[0:07] You're live recording.

[0:10] » We're recording. So, we're going to try this again. So, welcome to the committee

[0:14] of the whole Tuesday, June 9th, and it's 6:11 p.m. And I'll just for the record,

[0:19] we had some technical difficulties, so we are not live streaming, but it will

[0:23] be recorded. Um just note that all counselors are are

[0:29] present. So we have quorum approval of the agenda including

[0:35] additions or deletions. Now I thought we were going to have an addition. We do

[0:40] not but I am going to make some changes council. So presentation 7B Windsor

[0:47] Plains Culture Association request has been taken off as per their request.

[0:55] Um as well new business 11B the Troathic Creek Marsh request for direction is

[1:03] going to be moved to council in two weeks time.

[1:08] And then the other change I have is 11C, the waste collection pilot program cozy

[1:15] crescent and destination way decision a request report brought by myself. We're

[1:20] going to move it up to eight under unfinished business.

[1:28] So those are the three changes I had. Now we did have a re information report

[1:33] that was just received about 5 to 5. So, we don't normally add them on. It's an

[1:41] information we can, it's up to council. We'll have to take a vote on it. Um, put

[1:46] it at the end of new business, but there'd be no discussion on it or it can

[1:50] be brought at council in two weeks time. Councelor Ivy.

[1:53] » So, given how late uh the update I the first version I sent us, any of you

[1:57] would have seen that I'd made some typos and it just needed to be fixed. Last

[2:00] thing I want to do is report of clarity and create more confusion because so I'm

[2:04] fine with carrying it forward. Okay. >> Um, you know, if there was only one

[2:08] person that didn't have a chance and that's enough for me to say we'll carry

[2:11] it forward and I'll just It'll probably be two parts though. I'll do a one on

[2:15] this issue of Desim and two on the other piece. But I'm glad

[2:19] » we will move we'll leave it as is. So for the three changes that I have made,

[2:25] uh, council uh, clerk, do we need a motion for those three? Just I just move

[2:29] them around and delete it too. I no >> consent. Consent.

[2:35] » Okay. So, is everyone consent to those three changes I've made? I'm seeing

[2:39] nodding head counts. >> Question. You said five to five. I just

[2:44] don't see a report that I've received. So, I just wanted to make sure.

[2:49] » Yeah, it was late. You'll see it in your email thread. It's on the um

[2:54] » but it might I'll check. Thank you. >> Okay. So, we do have a new agenda. So,

[3:01] announcements. I will start when Hance regional municipality acknowledges that

[3:05] we are Mikmagi the ancestral and unseeded territory of the Mikmma people

[3:10] and that this land is governed by the treaties of peace and friendship since

[3:13] signed in 1726. West Hance Regional M municipality recognizes that we are all

[3:18] treaty people and have responsibilities to this land and each other. West Hans

[3:23] Regional Municipality recognizes African Nova Scotians are a distinct people

[3:27] whose history, legacies, and contributions have rich the part of

[3:30] MCMagi known as Nova Scotia for over 400 years.

[3:37] Pardon? Oh, sorry. I'll do the announcements and

[3:41] then I'll get back to that one. I skipped one. Council and I as chair are

[3:45] committed to ensuring this meeting and its participants conduct themselves in a

[3:49] respectful and professional manner as outlined in the municipality's municipal

[3:53] code of conduct. Meeting presenters, staff, and the public are expected to

[3:58] always conduct themselves in an equally respectful manner while the meeting is

[4:02] being conducted. I thank you all in advance for your commitment to these

[4:05] important meeting principles. And lastly, we have a full house here. If we

[4:10] need to leave the building due to a fire or another emergency, exits are found to

[4:15] the right towards the back and the room and the left hand side. Um the muster

[4:20] station is in the staff parking lot on the left. And I would like to ask

[4:25] councelor Paul Weaten be the last person out and check that the washrooms are

[4:30] empty. Okay. And I did skip. Does anyone have a conflict of interest this

[4:37] evening? Council >> on the grant portion. I need to declare

[4:40] a conflict on the Windsor Daycare request because I'm on the board.

[4:45] » Councelor Bonnie Smith for the Windsor Daycare. Is there anyone else?

[4:53] Okay, we will do that one separately when we get there. Thank you.

[4:58] Okay. Approval of previous me meeting minutes 2026512

[5:05] committee of the whole minutes they were circulated in our package. So

[5:10] is there anything anyone wants to discuss or any errors? If not they will

[5:16] be approved as submitted. Seeing no lights so they will be approved. Moving

[5:22] right along to presentations and I'm going to turn this over to Mayor Zabian.

[5:26] We have a couple presentations tonight. So, I'll let you take the

[5:31] » Absolutely. Thank you so much, Chair Deputy Francis. Um, tonight folks, we

[5:37] have uh two really very special presentations to three individuals here

[5:41] within West Hands. Um, the first one I'm going to get the the Muhammad family if

[5:47] you guys want to come on up here to the front.

[5:55] So, just pardon my my sitting down, folks. So, I'm going to try to speak

[5:58] into the mic as I as I do this. So, uh I want to introduce everybody here to uh

[6:04] to Rayan who is a grade three student at the the three-mile plains uh district

[6:10] school. His uh father Assroth and his beautiful mother and baby sister. Um so,

[6:16] Ryan moved to uh New Nova Scotia here to West Hams February of of this year. So,

[6:21] so newly minted Westers. Um

[6:26] uh the welcoming inclusive uh environment uh in West Hans has enabled

[6:31] uh Rayanne to attend an inclusive school uh and environment and uh allowed uh

[6:38] allowed Ryan to access community resource and actively participate in the

[6:42] community life here. Since arriving in Canada, Ryan has become a passionate

[6:47] advocate for accessibility and inclusion. Drawing from his own lived

[6:51] experiences and barriers he's faced during his early childhood, he has

[6:55] worked to raise awareness about challenges uh experienced by children

[6:59] with disabilities and the importance of creating communities where everyone can

[7:02] belong and thrive. through his advocacy efforts under the banner of the Rayanne

[7:07] Foundation and the support of organizations such as Inclusion Nova

[7:11] Scotia and Nova Scotia League of Equal Opportunities in Easter Seals Nova

[7:15] Scotia. Rayanne has helped promote greater awareness of accessibility

[7:19] barriers and the practical steps that can be taken to remove them. In 2025,

[7:24] Ryan was selected for a youth champion award as part of the Mel Heb hourglass

[7:28] action award for access awareness week Nova Scotia for his outstanding work in

[7:33] the community. Again, as I said earlier, Ryanne is just a grade three student

[7:38] here at the Three-Mile Plains District School. Um, I was so excited to hear

[7:43] this next bit though. Uh Ryanne has been named the 2026 Rick Hansen Foundation

[7:50] School Program Difference Maker of the Year. It's a national recognition that

[7:55] absolutely

[8:02] it's a national recognition that celebrates his leadership and advocacy

[8:06] for accessibility and inclusion. Ryanne is the only recipient here in Nova

[8:10] Scotia for this year. It's pretty big. Ryanne, we are proud to call you a

[8:16] member of the West Hams family and your family as well. We're so proud of you

[8:21] and you're the epitome of inspiration. So, we have something here we'd like to

[8:25] present to you

[8:33] for promoting everything that you've done here within West Hands.

[8:37] Congratulations.

[8:50] Maybe you can sit. We can get sit.

[8:56] » Yeah, >> we'll

[8:59] end. >> There we go.

[9:06] » There we go. Congratulations. Thank you so much. also loads.

[9:10] » And we have a we have a goodie bag here as well filled with a couple of

[9:14] different items for you guys to enjoy. >> Oh, thank you so much. I'm so happy to

[9:17] make this in our new home. >> Absolutely. Absolutely.

[9:21] » Going to I'm going to give you this as well.

[9:22] » Sure. >> Anything you need?

[9:25] » Absolutely. Pleasure to meet you.

[9:36] » All right, folks. And our second uh uh recognition this evening, I'm going to

[9:43] get uh Anthony and Jeff uh if you guys you gentlemen want to come up as well

[9:48] and we'll get Mike up here as well.

[9:57] So, as you as you all know folks, uh Anthony is the owner of Vader's

[10:01] Excavation located here in West Hance and Jeff is a proud co-orker as well of

[10:06] the company and a and a fellow West Hanser. Uh, I think we can all uh agree

[10:11] that uh these two uh fellas up here are two very proud H County members uh who

[10:17] in the true foundation of being a West Hanser would go above and beyond to the

[10:22] end of Earth's existence to help someone in need regardless of the situation.

[10:27] Anthony and Jeff were thrust into that situation back in early April, I

[10:30] believe, of this year when uh they f suddenly found themselves on a in a

[10:35] situation where a friend and co-orker suddenly went into distress. Anthony and

[10:40] Jeff without hesitation began performing life-saving techniques on their friend

[10:44] and coworker for over 8 minutes until emergency personnel arrived. Uh without

[10:50] their heroic actions, the situation may have turned out very differently. and uh

[10:55] as their friend and co-orker who's here tonight celebrating with us. Uh they are

[11:00] the epitome of what inspiration and heroism here in West Hams is. So

[11:05] congratulations fellas on everything you have done. We have two awards as well.

[11:13] Thank you. So we have that one to Jeff and we have that one for Anthony there

[11:20] guys. So thank you so much. You are Gentlemen,

[11:25] » thank you very much. >> Heroes and this guy is the living

[11:28] testament to that. We're gonna get a picture as well here.

[11:46] » On three. Suck it in.

[11:52] Thank you.

[12:03] » Back to you, Jer. >> Thank you. Well, that's a a tough one to

[12:06] follow. Those are two great uh presentations and uh yeah, we're we're

[12:11] pretty proud of our residents. So the next on the agenda is the waste

[12:17] collection pilot program for Cozy Crescent and Destination Way. And uh

[12:22] Mayor Zavia, I'm going to turn it over to you to chair the meeting. As I

[12:26] brought this um forward, I just like to briefly speak on the report.

[12:30] » Absolutely. So uh next on the agenda, as said, the waste collection pilot

[12:34] program, Crosie Crescent, Destination Way. Deputy Mayor.

[12:38] » Thank you, Mayor Zabian. So, we've all had um a chance, I'm sure, to read uh

[12:46] what was in your package on Friday. Uh this is nothing new to us. This is

[12:50] brought to us a few times now. Um, I did have uh a resident reach out at one of

[12:58] my public hearing meetings and I said we would bring this back and uh we tried at

[13:03] budget with a couple things and uh a staff member brainstorming and I

[13:08] appreciate and this is what we have come up with and I'm hoping that we can get

[13:12] this uh through this evening. There are two recommendations in the package. I

[13:17] think this is a unique uh situation. Uh we did see the photos the other day. The

[13:23] only thing I do want to speak of is one that when I first saw the picture I was

[13:27] like oh darn one is that brought to me is was the compliance because some of

[13:33] the garbage that was in that picture was not compliant when we're talking about

[13:36] pickup. So that is not going to that's going to have to you know we can make

[13:42] the changes but as all residents we have to know we have to comply with TFL's

[13:48] guidelines. So there's clear B um garbage bags, no black color garbage

[13:52] bags. We have we recycle, we compost. So I just don't want to lose sight of that

[13:58] as well because even if we go to um end of driveway, those things still need to

[14:03] be I think this is a good pilot project, it will lead the way for us for larger

[14:08] conversation for next budget cycle for other areas. Um so I will leave it at

[14:14] that. I won't make the recommendation in case council does have questions on the

[14:19] proposed uh recommendation that I've put forward. Thank you, Deputy Mayor.

[14:25] Questions council to deputy mayor on the report.

[14:32] » Quite a bunch. Councelor Ivy, I'll weigh in. Um, one question that I

[14:38] have uh through you um uh deputy mayor or mayor through sorry

[14:44] through mayor to this is confusing you guys uh through the mayor to CEO you

[14:50] when we'd uh discussed this previously CIO you'd referenced that uh we have no

[14:54] jurisdiction over private roads and we'd heard that and received that in an email

[14:58] a couple of times earlier this year when the question came up about snow removal

[15:01] and challenges with the same issue but it was pretty clear that we had no

[15:06] jurisdiction iction over private roads has that changed

[15:11] » I'm just trying to recall the discussion I mean generally private roads are just

[15:15] that we we don't have that jurisdiction >> over their maintenance or their up you

[15:22] know their upkeep or any any of that aspect of it. I think we have talked

[15:27] specifically about this particular road and standard and the dimensions and so

[15:31] forth. >> But to answer your question around

[15:34] jurisdiction, we do not.

[15:38] » So the jurisdiction has no bearing then on waste collection. Is that correct?

[15:42] That we're able to go on to a private road to do waste collection whether

[15:48] with with or without jurisdiction. And I'm just trying to get clarity on that

[15:51] cuz it the the time when you had uh answered this for us before it was snow

[15:55] removal. I think a snow removal issue um in Februaryish. Uh so maybe that was

[16:01] something different. I don't know. I just want to know what the what the

[16:04] intent of that was compared to what we have in front of us now.

[16:07] » Um I mean I can think just for example uh outside of policy I can think of one

[16:12] other situation where we do have a similar service on a private road.

[16:17] So u it is something that we have done uh in one case and director of public

[16:24] works is here as well and you can certainly comment not trying to put him

[16:27] on the spot but if I'm missing anything with respect to jurisdiction I believe

[16:30] we've spoken to our vendor uh our collection uh vendor on this and they

[16:37] are prepared to provide that service of course with council's approval.

[16:41] » Okay. Thank you. The other question I have is with regards to cost. is noted,

[16:45] and I guess this would perhaps put this through to uh Deputy Mayor

[16:49] Francis, I think. Um the cost is quoted in here at $6,500.

[16:55] Um but it's also noted that there's 147 uh private roads. Uh and my question is,

[17:01] do those 147 all qualify? In other words, as we open up uh the door on

[17:07] this, does that begin the opening of of the door on the other 147? Uh, and would

[17:12] that also be at $6,500 if you know that or if you want to

[17:16] redirect it? >> I just want to comment that this is a

[17:20] pilot program just for these two private roads. So, this this amount is just

[17:26] reaffirring to those two public roads. We're not looking at the other ones.

[17:30] This is a pilot project to get us through this year for possibly a broader

[17:35] conversation for public roads. >> Yes. I can tell you the the position

[17:41] that I see on this though is we can do a trial on two, but the trial on two opens

[17:46] the door up to um all the others that exist. And so um I appreciate the

[17:51] distinction in bringing this back back to council, but um I don't know how we

[17:56] do a trial on two, it's successful, and then to take into account that the cost

[18:00] of 6,500 for uh the roads that we're dealing with here tonight. Um, if that

[18:05] goes across all 147, that's a substantially different number than 65.

[18:09] I don't want to be uh speaking negative on. I just want to know where that takes

[18:14] us uh financially. >> That beer,

[18:18] » I'm just thinking maybe our director of public works may be able to clarify that

[18:23] a little bit. >> I just want to add council that uh I

[18:27] think this was brought forward again. It's it's it's a unique situation. So,

[18:30] as as noted, we have many private roads here within West Hance. Uh, the

[18:35] overwhelming majority have a dedicated space

[18:39] or garbage bins or community bins, spaces where people can go and drop off

[18:45] their their their waste and recyclables. Uh, this this unique situation doesn't

[18:51] provide for that space. I think that's why it's here before council again. So,

[18:54] a little bit different than the majority of the Brother private roads, but I'll

[18:58] give the the uh question back to staff.

[19:03] » Thank you, mayor. So, so just a couple things for for clarity. Um, so staff's

[19:08] recommendation is um absolutely curbside collection on private roads would be

[19:12] beneficial for for many of the reasons and and many of the reasons that the

[19:16] deputy mayor mentioned earlier. Um, and some of the issues that the uh councelor

[19:21] Ivy brought up. Um our recommendation is uh we do support the recommendation, but

[19:28] we would like to add um applicable to adopt the policy that was circulated uh

[19:34] to council uh and applicable to the pilot program because that does

[19:38] reference snow and ice control um if the road was let to you know go to you know

[19:43] severe ruting or potholes. It certainly gives us um justification when when

[19:49] called uh and to deal with any concerns because it's it's in that policy. It's

[19:54] only a policy, but uh it would certainly benefit staff and we get calls. And then

[19:59] if it's just the pilot program, you can make it applicable just for the pilot

[20:03] program. So it we don't have jurisdiction on private roads, but if we

[20:07] adopt the policy, we have jurisdiction to stop curbside collection if it

[20:12] doesn't meet the policy. the policy is quite clear and then if the pilot does

[20:17] work um the policy can be adopted for for other roads because essentially

[20:23] destination way uh and cozy crescent meets all the uh requirements in the

[20:28] policy currently and they also had a petition so they also meet that so so

[20:33] it's quite clear and it uh so that's that would be our suggestion if you

[20:37] could just adopt the policy as applicable to to the pilot program

[20:44] and we did have some if you if you like we did have some updated pricing. Um

[20:49] Jenny reached out to uh GFL um and they are able to uh adopt the

[20:56] Windsor pricing which is a a bit less per stop for this this this location.

[21:02] They said they would have no issues. Um I think they would like a policy for for

[21:06] them for backup uh and no issues implementing that uh quite quite rapidly

[21:11] if we can adopt the policy. And it's about 30

[21:16] 3,400ish per year for the uh for the pilot program. So additional cost. So uh

[21:24] it's uh a bit reduced than our last uh uh quote we received to them, but it

[21:28] sounds like you know they're willing to try this pilot too.

[21:32] Okay. Councelor John Smith.

[21:38] » Thank you. Your worship. So, uh, we've gotten a lot of information on this over

[21:42] the last two years and and, uh, I agree. I do think it's a very unique situation.

[21:47] So, um, I think I have everything I need. I would support this. Um, I think

[21:52] it's time. Thanks, >> Councelor Kaylor Liry Pinch.

[21:56] So I think we all know around this table that uh I've brought a report forwards a

[22:00] couple of times on this particular issue. Um very similar thank you to

[22:04] deputy mayor for uh for bringing this forwards again for further discussion.

[22:08] So it's an ongoing issue. Uh it's a very unique issue as the mayor suggested that

[22:13] we see to to this development. Um I know uh when we look at other private roads,

[22:19] you know, just kind of in comment uh they're not built to the same standard,

[22:22] at least those, uh private developments within my uh district. Uh the roads as a

[22:28] total, so all of the side roads and the full subdivision is not built to the

[22:32] standard. Whereas in this particular situation, it is a small subdivision and

[22:36] all of the roads are are built to that spec so that it would be comfortable um

[22:40] for GFL to be able to pick it up. which is why, you know, understandably they

[22:44] have been pretty accepting to be able to do that at the additional cost. And I

[22:47] think uh especially with the new price point being $3500,

[22:52] um that's pretty tricky to say no to that because if we're looking at uh

[22:57] dumpsters and such not, we may get into um additional issues along with, you

[23:01] know, waste management that staff kind of get a lot of um concerns as well uh

[23:07] on top of council. So if we think about the amount of contacts um that I know I

[23:11] get just specifically for this particular area with waste collection

[23:14] and then we look at the fact that staff probably get just as many if not more of

[23:18] those same contacts like the time consumption and staff time is probably

[23:22] costing us more than $3,500. >> Councelor Palmer

[23:29] Todd put you on the spot now. So how many rows meet specs? Is it 21 or 22 in

[23:34] total?

[23:51] So we'll find >> that

[23:53] » that would meet expect for pickup >> roads in general or those just

[23:57] » private roads. I think out of all of them we have

[24:03] » so we have 146 private roads in in WHRM um 21 of those would be eligible for

[24:10] curbside collection. So these 21 private roads contain contain roughly 338 units.

[24:16] So >> it's in 2024.

[24:18] » Yeah. So again and speaking to the policy um and councelor Liry Pinch

[24:23] brought it up not all private roads may want curbside collection. So that's why

[24:27] we have the uh the petition process and you need so many residents on that

[24:32] street that would actually want it because if the large portion do not want

[24:36] it uh there's no sense us paying for curbside collection. So so that's again

[24:40] just speaking to that policy and the importance of uh adopting that policy

[24:44] before we do curbside collection on private roads. So it is um you know a

[24:50] vast majority of the private roads would not meet our private road standard for

[24:54] curbside collection to put a heavy garbage truck on those roads.

[24:59] » I just wanted to make sure it was 2122 because I remember the number. I just

[25:02] wanted to be 121. >> Councelor Larry Vench.

[25:06] » Thank you through you chair to director Rashard just as a followup to um clarify

[25:11] on the private road collection policy. I know originally when staff had brought

[25:15] it forward previously, we were presented like there were a couple of options and

[25:18] I think there was some hesitation on purchasing specialized equipment

[25:23] attached to that policy. Um and perhaps and I I cannot speak for council but

[25:27] just from what I recall um less hesitation on that policy existing if it

[25:33] w were only to include um those developments which could fully be

[25:38] serviced by the current equipment that GFL uses without specialized equipment.

[25:42] Is that what the policy that you're recommending moves for? No. Okay.

[25:47] » No, that that was in reference to say council wanted to do all private roads,

[25:50] all 146, um we would need, you know, a smaller track. So, with the 21

[25:56] applicable that would meet our road standard, um they can be serviced by the

[25:59] tandem tanned garbage truck. >> Thank you, Deputy Mayor.

[26:05] » Thank you. Well, thank you, Director Rashard. So, the 65 is 66 has gone to

[26:10] 3,400. So that's a good thing. So we can update that. And would it be possible

[26:16] where the discussion hasn't been on the private road policy that if we could

[26:20] just I could add into this motion before it's read that it meets the criteria

[26:26] criteria of the private road policy and then for these two roads. Would that I

[26:33] think council would I would feel better doing it that way. Um and then we're

[26:37] just covered with these two roads for now. It's a pilot project and then if

[26:41] it's successful we can look at it at a later date for the the private road

[26:45] policy. >> Yeah. Yeah. Sure. My suggestion was you

[26:48] know to this pilot program. So it's only the policy applicable to the pilot

[26:52] program. So you're not looking at any other roads. It's just the three stated

[26:56] in the uh the recommendation. So so we have that policy in case you know

[27:01] something happens within that uh development. So

[27:04] » Okay. Great. Uh councelor Paul Weeden. >> Yes. Thank you mayor. Um, I just wanted

[27:09] to make a comment. Thank you, Deputy Mayor, for bringing this forward. Uh, as

[27:12] council knows, my district has another, uh, development, the Forest Lakes

[27:16] development that is, uh, quite similar. Uh, but they do have a dumpster. Um, and

[27:21] the Cozy Crescent does not. So, I'm very much behind this to get this pilot

[27:25] program going. And, uh, I think it's a reasonable price. It's, um, better price

[27:29] than we had at budget time. So, uh, I'm all for it. Get it started and then, as

[27:33] Deputy mayor has said, uh, in January, we can look at bringing on other roads.

[27:37] So 100% behind it. >> Councelor Ivy.

[27:42] » Yeah. Thank you, Chair. I'd like to get clarity on the 3,400. Um you said it

[27:46] would be um uh akin to uh what we have with the Windsor rate and the 3,400

[27:51] that's half of what uh exists here. And if you bring on the other 21 and that

[27:55] cuts the cost even more. But uh it's just to know is the 3,400 solely for the

[28:00] pilot the way it reads in the motion is that it is and what would we expect that

[28:03] cost to be assuming the pilot is successful?

[28:08] So, so the prices were based on uh the residents that are built out now. So, we

[28:12] just based on units in the that subdivision currently uh on the unit

[28:16] rate and we just did the equation and that uh that figure is before taxes. So,

[28:22] so total for all those three streams um for the year because there's currently

[28:26] 17 homes on Destination Way, six on Cozy Crescent, and we're showing one on Moon

[28:32] Shadow Run. So that adds up to uh the monthly cost and a yearly cost per home

[28:38] is that uh for all homes is 34 $3,369.60 was the quote provided by GFL.

[28:46] » I'm sorry. How many homes was that? >> Uh 24 homes total.

[28:51] » Okay. [clears throat]

[28:54] » All right. To the question of the rate going

[28:58] forward not established at this point in time. this rate is solely for the pilot

[29:02] project. >> So, correct. That's excellent point. So,

[29:04] right, it's a contract. So, that's their quote that we'll add on. So, you know,

[29:08] there's no guarantee once the contract comes up again when that expires. Um,

[29:12] you know, it's kind of a price per stop. So, but that's that's with any stop

[29:17] within our current contract. So, that's just the added quote to provide the

[29:21] service for this subdivision based on the pilot program for the

[29:25] recommendation. So, >> so just to be clear if I could just for

[29:29] the pilot project not for the contract term that we have presently with GFL

[29:33] which goes beyond the pilot project as it's currently envisaged. Am I correct

[29:38] in state stating that back to you or >> we had we asked for a yearly cost. So

[29:44] that's that's the price they gave us. >> Okay.

[29:46] » And we we did that yesterday. So it was quite quick turnaround. So yeah, we

[29:50] could certainly follow up with the contractor but

[29:52] » just wanting to know what the parameters are. So, a year from now, we're not

[29:57] redising or debating what it is that we were told tonight. So, thank you.

[30:00] » Perfect. Seeing no more lights, we can enter. Oh, one more light. Yeah.

[30:05] » I have one more question for you. So, that's for 24 houses. There are houses

[30:09] currently being built there, but you got to add on to that as well.

[30:13] » And is that added into the equation that you gave us?

[30:17] » So, so, so if there's three more houses, the cost per house is $11.70.

[30:22] So, I think we would have, you know, some allocation in our budget if, you

[30:25] know, three or four houses did get built. So, I think we're we're

[30:28] comfortable with that price for operating cost.

[30:31] » I hope there's 100 more houses. The the math makes sense to us, folks. Uh, I'll

[30:37] take a motion right now. If you want to entertain it,

[30:43] I'll take one more comment. >> It wasn't a comment. So, if deputy mayor

[30:47] wants to motion.

[30:49] » Yep. Yep. I can read it. I'm going to add in the criteria for the public the

[30:53] private road policy. Is that okay? Okay. >> Okay. Committee of the whole recommends

[30:59] that council direct staff to implement a curbside waste collection pilot programs

[31:04] specific to specific to destination way and cozy crescent in vaugh for a period

[31:09] of one year commencing July 1st 2026 until June 30th 2027 for amount up to

[31:17] 34,000 3,400. Sorry, we would have did them

[31:22] all. And fund it through the regional operating reserve meeting the criteria

[31:27] in the private road policy. >> Moved by Deputy Mayor Francis, seconded

[31:32] by councelor Larry Pinch. Discussion on the motion.

[31:36] All right. All those in favor signify by hands up.

[31:41] Opposed to oppose. Councelor Yiani. Motion is

[31:45] passed. We do have a second part there, folks. If you want to put that one on

[31:52] the table. Deputy Mayor >> Council directs staff to report back to

[31:55] council with findings by January 2027 prior to 2027 28 budget deliberations,

[32:02] including costs, impacts, and recommendations for a future policy

[32:06] regarding private road servicing for the 2027 28 budget considerations. Move

[32:11] » by Deputy Mayor Francis, seconded by Councelor Larry Pinch. Discussion on

[32:15] that motion. All right. All those in favor signify by

[32:19] hands up. Opposed. Motion's pass unanimous. Thank

[32:23] you very much everybody. Thank you so much W. Francis. Back to you.

[32:27] » Okay. Thank you. So we're going to move on to nine report CAO activity update

[32:33] information report. >> Thank you madam chair. I will hit some

[32:37] of the highlights. Um the report is in your package. Uh pension and benefit

[32:42] committee. Yeah, this uh discussion has originated here at the council table but

[32:48] has kind of uh moved into the staff environment and as previously reported

[32:53] uh the pension and administration of the pension is an administrative function.

[32:57] Uh the results of our survey and feedback from staff. Um

[33:03] so uh a little clarity on the union. I may have mentioned this before. Members

[33:07] of the local QP uh it's in the collective agreement that they have uh

[33:11] they would have to approve any amendments to the pension that would

[33:14] affect their members and then the balance of u of non-unized staff can be

[33:21] administered uh I guess without that same requirement. Uh we did survey all

[33:26] of staff as noted in the report. We had 86 responses. 55 of the employees wish

[33:32] to have the flexibility. 31 employees answered no. So, a majority of the staff

[33:38] were in in favor of that flexibility. Uh back to the union. Uh the union and

[33:44] there's not necessarily a correlation between the responses. We didn't we

[33:49] didn't uh ask if you were union or not within the survey, but the result of the

[33:54] union discussion at within their local environment was that they were not in

[33:58] favor. So essentially under the authority of the collective agreement,

[34:03] they have the right to say no. They have said no. So all unionized people will be

[34:07] maintaining the current status quo which is nine and nine as a requirement.

[34:13] uh the balance of staff were influenced by the pension and benefits committee

[34:18] who represent the totality of staff or at least departmental representation.

[34:23] They voted in favor of the flexibility. Um as a member, I can only speak for

[34:29] myself. I was reflecting on the survey. So if this is kind of what staff are

[34:34] looking for, then I think this is something uh that I had voted on as one

[34:39] voting member to support. So, uh, the majority of that group, uh, voted in

[34:45] favor of that. So, the end result is that non-unionized voters will stay

[34:50] where they're at, or sorry, unionized folks will stay where they're at and

[34:53] non-unionized will have the flexibility between six and 9%

[34:58] um, in the pension contribution as we've discussed here. Now, the little uh,

[35:03] details around the administration, I think generally we landed on this is an

[35:07] annual thing. So you need to tell us at the start of the year and then you will

[35:11] be in whatever bracket you pick nine from six to 9% matched by the employer.

[35:18] Well that's the outcome and for the most part we may have some administrative

[35:21] process ahead of us but that's the outcome of that process. Okay.

[35:28] » Okay. Um, just a reminder of the Advent High School graduation ceremony,

[35:33] uh, the library, just really for the record, it's been well recorded and

[35:37] documented. So, I won't go any in great detail, but I did include it in my

[35:41] report. Uh, just a few highlights there. I know information that you're aware of

[35:46] and that we've shared in the last week or so. So, that's in the report for you

[35:51] to reflect or for you to reference if need be. uh the Valley Regional

[35:54] Enterprise uh network and the liaison and oversight committee met on May 28th

[36:00] and generally they're looking at a a remodeling of the funding where they're

[36:05] looking at private membership options and uh to try to uh uh continue with the

[36:11] funding required to continue to operate. Um so there's some updates on that and a

[36:17] reminder that their AGM is scheduled for June 30th at the GlooCap Community

[36:21] Center. I do forget the time, but I think it's probably out there somewhere.

[36:26] Uh, under protective services, Staff Sergeant and I, uh, Staff Sergeant Nan

[36:31] and I met on May 21st just to discuss the strategic review process for the

[36:35] police advisory board. He's doing a little bit of data collection that will

[36:39] help inform that process. And when we when he has that, we will schedule that

[36:43] session with police advisory board. So, we're anticipating July or with the

[36:48] recess of October or of August. Maybe it will be in September but depends on his

[36:52] u his collection of that data. The two remaining are fire related and I have

[36:59] been asked I think deputy mayor you asked me the meeting started uh we have

[37:03] interviews scheduled next week for the director of fire services. So uh the

[37:08] recruitment firm KDRs consulting helped facilitate the advertisement recruitment

[37:14] and shortlisting and uh we again start interviews next week. So depending uh

[37:20] our ability to land a successful candidate, hopefully we're able to move

[37:24] forward with that in the very near future. And finally, uh Council Remy uh

[37:28] Mlan and I uh met uh with BFD Service uh executive members to discuss the 2627

[37:36] operating budget. I didn't note the date. May 20th, sorry. uh where Chief

[37:42] Datanish and members of the committee just kind of went over both uh Brooklyn

[37:46] and what we might call three-m lanes or VFD2 stations and their operations and

[37:52] some of the challenges that um they have there and operating but I think

[37:56] generally the feeling was they're okay for 2627

[38:00] uh with a combination of our resources financial resources as well as 50/50 and

[38:05] other adjustments they're making that they can operate uh at an acceptable

[38:10] level, but that 27 28 may be a bit more challenging. And um and they as the

[38:17] other chiefs have expressed concern over relying on the 50/50 funds uh ongoingly.

[38:23] Again, it's a lot. It's a fundraising thing. Will it last, so to speak? So,

[38:28] those are some highlights from my report, Madam Chair. Any other

[38:30] questions? >> Great. Uh any questions for CEO?

[38:34] Councelor Larry Pinch. >> Thank you through you, Chair. Just out

[38:37] of curiosity, I know like we have no control over QB. Um, but do you think

[38:41] that that's going to create some animosity that that staff who are

[38:44] non-unized have the flexibility and staff that are unionized do or that it's

[38:48] still a good move moving forwards even though it can only be applied to those

[38:52] non-unized staff? >> Um, I don't think no. I mean, it was

[38:57] their decision. >> So, they they decided,

[38:59] » okay, they collected they voted among themselves and they decided they would

[39:04] like to maintain status quo. >> Okay. Sorry, I didn't get that part.

[39:08] » Yeah, I didn't say it. That's it. >> No, I just was looking at the breakdown

[39:11] of employees and trying to figure out how that No. Okay. So, they decided

[39:15] Thank you. Perfect. >> How they voted in the survey. I don't

[39:19] know. >> Yeah.

[39:21] » But their membership voted on this particular item and decided status quo.

[39:27] » Councelor Ivy. >> Yeah. Thank you, uh, Deputy Mayor,

[39:30] Chair. Um, [clears throat] I guess my question is going to be a little bit

[39:33] angular to your update on the police advisory board uh through you to the

[39:37] CEO. We've had the brief conversation or we uh dipped our toe in as it related to

[39:42] general rating on uh RCMP services throughout West Hams during the budget

[39:45] cycle. I don't I don't think that specifically fits in here as part of

[39:50] this, but I just want to ask when you're looking at what takes place as part of

[39:55] that strategic review with uh the advisory board and with RCMP,

[40:00] uh is that an appropriate question to uh be broached as part of that process or

[40:05] is that uh dealt with elsewhere? And and I don't want to presume uh cuz clearly

[40:10] there's 12 of us around this table that to give you direction on that. Not. I'm

[40:15] just wanting to know when, where, how do we uh get to that topic as we're seven

[40:20] years in. >> Personally, I I do believe that's a

[40:24] council discussion. >> Sure.

[40:26] » Um because the resource is not segregated in the way that the area rate

[40:32] is applied, >> right?

[40:33] » So the service doesn't see the boundaries. It's just our model. So I

[40:37] would say that my opinion that's solely a council decision.

[40:41] » So just uh to pair it back. So this discussion on strategy is solely related

[40:45] to the functioning and structure of the police advisory board. Am I correct in

[40:48] that? >> Probably to over summarize service

[40:50] delivery and prioriti areas of prioritization

[40:54] » but not on costic. >> Yeah. And I think what the in a kind of

[40:57] a prequel is uh of course staff sergeant Nent has his mandate you know from each

[41:03] division of the province but he does have the ability and is in fact is

[41:08] encouraged to uh have his priorities also influenced by community feedback

[41:13] and it starts with police advisory board. So the police advisory board will

[41:16] probably have a similar process to any of the other strategies that we have.

[41:20] Although it's likely to be in-house where we have a public consultation

[41:23] about people's feeling about the service delivery and you know we'll hear I'm

[41:27] sure about speeding and trafficking and impairment enforcement and all the other

[41:32] criminal activities. So it's more around service delivery and uh helping him set

[41:36] his priorities uh for the year.

[41:39] » That's great. Thank you. Seeing no more lights, we thank you for your update and

[41:45] we'll move right along to uh 9B water consumption ending March 2026 202526

[41:54] fiscal year. So, the consumption report was

[42:00] in our package and I'm looking for

[42:06] director Rashan is

[42:11] director Rashard, we're going to be tag teamed. There we go.

[42:17] Thank you, Madam Chair. Um, so this report has been circulated within your

[42:22] package. uh we are going to be tag teaming this as this report will slowly

[42:27] transition into um the new report. Um so we'll speak about that a little bit in

[42:34] at near the end of this presentation just because we do request some

[42:37] direction at the end of this presentation. Um, so as part of the

[42:43] March 31st update, again, we're not showing a lot of consumption for Q4,

[42:50] obviously, because that gets build in April. Um, but however, we are still

[42:55] hovering around 61% of nonop variance in the Balkan water consumption. Um, and

[43:03] again, this is only representing the three mile plains and the Windsor area

[43:07] for this quarter or for this month. Uh we and for year because this is our

[43:12] annual report um we have 275 closed accounts this year which represents

[43:18] about 6.52% of all accounts um in 2526 18 accounts in March were

[43:25] closed and that also means that potentially 18 accounts were also opened

[43:30] in March. Um throughout the whole year we did 29 adjustments and that is 0.69%

[43:37] 69%. So we're well below our threshold for adjustments for the year. Um with

[43:43] one adjustment within March, we had two water main breaks which amounted to

[43:48] about 295,000 Imperial gallons with 65,000 accounted

[43:53] for through fire flows in Hansport. Are there any questions regarding the

[43:59] consumption report before we move into the next direction?

[44:05] » Councelor Ivy. Yeah, thank you, chair. Um, appreciate the uh the information

[44:10] and always have as it relates to this and I um I didn't I know I do have

[44:15] thoughts about future report structure and style, but I didn't know that we'd

[44:18] be getting into that uh this evening. So, I may end up having follow up on

[44:21] that after. But I am curious though because we're into June um and the uh

[44:26] the bulk meters would have been read, I would assume, by the end of March. So

[44:32] what's the delay in getting that information

[44:36] uh pulled forward like what's we don't have anything there for any of the bulk

[44:39] meters which >> can you

[44:41] » they were read >> but without the consumer meters it would

[44:46] have created a large variance that wouldn't have given you very accurate

[44:50] data. So we're going to input the bulk meter reads when we put the customer

[44:54] reads in. >> Okay.

[44:56] » Yep. But they were read at the same time as the customer reads. Gotcha. Okay.

[45:01] Thank you. >> Okay, seeing no more lights.

[45:06] » All right, perfect. Um, so Todd's uh team through the CT cte position, CCT

[45:15] position, environmental technologist.

[45:19] Um so through our environmental

[45:22] technologist we've been working on um report design right now and we are

[45:28] really excited with uh what we have coming. Um it'll definitely be a more

[45:33] holistic report. Um it'll show nonoperating water revenue um within the

[45:40] other areas because currently this report that we've been presenting only

[45:43] shows the three-mile planes and Windsor area. So this will broaden it. It'll

[45:47] expand it into Hansport and Falmouth. Um, it'll also have a lot more detailed

[45:52] information, some graph information and some information from the plants. So,

[45:57] it's really going to expand. However, as we get more accurate data, as we start

[46:02] putting more information in this, it does

[46:07] um push us more towards a quarterly report. And the only reason is is

[46:10] because there's a lot of assumptions that would have to be made for a monthly

[46:13] report. Um, so we're requesting direction as we finalize the report for

[46:20] the new year that we bring it back on a quarterly basis for council.

[46:26] Okay. >> And if I could add just just on the

[46:30] reporting, we're trying to model the port reporting after the AWA uh audit

[46:35] process. So that gives uh non-revenue water, unaccounted for water, and non

[46:40] non-billable water. Um, and the reason we want to switch to the quarterly

[46:44] report is because um, and you heard me say this before, as a consolidated

[46:49] distribution system, now the the bulk water meters really have um, no bearing

[46:55] on this report. They're getting less and less um, useful data because we're

[46:59] opening valves. Um, you'll see the bulk water meters going up in consumption and

[47:05] that is related to opening valves um, interconnecting our systems between

[47:09] three mile planes and Windsor. Uh so some of these water main breaks um was

[47:14] the water was being supplied to the the Windsor system through a bulk water

[47:17] meter that never would have happened before because of a closed valve because

[47:21] we have open valves now. So so again the bulk water uh meters are

[47:28] essentially irrelevant and we're only reading the bulk water meters on a

[47:33] monthly basis and it's irrelevant data and we're making assumptions on the uh

[47:37] the residential consumption data. So it really doesn't equate. So this this type

[47:42] of uh reporting is is really it it it's it's useless information. So if we go to

[47:49] a quarterly report um and having that modeled after the AWA audit process,

[47:55] we'll base it on blows leaving the uh the water treatment plants. And

[48:00] currently this report only reflects the uh the Windsor system and the three-mile

[48:04] plane system. um you're getting no information on the

[48:07] Hansport system or the Falmouth system. So, we're going to add those uh those

[48:11] other areas into this report based on what's leaving the plant, what we're

[48:16] getting for revenue water through our customers, what we're accounting for

[48:19] through flushing um and known leakage, known flushing, and then the equation

[48:25] for hydrant use, fire use, and water main breaks. So, it should provide uh

[48:30] much more information and like uh the director said a more holistic reporting

[48:35] structure. So, that's what we're that's what we're hoping that's what we're uh

[48:39] suggesting that council adopts. Instead of a monthly report, we switch to a

[48:43] quarterly report. >> And I will add too, this can be very

[48:48] much treated as a pilot. you can wait and see what this first, second, third

[48:52] quarter starts looking like, what the information you're getting, and then you

[48:56] can decide at that point, too. If you'd like it more frequently, then we can try

[49:00] and work out how that would work. Um, but I I do I have reviewed the templates

[49:06] at this point, and they are going to be it's pretty exciting, and so I hope that

[49:10] it would be better information that would serve you guys a little bit

[49:13] better. >> Sounds good.

[49:17] Counselor Larry Pinch, did you have a question? did uh through you chair to

[49:21] probably director Rashard. >> Um does that remove your requirement to

[49:26] read the ball meters monthly if they're not really giving any accurate data and

[49:31] you move to read them quarterly or no? You'll still read them monthly and it'll

[49:34] be inputed. We'll just receive the like individual customer meter reads

[49:39] quarterly. >> So, so the only requirement to read the

[49:41] bulk water meters now is the council motion to have these uh this monthly

[49:45] report. Um the we don't charge. The only reason the bulk meter was the charging

[49:51] between the three mile plains uh water utility and the Windsor water utility

[49:55] because Windsor water utility sold water to three mile plains. We're all one

[49:59] consolidated utility now. So the bulk water meters are essentially useless. Uh

[50:05] and they don't even serve as a district meter because because of the analysis

[50:08] where we're opening valves. So it's not a closed system where that bulk meter

[50:13] would have just registered a district a zone as we would call it. But now that

[50:17] we open valves, we have more water circulating throughout the entire

[50:20] system. Uh the bulk water meters don't don't present any value or add accurate

[50:26] data. So >> okay. So they just if we move forward

[50:29] with this, they just won't be read. >> Like I said, we should forget about the

[50:32] bulk water meters. We'll transition to a district system at some point to monitor

[50:36] the flow of sewer system, but we'd like to have that real time. Um some of our

[50:40] capital projects will have flow meters that are we're actually monitoring that

[50:44] data in real time along with our pilot project through our canstrong meters. Um

[50:49] once our towers and our communications set up, we can actually pull that every

[50:53] hour, every month, every week to see what that consumption is at each

[50:57] individual unit that has those meters. So we'll at some point we'll have much

[51:01] more accurate data and able to pull that data much more uh reliably and in real

[51:06] time. All right. Thank you, >> Councelor John Smith.

[51:10] » Thank you. Your worship. So, the AWA >> AWA,

[51:14] » AWWA, >> American Waterworks Association. Okay.

[51:18] » There's an audit process that we go through every year to audit our

[51:21] consumption. So, it's kind of modeled because we're providing that data into a

[51:25] spreadsheet. >> Um, so we're collecting that anyway.

[51:28] We'd like to transition this into our water consumption board to council. So,

[51:32] do a lot of other towns and municipalities use that format?

[51:37] » Uh, water certainly would some of the bigger

[51:40] utilities. Absolutely. They would adopt that. Um, we're actually required uh

[51:44] through our uh >> regulatory and appeals board now.

[51:49] » Yeah, for sure. >> Regulatory appeals board to to do that

[51:52] AWA audit. So, >> okay. And um [clears throat] is there

[51:57] any possibility that the information would be up to date and online so that

[52:02] residents could look at it? >> Certainly maybe a transition um but we

[52:07] are you know working through a new uh quarterly report hopefully. Um we could

[52:11] post that online for for the customers to see. Yeah, we'll see why.

[52:16] » Okay, thanks >> councelor Ivy.

[52:19] » Yeah, thank you chair. Um, so certainly support getting the information on

[52:22] Hansport and Falma. That's been uh an item in the back of my mind for a while

[52:26] and just uh with everything that we typically have in our plate here, it

[52:29] just drops out of sight, out of mind. And so I'm really glad to hear that. Um,

[52:33] we have been told previously though that the bulk meters were uh a valuable tool

[52:37] in being able to track and monitor uh for lost water and the like. And I so

[52:42] I'm surprised that we would see them as not being valuable as part of a a tool

[52:47] that we would still use for knowing what water goes through uh you know one area

[52:51] to another. As you know uh the report that seems to be ever ongoing as it

[52:56] relates to our uh issue with water back in 22 23. Um that's really what

[53:02] triggered these reports and trying to get a better handle on that lost water.

[53:05] Uh because we do have a lot. In fact, uh the report I know if I included in the

[53:09] one that we didn't get on the agenda today, but that's the one where 50% of

[53:12] our water is not making it through to a tap or a destination point. Um so

[53:17] whatever we can do to make that tighter, um I'd appreciate that. But I just on

[53:21] the bulk, can you can you correct me on that, Todd, or am I missing?

[53:24] » Yeah, essentially the location of the meters essentially they were put at

[53:27] borders, the old borders between West Hance and Windsor. Um we have no borders

[53:31] anymore. So those valves um were creating dead ends. So uh certainly a

[53:37] bulk water meter in an ideal location u would prove beneficial but currently the

[53:42] placement of these bulk water meters with us um consolidating the

[53:46] distribution system as it was segregated before um just the placement of those

[53:51] bulk meters not saying that the bulk meters are accurate it's just uh the way

[53:55] the system operates now um they're not providing any useful data so and we do

[53:59] have like I said uh some some capital projects to relocate have real time

[54:04] monitoring ing instead of a positive displacement meter have a mag meter uh

[54:08] integrated within our SCADA systems. So our plant operators will see that real

[54:12] time be able to trend that data see peaks and valleys. We don't have that

[54:16] technology now with the with the positive displacement meters. It's just

[54:20] a a manual read and you know if we're reading that weekly or daily we don't

[54:24] see any peaks or trends of where the spikes or valleys may be.

[54:28] » Okay. And one last question if I could again it goes back to the timing sort of

[54:32] the question that I'd asked uh director Ashan I think on the on the consumption

[54:36] reporting because we're now we're a full quarter after uh like March to April May

[54:41] June we're 3 months uh post I think when the meters would have been read uh for

[54:45] the fourth quarter of the year. Um anything we can do to tighten that up I

[54:49] think would be a good thing. a for us being aware of what we have going on

[54:52] here, but b uh for you folks as well and being able to if there is an issue, the

[54:57] sooner you see it, the faster you can respond to deal with and so on, right?

[55:00] So, um anything we can do to tighten that up would be appreciated. I may come

[55:04] back with other ideas in the next two weeks, but otherwise, um I'll leave it

[55:07] to you folks to manage that. >> Yes. and and through your worship. I

[55:11] I'll kind of just add to Todd's response a little bit too. Um

[55:16] when we took an this new report and when we thinking about this new report, we're

[55:21] actually tracking the water right from the plant through the system that's

[55:26] going to give us the accurate data on water loss, nonwater, what our breaks

[55:32] are, what is unaccounted for or what is accounted for non-build water. Those are

[55:38] the kind of things that we'll be starting to report on through this new

[55:41] report. So when I say holistic, I mean we're going right from the plant making

[55:46] the water to the end of the line. So when we think of those bulk meters,

[55:50] they're just distribution meters throughout the system. When we look at

[55:54] what the total production is and where all of it's going,

[55:59] that's where those meters become less relevant because we're actually looking

[56:03] at the whole flow of the system from plant to meter.

[56:07] to other outputs. That's kind of what we went through with this report from each

[56:13] of the different plants. So, all three plants will be represented.

[56:18] » Okay, that's great. >> Yeah, thank you.

[56:22] » Seeing no more questions, director, you're

[56:26] » no more question. Just um consensus on direction would be great. And I think uh

[56:31] Clerk Snare has a drafted motion for us if we wanted to give direction tonight

[56:36] on the next reporting. Okay, we're not going to probably be able to see it, but

[56:43] » how did she send it to you? >> If you like, we have a suggested

[56:47] suggested motion. Um committee the whole recommends that council direct staff to

[56:51] present the west regional water consumption reports on a quarterly basis

[56:55] in order to approve accuracy monitored monitoring and informed decision-m

[57:03] » sounds good. So now we have a counselor who would like to make that motion.

[57:12] Oh I think it's got passed down. Do we have it? Okay.

[57:16] » Yes. Okay. So, I move that committee of the whole recommends that council direct

[57:21] staff to present the West Hance regional water consumption reports on a quarterly

[57:24] basis in order to improve accuracy, monitoring, and informed decision-m.

[57:29] » Second. >> Moved by councelor Larry Pinch, seconded

[57:32] by councelor Paul Morton. Is there any questions on the motion?

[57:38] » Councelor Ivy. >> Yeah, just one question on the motion.

[57:41] This spec specifies the consumption reports. So, we'd still see the

[57:44] financial reports on a monthly basis. Okay, thank you.

[57:48] » Councelor John Smith. >> Uh, yes. Do you to Director

[57:55] Rashard? Uh, I guess Director Rashawn. Um, when the

[58:01] quarterly reports come out, will they will they include the entire quarter or

[58:06] will they be will they be waiting? Will they all already be tabulated or

[58:13] » sorry through your Madam Chair? Um uh it should have everything like we'll make

[58:18] sure that it has complete data, the residential data, the water flow data.

[58:24] So all of that will be working through. >> So say so say the first quarter here,

[58:30] » um what month would you expect that to come out?

[58:33] » Um it should come out the month after it's build.

[58:39] » Okay. >> Yep.

[58:41] » Very good. Thank you. >> Okay. So I don't have the motion. I know

[58:46] it's for water and consumption quarterly for accuracy. So if everyone is good on

[58:51] the motion, a show of hands. All those

[58:57] motion. Oh, all those against. One against councelor Ivy. So a motion has

[59:02] carried. Thank you very much. It's hard. We don't realize how much we use this TV

[59:08] on especially for me. So okay, moving right along. Number 10, correspondence

[59:14] 2024 2028 council term general correspondence received as of June 5th

[59:20] 2026. First one is library closure concerns. Second is waste collection

[59:26] concerns. Um 10B 2024 2028 council term correspondence sent as of June 5th 2026.

[59:34] So that was all in our package. So we'll move right along to new

[59:41] business. A 2026 grants and contributions recommendation report.

[59:47] Director Kio, do not hurt yourself on the way up.

[59:56] So before you tonight is the uh recommendation report for the 2026

[1:00:01] grants and contributions and the barrierfree small business um

[1:00:04] accessibility grant. Um we received 73 um applications through the grants and

[1:00:10] contributions program and one request under the barrierfree small business

[1:00:14] accessibility grant program. Um and the recommendation is before you as well as

[1:00:21] a description in the attachment of all the grants that were applied for um

[1:00:25] requested and the recommendations. >> Thank you very much councel. So, it was

[1:00:32] in your package and we have the the nice readable presentation that we were given

[1:00:38] tonight. So, I'm just wondering if there's any questions for director Kio

[1:00:45] counselor Paul Morton. >> It's a question for Kathy. So, as you

[1:00:49] skim through it, I see Wolf Titan Swim Club. Do we apply for grants in Kings

[1:00:54] County as well or is it something unique that they would apply here in West?

[1:00:59] » Uh, that's an that's an organization. And so the municipality doesn't apply to

[1:01:02] the town of Wolfville for for a grant application, but that was an

[1:01:05] organization um that I believe lost their ability to use the Acadia pool. So

[1:01:11] they moved to Kings Edge Hill and increased um a lot of their

[1:01:14] » a number um of their participants um as a result of that.

[1:01:18] » I just seen Wolf and Windsor. >> Yeah.

[1:01:21] » Okay. >> Good. Councelor Ivy.

[1:01:25] » Yeah. Thank you, Chair. Just one question I think really uh through you

[1:01:28] to uh director Kio um you identified in here the 1 and a half% at 291,000

[1:01:35] uh for the but did we stay within within that is that

[1:01:38] » well within that uh the recommendation based on the which is on the summary

[1:01:42] sheet >> um shows 180,000 is the recommended a

[1:01:46] lotment and that includes the barrierfree grant as well.

[1:01:51] » That's great. Thank you Kathy. I'm sorry I missed that. Oh,

[1:01:57] okay. Seeing no other lights and we're all good. So, there is

[1:02:07] a recommendation there. If no one has any more questions for Director Kio, I'm

[1:02:11] going to let her off for the the night.

[1:02:20] Councelor Larry Pinch. Committee of the whole recommends to council that council

[1:02:24] adopts the attached summary as presented, recommending grant funding to

[1:02:27] the listed recipients and authorizing staff to release funds once all

[1:02:31] requirements as outlined under the grants and contribution policy and the

[1:02:35] barrierfree small business accessibility grant policy have been met.

[1:02:41] » Made by councelor Larry Pinch, seconded by councelor Paul Morton.

[1:02:46] Councelor Bonnie, >> are we voting on Windsor Daycare

[1:02:50] separately? >> We

[1:02:53] can take that out. Um, good catch.

[1:02:59] So, would we like to have an amendment to the motion taking out um

[1:03:10] » excluding >> excluding the Windsor

[1:03:12] » proper name? Windsor Dayare >> Daycare. I'm looking for it here. The

[1:03:16] Windsor Daycare >> live on that.

[1:03:19] » So,

[1:03:25] » oh, we have director Kio coming.

[1:03:32] » Okay. So, the motion has been a amended to remove the Windsor Daycare. So, that

[1:03:38] is the motion we are. Is everyone clear on that? Okay. Th all those in favor

[1:03:43] signal by hands up. Motion passed.

[1:03:49] Now, if could we have a motion for um the Windsor Daycare

[1:03:55] » Committee of the Hall recommends to council that uh the Windsor Daycare is

[1:04:01] awarded um and authorizes sorry is awarded their

[1:04:06] grant funding and authorized staff to release the funds once they have met all

[1:04:10] requirements as outlined under the grants and contribution policy and the

[1:04:13] barrierfree small business accessibility grant policy.

[1:04:16] » Exactly. >> Perfect. made by councelor Larry Pinch,

[1:04:20] seconded by councelor Paul Morton. Does everyone understand we're doing the

[1:04:23] Windsor Daycare? All those in favor. Motion carried. Thank you everyone.

[1:04:31] There's another recommendation there if anyone wants to make it.

[1:04:44] Councelor Larry Pinch. Uh, do you mean where it starts as further?

[1:04:49] » Yes. >> Thank you. Just wanted to make sure I

[1:04:51] was at the right spot. >> So, further, it is recommended the

[1:04:54] following grants be approved from the Canada Community Building Fund.

[1:04:57] Annapolis Valley Regional Center for Education, Felmouth District Elementary

[1:05:01] School to assist with the construction of new inclusive and accessible

[1:05:05] playground 30,000. Felmouth Family Park Society to assist with the cost

[1:05:09] associated with prepping a 40x60 block of the park to receive playground

[1:05:13] equipment purchased in 2025. 4,000 Annapolis Valley Regional Center for

[1:05:18] Education, Windsor Elementary School Home and School Association to assist

[1:05:23] with the cost associated with the Windsor Elementary Community Playhub to

[1:05:26] support accessible pathways to the Community PlayHub 3,500 and the West

[1:05:31] Hance Baseball Association to assist with the cost associated with washroom

[1:05:35] accessibility upgrades at Co Coyote Park to improve safe inclusive access for

[1:05:39] athletes, families, and spectators of all abilities. 2500.

[1:05:43] Moved by councelor Larry Pinch. >> Seconded by councelor Paul Morton. All

[1:05:50] those in favor.

[1:05:54] Motion carried. Further, it is recommended to council to approve from

[1:05:58] the 5% reserve fund Brooklyn volunteer fire department auxiliary to assist with

[1:06:02] the cost associated with upgrading sections of the trail surface and entry

[1:06:06] points to provide safer access for the public. Replacement of a small wooden

[1:06:10] bridge and to replace old signage 2500. Gloocap Heritage Archers Association to

[1:06:16] assist with the costs associated to replace the outdoor targets on the

[1:06:19] outdoor target range and to build a lockable protective overhead covering

[1:06:23] for them. 2500 H snow dusters to assist with the cost of associated with trail

[1:06:29] building, trail maintenance, signage, bridge building, and safety for all

[1:06:32] recreation groups using the trail systems yearly 2500 Enhanceport Memorial

[1:06:37] Community Center to assist with costs associated with purchasing three

[1:06:41] commercial grade accessible picnic tables to support the ongoing outdoor

[1:06:44] basketball court revitalization project 3000.

[1:06:48] » Thank you. Made by councelor Larry Pinch, seconded by councelor Pob Morton.

[1:06:52] Any questions? Seeing none, all those in favor? Show of

[1:06:57] hands. Motion pass. Thank you very much. So now

[1:07:01] we have the last part of our budget with all the grants and contributions pass.

[1:07:07] So perfect. B was moved. C we've done. So we're into

[1:07:14] 12, which is the public comment period. So any members of the public who would

[1:07:21] like to come up and speak, we will not be able to answer any

[1:07:26] questions, but you have five, seven minutes and uh that will allow

[1:07:33] say your name and where you're from and

[1:07:40] Oh, turn it on. Yeah, perfect. Thank you.

[1:07:42] » Excuse me. Um first time at council. Uh Kate Moyer, I'm from Hansport. Um and um

[1:07:51] I realize you're not able to answer any questions directly today. Um but I am

[1:07:56] here uh because I'm trying to understand where authority lies regarding the

[1:08:01] closure of the Hansport Library. Um it's a very contentious issue that nobody

[1:08:06] seems to have a direct answer for. Um, I was part of a group last week that uh

[1:08:13] organized a readin uh that was attended by over 125 people from 3 p.m. to 6 p.m.

[1:08:19] in Hansport at the library. Uh, I heard from several different people with

[1:08:24] stakes in this from uh employees of Tim Houston's office to the librarian

[1:08:31] herself to the sub librarians that have worked there to uh people from the

[1:08:35] Hansport school and other community areas. I also have with me uh 200 names

[1:08:40] on a petition from my local neighbors because we do not need this library to

[1:08:46] close. We need this library to stay open for various reasons. It is my

[1:08:50] understanding that this library was created out of a donation from the Jodri

[1:08:56] family that was given to the town of Hansport prior to amalgamation. Um which

[1:09:01] would make that library now property of the municipality.

[1:09:06] What I would I'm trying to decide and trying to figure out is if council has

[1:09:11] any ability to influence the AVRL decision and if not if there is a

[1:09:16] community society of members who are um able to and interested in would

[1:09:24] council be willing to explore options for maintaining library services through

[1:09:28] a communityrun model given that the library building itself and part of the

[1:09:34] collection belongs to the municipality. at this point. Um it it remains an

[1:09:41] essential part of the community transport given that we don't have

[1:09:43] public transit. um people that are seeking job employment

[1:09:48] opportunities, looking for computers, um the students from the school, the

[1:09:53] seniors who use this um venue for groups every week, um they don't have the

[1:09:59] ability to drive into Windsor or into Wolfville uh to access these things. And

[1:10:06] so um this library closure represents so much. And I understand that the

[1:10:10] municipality has already awarded the funding that AVRL asked for. And I'm I'm

[1:10:14] asking for the council to a um debate whether or ask yourselves whether

[1:10:21] you'd be willing to explore options for a volunteer run library and also b to uh

[1:10:26] go to ABRL and ask them what what where what happened to the funding that this

[1:10:32] council gave them that they asked for we gave them completely and uh we are still

[1:10:38] losing our library. Thank you very much. >> Thank you very much. I'm sure you will

[1:10:43] hear more on the library yet. Thank you very much.

[1:10:49] Seeing nobody else in the public, that will end our public um comment period.

[1:10:55] So now we're on to 13 in camera. So I look for a motion to a

[1:11:01] » actually just excuse me, deputy mayor, you missed just at the beginning of the

[1:11:05] meeting. No, no, I just want to mention that you missed announcements and I just

[1:11:08] had a couple because Hansler and Edward, you didn't ask if council had

[1:11:11] announcements. I just want to mention this.

[1:11:13] » Yep. No, go right ahead. >> So, sorry to interject, but

[1:11:16] » my screen. >> I know. I know. Um I just wanted to

[1:11:20] mention because the Hansel Network Association is having their AGM this

[1:11:23] Thursday. Um so, anybody is welcome to attend, but they're also doing a

[1:11:26] fundraiser right now and they draw tickets for a basket. Um the draw is

[1:11:31] also on Thursday. Um so, yeah, and they are also looking for board members

[1:11:36] currently. So, I just wanted to make sure that I mentioned that because it a

[1:11:40] great way to find out more about them at the Ajam on Thursday.

[1:11:42] » Yeah, anytime like that, Councelor Remy, just interrupt.

[1:11:47] Seeing nothing else that no one else has, I will look for a motion to go in

[1:11:52] camera made by councelor Paul Morton, seconded by councelor John Smith.

[1:11:59] So, we will move in camera.

2026-06-09 Committee of the Whole

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