[1:03] Maybe it's considered a park. I don't know. I guess I could look at the parks

[1:07] um plan, but I think there was enough there was support among the members to

[1:13] continue to have the open spaces portion. Uh I also think that we haven't

[1:20] really determined I know it says here meet in alternating months. There's

[1:25] enough activity especially on bike and ped safety that that's not enough

[1:32] meeting dates. And so we'd like to see something more fleshed out for a meeting

[1:38] schedule for the two committees.

[1:45] Trusty Stoker Brandon I think you you stole a lot of my thunder. So, I'll I'll

[1:50] reiterate though a little bit and and kind of I I first of all, I I supported

[1:53] this uh when we've discussed it in the past up at the board level. I think um

[1:58] it was a good experiment, but uh it's clearly uh uh uni close to unanimous if

[2:04] not unanimous that it should go back to two uh both the uh pedestrian and

[2:09] bicycle safety committee. And again, I would I would support your uh your idea

[2:12] of saying parks and open spaces committee that it would encompass more.

[2:16] Um I note that we received a couple of emails on this um from uh Sandy and

[2:21] Gary. Um and uh you know, my takeaway from those emails um thank you. Uh was

[2:27] that there's a lot of work to be done especially on the pedent bike safety um

[2:31] committee. So I I too would support going to a uh meeting every month. You

[2:36] know, you can always cancel the meetings. I'm a designate, you can take

[2:39] the minutes. I just think that if you're going to really get momentum going on

[2:43] any kind of committee or commission or board that you serve on, it's really

[2:47] helpful to be meeting monthly. And if you don't need it, you don't need it.

[2:50] Maybe you don't meet as much during the summer or when people are away, but I

[2:53] really I like the idea of having pet and bike safety meet once a month. Um, so

[2:59] bottom line, I do support this. uh you know these are priorities for the

[3:03] village and I think that separating them into two to be more efficient to get

[3:07] more done um is a good idea and will drive more work and um align nicely with

[3:13] village priorities.

[3:18] » So um

[3:22] if we were to change the motion um that we'll meet is it imperative that we

[3:29] specify that that will meet monthly that will

[3:35] meet what do we what is required here to to give flexibility but also keep in

[3:41] mind that we favor the monthly the current monthly meeting path.

[3:47] » I mean I was I could try to I could take a shot at it if you

[3:52] » that we could just say that we'll meet monthly.

[3:54] » Yeah. I I was just I I think head and bike safety is where the monthly request

[3:58] is coming from. So I my my idea was to make that monthly and parks parks and

[4:03] open spaces committee meet uh bimonthly or is that the right word or once every

[4:09] two months?

[4:13] » Every other month. I guess

[4:17] would it be better to not have it if I mean when they go to working on the

[4:22] comprehensive outdoor recreation plan if there are times that they would like to

[4:28] meet monthly is there anything that would if we say if we don't say this in

[4:33] this well it would just be a draft

[4:37] » how how about for parks and open spaces we go monthly or as as needed that gives

[4:42] them flexibility >> we'll go

[4:46] Do you want do you want me to take a shot?

[4:48] » Go ahead. I move to recommend that an ordinance amendment be drafted to repeal

[4:52] the parks and public spaces committee and create a parks commission which will

[4:56] meet every other month or as needed or sorry let me rewind and create a parks

[5:02] and open spaces committee which will meet every o every every other month or

[5:06] as needed and a bicycle and pedestrian safety committee which will meet every

[5:11] month each consisting of seven members uh each consisting of seven seven me

[5:17] seven seven members I think that ends Second

[5:22] » motion in a second. Any other comments from

[5:25] » just so then um what would quorum be for these committee? Would it be four?

[5:31] » I think we'd probably draft that in the ordinance. I think we would establish

[5:34] that. Sandy, you want

[5:38] » Andy Pendleton, 3529 North Frederick Avenue. I'm currently chair of the

[5:42] pedestrian and bicycle safety subcommittee. uh chair Warren and Sto

[5:47] Trusty Stokerbrand and director uh village manager Ewald first thank you

[5:52] for service and for taking up this issue. Um just brief comment on the

[5:57] motion is currently drafted. Um it wouldn't be in my opinion or suggesting

[6:03] that we want to call it um parks and open spaces. It would be parks and

[6:08] public spaces committee. Um this has been a common like stumbling

[6:14] block. We we've been doing all doing been doing this for years. But the idea

[6:18] is that this committee would be devoted to improving our parks and improving our

[6:23] public spaces particularly placemaking um at various places in the village that

[6:29] are owned by the village but aren't necessarily um parks. Um and then we've

[6:35] been calling that other committee the ped bike committee forever. Um, so I

[6:40] would suggest we call it the ped bike committee uh going forward rather than

[6:45] the pedestrian and bicycle safety committee. I wouldn't want the

[6:52] title safety to limit the role and mission of that committee because I'm a

[6:58] firm believer that more biking, more pedestrian activity in our village is

[7:05] crucial for lots of things. reducing crime, increasing property value,

[7:10] increasing business prosperity. Um, so I would suggest that part of the mission

[7:16] of the ped bike committee is not only ensuring that our ordinances uh promote

[7:22] ped and bike safety, but also uh promote more active transportation in the

[7:27] village. So, thank you for uh the consideration of my uh suggestion.

[7:33] » Thank you. Any other public comment hearing? None. I would I think both

[7:40] those recommendations make sense. >> I concur.

[7:42] » So I would I would alter my motion to reference um public spaces instead of

[7:47] open cibases and refer and create the ped bike committee instead of ped and

[7:51] bike safety. You

[7:54] » I concur. >> All right. So we have the the motion and

[7:58] a sec the altered motion and a second. Any further discussion?

[8:04] All those in favor? >> I

[8:05] » I motion carries two to zero.

[8:12] Next item on the agenda for the JPNL committee is consider Class B and Class

[8:20] B licenses for Jersey Fresh LLC DBA Pizzeria Deluso 4511 North Oakland

[8:27] Avenue.

[8:30] have anyone presenting on this today or is it just a

[8:35] Okay, we have any discuss. >> I can make a motion.

[8:40] » Go ahead. I move to recommend the class B fermented malt beverage and the class

[8:44] B into Intoxicating liquor licenses for Jersey Fresh LLC doing business as

[8:49] Pizzeria Deluso located at 4511 North Oakland Avenue, Shorewood, Wisconsin

[8:54] 53211 to the full board for approval and cons consideration on September 21,

[9:01] 2020. >> I will second that motion. Motion and a

[9:06] second. Have any further discussion from the trustees?

[9:11] Any discussion from the public? >> When do they open?

[9:19] » You just >> just come to the microphone. Give your

[9:22] name and address. >> Asking asking for my family a block and

[9:24] a half away. >> I know. I actually

[9:28] » My anniversary is September to 16th. >> That is not gonna happen. I'm sorry. My

[9:33] name is Kyle Toner. I am the owner and the agent, the liquor licensed agent for

[9:38] Pizzeria Deluso. Um, my address, h yes, 133 West Monrovia in White Fishb um

[9:46] business at 4511 North. Um, what's the question?

[9:51] » When when do you open? >> We're hoping four to six weeks.

[9:56] We're thinking four to six weeks as a >> I'm pretty confident.

[10:02] » Great. Great. >> We're all excited. We're very excited.

[10:06] » Appreciate it. Thank you very much. >> Yeah. In case you can't tell.

[10:09] » Yeah. Yeah. So, we're we're moving forward.

[10:13] » Thank you. >> I heard seven weeks at the le heard.

[10:17] » That's what you just heard me say? >> Yeah.

[10:19] » I heard four to six. >> The absolute latest.

[10:23] » I'm just I'm, you know, I'm just trying to look out for me.

[10:26] will be open and ready to go. >> Thank you so much for our

[10:31] » Thank you >> for having us.

[10:33] » Well, we can't we can't wait to see >> at the location.

[10:36] » Believe me, it's been a it's been a longer process tonight.

[10:40] » Yeah. >> Welcome and thank you.

[10:43] » Thank you. Motion and a second. Any further

[10:47] discussion? All those in favor? I I opposed. Motion

[10:53] carries unanimously. Thank you.

[10:57] Last item for the JPNL committee and I'm trying to read the

[11:02] exact agenda item here is uh consider committee appointments.

[11:08] Opening it up to the floor for a motion or discussion

[11:13] brand. Um I'm going to um make a motion that

[11:18] includes the names just so that when it goes to the minutes they're included.

[11:24] » That sounds good. Um, I move to approve Jeremy Spurgeon uh for the business

[11:30] improvement district and Liz Nelson and Paul Roadie for the design review board

[11:37] as presented to the village board for approval consideration.

[11:41] » I will second motion and a second. Any further

[11:46] discussion? >> I just like to thank the clerk's office

[11:49] again for managing all these applications. Thank you.

[11:53] » And thank you to the applicants for for serving on these boards. We very much

[11:56] appreciate >> indeed.

[11:59] » Motion and a second. All those in favor? >> I

[12:02] » I opposed. Motion carries. And with that, uh we are concluded. Um

[12:10] » if I just have one more thing, the one um these volunteer appointment

[12:15] applications, the one that's submitted first, I really like this format. Um,

[12:20] it's just it's reads easier online. I might say that. Um, if we could have

[12:26] that as opposed to the the second format makes a big difference when you're going

[12:30] through. Thank you. >> Thank you.

[12:35] I >> think that's all the business we have.

[12:37] So, um, I can I will take a >> I move to adjurnn. If you're ready to

[12:43] inter >> I will second your motion. All those in

[12:46] favor? >> I

[12:47] » I opposed. We are adjourned at 6:18.

[13:02] » Good evening everyone. I'd like to call the committee of the whole meeting to

[13:06] order at 6:30 p.m. Um, trustees are present except for Trusty Ardorfer and

[13:14] Trusty Ersync. Um,

[13:18] oh, and it's not publicly noticed. Uh, so we have one item, we have two items.

[13:23] Um, the first one is on street parking assessment. Um, that'll be presented by

[13:28] Captain Santiago. So, there is a PowerPoint.

[13:42] And just for um context, is this from the request to look at parking um from

[13:48] Trusty Kudo? Okay. So, this is the starting place of uh looking at our

[13:53] revisiting our parking capacity and procedures.

[14:00] » Um thank you for having me. Uh one of the reasons I'm here is I guess a couple

[14:05] of months ago, I think that's when the conversation kind of started and there

[14:08] were some uh questions about uh some of the parking data. We just went through a

[14:12] new system in May, so some of the stuff it was kind of hard to assess because I

[14:15] think people weren't really comfortable with the new system and the numbers

[14:18] didn't really make a lot of sense to us. That has since hopefully changed a

[14:22] little bit. I mean, it's still going to take some time to get a accurate

[14:25] reading, but we are able to provide some data and some of the stuff that I know I

[14:29] spoke to uh Bart um was that people wanted to know a little bit more about

[14:33] permits, how many do we have, a little bit about on street parking capacity,

[14:37] off- streetet parking availability um and what that looked like. daytime

[14:41] parking for purposes of how much was available to people. I know we've done a

[14:45] couple of studies in the past, but um hopefully I'll be able to answer some qu

[14:50] some questions and um my hope is that it guides some um a little bit more

[14:56] understanding and then we can get some questions as to why you're actually

[15:00] looking for me. I can get better guidance and we can then put something

[15:03] together that you're comfortable with getting whether it's annual every six

[15:07] months and you can actually kind of keep a have what's going on with parking

[15:12] through the year.

[15:17] I actually printed the slides because I figured looking back and talking might

[15:20] be a little more complicated. Um >> a lot of this information you're all

[15:23] very familiar with. I mean Shorewood is very densely populated with creates some

[15:28] challenges for parking. Um and that also certain things that happen around the

[15:32] village affect it whether it's students moving in uh this past week um whether

[15:37] it's festivals whether it's like activity at our park it changes

[15:40] depending on what time of the year we're dealing with um so

[15:46] we use I use the information from the 2017 2020 study I use the information

[15:51] that I have from um basically that initiative that we explore a couple

[15:55] years ago with curb management meter parking some of the old as reports that

[15:59] I had uh as far back as 2021. I was able to find some data and then obviously I

[16:04] used the data that I have now from T2 that I've been looking at since about

[16:07] May. So we went live in May. We really didn't get into the thick of it till

[16:12] probably June when we are a actually able to get some people moved to the new

[16:16] system and a lot of the problems kind of went away at that point or they they

[16:22] lowered quite a bit.

[16:27] We can go to the second slide. Well, I just put this slide in here.

[16:31] This is from the 2020 study because I'm going to refer a little bit to the uh

[16:34] bid section of the village and the 2020 study. These are the blocks and block or

[16:40] the streets and block faces they looked at. And it's just sometimes you think

[16:45] you remember what it is, but when you actually look at the picture, you

[16:47] realize, oh, there's a lot more streets than that that we thought about. Um, so

[16:51] just a quick reminder to everyone. And when you look at this, this is about

[16:55] onethird of the available, I guess, streets or pavement of the village. Um,

[17:01] when you take it as a whole, >> are those numbers?

[17:09] » Well, they're actually just it's designated what the lots are. I didn't

[17:13] put them in here because some of them we don't um actually manage anymore. Oh. So

[17:17] I was more for purposes of looking at the picture saying, "Hey, these are the

[17:20] the plot face that they're talking about in the study.

[17:26] We can so right now when it comes to off-

[17:29] streetet parking, and I'm going to talk a little bit about off street and on

[17:31] street and then daytime. Um, we manage seven off street parking lots. Uh, they

[17:36] all obviously have a limited number of available spaces and they have different

[17:40] hours and time restrictions. Some are 20 24-hour lots where you can you have to

[17:44] move your car uh once every 24 hours. Some are you can only park from 8:00

[17:48] p.m. till 8 a.m. but you have to be out of the lot at that time. Um some are

[17:53] only four hour time limits. So you actually you can be in the lot you have

[17:56] your permit but you got to move every four hours. Um

[18:00] and there's a few of them like I'm sure you're all familiar Ligh Horse Village

[18:05] Hall and Oakland that are very high demand and for like the Oakland North

[18:10] and even Village Hall a lot of times we have maybe one or two spots that have

[18:14] any kind of turnover from month to month. So they're they're people want to

[18:18] want those lots and we do get a lot a lot of calls. So those

[18:25] not really a lot almost every well actually every other lot other than

[18:29] these three have spots available. So right now we have about 200 off

[18:34] street permits and there's about 263 available. Some of them people don't

[18:39] really like them as much whether it's because they feel they're not as safe as

[18:42] the other ones, whether it's just far from their houses depending where they

[18:45] live in the village. So, a lot of them we might have 40 spots available, but

[18:48] only five have been used. Uh like Metro Market is one of them. I think there's

[18:52] only five right now permits being used at Metro Market

[18:57] » off the top of my head. It's

[19:02] No, it's >> five.

[19:04] » Correct. Five permits for that lot. I want to say that one has 25 or it's a

[19:10] significant number. >> Is that the whole top floor that's

[19:12] available? >> Yeah.

[19:13] » Yeah.

[19:22] » So, when it comes to on street parking permits, um, and I'm talking about both

[19:26] monthly and annual. uh about uh I want to say three or four years ago, we allow

[19:32] people to actually buy a monthly permit as opposed to having to go every single

[19:36] month and buying the permit for the next month. they used to be kind of

[19:39] designated that way where there was the April permit you know the May permit the

[19:42] June and now uh they have the option to actually buy a recurring permit and kind

[19:46] of set it and forget it which is one of the reasons I think when you look at the

[19:49] numbers you're going to see that some of them have increased a little bit but a

[19:53] lot of it I believe is because of the ease of access of the new system and how

[19:57] simple it is for people to actually go in buy a permit enter their information

[20:00] and just kind of be done with it and to cancel it if they ever want to

[20:06] in 2025 we between 1,000 and,00 permits sold per month. And when you look at the

[20:11] monthly breakdown there, it's been pretty consistent since we changed um

[20:16] how people are able to purchase permits. Um right about that between I don't know

[20:20] 870 8.90 mark. Uh for the 2026, we only have the first couple of months of data

[20:25] because I didn't want to take May or June since people are still trying to

[20:28] get into that. So we kind of did the a July and August permits and that's where

[20:33] we're at right now. I realized I have a question on for

[20:38] going back to off- streetet parking permits. Is there any forced turnover or

[20:44] can one person hold a permit as many times?

[20:47] » There is by the system. So this is it's actually easier than it was in the past.

[20:51] So if somebody let's say a credit card is declined or they don't buy the permit

[20:55] within the first five days of the month, uh it becomes available. Oh,

[20:58] » okay. So, um, yeah,

[21:03] before they had to and it's hard, well, actually before the permit wouldn't

[21:08] expire. Um, we would have to go in and look and say, "Hey, these people have

[21:13] not paid." So, we either got to reach out or we got to cancel their permits

[21:17] because now it's been two weeks and it's been a month. There's times that we

[21:20] found some depending on some of those lots that weren't used as often that

[21:23] people might go four months uh with the permit that the credit card just kept

[21:28] getting declined on the first of every month but the permit was still valid

[21:31] manual. >> Yes. Yeah. So you would look at the

[21:36] expiration date and usually you could tell because obviously it says payment

[21:40] hasn't been confirmed or hasn't been made but we had to look at the list and

[21:44] say oh these are overdue by quite a bit so we have to cancel those. And then you

[21:48] got to deal with their phone calls and they they didn't realize the credit card

[21:52] was the CL. I mean, it was a whole thing. So now it's just it's pretty

[21:55] quick and they're actually they can if they have an issue with it, they can do

[21:59] it right through their website. We see it that they're contesting basically the

[22:03] the reason for it and we can approve it. We can say send us the information from

[22:08] your credit card. You know, we just want to see the picture and then we can

[22:11] reinstate it. Like if you have proof that yeah, something just it was a

[22:14] glitch. Oh, makes it much easier. >> So, I'm sorry to get really.

[22:20] » So, if I were a person that was um wanted an off- streetet parking space

[22:25] » in a particular lot that was full, um I could I'd have to go on, you know, every

[22:35] first of the month to see if I was if it's just a lottery. Like,

[22:39] » we might have an option to creating a waiting list. Um, but right now since we

[22:43] had so much going on at the beginning, >> we didn't want to have to deal with

[22:47] maintaining a waiting list, but it is something that we could potentially do

[22:50] in the future, especially if we just choose like the one lot like Oakland

[22:53] North, which is really our main one. >> Um, not everybody uses the recurring

[22:57] permit or the recurring uh charge or billing. So, there's always two or

[23:02] three. So, if that person were to obviously not go on themselves on the

[23:06] first, they will lose the permit. >> So, yeah. Okay. So, it's basically luck

[23:10] of the draw as to what permanent you trying to get into a certain lot.

[23:14] » If you don't have one, you need somebody to get get out of the lot. Yeah. And

[23:18] then renew the permit >> and then you have to look at the system

[23:20] at the right time. Correct. >> Get into a lot as opposed to us. This

[23:24] person's been waiting for two years. They're the next in line.

[23:26] » Yeah. Because unfortunately, we we at this point we have no idea. Um because

[23:31] we just started. So, I mean, if we were to start a waiting list, we potentially

[23:36] could do that. Not being critical at all, just one.

[23:39] » Oh, no. I I completely understand, but I mean, it creates other challenges,

[23:42] right? Because now I have to notify the person that the space is available. I

[23:46] got to try to either email them or >> uh call them on the phone and say, "Do

[23:49] you still want it?" Because if it's been six months, you know, maybe they don't

[23:53] want it. So, we can also the system right now is set up to give it to them

[23:57] automatically, >> but if it's like a student that moved

[24:00] away or your daughter that went to college, now they don't want the permit

[24:03] and now you're stuck with a permit that you're getting built for. It's kind of

[24:07] so there's a lot of little things that we need to figure out before we actually

[24:09] go live with the waiting list. >> Yeah, it's it's administration because

[24:12] everything is automated. So now it's um it creates other challenges.

[24:18] » Okay. But we don't have a policy that you know if you've you have you can

[24:23] renew your permit um 12 months in a row and then you have to take a break if

[24:29] » we do not but the permits do expire at the end of the year. So then everybody

[24:33] for that purpose at the end of the year everybody has to kind of start over.

[24:36] » Uhhuh. >> So they can't just keep that permit. The

[24:39] annual permits are the same way. >> The yearly ones they have to renew in

[24:43] January. >> Okay. But if you have

[24:47] and it gets to the end of the year, >> it tells you.

[24:51] » Correct. >> And then it won't become available.

[24:54] » Correct. >> Okay. All right. I just separate

[24:56] » they have a a right of first refusal. >> You get two separate emails that say,

[24:59] "Hey, this is coming up in a few days." and then again a couple days before.

[25:03] » Okay. >> And

[25:04] » thank you. That's what I was trying to look at is if

[25:06] » if there's some um it's not like it's camp registration and everybody's, you

[25:12] know, starts from scratch. >> No, because we wouldn't want to do that

[25:14] because then then we have the other problem where it happened with Ames

[25:17] where somebody would move away, forget to turn off the recurring permit, and

[25:20] now they're like, can I get a year and a half worth of refunds?

[25:24] » Okay. >> It's like, no, we really can't do that.

[25:26] » So, unfortunately. So >> um just so I can clarify, Oakland North

[25:30] is the 4,400 block of Oakland. Okay. >> Does anyone recall why there was such a

[25:37] large increase from 21 to 26 >> on the on street overnight parking

[25:43] permits? >> Which one? on street overnight parking

[25:48] monthly and annual went from approximately

[25:51] you know in 2021 650 to five years later 890

[25:56] » in 2021 is when we went to AS that was that because that was only the

[26:02] last four months of the year. >> Mhm.

[26:04] » So they went live at the end of August. So my guess somewhere was had to do with

[26:09] people learning how to use the system or moving from whatever you guys the

[26:13] village had before which I think it was called Duncan Technologies or something

[26:16] like that. >> Okay.

[26:17] » So um it was probably an education piece saying you have to go to this and

[26:23] eventually it went up once people realized you know I can go into these

[26:26] permits. >> Okay.

[26:27] » At that time we had also um created the on street overnight permit. So the study

[26:33] was con conducted in 2019 finished in 20. We took those recommendations and

[26:38] the first thing was actually changing the overnight and so the we

[26:45] went through the code in detail and then it made it available so people didn't

[26:50] have the availability to buy that type of a permit before. Mhm.

[26:53] » Um and then parking was also restricted under the prior ordinance to specific

[27:00] blocks or people with lived in a certain area within the scope. It was

[27:05] » okay >> complex, but it provided

[27:09] greater equity for obtaining a parking. >> Okay. Can I ask a question about a

[27:15] couple slides back? >> Um looking at the map.

[27:20] » Yeah. Um, I see the breakdown is it gives you the on street parking

[27:24] restrictions, the amount of hours um that you're allowed to park in these

[27:28] particular areas. Do you know I mean without someone calling to complain are

[27:33] do we ever >> We do have somebody that works that goes

[27:37] and uh say keeps track of the cars. They don't do it all the time obviously

[27:42] because they get called away to other things.

[27:44] » So are we like chalking cars or what we >> Well, you don't chalk cars anymore. It's

[27:48] uh done digitally. So it >> that's how old I am.

[27:50] » It figures out where the the air is. >> Yeah.

[27:54] » Mars. >> Okay.

[27:56] » By the air. >> I'm just wondering how often I mean if

[27:59] if we're trying to promote turnover especially in the business there are

[28:03] time restrictions. >> How often we're actually going in cars

[28:07] that staying in the same spot for >> Yeah. And I can get those numbers for

[28:12] you. But like today we got a call probably about two hours ago. Somebody

[28:15] said, "Hey, there's cars on Edgewood that haven't moved. they're over the

[28:18] two-hour limit. So, unfortunately, the thing people don't realize is that the

[28:23] timer starts when you call us, right? We can't show we can't show up and just

[28:27] pick it up because you say they've been there.

[28:29] » So, then we have to then go through and come back a couple hours and we usually

[28:34] give them like two hours and 15 minutes. Well,

[28:36] » okay. people >> uh for the tire, you know, where you

[28:42] pump your air like gauge the system when you go through with the LTR notes

[28:46] location and then where that bulb is that you can basically that's not moves

[28:54] reading

[28:58] » a lot of data. >> Yep. things seems so much simpler like

[29:02] wow that's that's >> especially when you can go out and you

[29:04] know take care of it >> okay

[29:09] » obviously the thing doesn't show on that >> no I'm done

[29:13] » is the u res

[29:18] » congested >> yes we're just focus

[29:25] that res >> the southeast corner Mhm.

[29:30] » Yeah. A whole different city, >> right?

[29:33] » Well, it's a two-hour parking basically for the whole thing unless you have a

[29:38] permit for daytime parking. >> Yeah.

[29:44] » Do you refer to it ever anymore? And this is because I when you said it, I

[29:49] thought, gosh, I haven't heard the residential congested.

[29:53] » Do we were are you in the process of like phasing that out now? It's just

[29:56] daytime permit. >> We just call it daytime parking. daytime

[29:59] parking permits. Now, I just wanted to make sure I was on

[30:01] » um because we did run into and this is >> probably a year and a half ago, maybe

[30:05] two years, but when we went to the new system, we realized that it's really not

[30:09] fair for somebody to pay for a daytime parking permit and then move two blocks

[30:14] down to another daytime parking area and then get a ticket. So, you know, it's

[30:20] you're still within two restricted areas of the village um that are under the

[30:24] same conditions. We just call it two

[30:27] different things. So it wouldn't make a lot of sense to give you a ticket in one

[30:30] area, not the other if you already paid for the permit. So because usually it

[30:34] happened when somebody lives in the resident congested area and then they

[30:37] will go to the business district and visit a business but they were parked on

[30:42] an area that was also restricted and now you're just trying to take it

[30:46] and try having avoid it. So the

[30:52] code but

[30:56] it is for purposes of having a needing a daytime parking permit which was the per

[31:02] purpose behind it and it still has a 2hour restrict throughout without a

[31:06] permit.

[31:15] I think we're on on street parking. a couple slides forward.

[31:20] » You want me to go back >> forward? Are we Oh, yeah. This one.

[31:24] » Okay. >> Uh I just wanted to mention the daytime

[31:26] permits. Uh we probably had about 200 annual uh 2025 once we changed that and

[31:33] we made it a little easier because right now the businesses are allowed to buy

[31:37] some permits for their employees uh so that the employees don't incur that

[31:41] charge especially some of the people that are working for lower wages. It

[31:44] didn't make a lot of sense. So, um, we have a few like the vet clinics do it

[31:48] for their employees. They buy like two or three, um, and they just call us

[31:51] directly. They tell us what their plates are and we they get charged for the

[31:54] permits. So, those have increased uh, in the last year. So, there's probably

[31:59] close to 400 daytime park permits altogether. So,

[32:04] » and before that change was made, it was about 200

[32:07] » for just the um correct just daytime because this also includes any um

[32:12] village employees that are parking in village hall during the day. Okay.

[32:15] » All those are included in there. >> They're one and the same.

[32:21] » How much do the overnight and um daytime permits cost? The overnight is $40 per

[32:28] month and the daytime is $30 for 30.

[32:37] All right, next one.

[32:41] These are the uh single night free permits that we issue. I know the

[32:45] numbers look crazy, but I mean it's it is it people do use this quite a bit.

[32:51] uh they're limited to only 20 per year per license plate and obviously they can

[32:55] do that themselves on the website. They don't have to call it in anymore. They

[32:57] just enter the date. Uh we've gotten rid of a lot of the issues now too because

[33:01] there's a uh guideline on the website that says you have to select tomorrow

[33:06] even though >> it's Tuesday night and you're selecting

[33:09] Tuesday night. It's Wednesday at 2 am that we look at the So that's I mean it

[33:13] probably has dropped 90% the amount of people calling us saying I selected the

[33:17] wrong date. Um it's it's been that part has been phenomenal.

[33:21] » Happened to me. >> Yeah, it happens to everyone. I don't

[33:23] know why it's an option. I never understood why it's an option, but none

[33:26] of the system can get rid of that. >> Um so we issue about 150 of those per

[33:31] night and those are look at only at enforce enforcement nights of the year.

[33:36] There's there's about 244 I think the whole year. So no holidays, no Saturday,

[33:41] Sunday nights. Um so that's how many we issue per night.

[33:46] Uh the citations for on street overnight parking um it's usually about 10% of our

[33:50] citations that we issue per year. So we're looking at about 36 to 40 per

[33:54] night that we're what's the total I said getting getting tired. What's the

[34:00] total revenue? What's the we bring in off of those tickets?

[34:04] » Oh god the revenue that's a tough one. >> Sorry I'm making you do a lot of math.

[34:07] » What's the >> what's the ticket? I How much does the

[34:10] ticket cost? >> 25.

[34:12] » Well it changes dramatically. I mean, we issued probably 16,000 tickets last

[34:15] year, a little more. Uh, but the revenue, you can't just look at the $25

[34:20] because after 12 days, it goes to 50. Um, so the citation increases and we

[34:25] wouldn't be able to know without looking at the actual numbers how many went up.

[34:28] But I want to say it's probably $300,000.

[34:31] I I think that's right around there is what um that would Yeah, that would that

[34:36] would be the math. >> Yeah, for just citation revenue. And

[34:40] that is that for is that for the is that for the uh on on street overnight

[34:43] parking or is that total? >> That's total. Okay. Okay.

[34:46] » So about 10% of them are uh on street parking.

[34:49] » So about 30 30,000. >> Yeah.

[34:55] So the reason I bring that up is because I know we're talking about capacity. So

[34:59] when we look at we can go to the next one. When we look at the summary, when

[35:03] we're looking at on street parking permits that we have, and that includes

[35:05] obviously the monthly, the annual, uh, which they're about 880 per night for

[35:10] the last few years, the on street free parking permissions averaging around 150

[35:15] to 155 per night. And, uh, we can assume that obviously if you're getting a

[35:20] ticket, you park on the street, that's another 40 per night. You're looking

[35:23] between right around,00 vehicles that we can say are more than likely parked on

[35:28] the street every night. When you compare that to the numbers from the 2020

[35:32] parking study, which only included the business district block faces, we

[35:35] determined that there were about almost 200

[35:39] um available spots on the street and understanding that that's about

[35:43] one-third of the village, then you can safely assume without looking at every

[35:47] single parking spot that the number of available spaces throughout the village

[35:51] will more than double at that point. So, we're about 15 20% occupancy for the

[35:56] whole village just for on street parking overnight. That's not lots or garages or

[36:02] anything else um or daytime parking permits. For purpose of the study, they

[36:07] consider an issue when occupancy goes to about 85% peak level uh which we never

[36:13] even in the study I think 44% was the most we ever got and it was like at 2

[36:17] p.m. in the residential congested area. So it was a very specific set of

[36:21] circumstances that gave us that higher rate. Other than that, we're nowhere

[36:25] near um anywhere in the village. >> I'd be curious as to how the industry

[36:29] standard 85% is set. Um that's something that's comparing like for like is that

[36:34] something that's comparing um something where it's where it's comparing more

[36:39] congested areas such as downtown Chicago? I'm just curious as to how they

[36:43] arrive at 85% as the magic number which considering

[36:46] » I think I mean that's the study the 2020 study they actually go through their uh

[36:50] logic behind it but I think it does consider the the time of the day the

[36:55] just the the area like the um the density of the area.

[36:59] » Okay. uh how fast because a lot of the things they look at is how fast you

[37:02] could turn those spots that are actually available because once you get over 85%

[37:06] of unavailable spots then you can actually say we have an issue with

[37:10] parking. Uh anything below that to them is not really you have available parking

[37:16] I guess. And when you look at uh residential um

[37:21] perception since 2016, there have been four community service surveys and the

[37:27] most recent recent one was posted and it's never gone below 80% of residents

[37:32] saying that overnight parking in their street is easy or somewhat easy. Um and

[37:37] in the next slide that I kind of summarize a little bit of the um the

[37:42] survey for this last year and again it's over 81% once again uh

[37:49] 76% also said that to find parking in structures and lots was easy or somewhat

[37:54] easy and only 42% said that it was or about 42% said it was easy and somewhat

[38:00] easy to find parking during the uh around the business district.

[38:04] » And that was this year's number. That was this year's numbers.

[38:06] » Well, out of curiosity, do we have a number on that

[38:10] » prior survey? I'm just curious as to >> They have not changed much. I mean,

[38:13] maybe a couple percentage points in each direction.

[38:16] » So, that 42% doesn't go up when because I know we have the

[38:19] » Well, the 42% went down uh the east and somewhat easy, but I'm assuming it has

[38:23] to do with the construction because Oakland Avenue was already under

[38:26] construction when the survey came out. Yeah.

[38:28] » So, you know, recency bias people uh in the last few months. Obviously, it's

[38:32] difficult to find parking on Oakland, but my guess is once it's done and you

[38:36] go back, it was going to match the numbers from the last three surveys.

[38:39] » Do you happen to know what those numbers are?

[38:41] » Not off hand. I mean, we have them. Um, I do have them, but not in front of me.

[38:45] » Okay. Yeah. >> Yeah.

[38:46] » I don't recall um the numbers from this survey, but is it safe to assume that if

[38:52] 42% found it very easy or somewhat easy, then 58% found it very difficult or

[38:57] somewhat difficult? Yeah, I mean the numbers they're they're

[39:00] not straightforward. Um because if you were to add I think it wasn't somewhat

[39:06] difficult. It was somewhat difficult in the question. Um but then that number

[39:11] was pretty big. So the very difficult was

[39:14] » okay. >> Yes. Kind of.

[39:16] » But we don't know we don't have the breakdown of the very easy to somewhat

[39:19] easy. >> We do. I think we can look it up on

[39:22] post. >> I just can't remember it.

[39:25] Is is there a neutral is there a neutral option too or is it either difficult or

[39:28] hard or difficult or easy? >> There was just those four.

[39:31] » Okay. Answer a little more straight. Yeah.

[39:35] » Basic.

[39:45] Well, but I mean I think Nicole has

[39:53] » this night parking.

[39:58] Oh, here. >> So, excellent or good? Uh, this is there

[40:03] one for the business district? I thought there was one for

[40:10] and if you can break down the 42% as well, that'd be helpful. If you're

[40:13] saying that most of it is >> I'll just use this one. It's fine.

[40:17] » Somewhat easy. >> So, excellent and good uh was again over

[40:22] 80% for daytime parking >> in the business district.

[40:25] » This one does not say business district. >> Okay.

[40:28] » So, it just says daytime parking. >> I'm looking at I'm looking for business

[40:31] district in >> it doesn't either way it doesn't break

[40:33] it down for what was the question you asked just a second ago? I'm looking for

[40:36] so the last icon you have is 42% reported it was

[40:41] very easy or somewhat easy to find parking in the business.

[40:44] » I'm wondering within that portion of the survey what the breakdown is between the

[40:50] four options. >> So if it's if it's very easy or somewhat

[40:54] easy then it's very hard or somewhat hard.

[40:56] » Oh, here we go. Now we got thought it was somewhere.

[41:00] So very easy somewhat easy for 2026 was uh 42%. It's 36% saying it was somewhat

[41:09] difficult and 21% saying very difficult. >> Okay,

[41:13] » for this year. Now interesting enough the 10% that it was easy went down from

[41:21] 2020 23 by 8%. And the very difficult went up by 15%. From 2023. Again, I'm

[41:30] guessing that has to do with construction.

[41:32] » And what was very easy? What was the number for that?

[41:35] » 10. >> It was 18.

[41:38] » But this one in 2026, very easy was 10% somewhat

[41:43] » 32. >> 32.

[41:45] » I'm rounding up. But yeah. Yeah.

[41:51] But it's still a clear majority for difficult.

[41:56] » Okay. Thank you.

[42:04] » Well, that's all I have. Um, any questions? And I know we've went through

[42:08] a lot of questions, but yeah. >> So, the new software, how far along

[42:11] would you say you're 80% into it? Are you 90% in terms of using all

[42:15] functionality that you're hoping for? not necessarily starting this waiting

[42:19] list but um how far along are you with >> we are probably 100% as to where we were

[42:25] at with um there's other things that I think we

[42:28] can do probably more efficiently especially when it comes to like the

[42:31] court uh how that works um with adjudications and some of the things

[42:37] that the judge is able to do with her decisions but some of that stuff we're

[42:40] still kind of working through it because sometimes you know a written um or an

[42:45] oral determination doesn't really translate to a program. So, we're trying

[42:49] to figure out how that sometimes works to make sure their ruling is follow. So,

[42:54] but so far we've been able to do almost everything.

[42:57] » Good. And so, um, how much staff is involved in parking besides the random

[43:04] patrol person that might do a parking? I mean, we've got the two csos,

[43:09] » correct? >> And how much of your time would you say

[43:12] you do? >> Yeah. a week

[43:16] probably 10 to 15 hours >> and then um I'm sorry the woman desk

[43:24] with >> Oh yeah. I mean I probably estimate I

[43:29] don't know 10 15 phone calls a day. Um and then obviously

[43:34] » and I'm sorry I don't I I'm blanking on >> Oh Teresa. Teresa thank you. Yeah. So,

[43:41] how much of her job do you think is parking?

[43:44] » Well, you say >> just curious.

[43:46] » Didn't you just say 75? >> 70. Yeah, it's it's quite a bit because

[43:51] people coming in and >> and you just got the new Jeep, right?

[43:54] » Correct. >> You have the other ones.

[43:58] Is the new one fully function? >> Yes.

[44:04] » All right. Are there any specific questions um

[44:09] further questions on the data presented or then I'll defer um to the committee

[44:14] of in terms of where you want to go with this information?

[44:19] » More questions on the

[44:23] » I don't have any questions on the data. It's just I want to make sure we're

[44:26] keeping tabs on um the business district and

[44:31] specifically if there are you know when we do another survey or whatever in 27

[44:37] um that we have a solid baseline through construction because there like you said

[44:42] there might be some bias obviously with construction but once that clears up um

[44:49] you know I keep an eye on it. Appreciate it. second trustee.

[44:57] » The other thing is we have two new restaurants.

[45:02] » I think as we all know those restaurants will rely on

[45:16] we got three. >> It's three talking tacos. Oh,

[45:22] which

[45:25] » um we digress. So, um are you aware of any types of um restriction, parking

[45:33] restrictions that we still have in place that

[45:37] maybe are not contemporary that could create more on street parking. So, for

[45:43] example, um, similar to how we changed overnight

[45:49] parking and it made it much more accessible. Was when we went through

[45:53] that process, was there a place where we stopped and said like, you know, we'll

[45:58] just lift the restrictions here, but then there are streets right next to it

[46:02] where we could open up, you know, more parking by changing the restriction. I

[46:06] mean, I'm sure depending on who you ask, I mean, but a lot of people really

[46:10] dislike the 15minute parking or the one hour parking um restrictions because it

[46:16] limits them. Uh, and especially what some of them are, they are, I would

[46:19] agree, in some streets that >> that don't necessarily make a lot of

[46:22] sense anymore. >> Uh, maybe business have changed there

[46:25] throughout the years. I have only been here five years, but um, I'm sure

[46:28] there's places where we can be more efficient and make it easier for people.

[46:32] But when you if you park in those spaces overnight, that restriction doesn't

[46:36] apply, right? Because it's correct, just during business hours.

[46:40] » And then if we changed traffic patterns, I know this is going outside, you know,

[46:46] outside the box, but um so for example, if we changed traffic patterns on, you

[46:53] know, Bartlett and Kramer, um to make them one-way streets or

[46:57] something, would that open up would that create more parking? Well, without

[47:02] actually doing some research, but I guarantee anytime you change any

[47:06] parking, whether it's direction, whether you restrict it to one side of the

[47:10] street, you're going to create some other challenge somewhere else, whether

[47:14] it's the homeowner or the school nearby or I mean, it's going to happen because

[47:18] you're changing the way people are used to,

[47:21] » you know, so somebody else is getting left out. Um,

[47:27] » are we changing the traffic better? >> No.

[47:30] Okay, double checking. >> Uh, yeah,

[47:32] » make sure I didn't miss anything. >> I thought that the um that part of this

[47:37] exercise was to see if there were any ways that we could um create more

[47:42] parking on the street by lifting restrictions.

[47:46] » Gotcha. >> I got a question. You mentioned um

[47:49] getting calls from people who are pointing out that a car has been parked

[47:53] for more than two hours. Do those tend to be in residential or is that in

[47:58] commercial areas like on Oakland and Capitol? Uh

[48:00] » usually residential. >> Okay. Uh Edgewood is the one we get

[48:04] quite a few. Um and we always get them obviously at the beginning of the year,

[48:07] the school year because of the students. They don't know the rules. They don't

[48:10] even realize they're in Sherwood. So it takes a little bit of time for them to

[48:13] get educated and realize, oh, I got to move my car. Can't just be here for the

[48:17] whole day. And then are there, and again, this

[48:20] might not be in the police department, but um the lots that we don't manage

[48:25] anymore. Um are can people still get permits like in Lake Bluff, can they get

[48:31] a permit from the school? Or if a private business has parking spots that

[48:36] are open overnight, is there anything barring that business from uh permitting

[48:41] their own lot? >> That I don't know.

[48:45] » No, not that I'm aware. >> Yeah. So like for example if there's a

[48:49] wedding event the atrium >> I mean many times I see what really has

[48:54] to people going to a wedding reception at at

[48:58] » water. Right.

[49:01] Yeah. So that's temporary like overflow parking but to permit like to get an

[49:06] off- streetet overnight parking permit from the school district for example.

[49:10] Um, >> after having done this for five years,

[49:12] my guess is nobody wants the headache and the time that it takes to actually

[49:17] manage a parking parking lot. >> Well, I know we used to manage the Lake

[49:20] Bluff parking lot. >> Um, yeah, but I was thinking more like

[49:25] Shorewood Chiropractic has, you know, eight or 10 spots and they don't have

[49:32] nighttime businesses there, so they could potentially permit those.

[49:37] » Yeah. Usually the issue is the morning. >> Mhm. you know, trying to get those

[49:40] vehicles out of the lot >> by the time your business opens.

[49:46] » All right. Thank you very much. >> Thank you.

[49:49] » All right. We'll close that item and move on to the um

[49:54] salary survey results.

[50:01] » Thank you. >> All right. So um every two years the

[50:06] village performs a salary survey just to make sure that we are in line with

[50:10] neighboring communities and with the market. Um so this year in May I sent

[50:16] out a request to the same nine communities that we used in the 2024

[50:21] survey and then also added in the Northshore communities requesting their

[50:25] salary data. In June, I started to receive some of that data and compiling

[50:30] it. And then in July and August was when we began meeting with department heads

[50:34] and the finance team to kind of go over what data we received and um what we

[50:40] could potentially do with that. And in our findings, there were 11 positions

[50:46] that were out of market range. Those are the village manager, the chief of

[50:51] police, our two captains, the DPW superintendent, village clerk, um one of

[50:58] our equipment operators, both of our utility leads, the utility operator one

[51:04] position and our administrative assistant in DPW.

[51:08] And so attached to um the memo was the data that we found. And I gave you two

[51:15] options in there to so you can kind of um analyze it either way. So what you

[51:21] see at the top is what the salaries would be for the proposed freights which

[51:26] would bring them all at least to average. And then also looking at where

[51:30] they're at in the midpoint and kind of manipulating that data with that. And

[51:34] then the one on the bottom of the page would be strictly if these positions

[51:38] only received the 3% cola. Um so if we were to move forward with the um

[51:47] proposed numbers of bringing them up into the market value then it would be

[51:52] an additional $26,786.95

[51:57] on top of what the 3% cola would be for the village.

[52:03] » Thank you. And I was um just wanted to confirm the last salary adjustment that

[52:09] we did last year. None of these positions were in that group, right?

[52:14] » I don't believe so

[52:19] » two years ago. >> Was it two years ago? It feels like

[52:24] » I don't know. >> You have a list of what municipalities

[52:29] you checked? >> Yes. Um I can read them off to you now,

[52:32] but I also can send it to you. So we did um Bayside, Brown Deere, Cedarberg, Fox

[52:40] Point, Glendale, Greenale, Greenfield, Meccoan, Middleton, Milwaukee, Manona,

[52:48] Port Washington, Sussex, Wawaossa, West Alice, and Whitefish Bay.

[52:55] » Okay. Can you send over um the break the data that used the breakdown that you

[53:01] used >> from those municipalities to get to

[53:04] these numbers? >> Yes.

[53:06] » Just to see if Milwaukee is wildly high >> scale or something like that.

[53:12] » And we did um per position depending on their job description, how big the

[53:20] municipality was. There were some where we did take out their data um and kind

[53:24] of only base it on ones that really fit the

[53:29] position that we have here. Sure. >> Um so for example, the village clerk,

[53:33] there were um positions that they were clerk treasurers and ours is not. So

[53:38] those were not considered in the data with the village clerk. Um so you will

[53:42] see that in the data as well. If it has a missing number, it's because it was

[53:45] taken out for that reason. But I can share that with you so you can look at

[53:48] it. >> Yeah, I would appreciate it.

[53:51] Yes. >> And so then to figure out the total pay,

[53:54] you take the rate times 40 time 52, right?

[53:57] » Yes. To get and then this is just pay that no benefit.

[54:01] » Mhm.

[54:08] » Okay. And is there anything particular you need from us tonight?

[54:12] » Um no, this is just to analyze the data and then um no motion required. it would

[54:17] be brought to you in the budget and then you would be able to make your decision

[54:21] at that point. >> And so will um

[54:27] will you bring us a budget with these numbers in and it's up to us to take

[54:30] them out? >> Yes. Okay.

[54:32] » And then I'll get you all of the supporting data ahead of time as well.

[54:35] » All right. Thank you very much. >> So for clarity, the budget will include

[54:38] the >> Yes. It'll like the market adjustment.

[54:43] » Yeah, the market. >> So it'll include the cola Plus for this

[54:48] group the

[54:52] » Yes. >> Yes. And just to clarify um the proposed

[54:56] numbers there's not going to be a 3% cola on top of that number. So that

[55:00] would be theirs and then the rest of the staff would strictly be getting the 3%

[55:04] cola. for the proposed and chart. >> Yes.

[55:12] » And would we assume that we'd be done these?

[55:18] » Yes, we would look at it again in two years.

[55:23] » Thank you. >> Yeah. Thank you very much.

[55:25] » Thank you. >> All right. That concludes our second

[55:29] agenda item. And so with that, I would take a motion to adjurnn.

[55:32] » Move to adjurnn. >> Second. Uh motion by Trusty Kudo, second

[55:36] by Trusty Warren. All those in favor? >> I.

[55:39] » We stand adjourned at 7:12 p.m.

[55:46] » So I'm really ready to go tonight. We just

[55:54] Good evening everyone. I'd like to call the meeting of the village board uh to

[55:58] order. Um, all trustees are present except for trustee Ersync who is excused

[56:05] and then trustee Arnover is joining us virtually.

[56:09] Everyone else is in person. Has this meeting been publicly noticed?

[56:15] » This meeting has been uh properly noticed and posted.

[56:19] » Thank you. Item four, we have one special order of business this evening.

[56:23] the 2025 audit um presented by Sikitch.

[56:31] » Hi there. Can you hear me? Okay. >> Yes.

[56:35] » Good evening everyone. Uh my name is Kellen Ali. I'm a director at Sikage. Uh

[56:39] on behalf of Sikage, uh thanks for inviting me to present the December

[56:45] 31st, 2025 audit for the village of Shorewood. Uh as part of our audit, we

[56:50] issued five total reports. We issued the annual financial report, the uh

[56:56] auditor's communication to the board of trustees and three TID reports. Um I'm

[57:01] going to cover just some brief high highle highlights of the annual

[57:05] financial report. Um within the annual financial report is our opinion on the

[57:11] financial statements which is the independent auditor's report. Uh when we

[57:16] issue a opinion on the financial statements we need to follow two sets of

[57:20] standards. We set we follow standards set by the AICPA which is the American

[57:25] Institute of Certified Public Accountants. Uh the ASICPA uh tells us

[57:30] the procedures that we need to uh perform when we're conducting our audit.

[57:35] And then we follow standards set by Gazsby which is the governmental

[57:39] accounting standards board. And Gazsby sets the rules for reporting for local

[57:44] governments such as the village. I'm pleased to present an unmodified

[57:48] opinion. Uh that's also referred to as a clean opinion. That's the highest level

[57:51] of assurance that we can provide on the district's uh financial statements or on

[57:56] the village's financial statements. Um following the independent auditors

[58:01] report is the management's discussion analysis. MDNA is prepared by

[58:05] management. Um it's a it's a highle executive summary of the financial

[58:10] statements. It also includes comparative data. Um, and Sikage reviews this to

[58:15] make sure it material aligns with the basic financial statements. If you're

[58:19] going to read one area in the report, we highly recommend reading the MDNA as

[58:22] it's going to provide you with that additional analysis.

[58:27] The basic financial statements, um, you know, just some high some key updates

[58:33] within the the financial from a financial result standpoint. um

[58:37] governmental activities which is the the villages tax supported funds were

[58:42] overall up 4.7 million in the current year or 23.7%.

[58:47] And had an ending net position of 24.4 million. Um that ending net position is

[58:53] broken into three categories. Unrestricted net position of 204,000,

[58:59] restricted net position of 15.9 million and net invested in capital assets.

[59:06] uh business type activities which is the villages water, sewer, utility and

[59:11] parking funds had an ending net position of 17.7 million and net position in the

[59:17] business type activities was up 45,000 over the prior year.

[59:23] Uh the vill's governmental funds reported a total ending fund balance of

[59:27] 28.8 million. That's up about 6.2 million from the prior year.

[59:34] Uh the general fund which is the main operating fund of the village uh had an

[59:40] ending net position of 8.3 million nearly all of which is unassigned or

[59:45] unrestricted. Uh that represents about 62% of current year um current year

[59:53] expenditures and represents a health reserve and is in line with the villages

[59:56] established fund balance policy. Uh within our board report, we also did

[1:00:03] not uh note any material weaknesses or significant deficiencies as part of this

[1:00:08] year's audit. Um with that, I I'd like to, you know,

[1:00:12] say thank you to village staff and and everybody that participates in the audit

[1:00:17] process. There's a lot of work that goes into the the annual audit process, and

[1:00:21] we we surely thank you every everyone for their cooperation. Um, and I'd be

[1:00:27] happy to answer any questions that the board has.

[1:00:31] » All right. Thank you very much for your presentation, um, and your hard work

[1:00:35] and, uh, attention to detail. Um, are there any questions, uh, from

[1:00:41] the board?

[1:00:46] Uh this just a general comment about um I know one of the concerns that we have

[1:00:51] about our finances is our our debt and I'm just wondering I was looking at um

[1:00:57] and you can tell me if there's a better way to look at this um page 479 of our

[1:01:02] packet we have total liabilities of 72 million and total assets and deferred

[1:01:09] outflow of resources 134 million. So is it fair to say that

[1:01:16] if you're looking at it that way, assets versus liabilities, we have um

[1:01:23] you know that level of debt. At what point would that start to be a

[1:01:27] concern?

[1:01:32] » So one one area where I you know I I point you to is is your is your fund

[1:01:36] balance. um a as that's going to be kind of your um your gauge to your total

[1:01:44] assets less your liabilities and specifically within your governmental

[1:01:49] activities. Um this year there was a uh uh in the prior year there was a deficit

[1:01:55] balance in um in for the um unrestricted um fund balance this year. That was a a

[1:02:07] $24,000 positive. Um,

[1:02:12] and your net invested in C capital asset is going to represent what

[1:02:18] all the district's capital assets, infrastructure,

[1:02:22] uh, less the debt that was used to acquire them. So, I think that using the

[1:02:28] the net position and and fund balance metrics are good good indicators of of

[1:02:32] of the the the health of the the village.

[1:02:37] Keeping in mind that we can't really sell well we can sell some assets.

[1:02:43] Thank you. >> Yeah.

[1:02:49] » Anyone else?

[1:02:56] » All right. Well, that concludes I I think we're all happy with the clean

[1:02:59] audit and uh not a lot of findings to talk about. So, uh that's a good one.

[1:03:05] So, we'll say good night for this evening and and until next year.

[1:03:10] » Thank you very much. Have a great evening, everyone.

[1:03:13] » Thank you. >> Yep.

[1:03:15] » Moving on to the consent agenda. Um, is there a motion to pro to approve the

[1:03:19] consent agenda? >> Move to approve.

[1:03:23] » Second. >> Motion by Trusty Kudo, seconded by

[1:03:26] Trustee uh McGovern. Um, any discussion? >> Yes. like to pull um item B is in Betty

[1:03:36] » 5B. Any further discussion?

[1:03:41] All those in favor of the consent agenda with the exception of 5B say I.

[1:03:46] » I. >> Any opposed?

[1:03:48] » Yes, sir. >> Um motion carries.

[1:03:54] Moving on to um items removed from the consent agenda. 5B consider regular

[1:04:00] village board minutes August 3rd 2026. Trusty Stokeand.

[1:04:04] » Thank you. I just wanted to um add some clarification on item 9B is in Donna.

[1:04:12] New business um consider atwater beach lifeguard coverage expansion. Uh the

[1:04:18] sentence says trustee Stoker brand requested that the cost analysis also

[1:04:21] include an option to improve the geographic footprint.

[1:04:27] And I just would like to add to possibly continue to offer a paddle sport launch

[1:04:32] area. That was my concern that we'd see if we could still

[1:04:38] continue to offer a paddle sport launch area and then continue and suggested

[1:04:43] exploring potential funding sources.

[1:04:49] » Okay. Any objections? >> Move to approve.

[1:04:54] » I just didn't know if they're sure. Uh, you can move to approve.

[1:05:01] » Okay. >> Second. Second. Catch you off.

[1:05:04] » Motion by Trusty Stoker and seconded by Trusty Warren. Any further discussion?

[1:05:10] » Hearing none. All those in favor say I. >> I. I.

[1:05:13] » Any. >> Uh, motion carries. That concludes item

[1:05:18] six. We have no public hearings this evening. Are there any citizens to be

[1:05:22] heard? This is for matters not on the agenda.

[1:05:29] All right. Hearing and seeing none, we'll close item eight and move to new

[1:05:33] business. 9A, consider ordinance 3090, modifications to village code 466-24,

[1:05:41] streets and sidewalks. So, this comes to us from was it the

[1:05:47] public works committee?

[1:05:52] » Yes. >> Okay.

[1:05:54] and director Butch is also online. >> Okay. Um,

[1:06:00] so sorry, I'm trying to change. >> Yeah,

[1:06:05] » it's more of a point of information. I mean, I support this. Um,

[1:06:10] um, think this is an improvement of the code. Is this something that's just

[1:06:12] being driven by making our code consistent with other municipalities or

[1:06:16] is it Can I ask a question? >> You can ask a question. Sure. or or is

[1:06:19] it something where we're seeing more damage to um village trees, village

[1:06:23] shrubbery, things like that? I'm just I'm just curious.

[1:06:27] » Director Butchlick, can you tell us the um the reason for the code update now?

[1:06:33] » Um sure. We have had instances in the past and actually this has been kind of

[1:06:38] on my housekeeping list for a little while. Um, coincidentally,

[1:06:43] in the time that we started this process and went in front of the public works

[1:06:48] committee, we've had three separate instances of damage to public property.

[1:06:53] You're aware of the nature preserve issue, I believe. Um, we have also had

[1:06:58] two separate instances just in the last

[1:07:03] four to six weeks of residents removing the street trees in front of their home.

[1:07:10] Is it um cutting them down? >> Yes, cutting them down.

[1:07:15] Um and so um you know, unfortunately, no code language is going to undo those

[1:07:23] actions, but certainly our goal is to make those make that

[1:07:28] language much clearer. um and and perhaps send a message that you know

[1:07:35] that's public property and that type those types of actions have

[1:07:39] consequences.

[1:07:42] » Thank you. >> I would add as well uh just the other

[1:07:45] day I was walking around my neighborhood and one one of my neighbors stopped me

[1:07:49] and said that she had seen somebody digging plants out of one of the

[1:07:52] bioailes on Wilson Drive. >> Oh wow.

[1:07:55] » To just take them home as to keep them as their own plants. So, I think, you

[1:07:59] know, this is something I'm going to support and I think we should do some

[1:08:02] more public education on, you know, this is this is village property. We've

[1:08:07] increased the the fines and, you know, that it's we want to discourage that

[1:08:12] behavior.

[1:08:16] » Yeah. Thank you for bringing it to our attention. Happy to support. Is there a

[1:08:20] motion?

[1:08:24] I can move approval of ordinance 3090, an ordinance repealing and replacing

[1:08:29] village code 466-24 regulating damage to flowers, trees, or

[1:08:33] other plants on any public way or property.

[1:08:36] » Second. >> Motion by Trusty Cudo, seconded by

[1:08:40] Trusty McGovern. Any discussion? Just to clarify then the the new business says

[1:08:46] streets and sidewalk but what we're doing is

[1:08:52] flowers right >> yeah it's correct on the memo

[1:08:57] » okay

[1:09:00] » I believe streets and sidewalks is the name of the larger code chapter

[1:09:08] » thank you um with no further discussion this will be a roll call vote

[1:09:15] Trusty Kudo. >> Yes.

[1:09:17] » Trusty Ander. >> Hi.

[1:09:20] » Oakran. >> Hi.

[1:09:21] » Trusty McGovern. >> Hi.

[1:09:23] » Trusty Warren. >> Hi.

[1:09:25] » President McKay. >> I.

[1:09:28] » Motion carries 6. >> Thank you. Uh moving to new by new new

[1:09:34] business 9B. Um consider resolution 2026-11

[1:09:38] amendment to municipal ordinance violation deposit schedule. Um this

[1:09:44] comes to us from our municipal judge uh Kercher. Um and uh the memo is um

[1:09:52] provided for us. It's pretty straightforward. Uh but the judge is

[1:09:55] here to entertain any questions

[1:10:03] » and if there's judge >> well done. So with that I would

[1:10:07] » some >> I would entertain a motion to approve.

[1:10:10] » I'll move to approve. >> I'll second.

[1:10:14] » Okay. Motion by Trusty Kudo, seconded by Trusty Warren. Um any discussion?

[1:10:19] All those in favor say I. >> I. Oh, this will be a roll call vote.

[1:10:25] Apologies.

[1:10:28] » Ander,

[1:10:32] » you're muted, Jim.

[1:10:36] » I >> trusty Storan.

[1:10:39] » Hi. >> Trusty Kudo.

[1:10:40] » Yep. >> Trusty McGovern.

[1:10:42] » Hi. >> President McCay.

[1:10:43] » I trusty Warren. >> I motion carries 6.

[1:10:48] » Thank you. >> Thank you.

[1:10:49] » Thank you. It probably took you longer to get here

[1:10:53] than that. Um, all right. That

[1:10:59] concludes Whoop. Hold on. That concludes new

[1:11:04] business. Correct. Switching back to my agenda. Um, and now

[1:11:08] we have reports of village officials. Um,

[1:11:13] I think my only item is uh linked here are the minutes from the Northshore Fire

[1:11:19] Department board meeting from August 11th. Uh the September meeting has been

[1:11:24] changed to September 29th um where the chief is hoping to have the numbers for

[1:11:32] um benefits increases well for benefits and premiums things like that um so that

[1:11:38] we can have final numbers for the budget and then that'll be coming forward to us

[1:11:44] for review. Um I don't believe I have any other

[1:11:48] reports. So village trustees Yes, I had a question about the um the

[1:11:55] Northshore Fire emails.

[1:12:01] Are there really are things in motion to consider a possible merger

[1:12:06] or I mean that would >> No.

[1:12:10] » Okay. So um there the budget um was presented and this is the first year

[1:12:17] where there is a deficit that um is not easily addressed um by reserves or or

[1:12:25] other revenue coming in or onetime res revenues. And so, um, we're going to

[1:12:32] address this budget, but then for moving forward, um, he just put it on the table

[1:12:37] that the board may want to have a conversation about longer term

[1:12:42] strategies. Um, and so that's where some more significant policy decisions would

[1:12:47] come through come in. Um, and that's something that the board is going to

[1:12:51] engage in some strategic planning. because the other thing that was um

[1:12:57] noteworthy was there seems to be this push to add

[1:13:03] um and I'm just wondering if obviously they're discussing possibly not adding

[1:13:08] the that's I believe it was seven equipment

[1:13:15] what's the impetus for need the adding

[1:13:19] if you're having trouble with your budget what's the big push for adding

[1:13:25] Well, it's his job is to present um service levels and and then budget. So,

[1:13:31] they're kind of two parallel discussions and they'll come to a head.

[1:13:40] So, not taking it lightly. I'm just not prepared to report on it since it is a

[1:13:44] report, but we could definitely schedule um a presentation from the chief

[1:13:53] does. >> Yeah, with the budget, but if there's

[1:13:56] something in addition, you know, where um the board is wanting something prior

[1:14:01] to that or a different type of update or more information as part of the Friday

[1:14:06] update, we can accommodate that as well.

[1:14:14] All right. Any other reports of village officials?

[1:14:19] village manager.

[1:14:23] » Yes. Three items tonight. One was a a brief update on um

[1:14:29] just our a review of the hovered lots in the city of Glendale and the

[1:14:36] availability we've had to get information uh regarding those sites. Um

[1:14:53] We have communicated with Wii energies and they have

[1:15:00] relayed that they'll be providing us with information regarding utilities on

[1:15:04] the site and by or by November. Um and we're also in communication with UWM.

[1:15:11] however, still um waiting for their specific recommendations on next steps

[1:15:16] as it relates to um vacation of the right of way. Um they have voiced their

[1:15:23] amendable um attitude towards working with us. Um

[1:15:28] so, but we need to Oh, thank uh but we will wait to hear their final

[1:15:38] information. So we're still on

[1:15:42] in the meantime you know one of the things that we have is initially you

[1:15:47] know we are looking at the site either for a full facility or for a transfer

[1:15:53] station um a transfer station the berento study was estimated about

[1:15:57] 750,000 um for the type of replacement in kind

[1:16:01] of the system that we have right now which is open air

[1:16:05] um in order to put a transfer station on this site Glendale bill is requiring

[1:16:10] that it be enclosed and four-sided um which increases the costs from an

[1:16:16] estimated 3.6 to 4.4 million. Um Bay is currently a partial owner of the current

[1:16:23] transfer station and has advised that they would not be interested in making a

[1:16:26] capital investment for an enclosed station. Um, and so as we,

[1:16:32] you know, look at this property and and possibilities of what could be placed

[1:16:37] there, um, we'll definitely want to prioritize alternative service models.

[1:16:46] Um, in light of the increased expenditures um, that would c come with

[1:16:51] a forsighted. Um, so I'll be back after the budget

[1:16:57] concludes. We'll be coming back to the board and we'll be laying out some

[1:17:01] options and really getting the the board to weigh in on what if anything you'd

[1:17:05] like me to continue exploring. um or if you'd like to continue to pursue the

[1:17:10] foresighted station if this if it's amendable to the site

[1:17:15] and we energies comes back with um estimates that are closer in line to

[1:17:23] what we we believe they will be. Um so we'll be back at it having that

[1:17:28] discussion. the um a review of services was not something that we anticipated at

[1:17:36] this point, but I want to definitely provide the board with an option to do

[1:17:40] that. And if you so choose, happy to you to proceed and take a look at those

[1:17:45] alternatives and lay out a schedule for that. Um if you don't, that's okay, too.

[1:17:50] Um, but I I I definitely think that we'll want to have a check-in before we

[1:17:54] take a next conceptual step um with evaluating the site either be for a

[1:17:59] transfer station or for future facility

[1:18:05] » question. So Rebecca, the way I'm reading the memo, um, effectively Hubard

[1:18:11] has eliminated yard,

[1:18:16] we'd run into the same problems that running into

[1:18:21] Yes, unless UWM would actually give us some additional land from their parcel,

[1:18:25] but that I think would be um challenging.

[1:18:30] » Trying to figure out how we kind of narrow the app.

[1:18:35] » But give do you mean make available? >> Correct. And so,

[1:18:41] » oh no, go ahead. Um so vacation of the street I thought

[1:18:53] you're in that problem um for a facility

[1:19:01] for for a facility for a transfer station um we would still want the

[1:19:06] rightway from the road and Glendale's amendable to vacating that roadway. Um

[1:19:11] what we need to know from UWM is that they'd be amendable to providing us that

[1:19:15] portion of the right way. So under state statute when rightaway is vacated, it

[1:19:20] goes to splits in half to the adjacent property.

[1:19:25] though we've asked UWM if we could have their portion that would have been

[1:19:28] provided to them because be it not for our request to the city of or our

[1:19:33] potential request to the city of Glendale, they would not be vacating the

[1:19:36] roadway. >> And the alley side of the is split

[1:19:42] between city of Milwaukee, city of >> correct.

[1:19:47] » So that would stay the same if we

[1:19:54] That would be Flynnale Milwaukee

[1:20:05] unknown be deter. >> Yeah, I believe it to be determined.

[1:20:12] I mean, it would still technically be located in the city of Glendale because

[1:20:15] we would be in the city of Glendale uh as as

[1:20:22] » it could be a term of an agreement hasn't been negotiated.

[1:20:26] » East side >> if

[1:20:28] » Yes. and the Wii energy

[1:20:33] um reviewing its if we they need to do

[1:20:38] something with their abilities. Would we bear that

[1:20:44] or is that >> that's one of the reasons why we've

[1:20:47] requested them to review the site and provide an estimate. If we would need to

[1:20:51] move utilities on the site, we've asked them to review each one to see what an

[1:20:55] estimated cost would be. And yes, it is typically the person requesting the move

[1:20:59] to move the utility, pay bear the cost of moving the utility.

[1:21:04] » A storm sewer that be moved >> there. There is a storm sewer on the on

[1:21:10] the site. Those weren't from a an engineering standpoint, things that

[1:21:16] couldn't be otherwise moved or prepared for. I think the larger expenses were

[1:21:21] the the Wii Energies facilities in general because those costs can be

[1:21:25] significantly higher.

[1:21:29] » When we're talking about potentially having to deal with EW systems on the

[1:21:34] portion of the vacated rightway, >> do we have do you feel like you have a

[1:21:39] decent understanding of the timeline of what that would be? So it you know what

[1:21:44] I mean? Like it's one thing to say it's in their court. It's another thing to

[1:21:48] say it's in their court and it takes three months, six months, three years,

[1:21:52] five years. Like I don't know what that process is. Um I don't know if it is it

[1:21:58] just a UWM >> for that information.

[1:22:02] » Okay. >> Cuz I imagine if it goes back to the

[1:22:05] university then it be it's a state property and

[1:22:09] » could take some time. Okay. Thank you. Can you let us know

[1:22:14] when you have that answer when they provide it?

[1:22:17] » Absolutely. So, I'll close this as it is a report. I

[1:22:22] don't want to go outside of scope. Um, but I heard just questions, not

[1:22:26] discussion. >> There's one final. Keeping a transfer

[1:22:31] station as we have it now open, would we be

[1:22:35] grandfathered if we kept it or say it open? I would I

[1:22:40] would direct that as a future question. Does because we're it's not part of the

[1:22:46] report.

[1:22:50] » Did Did you Did you note that future question?

[1:22:52] » Yes. >> Yes. Okay.

[1:22:53] » Thank you.

[1:22:57] » All right. With that, we'll close. Oh, I think there's another village.

[1:23:00] » Two more items. >> Two more items. just wanted to provide

[1:23:02] you with the syllabus and some of the context for the communication class that

[1:23:06] we'll be working with from UWM um regarding the villages communications

[1:23:10] and how we can meet people where they're at. So, thank it was probably too much

[1:23:15] information to provide you, but I thought I wanted to share um some

[1:23:18] context of the class that we'll be working with. Um we're excited to get

[1:23:22] started with them. >> And so, what's the endgame?

[1:23:28] So there um one of the attachments within the packet it calls for a small

[1:23:35] team of four to six students who's going to be partnered with us to review um

[1:23:40] learn how we're communicating our communication processes in place and

[1:23:44] then to also provide some recommendations and how we can move

[1:23:49] forward with communications. Um they're going to provide us with

[1:23:54] feedback and um at the end pro provide us with a presentation and an executive

[1:24:02] summary of their findings um so that we can hopefully improve on

[1:24:07] some of the good communication habits that we have so far.

[1:24:12] » Include various types for example for which they

[1:24:17] um I guess the thing that um seems most urgent to me is village.

[1:24:27] » So, we have started on that redoing the website.

[1:24:31] » Yep. You're actually going to be getting an update from me on that Friday.

[1:24:35] » Okay. >> Um to for you to weigh in with your

[1:24:37] input. I asked Nicole if we could get some of your

[1:24:40] » We didn't budget.

[1:24:44] » We're in the process of updating it now. >> Oh, by yourself? with Civic Plus.

[1:24:51] » Oh, >> correct.

[1:24:57] » And no, is that in the

[1:25:06] We're getting a new village website,

[1:25:13] » correct? It was work scheduled for 2020. >> Okay. And so what's the ETA on?

[1:25:21] » Um well, you're going to get an opportunity to provide input on it and

[1:25:25] see what they have come up with at this point. And so, you know, we're looking

[1:25:31] forward and receiving your feedback and u improving it from there.

[1:25:37] » Let Yes, I think we're getting outside of the scope of the report. if we could

[1:25:42] move on to the grace period during the SNA paint and implementation.

[1:25:47] » Sure. Just wanted to make you aware that um in our communication with the PSC,

[1:25:52] you know, we've talked through with them the transition to the BSNA software and

[1:25:57] that's been taking um a considerable amount of all of our time. It's a

[1:26:01] heavier lift and we're on Brack and we're making progress, but we also

[1:26:05] recognize that um with having people sign up for all new accounts, there

[1:26:10] could potentially be a lag. And so we explored to them what would be within

[1:26:14] our purview for purposes of providing or you know an extension in that time

[1:26:19] period to make sure that we get people signed up within the new date. So

[1:26:23] outlined before you is just how we will proceed um with that temporary grace

[1:26:29] period um based on our discussions with the PSC.

[1:26:34] » What's BSNA? Um, BSNA is our the payment software,

[1:26:42] » the like the new utility bill, >> correct?

[1:26:46] » There's still the popup on the side, but >> we've updated that. So, BSNA does more

[1:26:52] than just the payments that are being taken in, but if you'll recall from the

[1:26:55] credit card discussion, we needed to switch vendors in order to be able to

[1:27:00] charge the um this isn't occurring for utility bills specifically. um but in

[1:27:06] all other payments to charge those credit card fees, there was a strategic

[1:27:11] decision policy that was made to charge those fees. So to do that, we needed to

[1:27:15] switch vendors. Um it was also time was ripe to kind of take a look at those

[1:27:19] different proposals and they um had the most cost effective um approach. But

[1:27:26] what it did require is that all people who were signed up for automatic billing

[1:27:30] and getting their utility bills by email had to physically re-register through a

[1:27:34] different software. Um because there's typically there's typically no direct

[1:27:41] link because the vendor who you leaving from

[1:27:44] doesn't >> does not like for you to leave. So

[1:27:47] » um we have to kind of walk people through that process and get them reset.

[1:27:54] » Thank you. Maybe I missed this. What update? What's the new grace?

[1:27:59] » It's in the memo. >> So, um, interest in penalty charges are

[1:28:04] not going to be assessed until 60 days after the September 17th due date.

[1:28:14] » Correct. And I also have a brief memo on it um in our packet here. I'm sure as we

[1:28:18] get closer to that timeline, we'll be doing more communication on it. and I

[1:28:22] can also provide a friendly reminder, but um there's been a lot of care and

[1:28:28] time into this transition, provide an update.

[1:28:32] » Yeah, thanks. >> Yeah, thanks to the staff for

[1:28:37] um taking care of that. All right, that concludes uh reports of

[1:28:42] village officials. Um we have no future items of consideration and we have a

[1:28:47] close session um scheduled for this evening. Um, ma'am, you joined us uh a

[1:28:54] few minutes ago. Did you come for a certain business item?

[1:29:09] Uh, are you speaking to me, Amy Cyel? >> No. Um Amy, we have a resident who who

[1:29:15] came into the um courtroom and I just want to make sure that they've been

[1:29:19] addressed before we go into close session. So did you to address the board

[1:29:23] that oh

[1:29:32] wonderful all right well there there's a whole web

[1:29:36] page all about it. So lots Glad to have you aboard. So, at this time, we're

[1:29:42] gonna um I'm looking for a motion to go into close session. Um

[1:29:48] and uh and then we will proceed. >> Sure. Uh the village board will I move

[1:29:53] to adjourn the village board into close session pursuant to 19.851G

[1:29:59] to confer with legal counsel on strategy regarding pending litigation on various

[1:30:03] legal items involving Rowdy Supermarkets, Inc. versus Village of

[1:30:07] Shorewood. Second.

[1:30:11] » All right. Any discussion? Hearing none. This will be a roll call

[1:30:15] vote.

[1:30:18] » Trusty Warren. >> I.

[1:30:19] » Trusty McGovern. >> I.

[1:30:21] » Trusty Kudo. >> Yep.

[1:30:23] » Trusty Ander. >> I.

[1:30:25] » Trusty Storan. >> I.

[1:30:27] » President McKG. >> I.

[1:30:30] » Trusty McGovern. Motion carries 6.

[1:30:36] » And for um Mr. Michael Miller who is online. We're

[1:30:41] going to actually be going to a breakout room and and shutting down the meeting.

[1:30:46] So the there's no action being taken, but I wanted to let you know since you

[1:30:50] were kind enough to join us this evening. Come on.

Judiciary, Personnel and Licensing Committee, Committee of the Whole, and Village Board

Agenda

Transcript