anything else with May okay councel any other

[20:11] actions chair we entertain a motion for

[20:18] jour

Tuskegee City Council special meeting 21 JULY 16

Transcript