[0:08] hi Cheryl how are

[0:23] you

[0:24] okay thought I could get my headset on

[0:27] but let's proceed not to keep every

[0:30] everybody too late this evening um so

[0:33] the first item on the agenda is Lessons

[0:37] Learned From marel day

[0:41] so uh unfortunately I was not able to

[0:43] attend so I didn't know how

[0:47] things how the execution of Marvel day

[0:50] went so I really need y'all's

[0:52] feedback um I

[0:56] will I will tell you this though um I

[1:00] did get some feedback

[1:03] um from few people one was that we

[1:08] needed more activities for kids right

[1:13] um and more

[1:17] performances um and then someone

[1:20] mentioned the fact that they felt that

[1:23] the food truck prices

[1:26] were a little high right um I we really

[1:31] I don't know what we can do with that

[1:33] but um so those were three things not

[1:37] enough kid activities and not enough uh

[1:43] performances and also the pricing of the

[1:46] food so

[1:50] um thoughts inputs any additional

[1:55] comments as far as performances Cityline

[2:00] jazz band I did like them but I remember

[2:04] Lisa when you wanted to have we thought

[2:06] we'd have a DJ and you wanted to get his

[2:09] playlist um Cityline band probably

[2:12] should have had a livelier more dancing

[2:15] kind of playlist right okay I like the

[2:18] jazzy songs but it should have been more

[2:23] playful okay so a playlist from them

[2:25] would have been great or anybody playing

[2:27] music would be good to have from now on

[2:34] okay I didn't see any of the kids

[2:36] activities I didn't go well we only had

[2:40] um unfortunately only had the um Moon

[2:44] bouns we were were trying to get art on

[2:48] the on the rooll through the county but

[2:51] that fell through because we didn't

[2:55] um follow up in time and it was

[3:00] the going back and forth whether we had

[3:02] the money in the budget and then by the

[3:04] time

[3:06] we finally made the

[3:09] decision um Carol was gone so and it was

[3:14] too late um so that was one of the

[3:18] activities that we were going to try to

[3:20] do

[3:22] um I'm sorry go ahead I did I did see

[3:26] there was a moon bounce and then it was

[3:28] something else like a maze yes so they

[3:32] were there were two things for the kids

[3:35] yeah and we're not counting the face

[3:37] painter because he was charging right

[3:40] and people thought that he was expensive

[3:42] I don't I saw some of his work on his

[3:45] website it wasn't like the normal

[3:48] drawing of a butterfly on your face kind

[3:50] of thing you know I thought he did

[3:53] really extensive characters does anybody

[3:56] recall that or saw that

[4:00] he did creative faces but I we're not

[4:03] counting him as activities for kids of

[4:04] freebie things because he charged so

[4:07] right right but let me ask you this so

[4:10] um people said that he was a little um

[4:14] the pricing structure but I felt like I

[4:17] said I don't he was doing actual

[4:19] characters you know on people's faces so

[4:22] it's more elaborate um yeah as a

[4:25] character say that again Brenda a

[4:28] character more like

[4:32] right so okay any other so a playlist

[4:36] from the DJ a playlist from any live

[4:39] entertainment we decide to do going

[4:42] forward um what about

[4:47] uh the for kids let's add in some uh

[4:52] free crafts to make something summer

[4:55] timey I guess um or some painting little

[4:59] paint by number of pictures something

[5:01] small

[5:09] okay in regards to setup and takeown

[5:15] yes I had to borrow a uh heavy duty

[5:20] truck cart from the Red Cross they

[5:22] happened to have one and I use that for

[5:25] moving tables and chairs

[5:28] around um the mayor has thought of maybe

[5:32] having them bring their own tables and

[5:35] chairs but I don't know how many people

[5:39] would be able to do

[5:41] that you I think if if you're getting a

[5:45] U-Haul truck or to maybe get some truck

[5:49] cards with

[5:50] them and that way we can help people set

[5:53] up faster and you can also use them to

[5:56] take them down afterwards okay so let me

[5:58] make sure I understand you correctly so

[6:01] even though we were giving tables you're

[6:03] saying there was a difficulty with

[6:05] helping

[6:06] people get the tables and setting up the

[6:09] tables because we didn't have enough

[6:12] manpower or carts to help facilitate

[6:16] that right you you didn't have any truck

[6:19] carts I mean okay my S team's got a

[6:22] small one but I don't know if it can

[6:23] really haul around St that

[6:27] size um otherwise I was car up and okay

[6:31] some of the people that you have showing

[6:33] up um they're not going to be capable of

[6:36] carrying those big tables around okay

[6:40] and uh was Public Works not

[6:43] available I'm sorry what's that was

[6:46] Public Works not there like was Darnell

[6:49] or any of his team

[6:51] there uh they probably were but they

[6:53] weren't doing anything with that that

[6:55] was pretty much just me doing that

[6:57] really I I asked to of the guys who were

[7:01] sitting at the beginning if they could

[7:03] bring two chairs to our town tent and

[7:06] they I mean I don't know who they were

[7:08] but they kind of like shun ignored me

[7:12] they didn't help actually Sarah brought

[7:15] two table h two chairs over for our tent

[7:19] because she was standing

[7:21] nearby okay

[7:22] so okay well that's I I wasn't aware

[7:26] I I had a I hate using that word assume

[7:31] because I came I came from these two

[7:34] just weren't very helpful when I asked

[7:36] them to if they would please bring two

[7:38] chairs over they just didn't the Public

[7:42] Works guys we're not help okay I I don't

[7:45] they had on the vest I don't know if

[7:47] they were under Darnell I have no idea I

[7:50] just know they were there doing things

[7:53] okay but they just did

[7:55] not help me with two chairs so okay

[8:00] I don't know okay well that's

[8:02] disappointing um right it was just a

[8:04] non- nice thing that's all I maybe they

[8:08] were with the uh

[8:10] stage maybe they weren't setting up the

[8:13] stage they were on the side with the

[8:14] tables and chairs

[8:16] just actually sitting okay and I just

[8:19] came up and asked could they bring two

[8:21] chairs over and they just didn't really

[8:25] well I okay I mean it's it's okay I'm

[8:28] just saying just a non nice

[8:30] I don't know who they belong to though

[8:31] but I knew they were working they did

[8:33] some work right so but to the overall

[8:36] point um is the setup we definitely need

[8:40] more manpower more people more you call

[8:43] them truck

[8:45] carts M okay to help

[8:48] facilitate um you know because it it is

[8:52] it I mean as a vendor if you have to

[8:54] carry a

[8:55] table and you know you don't have the

[8:59] add additional help that becomes a

[9:01] problem um but I had assumed that you

[9:04] know our Public Works team was going to

[9:06] be there because last year they did help

[9:09] move tables right Wanda I thought they

[9:12] they they did yeah they did a lot we but

[9:15] I think we had a lot more manpower at

[9:16] the beginning yes and you know and also

[9:19] as I say that last year we only had the

[9:22] festival we did not have the parade

[9:25] right so that also put a strain on re

[9:29] sources is because people had to go help

[9:32] over with the parade and make sure the

[9:35] roads were closed down so um and you

[9:41] know anything that happen there and the

[9:44] other thing you have to consider is not

[9:45] only are

[9:47] people not likely to be able to set that

[9:51] stuff up they're not likely to carry

[9:54] that stuff back to where they got it

[9:55] from because they just want to pack up

[9:57] and go home yeah abolutely so that's

[10:01] part of set up and take

[10:05] down um so it's either the vendors have

[10:08] to bring their own stuff or you're GNA

[10:10] have to have more manpower to help

[10:13] people set up yeah

[10:16] yep okay well that's good feedback um

[10:19] Cheryl are you there you're from

[10:21] Providence right yes okay and this was

[10:24] your first year what and I you know let

[10:27] me just say this full transparency if

[10:29] you all felt like that the coordination

[10:32] on my part was not up to par you can

[10:35] tell me you're not going to hurt my

[10:37] feelings I really need honest feedback

[10:41] um so let that go too if you want to say

[10:45] something but Cheryl uh going back since

[10:47] this was your first time at the event

[10:49] what were your

[10:51] thoughts yeah why you say that with just

[10:53] before you asked

[10:56] me oh okay well maybe no it's fine no I

[11:00] mean it's fine I really you know go

[11:03] ahead I I do have

[11:06] um well for me because I'm A

[11:14] administrative assistant so let me just

[11:16] put that out there because that's how I

[11:18] am it's like I it was a struggle for me

[11:21] because the information was not getting

[11:24] back to us soon enough so being my first

[11:27] time doing this with the church chch

[11:29] this was my first out the box thing and

[11:33] I felt I was very stressed because it's

[11:35] like I couldn't give them the

[11:37] information that they were asking for

[11:40] like how many

[11:41] volunteers um you know a lot of the

[11:44] information you know we didn't know and

[11:48] like I asked the choir I asked them kind

[11:50] of like at the last minute but they were

[11:52] okay with it you know but it's just the

[11:55] planning like if if we knew better and

[11:59] also the day of the event if if I really

[12:03] hadn't known I would have we would have

[12:05] asked for more volunteers from the

[12:07] church because just getting into the

[12:10] event it was it was a lot to me for

[12:13] Brenda and the police officer just to be

[12:17] there by themselves so I think if we

[12:19] could have helped with volunteers more

[12:22] volunteers if we knew but as far as our

[12:25] table getting the tables and chairs

[12:26] there was not a problem we brought a

[12:28] table

[12:29] and we were also showing where the other

[12:32] tables were so we just got our table and

[12:36] chair you know and um but um for me I'm

[12:40] just being honest the the you know just

[12:43] getting it together never I have never

[12:46] been to the Maro day and so I wanted to

[12:50] make this a good event for us to and to

[12:52] see what it was all about and it's just

[12:55] like I I just need more information CU

[12:58] like I was out of town and I ended up

[13:01] flying back home because I was just so

[13:03] uncomfortable with the way things was I

[13:06] just wanted to make sure that what we

[13:08] were doing that you know we had it all

[13:11] together and I I feel like at the end

[13:15] everything flowed like you said you know

[13:18] but again I wanted to be in this meeting

[13:22] because I was like we needed more

[13:24] volunteers because I feel like you were

[13:27] killing the ones that were there and

[13:29] it's like the um I could have put it out

[13:32] to the church and said we need

[13:35] volunteers to help with set up this that

[13:37] and the third you know but I really

[13:40] would it not would it being my first

[13:41] time I wasn't sure and I I tried to say

[13:45] in my Lane I don't want to overstep

[13:47] anyone but Lisa for you I felt

[13:49] comfortable with every time I sent you a

[13:52] sidebar question you know because you

[13:54] know I have many questions every time I

[13:56] sent you a email you responded and like

[13:59] that it didn't even matter what time of

[14:01] night it was you responded and so that

[14:03] helped me you know it brought my anxiety

[14:06] down a little bit you know like I said

[14:09] this being my first rodeo but now like

[14:12] we as a team we just had a meeting a

[14:16] couple weeks ago to talk about on our

[14:19] Point ourside what we think we could

[14:21] have did better or whatever and to like

[14:24] start planning now like right now for

[14:28] next year okay

[14:30] so okay okay well that's that's good

[14:34] um thank you for that feedback um but

[14:37] going back to you had said something

[14:39] about I know Brenda did vendor check in

[14:43] was and you you thought that was a

[14:47] little discombobulated or just not

[14:50] flowing

[14:51] correctly can I share a little bit on

[14:54] that yeah sure go ahead so at the

[14:56] beginning so Brenda was there at her

[14:59] spot for the check-in so we were getting

[15:01] ready to do all of that and then it got

[15:03] it got started the mother daughter um

[15:06] Duo were with me for vendor placement

[15:09] and so then we get a call on the radio

[15:11] you know I don't know how many minutes

[15:13] later saying Brenda needed some more

[15:15] help there because they were all lined

[15:17] up and just ready to get in I even had a

[15:20] couple of

[15:22] vendors make a note to tell me that

[15:25] there were still cones blocking the way

[15:28] that may have been with not having

[15:29] enough more manpower I don't and I don't

[15:31] know where the coms were but anyway the

[15:33] mother daughter Duo I sent them I told

[15:35] them go help Brenda she needs help down

[15:37] there to get them through up to us okay

[15:40] and So eventually they came back to me

[15:43] but after Brenda got them through in

[15:45] flowing then it was on to placement so

[15:49] were there okay thank you so were there

[15:51] people Brenda that had

[15:53] arrived really early and were were they

[15:57] just waiting to get into the f area or

[15:59] was just the backup because of checking

[16:02] in it was excuse me can you hear me it

[16:04] was a backup more or less okay I was by

[16:08] myself until I called Wanda said look

[16:10] hey I need some help here so after what

[16:14] was the the chief he also helped as well

[16:17] to help bring did were you checking

[16:19] people in with Kyle's phone through the

[16:21] Eventbrite app you did right that for a

[16:25] minute and then I had to go to the list

[16:27] because some of the things weren't on

[16:28] there right there were a couple people

[16:30] that weren't right okay excuse yeah I

[16:34] was checking them off on the list and

[16:35] also Nina I don't know what her

[16:37] daughter's name she was also checking

[16:39] off on the on on the list as well okay

[16:42] so we got everybody checked in I it got

[16:46] it got a little busy there for a minute

[16:48] till they came to help because I was by

[16:50] myself once they started flowing after

[16:52] the checking then I had the backup for

[16:54] placement but we kept we kept them

[16:56] moving as fast as we could

[16:59] right right right okay so we need to

[17:01] kind of iron out the the check-in

[17:04] process well one it obviously it's the

[17:07] resources right it's not having enough

[17:10] people um let me ask you this Cheryl are

[17:13] is your do you received the eblast from

[17:16] the town with with regards to the town

[17:20] event and the request for volunteers did

[17:23] are you on that eblast or no I'm not

[17:27] sure if I'm on that or not um but I know

[17:31] I do get emails from the town um like

[17:34] for the next event that's coming up we

[17:37] we're already working on

[17:39] that okay um didn't want you guys to see

[17:43] my like that but yeah I do get emails

[17:46] from them from stuff that's coming up

[17:48] and plus I get your um emails so we try

[17:52] we're trying very hard just to stay on

[17:54] top of everything that we see that comes

[17:57] from you guys so if we want to be a part

[17:59] of it we can um you know let you know

[18:02] yeah okay and the reason why I'm asking

[18:05] that question is um you know we had I'm

[18:09] on the email list I know there was

[18:10] emails going around about volunteers and

[18:14] then still you know about the festival

[18:16] and pointing everybody to the website

[18:19] right so I have made a comment uh from

[18:23] last year

[18:25] that I know personally well not

[18:28] personally but in my opinion I should

[18:30] say that um emails can get lost into

[18:34] your junk email right and a lot of that

[18:38] I think might have

[18:40] happened it could have happened in this

[18:42] particular case with this event because

[18:45] last year I would send out

[18:47] emails and people would say oh I didn't

[18:49] get that oh it was in my my spam or my

[18:52] junk folder right so I had made a

[18:55] recommendation either we set up some

[18:58] type of

[18:59] texting um I'm really talking about the

[19:02] vendors and the nonprofits the people

[19:04] that are wanting to come and showcase

[19:07] their product or service that we would

[19:09] be able to text people or actually call

[19:12] people and leave a a a robo call right

[19:17] um whether we're going to have a meeting

[19:19] about the vendor setup or whether you

[19:22] know um there's been a change in the

[19:25] time or whatnot like you know not in

[19:28] something like an emergency alert but I

[19:31] mean some people are better with

[19:32] checking their emails or they're just

[19:34] overwhelmed with emails and they respond

[19:38] better to text or phone calls that's my

[19:41] point so

[19:43] um but I it but to your bigger point the

[19:46] communication could have been a little

[19:48] bit more um

[19:51] proactive on on our part okay um and

[19:55] then the resources not having enough

[19:58] volunteers

[20:00] okay

[20:01] um I felt like that maybe the um the

[20:06] responses as far as the vendors and

[20:08] whatnot was like what was holding up on

[20:12] you know getting some

[20:14] stuff um finalized because you weren't

[20:17] really sure you know so um but on our

[20:22] part all we needed to know that was that

[20:24] we were in yeah you know so I I mean for

[20:28] the planning for it being the first year

[20:31] again like I said we already had a

[20:33] meeting and we're like um like November

[20:37] December we're going to be planning what

[20:40] we're going to do and you know to be a

[20:43] part of it because it it was good the

[20:46] one thing for me I didn't get a chance

[20:49] to go around to all of the vendors and

[20:51] stuff because you know we had a table so

[20:53] you try to make sure that your table is

[20:55] covered but from what I could see in the

[20:58] parade I mean I really enjoyed it okay I

[21:01] mean I had a good day I don't know about

[21:03] anybody else but I had a good day but I

[21:06] did really feel sorry for Brenda when I

[21:08] got there I wanted to get out the truck

[21:09] and help her yeah yeah well you know um

[21:15] I mean it's it's series of events happen

[21:19] we I I honestly thought that we you know

[21:23] as I look back on with your feedback one

[21:26] we had our vendor meeting really late

[21:29] right we and also we had extended the

[21:31] registration time beyond our time to

[21:36] really

[21:38] um we we probably should have closed the

[21:43] the event down a little sooner and we

[21:47] didn't I mean we were looking to get a

[21:48] lot of people but also with that with

[21:51] the limited resources that impacts how

[21:53] you can service your vendors right so um

[21:58] the week before we thought we were going

[22:00] to have the administrator and John the

[22:03] town clerk so that's with two people

[22:05] that that were definitely taken off and

[22:08] then I wasn't going to be there from the

[22:10] beginning um because this was a change

[22:13] in the date from last year so I'm just

[22:16] giving you some insight as to why

[22:19] things you know well

[22:23] Lisa Lis I can say that practically

[22:26] every vendor

[22:28] who came through for placement still

[22:30] needed to be

[22:32] told um a number of certain things yeah

[22:35] three certain things yeah I mean I know

[22:38] all of them didn't make the meeting

[22:41] didn't read their material but

[22:43] practically every vendor I had to tell

[22:44] them just to keep them moving and get

[22:46] them in a place off the street they did

[22:49] a very good job with unpacking and

[22:51] getting their car off the street so that

[22:52] went well okay yeah and I just think I

[22:57] well not I think I know last year we had

[22:59] more than one vendor

[23:01] call we we we had like two at least two

[23:04] or three right but we had also cut off

[23:08] the registration beforehand

[23:11] so um okay that's good feedback anything

[23:15] else anyone um this this was my first

[23:19] maror day I've never did it before okay

[23:22] um so I worked at the Town tent um

[23:27] overall I think it went well I mean once

[23:29] um the only thing I heard I I heard the

[23:32] mayor say that the parade which I didn't

[23:35] see because I was working a tent yeah

[23:38] that there weren't that

[23:39] many mayor Franklin was saying that she

[23:42] noticed this year the attendance to the

[23:46] parade has dropped from past years yeah

[23:50] she was saying that not many people have

[23:52] been coming out to the parades I guess

[23:55] in the past years it's been dwindling

[23:58] yeah

[23:59] Okay but well you know and it is and to

[24:03] you know it is

[24:04] a you mean to watch it to watch the

[24:08] parade yeah I guess like most of the

[24:11] people were over on our street where the

[24:13] vendors were oh um once once the

[24:16] afternoon rolled around it seemed to

[24:19] pick up crowds and it to me it it looked

[24:21] like the event was a success so okay so

[24:25] let me make sure how I'm interpreting we

[24:28] had more

[24:29] vendors but not enough Spectators for

[24:32] the parade is that basically what you're

[24:34] saying yeah it's

[24:37] yes she was saying that the crowds that

[24:40] used to come out and watch for the

[24:42] parade parade is a lot

[24:45] smaller yeah so yeah that'll be yeah

[24:50] people might not be into parades like

[24:53] used to

[24:55] be I don't know it was a very hot day

[24:58] they probably was waiting until you know

[25:00] later on to come out to see the vendors

[25:02] and things there wasn't that many people

[25:04] looking at the parade yeah so I had one

[25:08] I had one comment about uh they somebody

[25:11] thought told me that they thought it

[25:13] should be shorter yes shorter I thought

[25:16] it was already short as it was that was

[25:19] a comment I got that I heard well

[25:21] because the the festival ran from 11 to

[25:25] almost

[25:26] three right right

[25:28] was well actually two we kind of credit

[25:31] short I think yeah well so then to that

[25:34] person's point you know it could have

[25:35] been

[25:36] shorter

[25:38] um okay well that's all of this is great

[25:42] feedback um I will say I did briefly

[25:45] talk to Mayor

[25:48] and the resources and the

[25:52] volunteer is if we don't have enough

[25:55] volunteers even going forward like for

[25:57] movie night

[25:58] which we need to select a movie for um

[26:02] we may have to cancel events you know

[26:05] they did cancel the county fair because

[26:07] they don't have enough people

[26:08] volunteering right so it's you know I

[26:12] think not a all people are stepping up

[26:15] to volunteer people want to get paid

[26:17] Lisa these

[26:20] days I want to get paid right no I hear

[26:24] you yeah so but but thank you I I wanted

[26:28] to just tell you that because I hear

[26:29] everything you're saying about the

[26:30] resources the

[26:32] volunteer and we appreciate the feedback

[26:35] and so um okay so in regards go ahead in

[26:42] regards to um Bend replacement are they

[26:45] supposed to know ahead of time where to

[26:47] set up their table they don't know the

[26:50] spot that they were they will be

[26:52] receiving so um we do instruct them how

[26:57] to ENT enter the festival area right and

[27:01] that they have to be placed by the

[27:04] vendor Placer which is Wanda um because

[27:08] you know she does review the list of

[27:10] vendors so you're not going to have two

[27:12] people that are selling the same

[27:15] product you know they're not going to be

[27:17] sitting by them by by each other so um

[27:20] so she's very mindful of that so they

[27:22] don't know where they'll be uh placed

[27:25] but they we did go over how to enter the

[27:27] festival

[27:28] area um and you know the requirement of

[27:31] what you needed in order to enter so

[27:35] um and they are told that their space is

[27:38] a parking their placement is in a

[27:40] parking space that is their space yeah

[27:44] how was it um because this year we had

[27:48] over

[27:50] 30 last year we only had 15 about 15 20

[27:54] people how was the placement with the

[27:57] additional vendors Wanda it went up to

[28:02] on the Darnell's chance

[28:04] entrance um yeah we had vendors on both

[28:08] sides not a lot on the building side got

[28:12] it but they were stretched around both

[28:14] corners and then of course we had the

[28:17] they ended at the um for Elm Street

[28:21] uhhuh not not at quite the end but they

[28:24] were in that area Okay the post it was

[28:28] good placement okay were they tight were

[28:30] they like really no they weren't they

[28:33] weren't tight tight together like one on

[28:35] top of each other T over 10 so okay they

[28:38] had a little space okay and what did you

[28:41] all think as volunteers the parking at

[28:44] the the cab parking garage how did that

[28:46] work out for everybody was that clear

[28:48] for everyone I mean I think also you had

[28:50] the parking passes for Darnell chance so

[28:53] yeah I was Darnell

[28:55] okay okay I parked near the 7-Eleven oh

[29:00] okay I got dropped

[29:02] off I think our parking our parking was

[29:04] fine Lisa I think I have a question is

[29:08] there a feedback from uh list well

[29:11] something sent out to the vendors for

[29:13] their feedback do you do that no

[29:16] actually I I am gonna um draft up a

[29:21] survey and send it out to them that

[29:24] would be you hear what they have to say

[29:27] so and I'll send that to Wanda well I'll

[29:30] send it to everybody you know the

[29:31] questions and if you want to add

[29:33] questions feel free

[29:35] um as well but yeah Survey Monkey you

[29:39] can you know start Drafting and then ask

[29:43] for feedback and I actually might call

[29:45] people as well just to make it more

[29:48] personable um to get their feedback so

[29:51] we'll do a both okay that'd be great

[29:55] yeah okay so uh if we're done with the

[30:00] feedback our next uh action is uh

[30:04] selecting of the movie

[30:08] Nights for July and August so if you

[30:11] want to can you all does the chat work

[30:14] oh the chat doesn't work on here if

[30:16] y'all can give me some feedback on what

[30:18] you think will be some good movies um so

[30:21] the first one's July 13 right yes and

[30:24] yes and but but be mindful if we don't

[30:26] have enough volunteers

[30:28] we may end up cancelling it but it will

[30:30] be July 13th which is next Saturday well

[30:34] how how many volunteers are you looking

[30:35] for at leis well she mayor was saying

[30:39] well the last time I did a movie night

[30:41] we only had people staff the town tent

[30:43] and then we also had the C team Michael

[30:46] did anybody reach out to you so I'm kind

[30:48] of

[30:50] unclear about our Communications with

[30:52] the 1 team because I thought that that

[30:53] was handled by Chief burst is that

[30:56] correct or no uh uh normally Chief B

[31:00] would talk to yes yeah so we I don't

[31:03] know if you have the Manpower for July

[31:05] the 13 I know the one movie night that I

[31:08] went to last year you all helped direct

[31:12] people to their seats and make sure the

[31:14] lighting was

[31:16] correct

[31:18] um uh I will I will have to check my

[31:21] team normally we have about four

[31:25] okay okay

[31:30] we don't we don't really do much

[31:35] we yeah the V we have the tent so we

[31:38] need people to man The Town tent um and

[31:42] as far as I know that's really all that

[31:43] the volunteers did so I I I can't say we

[31:46] need 10 volunteers I I don't really

[31:49] think that that would be the case but

[31:52] um Wanda what what's your opinion about

[31:55] the amount of volunteers

[31:58] you know we don't need that many uh like

[32:00] I said until the movie starts after the

[32:03] movie starts we're really not doing

[32:05] anything but watching the movie so even

[32:07] if you had a few people at the tent

[32:09] answering some questions and giving out

[32:10] some info and just saying hello to folks

[32:13] that's about it yeah but also I think um

[32:17] the takedown right um one I need to know

[32:22] if Town staff would be there and then

[32:25] secondly uh taking down of the

[32:29] Etc I don't know that would necessarily

[32:31] be volunteers or the staff like you know

[32:34] Public Works would do that so I'll make

[32:37] sure to follow up on that or maybe we

[32:40] should postpone this one and just do one

[32:42] in

[32:43] August I don't we should we probably

[32:45] don't need to postpone we just need to

[32:46] know if we have enough people yeah so we

[32:50] don't even know that

[32:51] yet probably last year I did one I

[32:56] worked at the tent it was at the Town

[32:59] Hall yeah and that's where it's gonna

[33:01] that's where it's probably going to be

[33:02] this year as well because that's a more

[33:04] confined space but it look it looked

[33:07] like um Public Works were the people

[33:10] that put up the the movie screen and all

[33:13] stuff all that right but it's whether

[33:16] they'll they're going to be there till

[33:17] the end because I felt like at the end

[33:19] we were lugging things into the town

[33:23] hall um and so

[33:28] I need Clarity if we're if they're gonna

[33:31] set up and take down or is it all going

[33:33] to have to be on the volunteers to take

[33:35] down because we usually stay until the

[33:38] end of the me of the movie

[33:40] so

[33:41] um well last year the U volunteer I

[33:45] remember help putting out the snacks and

[33:47] all like that yeah setting the table up

[33:50] and things like that yeah but not as far

[33:53] as putting putting up the table just we

[33:56] decorated the table right

[34:03] yeah say that again

[34:05] Andrea I remember bringing some stuff

[34:08] back into the town hall yeah I remember

[34:10] that too we had to bring in yeah yeah I

[34:12] remember some of

[34:14] that um so I I I will get clarity on the

[34:17] Staffing because I also think um as you

[34:20] might know might not know we are looking

[34:22] for public work people and a Town

[34:25] Administrator and a town clerk so so

[34:28] yeah if you know any of anyone they can

[34:31] go to the website and see the job

[34:33] descriptions but so I'll get

[34:36] confirmation about if Public Works would

[34:38] be there and then how would the

[34:39] volunteers need to other than man the

[34:42] table what else would they need to do

[34:44] after the

[34:45] event um okay okay with that being said

[34:49] anyone have ideas for

[34:52] movies I have a few

[34:55] so um it's it's called migration it's

[34:59] you know a bird M these are all

[35:01] familyfriendly it's a bird movie I don't

[35:03] know where they're going I guess they're

[35:04] flying south I don't

[35:06] know um one of the Inside Out movies I

[35:09] guess maybe the first one we've never

[35:11] shown that one inside it's inside out

[35:15] it's where they the cre the the emotions

[35:18] and feelings are inside a kid and they

[35:20] go through anger and that you you have

[35:23] to just read the description least I

[35:25] can't find okay it's called inside out

[35:28] okay inside out migration

[35:32] migration maybe a toy the latest Toy

[35:36] Story that we could get Toy Story three

[35:39] four I don't know how many they have out

[35:41] there

[35:43] now okay so those are the ones I thought

[35:46] of what

[35:49] despicables

[35:50] three despicable the

[35:52] minions yeah

[35:55] yeah out okay any of the

[35:58] Despicable right me the latest one the

[36:02] latest version we can get because I

[36:04] don't think the very get four four is

[36:08] the new one

[36:13] yeah Mike you have any Jackson you have

[36:17] any Mike's like

[36:20] no I had to put you on the

[36:22] side no it's fine okay well those are I

[36:25] I thought of migration myself so yeah I

[36:28] think that would be I I'll I'll what I

[36:30] do so I have to go we have a company

[36:33] that we work with to get the copyright

[36:36] and the DVDs so I'll email them the list

[36:38] it's migration inside out a two uh Toy

[36:42] Story three or four whatever the latest

[36:45] is and Despicable

[36:47] Me whatever lat

[36:50] is

[36:53] okay um good choice all righty uh next

[36:58] item

[37:00] is so the Trunk or Treat I don't

[37:04] according to the website there is not a

[37:08] date for Trunk or Treat so I don't think

[37:11] we can

[37:12] really plan anything um why is that why

[37:16] didn't I put a date with it I I don't

[37:20] know not even sure because I'm thinking

[37:23] the 26th that's a Saturday

[37:27] is when is hallowe what Daye is

[37:30] October October 26 that's a Saturday

[37:33] because Halloween is on October 31st

[37:39] Thursday okay so I'll put that out there

[37:43] Halloween we we would like to see if it

[37:46] could be October 26 I had it was TB TBD

[37:50] on the website so um right it's still

[37:52] like that

[37:54] TVD maybe decided not to pick a date

[37:57] just let us do it but who

[37:59] knows well that wasn't communicated to

[38:02] me so I'm not sure why we never picked

[38:04] the date but October the 26 let's hope

[38:08] we have um the Manpower and the

[38:10] resources and the volunteers and the

[38:12] whole shebang yeah that was pretty and

[38:16] plus we did a farmers market um so I'm

[38:19] gonna have to

[38:20] start I feel like we really can't

[38:24] do I mean a lot of combo events right

[38:27] because resources is always going to be

[38:29] an issue so okay um so more to come on

[38:33] the trunk or treat um that was I last

[38:36] year we did it and it was crazy busy

[38:39] like it was it was kids in free candy is

[38:45] just it was fun it was and we we

[38:50] definitely need a lot of Manpower on

[38:52] that one um for that one I mean I'm

[38:55] thinking about this place is do you know

[38:58] if it was discussed if we still need to

[39:00] have it in that parking lot I no I have

[39:03] not heard that okay yeah but I'm sure we

[39:07] we could have it in that parking lot but

[39:09] we have to expand the length between the

[39:12] cars because we got really jammed up at

[39:14] that what about what about having where

[39:17] we had the maror day on that street um

[39:20] that's that could be um okay that's a

[39:24] good suggestion down where o Odin Buoy

[39:28] Drive right in front of the lake Pond

[39:31] yeah yeah I can ask

[39:34] that um I think and we can we can

[39:41] um do the same thing that we did for the

[39:44] marble day right the I think the concern

[39:47] as far as security is because people you

[39:50] know we want to be able to control the

[39:52] crowd a little bit better um and at the

[39:54] time we did it in the parking lot

[39:56] because we were down um some critical

[39:59] people so but I I'll definitely put that

[40:02] out there October the 26th and having it

[40:05] where we have marble

[40:07] day yep yeah if we have back on the Main

[40:11] Street back where it was you know year

[40:14] before can can we go back to main street

[40:17] I can ask that question too

[40:23] y excuse me the reason they put it the

[40:26] parking lot was so that they wouldn't

[40:28] have to close down any

[40:29] streets is that why well it was it was

[40:33] that's a good I don't know I do know

[40:35] that we were doing a farmers market and

[40:38] so we tried to combine the farmers

[40:41] market and the Trunk or Treat event and

[40:43] that was a central location also there

[40:46] we were down um a police officer so it

[40:52] was you know when when Chief burst has

[40:54] to go out and get people to come other

[40:57] police departments you know I'm not sure

[40:59] if that's free I don't know I don't know

[41:02] how that works but I think he you know

[41:04] it was a more of a

[41:07] security issue and plus what I

[41:10] understand about Trunk or Treat it's

[41:12] like 10 times more people than even for

[41:15] marble day because it's kids it's tons

[41:18] of kids coming right tons of kids with

[41:20] their parents

[41:22] and yeah it is was it is normally more

[41:25] people at Trunk or Treat marble day I

[41:28] felt yeah always I mean l you saw how we

[41:32] were with the prize wheel yeah the candy

[41:35] wheel yeah so you gotta you know you

[41:38] have to worry about security and the

[41:40] climate that we're in now you know just

[41:42] it's

[41:43] extra but I will um definitely take back

[41:46] the October the 26 being the date we

[41:50] have it at Governor Odin booby drive or

[41:52] back on Main

[41:54] Street Okay Okay Okay so sound good and

[42:00] so that's it I think we just have a

[42:03] general discussion any um other feedback

[42:07] anything else you want to discuss any

[42:09] items that are not on the agenda that

[42:11] you felt should have been on the

[42:12] agenda can I um ask you about August 6

[42:17] National Night

[42:19] Out National Night Out is actually

[42:22] handled by another individual that's the

[42:26] county of

[42:28] um and I have been in contact with the

[42:32] person or actually I they they have my

[42:34] information and they'll let us know if

[42:36] there's anything that the town needs to

[42:39] do to support them but that is handled

[42:41] by um the county and a different person

[42:45] um Michael is that we normally have a

[42:47] table at the uh Dutch Village the town

[42:50] we would have a town tent but nothing

[42:51] that we need to coordinate is that your

[42:54] question

[42:55] Cheryl yeah because thought that

[42:58] um that we would have the church come

[43:01] out I thought um it was something with

[43:03] the police officers and stuff talking to

[43:06] people in the community so I wanted us

[43:09] to get involved I didn't know what the

[43:11] process is for that um I can find out I

[43:15] do have the contact so I I'll find out

[43:17] how people can sign up to be part of

[43:20] National Night Out sure Sher most people

[43:23] some people they just walk around and

[43:25] hand out whatever they got the hand out

[43:28] flyers or whatever they don't even set

[43:30] up a table you know okay like the

[43:33] volunteers at your church you have

[43:36] something to hand

[43:37] out uh that's basically what they've

[43:40] been doing okay mostly like mostly

[43:43] County County people set up tables there

[43:46] yeah okay they set up tables and you can

[43:48] walk around to their tables right you

[43:50] can

[43:53] walk collect a lot of stuff yeah but

[43:56] it's like freeall

[43:58] basically and it's at the

[44:02] market it's where sorry we were breaking

[44:04] the dutchville yeah the Amish Market the

[44:07] Dutch on that parking lot

[44:11] yeah okay okay but I can I'll definitely

[44:14] follow up for you chery because I I I

[44:15] don't know what the town would need

[44:18] other than uh maybe the C team I don't

[44:21] Mike do you normally I know you asked me

[44:23] about it but I've never the town has

[44:25] never coordinated that so yeah usually

[44:27] the C team is there at the table the

[44:30] town has a table and the Historical

[44:34] Society has a table yeah right yeah and

[44:37] we didn't have any yeah okay okay well

[44:39] that's good to know I so more to come on

[44:42] on on that um but it's like I said it's

[44:46] not something that the town

[44:48] coordinates we just there and that's

[44:51] August the six first Tuesday in August

[44:55] right yes

[44:58] okay any other any other questions any

[45:01] points

[45:03] anything I guess another question I have

[45:06] sorry for having so many questions but

[45:08] um on the trunk or treat um how is the

[45:13] candy or whatever Supply where does that

[45:16] come from um so we asked people to bring

[45:20] their own candy we have Supple we have

[45:23] supplied additional candy but it is at a

[45:27] cost for the town so I'm not even sure

[45:28] if that would be something that we'll be

[45:31] providing but most people that bring

[45:33] their um Vehicles they provide their own

[45:37] candy oh okay so they just set their

[45:39] vehicles up and there's candy in their

[45:42] trunks or whatever yes uhuh that's

[45:45] pretty and so what I have uh some

[45:49] actually vendors will come and give out

[45:51] candy and then promote their business um

[45:54] so that might be something you know the

[45:56] church would want do as well um you

[45:58] don't have to give out candy but you you

[46:01] know well we

[46:03] should kids want I mean I don't I mean

[46:07] yeah you should it's trunk or tree

[46:09] but yeah yeah

[46:14] um

[46:16] okay uh if there's nothing else I think

[46:20] uh we can end this meeting um our next

[46:23] be meeting will

[46:27] August the

[46:30] 1st and uh that'll be more towards you

[46:35] know hope I I'll send more information

[46:36] about the National Night Out even though

[46:38] we don't do that but hopefully by August

[46:40] we'll we will be able to start really

[46:42] planning for uh Trunk or

[46:46] Treat okay okay um alrighty and like I

[46:51] said if you want to email me and say

[46:54] anything else uh feel free and I'll take

[46:57] any feedback and all

[47:01] feedback okay all right good night all

[47:04] righty thank you everybody have a good

[47:06] evening good night all righty bye thank

[47:09] you to good night

[47:11] everybody good night

Events Committee Meeting | Tuesday | July 2, 2024 | 7PM

Agenda

Transcript