[0:02] good afternoon I'd like to call the Middleville Village Council Committee of

[0:05] the whole meeting to order Ronda may I have roll call please Mike Kramer here

[0:10] Steve baldry here Robert Bishop here Richard Hamilton here McKenzie

[0:15] Peters Kevin Smith here Ann Williams both McKenzie and an have

[0:22] provided explanations for their absence so if anybody felt so inclined a motion

[0:26] would be an order I move that we excuse them

[0:30] support we have a motion with support to excuse McKenzie Peters and Anne Williams

[0:34] from the meeting tonight any further discussion before we vote hearing none

[0:39] all those in favor I I oppos motion carries please rise for the

[0:46] pledge I pledge Al to the flag of the United States of America and to the

[0:52] Republic for which it stands one nation God indivisible with liy and justice for

[0:58] all thank you

[1:02] right everyone should have a copy of the agenda in front of

[1:14] them um just one note that is an amended agenda sorry I forgot I amended it uh it

[1:19] said 2023 instead of 24 well actually it didn't even have a year it does now is

[1:27] this one says 24 yeah so it's technically amended

[1:31] a motion to approve the agenda as printed as amended as amended support

[1:36] support have a motion support to approve the agenda as amended any further

[1:40] discussion before we vote hearing none all those in favor I

[1:46] opposed motion carries public comment anybody has anything to speak on

[1:53] welcome take the

[1:56] podium really excited I don't have to ask Zoom for today

[2:01] amen all right moving on I see Brandon is not here Craig do you want to take

[2:06] that update or do you want to um I don't have any additional updates at this

[2:11] moment we're working uh getting High Street ready to be let out for bid uh

[2:16] waiting on the results of the drinking water assessment as far as you know

[2:20] identifying all the uh lines and then we're just getting ready for um

[2:25] completing the wastewater treatment plant complete complet and

[2:30] the other projects that we're working on anybody have any questions on Village

[2:35] projects before we move

[2:38] on all right we will turn it over to Mark discuss Council rules of

[2:46] procedures you you have a microphone you don't have to move okay I'm gonna go

[2:51] with the village president's recommendation well good afternoon um

[2:58] happy New Year um pleasure to be here it's like my annual not my annual visit

[3:03] but um uh so been asked to kind of go over our rules of procedure uh and give

[3:11] some background to Council on open meetings act issues Foya issues and and

[3:17] if you will some kind of best practices as an elected Village official uh Craig

[3:22] distributed kind of my outline that I've used um in the past you'll note that it

[3:28] talks about the village plan I'm not going to address any of that today um

[3:32] but this is kind of intended you could use this as a guide um I'm not going to

[3:36] go line by line and read every page I'll just kind of Hit the high points okay

[3:42] and um whenever you want me to stop just tell me to stop um but we'll just go

[3:47] over this for a couple minutes um it occurred to me and I know it's noted at

[3:52] the top of the rules of procedure but we basically went to uh Committee of the

[3:56] whole approach um just about about 12 years ago and little little editorial um

[4:05] in history so prior to that uh you know Council had individual committees like

[4:12] Finance ordinance um and uh the village adopted the practice of the committee of

[4:18] the whole uh basically borrowing it from uh the County Board and it was felt that

[4:24] that would be a better way for all members to be kind of up to speed and up

[4:29] to date on the the goings on of the village as opposed to the silos of the

[4:33] individual committees um and again here's the editorial par comment I think

[4:38] it's worked well um from what I've seen from the council members over the years

[4:42] um and it is kind of unique not a lot of uh villages or even cities utilize it um

[4:49] with with on a recurring basis so um way to stick with it um I think it I think

[4:55] it really has been helpful in terms of making sure that everybody's on the same

[4:58] page um so the village uh as you can guess is guided and and mandated um by

[5:08] uh federal and state law uh Michigan Constitution provides for the

[5:12] establishment of of villages uh provides certain uh rules and and uh guidance for

[5:18] villages in the Constitution and also then obviously state law not only the

[5:23] general law Village act um but um obvious some some other statutes the

[5:27] open meetings act um the revenue Bond act gives authority to the Village

[5:32] whether or not the village is issuing bonds but it gives you Authority and and

[5:36] sets out a process for doing certain things like adopting and amending your

[5:41] sewer and water ordinance provisions of the village code whole host of other

[5:46] statutes that apply in your personnel area with respect to how you uh treat uh

[5:51] Village employees which you can cannot do there so a lot of um stfe law

[5:56] guidance uh that has to be considered when the village takes its actions and I

[6:00] think the village has generally been well served by its staff over the years

[6:05] that when you have questions if staff doesn't know it then questions come to

[6:08] me and I can help provide that guidance um so that's kind of the the general

[6:13] overview and let's take a look you know what is the expectation in terms of your

[6:18] role as Village trustees

[6:22] um not a lot but they're important right you're making decisions on behalf of the

[6:27] village using your judgment based on input that you're getting from your

[6:32] constituents your village residents um and so it's not only it's a it's a

[6:37] two-way role where you're listening um but also communicating back uh to those

[6:42] residents and we're going to talk a little bit towards the end as long as I

[6:46] don't forget I put my a note but um it it's fascinating right now in this

[6:51] sphere of public officials and communication with the public with that

[6:56] wonderful wonderful um tool social social media and you may have heard that

[7:02] there are cases winding their way up to the US Supreme Court about government

[7:07] officials and use of social media and when does that use of like a private

[7:13] social media page turn into creating a public forum that has certain

[7:19] constitutional restrictions on the use of that page so we'll touch a little bit

[7:23] on that just something kind of a best practice something to keep in mind um

[7:28] but that social media has certainly become a great way to communicate what's

[7:32] going on with the village what you as an elected official might be advocating for

[7:37] be working towards um for The Village at the bottom of page two on

[7:42] this outline talk about the role of uh the village president that's set forth

[7:46] under uh the general law Village act he is the Chief Executive Officer of The

[7:50] Village presider at Council meetings voting member of council that's always a

[7:55] question I get with smaller municipalities about I'm the village

[7:58] president do I I get to vote on this do I have to vote on this can I stain from

[8:01] this Village president is a trustee has an obligation to vote um and then the

[8:07] general law Village act says that it's required to give Council information

[8:11] concerning Affairs of the village and recommend measures which he she

[8:14] considers expedient in addition to that state law

[8:19] that Constitution our ordinances that we

[8:22] adopt also can Empower Council or officers to do certain things and are

[8:29] rules of procedure um rules of procedure are required to be adopted uh pursuant

[8:34] to the general law Village act um it is uh and I can't recall if we adopt them

[8:41] every year or not but we certainly do when there's a a new after you know new

[8:46] council members are elected and seated um typically reviewed and

[8:50] updated um so these rules of procedure have been around for about um going on

[8:56] 12 years and um there have been some modifications we most recently modified

[9:01] them at the beginning of last year um and it sets forth basically how Village

[9:06] Council is going to conduct its Affairs and its

[9:09] business one thing that um we always talk about and reiterate with this

[9:15] Committee of the whole practice is um we generally use the committee of the whole

[9:21] as an opportunity to discuss issues and make a recommendation for formal action

[9:25] by Council that then's taken up at a formal council a regular scheduled

[9:30] council meeting however since your Committee of

[9:33] the whole meeting is a properly noticed uh open meeting of the Village

[9:41] Council this Village Council can make um binding decisions at your Committee of

[9:47] the whole it is your practice not to do so but if necessary and we have had

[9:52] occasion where we can't wait another week um to make this decision it's a

[9:57] Grant application that has to be submitted or an appointment that has to

[10:00] be made you can in your Committee of the whole make those decisions um and they

[10:06] can be final decisions they don't have to be recommendations okay but again

[10:10] general practice has been that they're just recommend recommendations to your

[10:13] full Council and your regular meetings okay uh let's

[10:22] see oh with respect to the council rules of procedure uh also specifying kind of

[10:27] uh the roles of the village president there chief presider of the council

[10:32] meetings enforces rules you serve as the parliamentarian the president serves as

[10:35] the parliamentarian unless the Village Council designate somebody else um and

[10:41] uh you know works with Village staff with respect to setting the agenda for

[10:46] your meetings like I said I'm going to skip

[10:49] over all the Planning Commission materials Craig and Ronda feel free to

[10:54] share this with the Planning Commission members um talk a little bit about

[11:00] because I know questions always arise about public comment and public hearings

[11:05] and interaction with the public during those two parts of the meeting um I like

[11:10] to say that those opportunities public comment and public hearing is for the

[11:17] public to make comments to you you to receive those comments and then if

[11:22] there's followup if there are questions that are being asked um or there needs

[11:25] to be some followup to to look into that's something that you know Council

[11:30] can direct staff to do or individual council members to do but it's not

[11:35] intended to be an opportunity for debate and I know that a lot of times uh when

[11:41] there's maybe a a public Improvement project that's going to involve tearing

[11:45] up the streets uh maybe you're proposing a special millage of some sort uh in a

[11:51] community there is a desire for Council Members well I want to respond to that

[11:57] comment that was made and and my recommendation is and it's not it's not

[12:01] a you know in the law or anything but my recommendation is to say thank you for

[12:05] your comment take a note then on your Council agenda you have Council comments

[12:11] you can respond at that point or after the meeting go up to the person if

[12:16] they're still there and say I heard your comment I heard your question we'll get

[12:20] back to you or refer them to the the manager but try to keep that one it's

[12:25] it's a kind of an efficiency thing keep the meeting moving along um and two hold

[12:30] true to that it's public comment it's opportunity for the public to comment to

[12:34] you and then you can respond um my grandfather who was not involved in

[12:40] politics um I like Politics as a kid and and he always said to me if you ever get

[12:45] elected to an office I will never run for office um and somebody asks you a

[12:50] question you make sure you look him in the eye and you tell them I don't know

[12:53] the answer but I will get back to you and so that's what your opportunity is

[12:57] when those things come up in public comment and the public hearing processes

[13:01] public hearings can be you know like um I do a lot of special assessment

[13:07] proceedings where they're initiated by petitions of property owners this

[13:12] happens a lot in townships and um there can be

[13:16] flexibility certainly like if you have an engineer who's saying okay we're

[13:19] going to put in the sewer project and your sewer assessment is going to be

[13:22] $10,000 that is going to get a property owner potentially pretty uh hot wanting

[13:29] questions answered you can structure a public comment period as like a public

[13:34] information session for question and ansers um but what you're trying to do

[13:39] is really keep that meeting moving um get information uh to to the public uh

[13:45] that they need and then following up with questions without bogging down that

[13:49] that process okay

[13:53] um so uh I noted on page four in terms of public hearings providing that

[13:59] opportunity uh to gain information and listen um and if questions are asked

[14:06] probably best to to um have followup outside of that that public hearing

[14:11] process um with respect to council then obviously once your public hearing is

[14:18] over or it's time to make a decision then that's the opportunity for you guys

[14:22] obviously to debate and the thing to always keep in mind

[14:26] is and and this is under um state law that your comments are directed to the

[14:31] chair of the meeting right and and the chair because the chair is responsible

[14:36] for maintaining the order in the meeting comments uh and debate should be

[14:41] directed through the chair um keeps it even keeps it fair ask for recognition

[14:48] now in all my years working with the village it's been pretty informal

[14:53] haven't had any issues that I can think of and um so it's worked out pretty well

[14:58] so it's not you know Mr Speaker I would like to be recognized you know and yes

[15:03] you're yielded five minutes or anything like that um but you do want obviously

[15:07] the recognition chair calls and you then make and if there are two people at the

[15:11] same time chair gets to call make make the determination as to who who goes

[15:17] first um I think the Village Council has has

[15:22] done it pretty well in terms of understanding that uh well there are

[15:26] kind of two ways to deal with voting on an issue

[15:29] Robert's Rules would say that an item is brought up okay next we'll discuss the

[15:36] budget but you don't have a discussion on that until there's a

[15:41] motion before the board uh before the council um not many places Hue to that

[15:48] rule uh and in instead what happens is hey we're going to discuss the budget

[15:53] okay this is the outline of the budget this is well and then you'll have

[15:55] comments about well I think this is good this is bad this should be changed I

[15:58] like this um and through that discussion then somebody says okay I'll make a

[16:04] motion either of those approaches is fine and generally I'd say that the

[16:09] village has uh gone with that second approach of we're going to talk about

[16:13] the budget there are questions there are comments uh I like this I don't like

[16:17] that and then there's a motion I think that's fine okay but ultimately there

[16:22] has to be a motion you act by motion either to adopt an ordinance move to

[16:28] adopt or 2035 as uh presented adopt resolution 24-2 as presented U you need

[16:35] a second and then there's an opportunity for further discussion on that specific

[16:39] motion call for a vote determine whether there's a roll call vote required or not

[16:44] under our rules of procedure ordinances and resolutions are done by roll call

[16:49] okay what's the difference between ordinance resolution and the motion well

[16:53] a motion is the the way in which um the

[17:00] action to be taken by council is presented

[17:06] so I know you guys mostly know this sorry but you know motion to adopt the

[17:12] resolution okay the official action is that the resolution as

[17:18] presented is being adopted okay but it's the

[17:22] motion to adopt that resolution that puts it into effect motion to adopt that

[17:27] ordinance okay um and then some things you'll just do a

[17:33] motion I motion you know uh that we direct the manager to have a meeting

[17:38] with TK school superintendent over crosswalks okay it doesn't have to be by

[17:43] resolution doesn't have to be coordinates so some things under state

[17:47] law have to be done by ordinates you can only amend an existing ordinance with an

[17:52] ordinance you can only take certain zoning actions with the adoption of a

[17:57] zoning ordinance and in certain ordinances um there's a certain

[18:02] procedure like you can't uh adopt an amendment to your zoning ordinance

[18:07] unless a public hearing has been held and that can be be held at the uh

[18:11] Planning Commission level um but if you haven't held that public hearing you

[18:17] can't finally adopt that zoning ordinance um with just as a little bit

[18:22] of background so a Charter Township um says you can't adopt an

[18:28] orance at the same meeting at which it's introduced Village Council and general

[18:34] law Village you can do that you can consider an ordinance for the first time

[18:39] and finally adopt at same meeting General law Township you can do the same

[18:43] thing Charter Township you need two readings first reading second reading

[18:48] okay um there are uh Provisions about um once an ordinance is adopted and how it

[18:55] gets published whether it can be done by a summary or whether you have to publish

[18:58] a whole darn thing um we hate that provision um so uh you know it's both

[19:06] state law and rules that will dictate uh when uh certain things are required

[19:12] whether it's ordinance resolution or by motion question yeah it might be think

[19:18] but when you second or support an a motion if if you support a motion when

[19:25] it comes to vote you can't change your mind and V can sure you can you can sure

[19:29] you can second okay yeah is that we learned different than that at a a

[19:35] different training okay no I mean because you're the point of again the

[19:41] motion just introduces the topic right and so it's like okay I'm I'm ready for

[19:46] Council to make a decision on this so I'm going to make the motion or support

[19:51] the motion okay but doesn't mean that you're bound then to okay support it

[19:55] you're just saying I want Council to finally consider this and kind of cut

[19:59] off theb thank you apprciate that um on page five under uh c1c I note

[20:10] in terms of the um roll call votes that are uh taken typically for adoption of

[20:15] the budget expenditure of funds going into Clos session um clo the open

[20:19] meetings act specifically says with respect to uh purposes of going into

[20:23] close session that has to be done by a roll call vote and certain

[20:28] uh types of closed sessions require different vote requirements so to go

[20:34] into consider an attorney client privilege communication you need five of

[20:38] seven votes of the council um for other exceptions that escape me right now you

[20:44] can just do it by a simple majority of council okay anytime you're going to go

[20:49] into close session guys give me a call right we can

[20:54] talk and and you've been really good about that um just to go go over those

[20:58] vote requirements um because some do require um can just be done by a

[21:03] majority okay uh conflicts of

[21:08] interest avoid them if you have a question about it um and uh the the time

[21:15] to raise that is not at the meeting it's before the meeting so that because those

[21:20] conflict of interest questions are oftentimes um very fact specific and um

[21:27] there is a good amount of guidance on conflict of

[21:31] interest questions uh from opinions of the Michigan attorney general um and

[21:37] gets into very kind of specific um uh things that we can then draw upon to and

[21:44] to anal analogize uh about so um the more notice

[21:50] you can provide hey I think I've got this issue um I you know we're we're

[21:55] we're proposing to enter into a snow removal contract and my brother owns the

[22:00] company okay is that a conflict um the answer would be no we've had um unless

[22:06] you own a portion of the company um we've had an interesting uh case in the

[22:11] past where you had a village employe whose um s partner was on the council

[22:19] and is that a conflict um and interestingly again say no um so the

[22:28] more notice you can provide on those um conflict questions the better and again

[22:33] um ask early ask often okay there are a couple of different state statutes and

[22:39] what's interesting about these State statutes and conflict of interest is

[22:43] some um state that they only apply to State officials and that local Municipal

[22:49] officials officials are not included as um State officials but yet the attorney

[22:56] general has taken the opinion that that no they apply to Municipal public

[22:59] officials so just because a statute says it doesn't apply doesn't mean that it

[23:04] doesn't necessarily apply makes it fun and

[23:09] providing uh guidance right uh let's see skipping page eight

[23:16] uh open meetings act information act so obviously um open meetings act applies

[23:23] to meetings of uh a quorum of members of a public body so a quorum of the village

[23:30] of Middleville Council subject to open meetings act where you're deliberating

[23:35] towards making a decision um all of your deliberations are to be in public with

[23:41] the exception of those um very narrow uh exceptions to the open meeting act which

[23:47] we can go into close session um for Robin Steve you guys are new here um i'

[23:55] would say we probably go into to close session once or twice a year maximum um

[24:01] and typically um that is to review a Written

[24:07] Letter From Me To The Village Council providing legal advice about your

[24:12] options on some legal issue or question and so when we're in close session you

[24:19] don't make a decision the only decision I I always frame it when we start the

[24:23] only decision you make in closed session is the decision to come out of closed

[24:26] session and return to open session that's it um but I give advice I outline

[24:31] options and then Council comes out and and typically then considers uh the

[24:35] options and directs me typically to take one of those options that I

[24:40] described um there are other exceptions to the open meetings act to meet and

[24:45] close session and like I said if if we need to um examine those we do that

[24:51] ahead of time and and set that up so I can tell you you know what the motion is

[24:54] what the vote will be um and and how we go about but um and I candidly I always

[25:01] have to look I think it's sale of real property um negotiating bargaining

[25:06] collective bargaining uh sessions um periodic Personnel

[25:11] evaluation uh those are all those are the the main reasons that the village

[25:16] has used and that most municipalities use for going into close session

[25:19] purchase of real property not sale that's that's the one I always I always

[25:23] have to look at it so we're doing that just to me okay well then look at that

[25:28] and I'll have an answer for

[25:32] you um my confidence is shaking right now

[25:36] no I asked the same I asked him that question he's like no actually we can

[25:40] did I say okay for the purchase of but not for the sale

[25:44] and are those you have to or option option to correct correct so

[25:52] so just because the open meetings act allows you to go into Clos session you

[25:57] don't have to be okay um I will say though when it is to review an attorney

[26:03] client privileged communication I strongly strongly strongly recommend

[26:07] that you go into close session um because otherwise I say okay you can

[26:12] review my opinion in Open Session you could review it so everybody reads the

[26:16] letter you're all done reading the letter put it down you can't ask me

[26:22] questions about it right um and the concern is that there would be a waiver

[26:26] of the attorney client privileg and so we don't want that all right

[26:31] because then all of your discussions and deliberations with me about that can be

[26:36] subject to disclosure which is why we wait we go in a Clos session we

[26:40] distribute the letter we review it discuss it and then return it correct

[26:44] yep yep okay now I'm shook I pay

[26:54] attention um let's see where oh so open meetings at

[27:00] um There Are Rules uh for the public um that apply um and it you have to keep in

[27:08] mind that the open meetings Act is a pro public disclosure Pro

[27:13] transparency uh statute so um you can't bar anybody from attending unless they

[27:21] have been ruled disorderly uh and that's a specific definition under state law um

[27:27] a member of the public has the right to come in and audio or video

[27:32] record um the public body can make rules reasonable rules and regulations about

[27:40] that type of thing so I actually had a client where a member of the public was

[27:44] coming up with their camcorder I remember of those things and they were

[27:48] standing right in front of the table and videotaping everybody like seven inches

[27:52] away from their face and we basically said okay that's unreasonable so we said

[27:56] we're going to set up a box box okay a 6 foot by6 foot box and that's where you

[28:01] can set up your camera to record because that's where the outlets were so we

[28:06] didn't have cords running all over the place and it wasn't disruptive of the

[28:09] meeting so state law recognizes that you can establish um reasonable rules and

[28:13] regulations you can't prohibit it but you can regulate it okay um and uh they

[28:20] don't have if they want to come in and record they don't have to get your prior

[28:23] approval okay other than to make sure if you've establish rules and regulations

[28:27] that those rules and regulations so since we are recording and streaming and

[28:33] sending this out are is that part of your discussion on a public forum for

[28:38] later or well um no but happy to to talk about it kind

[28:44] of like you you know so it's it is um it is an accommodation that's being made by

[28:51] The Village it's not legally required um obviously communities have gotten used

[28:56] to it and residents and Vo have gotten used to having that access postco um but

[29:01] if the Village Council wanted to not um broadcast its proceedings you're

[29:08] not required so transparency is key I think

[29:12] that's huge my concern down the road is is the public forum issue eventually

[29:18] we're going to have a hop on topic that this is going to get shared on someone's

[29:21] social media page there's going to be a pile of comments that are not on a

[29:24] government page it's on someone's personal page and I mean if two members

[29:29] are commenting on that that's that's where does that get sticky I mean really

[29:33] none of us should be commenting on it yeah so um let's talk about yeah let's

[29:40] just talk about that now um so the village to my knowledge we

[29:46] prepared I think you adopted a social media policy okay that policy though is

[29:51] only with respect to Village staff sanctioned run sites okay okay and and

[29:59] um in that policy basically we say it's one-way communication it's pushing out

[30:04] information on that social media page Facebook saying up there's the farmers

[30:09] market okay or up there's the the Heritage Days festival coming up and

[30:14] there is an opportunity for people who see that on that Facebook page to

[30:17] respond and say hey what what are the times or can we move it to another

[30:22] weekend or I hate this event you know clogs up

[30:26] downtown we disable those comments why because

[30:29] once you allow those comments you have created under the federal First

[30:34] Amendment a public forum and if there's a comment in there of sorry I'm gonna

[30:40] pick on you Kevin you know I think Village Middleville is great except for

[30:43] Kevin Smith he's a jerk right and you go well that's terrible we're going to

[30:47] delete that comment you can't do that because you've created a public forum

[30:51] okay and now you're doing Viewpoint uh U discrimination okay

[30:57] I like Kevin but but if we did it if we just disabled it right up front no harm

[31:02] no foul then then it just takes care of itself correct and and where communities

[31:06] can run into a problem is it's not it's not prohibited but where you run into a

[31:11] problem is if you have an allowed two-way communication people posting

[31:16] comments and then you go nope we're not doing this anymore again you can do it

[31:20] there is a way to do it but you have to be very careful about that because

[31:23] you're essentially taking away that public form that that existed so if we

[31:27] have our own and to that point though like if we have our own Facebook page or

[31:31] whatever and we're creating and and it would be highly encouraged

[31:36] for members to read but not comment so that we're not engaging in communication

[31:41] because that's when it to your point right like that's where it gets sticky

[31:44] but exactly I think if we're opening ourselves up for public commentary that

[31:49] we do it on our own turf if you will on our own Facebook page or whatever and we

[31:53] can do whatever now now the question mark is is that that if we are on our

[31:58] own private yet public Facebook page uh if we in fact disabled comments

[32:06] on in that space um that's not subject to the same so couple of different

[32:14] things it it it is as clear as like beef barley soup right I mean I just said

[32:19] that for um the there are cases winding their

[32:25] way up through the Supreme Court um you know former president Trump and his

[32:30] Twitter and he had official pus Twitter and then he had Donald Trump Twitter and

[32:35] he was commenting making statements about public matters on his private

[32:41] Twitter account people were commenting and he was deleting or having comments

[32:46] deleted and the question is okay wait a second you've created a public forum one

[32:51] of the arguments is and so now you are violating People's First Amendment

[32:56] rights by deleting certain comments or getting rid of

[32:58] certain comments so the issue that you face as elected officials with the

[33:04] social media presence is does your private social media page cross that

[33:12] line into a public forum such that if you are doing content uh

[33:18] uh being Discerning about comments that are posted then are you somehow crossing

[33:24] the line in terms of a First Amendment violation because it is you're acting in

[33:28] your official capacity all right it's not a village maintained social media

[33:33] website but your position as an elected Village official

[33:37] has does that wind up creating um the look that someone well he calls himself

[33:43] Village trustee Village Middle trustee and he's posting about Village items and

[33:48] he's giving his opinion on things here um is this not an official Village page

[33:53] and from from as a village attorney I look at it I go okay wait a second

[33:57] second Rhonda doesn't have anything to do with monitoring that or Craig doesn't

[34:01] have anything to do with monitoring that what if there's a foyer request in for

[34:05] you know the the posts that you've done in the past 30 days we don't have those

[34:11] documents that's my first response you know it's not ours to to manage

[34:16] but it's it's less than clear so an approach would be you have your personal

[34:23] Facebook page keep it personal you can have a um kind of public

[34:29] official uh social media page and then I think I would probably be make that

[34:34] one-way communication just like the village does okay then you've avoided

[34:38] that issue but you keep them separate that your personal page is for personal

[34:43] stuff it's the the dinner you made it's the trip you went on it's the birth of

[34:47] the grandkid or whatever and then your your public uh trustee Facebook page is

[34:55] just here's Heritage days calendar or this is what I'm working for

[35:01] period but no comments so and you know then good oldfashioned kind of door

[35:07] to-door personal interaction and then people can either give you a thumbs up

[35:11] or thumbs down so fair that's thanks that's

[35:16] actually really helpful to be quite it'll be interesting to see what happens

[35:20] you know in terms of the Supreme Court cases and the federal cases because

[35:23] there's a split in that treatment and that's why the Supreme Court is going to

[35:26] be laying in right okay

[35:32] um are we in

[35:36] time uh I mentioned um you can't exclude somebody from a public meeting um unless

[35:42] the phrase I'm sorry was breach of the peace actually committed in the meeting

[35:46] that's a defined term so just that somebody's um being loud um or

[35:51] disruptive not enough breach of the pieace um that that and that's a pretty

[35:56] far our line like there's imminent um danger resulting uh to that second

[36:04] amendment auditing they're disruptive frequently

[36:10] and they test boundaries frequently um how how does that get handled in a

[36:16] public forum because they are being disruptive

[36:19] that does enable us to remove them from the hearing or do we just have to sit

[36:25] and grin and barar it I mean I I think that that pendulum is kind of swinging

[36:31] both directions at this stage yeah I mean the the lousy practical advice I'm

[36:35] going to give is the first time you let it go the second time um if if if if

[36:41] you're aware that it's that they might be attending you have the sheriff's

[36:46] deputy here um but it's it's a it's a pretty far line um and I I can't sit

[36:53] here and say today this is the line and if they cross it but it really is almost

[36:58] like imminent physical harm I would have to say at this point we probably have

[37:01] not reached that in our meetings we've had or people we've had disruptive

[37:06] people but I don't think we've reached the point where we don't feel safe or we

[37:11] have Sergeant escort anyone else physical security gener would be the

[37:17] would be the I mean at this stage the the Baseline right for correct for

[37:21] grounds to remove okay got it that's actually really good information and I

[37:25] mean you know it is not isn't enough yeah yeah right you know I don't want to

[37:30] bore you with my experiences but I mean I've

[37:34] been um at meetings where there's a proposed you know $20 million sewer

[37:39] project around the lake and Sewer special assessments are going to be 16

[37:44] $18,000 it's a lot of money and you have 400 property owners in a gymnasium on a

[37:50] Hot August Night really bad timing um and um

[37:57] you know part of it is you just got to let the process roll through people are

[38:01] going to be upset and they're going to be Bing and cranky and that's their

[38:06] opportunity at that public hearing through that process to voice their

[38:10] displeasure to ask those questions and um the best you know if you start

[38:15] getting into a a back and forth like I said in terms of trying to nitpick or or

[38:21] or respond the process just devolves and so

[38:24] if everybody knows he the ground rules you get to make your public comment you

[38:28] have this much time we want to get through as many people as we can and you

[38:33] stick to that then that's the way I generally

[38:37] seem best best served okay um let's see oh yeah real property

[38:46] purchase [Laughter]

[38:50] yeah um that's what you told me right right

[38:55] um we can't do remote participation anymore uh for uh um elected officials

[39:03] in order to count them towards a quorum and vote uh The Only Exception is for

[39:07] active military service there are always bills floating around the legislature to

[39:13] uh allow for remote participation of elected officials um don't see that

[39:18] they're going any place although there was State ad board uh just basically got

[39:23] in an amendment to allow them to do some remote participation um but I don't

[39:27] think we're going to expand that or broaden that through our municipalities

[39:31] but something that we can keep it our keep our eye on uh lastly I'll mention

[39:35] in terms of the Freedom of Information Act um it it obviously applies it uh is

[39:41] for that public transpar transparency Sunshine Law uh after post

[39:47] post-watergate uh basically so all uh public records which can be writings

[39:53] electronic uh uh photocopies documents that are prepared owned used retained by

[40:00] uh the public body are subject to disclosure under Foya uh there can be

[40:04] some exceptions from disclosure um and we have to look at

[40:08] those uh very carefully um but just know that basically if it's a piece of paper

[40:12] that's touched your hands related to Village business it's generally

[40:15] considered a public record subject of disclosure under

[40:19] foil um your rules of procedure I think um are in Fairly good order and have um

[40:27] you know serve the council well um I'm not aware necessarily of any specific

[40:33] questions this time around but um know that our rules of procedure can be uh

[40:38] revised from time to time uh just because we've adopted adopted them

[40:43] doesn't mean you're locked into them um they they can be changed um and let's

[40:50] see anything else that no we don't have anything else that

[40:54] we've heard of from anybody so okay um you know again I think the the village

[41:00] is um for me it's been a bright spot in

[41:03] terms of clients to work with because everybody's always been um very um

[41:08] professional and cordial and um understands you know the big picture um

[41:12] and so it makes my job uh easy and and Craigs easy as well so um but happy to

[41:20] answer any questions that you might have either now or another time

[41:26] and welcome Sten welcome

[41:33] again I don't think so this is really I'd love to take a deeper dive into that

[41:37] whole farming discussion from the municipal update oh okay and and figure

[41:43] out what we can do to prevent that because like someone goes and just buys

[41:47] a rogue chicken and all of a sudden they're commercial Farms they sell Nega

[41:50] month yeah what the nonsense is

[41:55] that yeah well and then I mean there's a

[41:58] whole bunch of um aspects in state law of you know preemption of local control

[42:04] as as we've mentioned in our updates and newsletters and sessions where you know

[42:09] solar uh Farms wind energy um all that renewable energy type of legislation

[42:14] that's coming down questions about you know regulating short-term rentals um so

[42:19] it's always something that's changing we got to keep our

[42:23] eyes anybody else have any questions all right thank you Mark you're wel

[42:29] thanks help all right we are going to move on

[42:34] to the discussion on 213 West Main Street and while Craig's moving over

[42:38] there um so I'm reading this and when we interview someone for a position we

[42:43] cannot ask them if they're single or married but we call out that Mr

[42:46] Banbridge is married on our sales document yeah is that because the spouse

[42:52] has a vested interest in the property dollar rights right okay

[42:56] I was I was thinking that might be but I caught that I was like we can't ask that

[43:00] question how why is this on

[43:05] here um that's it I'm good a man has the right to buy property but not sell

[43:11] property on his own if he's married a a woman can buy and or sell

[43:16] without the permission of her husband so when Danielle tries to sell

[43:22] my truck to the construction workers she has every right to do so trucks are not

[43:27] included in that just real property I mean it's it's real just

[43:30] [Laughter] there well I was going to move George up

[43:35] to ahead of me I was going to offer but he walked out I know and then he left so

[43:39] if he gets back here we can do that but the what you have in front of you

[43:42] regarding the sale of 213 West Main Street are um documents that need to be

[43:48] approved and we'll have them um if you're okay with them um move to the

[43:54] next meeting uh January 9th for approval and then we can schedule a closing as

[44:00] soon as possible to to get this wrapped up so uh

[44:06] the the pro or the items included are the quick claim dat ordinance purchase

[44:10] agreement and resolution for 213 and so right now you'd be adopting

[44:16] the well having it go on to the next Council but it's a two-step process when

[44:21] we do the sale so it's a resolution to approve the form of the purchase

[44:25] agreement um and then once that's signed then we do the ordinance y so can we do

[44:32] them all the same me you're you're not you're not adopting you wouldn't on at

[44:38] your January 9 meeting you would not be adopting your ordinance unless you have

[44:43] ass signed purchase agreement by then we could have one by then so but we have to

[44:48] start with the resolution correct okay okay any questions

[44:58] seem pretty straightforward I'll move to uh support the

[45:04] resolution move forward all the

[45:08] documents could you roll scroll down so that we have the uh recommended action

[45:13] at the top there we

[45:18] go correct so yeah so it's basically a mo move to approve the resolution to

[45:24] authorize the sale

[45:30] and and with that it's going to include the form of the purchase agreement in

[45:34] the form of the quick claim

[45:38] deed we can get the so so right now we're approving the

[45:44] documents as printed so that we can approach the

[45:47] seller I I think what we I think what we're trying to do here is um we need to

[45:52] approve the resolution authorizing the sale of 2113 West Main Street once we've

[45:57] done that then we go back and then we can and then we can act on your um

[46:04] motion to approve the ordinance quick claim D purchase agreement am am I right

[46:10] on that because I thought they use

[46:13] resolution my motion was to approve the resolution oh Roger that resolution

[46:17] approves the purchase agreement which has as an attachment to the purchase

[46:21] agreement form of the quit claim deed plus quit claim yep so

[46:27] um that authorizes to get that purchase agreement

[46:32] signed by both parties once that's signed then it's in order for the

[46:37] council to consider the ordinance um and I I think because

[46:42] you're looking at it tonight that ordinance can come back and either if if

[46:47] you have the signed purchase agreement at the meeting on the 9th you could do

[46:49] the ordinance on the night got it okay so that's all we're doing do moving

[46:54] things forward to the next

[46:59] Mee to get it signed we have to yeah we have to sign it we have to get them to

[47:04] sign it first so the purchase agreement isn't signed then you won't do an

[47:07] ordinance okay but it doesn't have to be at this meeting as a resol i

[47:18] that's counil the

[47:23] resolu I think that's what Mr Hamilton said

[47:26] that is exactly what I

[47:32] heard second a second you did or maybe actually Steve name of the paper you

[47:40] have it yeah give it to Steve Jesus where's the

[47:46] scoreboard all right we have a motion with support to approve the resol or to

[47:50] move the resolution and supporting documents onto the next full council

[47:54] meeting any further discussion before we vote hearing none Ronda oh I know we

[48:01] don't we're moving it all those in favor I I opposed motion carries

[48:08] welcome all right next up I've got uh George holworth here who is our

[48:13] wastewater treatment plant operator if you haven't met him yet here's your

[48:16] opportunity come on up George and he'll introduce the topic of the aqu proposal

[48:22] and I think has that through okay everybody lay down she's got

[48:31] this all right so uh my name is George holsworth superintendent of the

[48:36] Wastewater Plant and I answer to uh Alec and I believe this is my first time

[48:42] meeting most of you so um what I'm here to seek is uh your

[48:50] agreement to enter into a contract with a startup company called aqueduct

[48:56] um I'm not sure how many of you are familiar uh with the differences between

[49:01] say an Excel spreadsheet everybody knows how to run one of those and a

[49:06] database um so Excel the information is contained within that cell if you want

[49:12] to find it you have to reference that cell um

[49:18] there's you know the the main difference uh with say

[49:23] a database is you ass assign it uh you assign a value a tag so if I'm looking

[49:29] for the pounds per day average of influent suspended solid something like

[49:35] that I'm going to give that a tag and then all I have to do to look for that

[49:43] information is give it a DAT specify that tag number give it a date range and

[49:48] all my information is automatically pulled out and I can Trend very easily

[49:52] with that um when I first fired on I was trying to look on um getting some

[49:58] training on an access database um but the advantages with this Aqueduct system

[50:07] is um for instance if I was to go out and get trained in and be very

[50:13] proficient with an access database I could

[50:16] do the the trending and things that I want to do just for the for the

[50:20] Wastewater Plant uh and that's it the Aqueduct system can also U do asset

[50:30] management and a whole slew of other uh features and they're going to give us a

[50:36] pretty good deal uh they're startup company they came in and met with a

[50:41] number of us and reviewed uh what they're

[50:45] offering and with my help to show them what we

[50:52] want and how to how it all gets laid out they will build out the system for us

[50:58] and everything you know it'll be in use for for a period of time while we're

[51:03] building it out and only once we're satisfied with that final product then

[51:09] the contract starts um and if we go to um I'm going

[51:14] to jump around here a little bit here

[51:19] the last P basically the second to the last

[51:22] page uh under the terms and renewal uh there there was a lot of that language

[51:28] that I added in in order protect vill what number of pages that second or last

[51:33] page uh it doesn't really it's it it says order form on the very this one

[51:41] okay there you go a number uh quite a bit of this language under terms and

[51:46] renewal is uh is language that I added in and it will uh protect the The

[51:52] Village by specifying uh um just when the when the contract starts under what

[51:59] terms uh we move forward and how it automatically renews and what the value

[52:05] of the contract would be going forward under the renewal

[52:09] terms um and then the ter uh the conditions uh are pretty

[52:15] straightforward so jumping back to some of the features that it can do it'll do

[52:21] all the um data management that I'm looking for

[52:27] it'll also do uh start generating work orders um so under um what's called the

[52:36] npdes permit it's a national discharge elimination system permit that's issued

[52:40] by the uh by the EPA and it's administered by each of the states so

[52:45] the um Eagle uh administers that program and I have to comply with all the terms

[52:51] and conditions of that under what's called an npds permit ours is a

[52:55] groundwater discharge permit so all permits going forward beginning a few

[53:02] years back will now be required to have Asset Management within them going back

[53:08] to say the 70s when they first issued a bunch of the money for the Clean Water

[53:13] Act they didn't make that a requirement and for those that did have it they

[53:21] didn't enforce it so communities left and right bu buil all these wonderful

[53:26] wastewater treatment plants to protect the environment and then staffed them

[53:30] with untrained unqualified people and then didn't maintain them in part

[53:35] because you had the wrong people bringing that information to

[53:39] council and then in other cases Council was simply unwilling to spend any money

[53:44] so these places that they spent millions of dollars building started to crumble

[53:50] apart so EPA got smart started making that part of the

[53:55] uh permit renewal process so we have to maintain um the

[54:02] asset management it's going to go through everything from all the name

[54:05] plate data on the pumps and the motors the valves uh the pipes age condition

[54:11] everything um then we can based on the manufacturers recommended uh intervals

[54:18] generate work orders and then track that and that all of that then is just

[54:23] volumes of paperwork that the EPA is going to want to

[54:26] see um it'll also do the the uh report generating it'll also set up all my uh

[54:35] scheduling um the permit basically tells you when you can make schedules or or

[54:39] when you can take samples and where to take them and all that but it's

[54:44] very uh broad it doesn't really make any

[54:50] specifications based on what our staff schedule is uh things like this we can

[54:55] then go in and just say Okay on on Monday every Monday we're going to

[54:59] collect this this this and this um once a month we have to collect this once a

[55:04] year we have to collect this but only on these particular monitoring Wells etc

[55:08] etc so this program once it's set up and they'll be doing all that set up I just

[55:13] tell them what I want to see um all of that will then

[55:16] automatically be generated each employee would then have uh access to it uh on

[55:23] their phones or on a tablet and and it can uh when they log in to say we did

[55:28] this all of that is trapped so if you're doing rounds it says okay who did the

[55:35] rounds on this date because we've got a problem okay now we know who did that um

[55:40] so it's going to track all that kind of information much more efficiently and be

[55:45] able to generate reports much more efficiently than I could ever do on my

[55:49] own um benefits again uh it's going to

[55:54] retain your institutional knowledge um you know uh I plan on being here for

[56:02] a good while uh but you know when Charlie was stepping out if you were if

[56:06] you were going to have a a fresh brighty eager but clueless employee

[56:13] you're losing all that information and that's what usually

[56:17] happens so being able to have all that

[56:21] information and all that new guy has to or girl has to know is how to get to it

[56:28] you know just where to look it up and it's much uh much better for that for

[56:33] that type of uh information retention long term for any

[56:38] Village um we can use that information also

[56:42] moving forward when we're um assessing Water and Sewer rates that we going to

[56:46] propose to you forward and things like that right and you're going to be able

[56:50] to generate that type of information um that you you know if you have questions

[56:54] on um you know they're going to be doing a

[56:58] rate assessment or a review they want to know the age and

[57:05] condition of the pipe all that kind of stuff the the reports that are being

[57:09] able to be pulled out with this type of database are pretty slick you'll be able

[57:15] to go out and say show me all the pipe that was in the ground since

[57:18] 1960 is it Dr Lon is a transite is a c900 you know all kinds of different

[57:29] things this is $5,800 if I'm reading that correct is that accurate and it's

[57:34] free setup free set up 50 5800 once it's set up and running the way I want it

[57:40] yeah and and with regard to things like pipe inventory and things like that

[57:44] obviously that's stuff that happens over time but that that stuff you'll end up

[57:48] having to work with alacon is that accurate like when you say we have at

[57:51] lead pipes or something like that yes well we have that inventory we have we

[57:56] have some inventory uh when we you know when we're talking mostly on the water

[58:00] side uh we've got a system um and most of the guys are pretty proficient with

[58:05] it uh and it's got some good features this um has other features that we're

[58:12] going to be using but it also has that because that's strictly for Asset

[58:15] Management if this can do all of that well then at some point we might decide

[58:20] okay we're going to to let that go by the wayside and portal all that

[58:25] information into here all right that's not a guarantee we might say well we

[58:30] like everybody's familiar with that and we're just going to use this for my

[58:34] asset management and um uh data and work orders and whatnot like

[58:41] that is this is this in the cloud by the is this in the cloud or does this get

[58:46] stored on our server uh I believe the cloud uh but you

[58:52] just went over my head a little bit so yeah stored locally or is it a software

[58:57] in the in like you log into a website basically right got you but you know it

[59:02] and again with most of these uh type systems um say we terminate their

[59:06] contract we're just not satisfied or whatever whatever whatever information

[59:10] that had been generated um that's that that's ours got

[59:16] it so that point it be local storage but yeah should fit on just a hard drive so

[59:20] again it'll go over um work orders Asset Management

[59:25] um report Generation all of that so use your very uh from what we're

[59:32] go ahead what I what I'm able to understand from it so far from what

[59:36] they've showed us it's very uh user friendly and very intuitive I've used

[59:41] uh a few different uh systems in the past

[59:47] uh uh there's a hawk whims out there that uh that kind of program they're

[59:51] expensive number one uh anything from Hawk is it's a good product but it only

[59:56] does the the data generation and tracking it doesn't do asset management

[1:00:01] or any of that other stuff um so this has uh and it's this is much more

[1:00:08] intuitive uh there's U uh the same can be said for

[1:00:14] the uh um maintenance management type

[1:00:17] programs there's there's a thousand different programs out there um but

[1:00:23] they're Standalone systems they just do that aspect this sort of covers all of

[1:00:28] bases so I'm I'm quite eager to get started with this and uh I think it'll

[1:00:35] be uh a good asset for the city is there any

[1:00:40] questions I think at the end of the day Mr President I do we need to delay on

[1:00:45] moving this to a coun full Council or do you think we could just get them access

[1:00:50] to this they think the sooner the better right and it's January opion the sooner

[1:00:54] the better yeah and it's January and probably get a nice roll into the into

[1:01:00] the coming year if you started now right if we had if you had the availability

[1:01:04] yeah B basically is uh what I've we've been kicking this around for a few

[1:01:10] months so I I tried to promise him that I'd have an answer for him

[1:01:15] shortly so they're building this from scratch they would built this from

[1:01:19] scratch yes so we spent a lot of time and effort getting our inventory to the

[1:01:24] G is there any because I'm guessing this is going to be an application user based

[1:01:29] this people can get to it on their tablet so if they're doing a work order

[1:01:31] on a valve can is there a like a process where we link that to all that work we

[1:01:36] did with the gis system this is the valve there's a there's an inventory

[1:01:41] item that we put in there we click on that valve it takes us to the gis which

[1:01:45] we've gone through and meticulously made sure we have the identification where

[1:01:47] the valve is where the street is is that again that's that that feature right now

[1:01:52] is is probably what we're going to start on last because we've already got a

[1:01:56] system that does that yep and if we find out that we're very pleased with all the

[1:02:00] information that we've been generating to date um mostly on the Wastewater side

[1:02:06] um then we're going to start migrating it over to the water side expanding it

[1:02:11] um but I my understanding is is that information is uh very similar you know

[1:02:16] you just uh you track it the same way use it the same way as long as the

[1:02:21] possibility is there I'm good with it yes I believe the possibility I have a

[1:02:24] quick question sure um is this was this built into our budget it was not built

[1:02:30] into the budget yet this is the water budget right we have in the water

[1:02:34] budg

[1:02:38] ability any other questions I like what I hear I have one I do too this was no

[1:02:43] cost until you approve the the final Bild so to speak that's

[1:02:53] correct they presented it to George and to Alec

[1:02:57] and then Alec and George presented it to me and you know was the last step for

[1:03:02] that Mr President could we make this contingent on making it in terms of

[1:03:08] paying could could we hear a report from you on what your experience is like

[1:03:15] prior to us approving it to be executed you know in terms of making payment I

[1:03:19] think it would be nice my understanding is is that we would just uh sign the

[1:03:23] order form now and

[1:03:25] then we start building out the system and nothing has to be signed um going

[1:03:31] forward until I'm happy with the system but simp make it subject to to his s to

[1:03:37] our satisfaction I I think what I'm saying I mean just for clarity we would

[1:03:41] love since because this is a new system for you and it seems like it's going to

[1:03:45] be really beneficial to you I think it might be nice for us to hear a report

[1:03:49] from you on how the experience was and and the data that you're getting from it

[1:03:53] if that makes any sense I I think that would be really helpful for us to just

[1:03:59] are you asking for that to be contingent upon final for us to begin paying for it

[1:04:04] like before we cut a check let's make it contingent before we cut a check to them

[1:04:08] for finishing up their work could we hear a report from you to just just to

[1:04:13] go over the system or maybe just show some sample reports or whatever just to

[1:04:17] show that it's working into to your satisfaction I think at that point we

[1:04:20] could just say when you're ready to say this is a good product come back and say

[1:04:24] I I what they're what they're looking for is um and I would tend to agree

[1:04:30] with they're looking for an approval right now description their side of

[1:04:34] things is what I'm I'm seeking is that authorization to spend the $1,500 at

[1:04:42] some point and that some point in the future I could simply say between you

[1:04:48] and me that I'll generate the report that you are asking come back and and

[1:04:53] give you guys my blessing so to speak and but the but the paperwork is already

[1:04:59] in place for that commen uh for that contract to commence from that point

[1:05:03] does that that was going to be my question is when does his expectations

[1:05:08] get met and when do he pay is there something

[1:05:11] of I think we're saying the same thing it's what is the what is your final bill

[1:05:18] what are you expecting you know that the vendor provide you when are you going to

[1:05:23] be satisfied is going to be accepted and what's the future support

[1:05:28] once it's what you're what you're giving I'll break it down a little bit here

[1:05:33] what you're coming to us for is approval to move forward with a piece of software

[1:05:38] it's open it's very open-ended with regard to their performance so what

[1:05:42] we're trying to do is protect you yes by saying what expectations at what point

[1:05:49] do they hit that Mark because it anytime there's a zero setup fee and there's

[1:05:55] this unlimited Runway you could you could put

[1:05:59] them through their Paces to the point where they're just like seriously if he

[1:06:02] calls me one more time I'm going to you know what I mean like I think what's

[1:06:05] really helpful for us is is that we don't mind approving the 5800 I think

[1:06:09] it's I think it's phenomenal I think it's going to help you considerably I

[1:06:13] think it to protect you in a contractual agreement is what is the what are the

[1:06:18] landmarks that we have to hit for them to to for us to move to payment

[1:06:24] summarize that I would say right there Kevin termination for the first six

[1:06:28] months following the commencement date this agreement may be terminated by

[1:06:31] authorized representatives either Party by submitting a written notice of

[1:06:34] termination we're fine yeah that's part of that

[1:06:37] [Laughter] language with respect to benchmarks

[1:06:43] things that I'm going to be looking at are

[1:06:46] um what you don't you can spare us I I I I think whatever is important to you we

[1:06:51] believe that that's what's going to happen I think what what we're just

[1:06:54] looking for is hey if they don't hit their Mark right we want to be able to

[1:06:57] stand behind you and say enough is enough we don't so that's that's really

[1:07:02] what we're trying to get here okay so I think and we we just nailed it so this

[1:07:06] is a really uh this is a Kev proof uh agreement I love that it's

[1:07:13] phenomenal uh can we say not not to exceed $5,800 would you be comfortable

[1:07:17] with that that's what we're asking for for the first year yeah yeah then then

[1:07:21] there's uh you know uh cost of living increases yeah then if if George is

[1:07:27] happy with it after that we can build it into subsequent budgets

[1:07:31] fa are you looking for a decision today then or can we make the decision next

[1:07:38] week can can we just give you the authorization to collect this to to sign

[1:07:42] them for I mean can we do that I I I would I would just like to make a motion

[1:07:46] for to to empower George to get the agreement signed well then we're going

[1:07:51] to empowering or C Craig Village staff so the recommendation in

[1:07:57] your pack is approval of terms of service with Aqueduct systems yes not to

[1:08:01] exceed not to exceed

[1:08:05] $80000 all right thank you George for that it's thank you exciting to get that

[1:08:10] that tool in place for you I'm sure all right we have a motional

[1:08:15] support to approve the terms and services with Aqueduct any further

[1:08:19] discussion before we vote hearing none rondom roll call

[1:08:24] please Steven baldry hi Robert Bishop hi Richard Hamilton

[1:08:30] hi Kevin Smith

[1:08:34] I Ann Williams I Mike Kramer I motion carries congratulations thanks

[1:08:51] George we're all on YouTube I

[1:08:57] know a mess Mr Powers good evening Council uh so at the previous meeting we

[1:09:04] had discussed about some of the issues associated with uh parking enforcement

[1:09:09] so during the December 12th uh 2023 meeting to be precise uh parking

[1:09:14] enforcement was discussed and staff was directed to investigate current

[1:09:17] processes to bring back before the council while reviewing regulations

[1:09:22] multiple options became apparent that required further discussion prior to

[1:09:27] Preparing a recommendation so what I am what my recommendation is is for the

[1:09:32] Village Council to establish an ad hoc committee uh to review or prepare

[1:09:37] parking enforcement within the village including the following staff members

[1:09:42] being two council members uh Alec bellson Scott wear and myself uh so this

[1:09:48] will be more of a workshop to evaluate uh the challenges that we have currently

[1:09:53] with with the parking where that way we could prepare recommendations to the

[1:09:57] appropriate bodies and do what needs to be

[1:10:01] done so I would love to volunteer for this because you know dick took my spot

[1:10:06] on Planning Commission so I don't get to stare at ordinances as often as I used

[1:10:10] to and I think I saw Kevin's hand come up unless anybody else would like

[1:10:14] to it's going to be a lot of May shall shall not there might even be a

[1:10:22] shant you never know how old the ordinances

[1:10:27] are uh nobody else so I didn't hear what you said um

[1:10:34] he wants an ad hoc committee for parking right so I just said that you stole my

[1:10:38] spot on Planning Commission so I don't get to St at ordinances anymore other

[1:10:41] than reading your minutes so I'm on it no he wants to be on it oh you you want

[1:10:46] to be on I want to be on this I miss ordinances do you want to be on it no I

[1:10:52] sh it says I'm not listening throws that right back I was listening where where I

[1:11:00] fell out I would based on the last me I would recommend if Kevin's available

[1:11:05] Kevin and we we have the most experience with

[1:11:09] parking issues in the village as of the past 10 years so it seems fair yeah any

[1:11:15] any any discussion anybody else want to feel good about it I'll make the

[1:11:21] motion yeah but if you want to one of the two no no go

[1:11:27] ahead I'll make the motion that we appoint an ad hoc committee to review

[1:11:33] prepare enforcement within the village for parking including um president protm

[1:11:38] Smith and myself support and and the staff that's

[1:11:43] listed on support we have a motion with support to

[1:11:47] appoint an ad hoc committee any further discussion before we

[1:11:52] vote so making a committee do I need a roll call on that okay uh you just have

[1:11:58] to ad to all the rules afterward have [Laughter]

[1:12:08] sh all right all those in favor post motion carries um if you want

[1:12:15] to I'll get in touch with you send out a doodle poll to all those involved and

[1:12:18] we'll figure out when we can meet

[1:12:22] perfect all right we are down to your final

[1:12:27] public comment

[1:12:31] Joe all right Jason that's all public all

[1:12:37] right final Council comments anybody would like to

[1:12:43] start dick no I good Bob I'm good Steve I'm good Kevin none for me an nope wow

[1:12:54] other than happy New Year yeah there you go Happy New Year hope everybody's

[1:12:57] healthy hope my house gets healthy

[1:13:02] soon all right that's all we've got thanks for

[1:13:06] your time thanks for your patience the motion will be in order Mr President I

[1:13:09] would like to make a motion to adjourn

[1:13:12] supp we have a motion with support to journ any further discussion before we

[1:13:16] vote hearing none all those in favor I opposed motion carries thank you

[1:13:24] I can't wait to be YouTube famous this is going to be

[1:13:30] great typically taken the position of sub

[1:13:34] Council not Reed to nth

Committee of the Whole - 01/02/2024

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