[0:00] you go

[0:02] good evening one everyone and welcome to

[0:04] the winnetka village council regular

[0:06] meeting for may 17 2022. i'd like to

[0:09] call the meeting to order and ask that

[0:11] everyone mute or turn off your cell

[0:13] phone or other electronic devices which

[0:16] i am doing right now

[0:18] and

[0:19] i will lead us in the pledge of

[0:20] allegiance this evening

[0:30] to the republic for which it stands

[0:32] one nation under god indivisible with

[0:36] liberty and justice for all

[0:41] thank you everyone well

[0:43] for what it's worth rob can you please

[0:44] check quorum uh i would uh

[0:47] oh attendance right yeah no i'm going to

[0:49] do roll call robo oh i'm sorry trustee

[0:50] swerk here

[0:52] trustee cripe here trustee mancini here

[0:55] president ritz president and then quorum

[0:58] check for the month of june

[0:59] my only possible no is june 7th

[1:02] okay i've got a

[1:04] meeting in cincinnati

[1:06] i'm gonna be driving back and hopefully

[1:07] we'll make it but no guarantees okay

[1:10] all the other dates look over i have

[1:12] another kid graduating from something

[1:14] okay

[1:14] so

[1:15] seventh seventh yeah okay it's hard to

[1:18] keep track

[1:19] it's one of them from one of the schools

[1:21] okay thank you randy

[1:24] all right thank you all right item

[1:26] number four public comment

[1:28] uh if there is anyone here in the room

[1:30] this evening who wishes to address

[1:32] village council on an item that is not

[1:34] on the uh

[1:36] agenda you're welcome to come up to the

[1:38] podium and share your thoughts with us

[1:41] would anybody this evening like to speak

[1:43] on behalf of something not on the agenda

[1:48] seeing none i'll close public comment

[1:50] we'll move forward with reports trustees

[1:53] john any report um sure i'll just last

[1:56] week's just for people who maybe didn't

[1:57] listen last week or see it on tv last

[2:00] week's study session that presented the

[2:03] possible post office site that

[2:06] chris did mr rest did a great job

[2:08] presenting uh i encourage you all to

[2:10] take a look on the website i'm sure it's

[2:11] on there

[2:12] and see what could happen there wow

[2:14] thanks john sure

[2:17] andy no report kim no report okay

[2:21] village attorney no report tonight

[2:23] village manager i'll report this evening

[2:25] and uh i could talk a lot but i have no

[2:27] report you guys listened to me enough

[2:29] last week so

[2:32] okay moving on item six approval of the

[2:35] agenda does any trustee wish to remove

[2:37] an item on the consent agenda for a

[2:39] separate vote

[2:42] hearing none may i have a motion to

[2:44] approve the final form of the consent

[2:46] agenda so moved second voice vote all

[2:49] those in favor aye opposed that motion

[2:52] carries

[2:53] uh item seven we'll move on to the

[2:55] consent agenda and i'll ask the village

[2:56] clerk to read the items on the consent

[2:58] agenda thank you approval of the village

[3:00] council meeting minutes for april 19

[3:02] 2022 regular meeting approval of the

[3:05] warrant list dated april 19 through may

[3:08] 2nd 2022 in the amount of 1 million 756

[3:12] 541 dollars and 4 cents resolution

[3:15] number r 62

[3:17] 2022

[3:18] approving a contract with wesco

[3:20] distribution incorporated for the

[3:21] purchase of single phase pad mount

[3:23] transformers

[3:25] resolution number r63 2022 approving a

[3:28] contract with wesco distribution

[3:30] incorporated for the purchase of

[3:31] single-phase pole mount transformers

[3:34] and resolution number r 66 2022

[3:37] approving a contract with lakes and

[3:39] rivers contracting incorporated for the

[3:42] repair of pure brace

[3:44] all right thank you rob may i have a

[3:46] motion to approve the consent agenda by

[3:48] omnibus vote

[3:50] so moved

[3:51] second

[3:52] roll call vote trustee mancini yes

[3:56] trustee cripe yes trustee swerk yes

[3:58] president rents yes

[4:00] all right item eight ordinance and

[4:02] ordinances and resolutions uh our first

[4:05] item is ordinance number m10 2022

[4:08] sarah dippold interior design studio 906

[4:12] green bay road special use permit this

[4:14] is up for introduction and or possible

[4:16] adoption

[4:17] council will be considering a special

[4:19] use permit for sarah depol

[4:22] interior design studio allowing the

[4:24] existing interior design office to

[4:27] remain on the subject property

[4:29] community development director david

[4:31] shone is here to review

[4:33] uh good evening just briefly um

[4:37] sarah dippel who is here

[4:39] approached village staff in 2019 about

[4:41] opening a home good store

[4:44] with incidental design services

[4:46] which she did

[4:48] and then as we all know shortly

[4:50] thereafter

[4:51] the pandemic set in and since then sarah

[4:54] has realized she needs to change her

[4:56] business model

[4:58] to predominantly interior design

[5:00] services

[5:02] though she will make her display area

[5:05] available to the public

[5:07] by appointment

[5:10] her request was presented to the plan

[5:13] commission and the planned commission

[5:14] unanimously recommended approval

[5:18] and with that i'd be happy to answer any

[5:20] questions you may have on this request

[5:22] i'm sure if you'd like to hear from

[5:24] sarah

[5:25] she is here if you need to hear from her

[5:28] awesome

[5:29] uh yes sarah i'll ask you to say a few

[5:31] words but any questions for david on

[5:33] this

[5:34] no question nope

[5:36] uh why don't you come up and just tell

[5:37] us a little bit about what happened and

[5:39] what you're doing

[5:43] can i put this on top of this or do you

[5:44] want me to close it

[5:46] does it matter

[5:48] okay can you guys hear me

[5:51] okay

[5:52] hello

[5:53] i wrote something that i presented um a

[5:56] couple weeks ago now that i'd like to

[5:58] read again because i had a long work day

[5:59] and by the time we get to this hour i

[6:01] don't want to fumble so i'm going to

[6:02] read it

[6:03] if you want i mean i don't know how much

[6:04] of the you probably didn't hear anything

[6:06] from the last meeting other than what

[6:07] david just presented so it's just a

[6:09] quick recap about

[6:11] kind of where i'm at and why i made the

[6:12] decision i made to request this

[6:15] okay

[6:16] um so i hope i'm addressing you right i

[6:18] said good morning to you members of the

[6:19] plan commission thank you for making the

[6:21] time to consider my request i am seeking

[6:23] approval for a special use permit for my

[6:25] tenancy at 906 green bay road in

[6:27] winnetka as a luxury interior design

[6:30] firm

[6:30] before i begin i would like to note that

[6:32] i have received over 20 letters from my

[6:34] neighboring businesses in support of

[6:36] this special use request

[6:38] and i'm overwhelmed and touched by this

[6:40] and then also the approval um from the

[6:41] last meeting was wonderful to receive

[6:45] just a little bit about the hubberwoods

[6:46] design and dine which i know is not

[6:48] officially part of the village but it's

[6:50] been a great um it's been a great sort of

[6:54] development that um cynthia burr and

[6:57] rita i think ridabaggio had a lot to do

[6:59] with it too from benvenito and stein so

[7:02] a little bit about that the hubbard

[7:03] woods design and dine community of

[7:04] designers architects galleries salons

[7:07] and restaurants is rare and i have been

[7:09] so happy to be a part of it pre-pandemic

[7:11] we had plans to do some unique events

[7:13] community-wide and we hosted

[7:15] neighborhood events like first friday

[7:18] and then i talked a little bit about

[7:19] cynthia and rita which i just did

[7:21] [Music]

[7:22] but we continue to discuss ways to

[7:24] enhance and improve consumer experiences

[7:26] by hosting events neighborhood wide

[7:29] we have enjoyed shopping and eating with

[7:31] our neighboring businesses and when our

[7:33] clients come to meet with us in our

[7:34] studio they also enjoy shopping and

[7:36] eating with our neighboring businesses

[7:38] so on to why i'm here and requesting

[7:40] this special use permit

[7:42] i intend to focus my business solely on

[7:44] interior design at this time with that

[7:46] said however the gallery setting and

[7:48] beautiful window display that i have

[7:49] created will be maintained and the

[7:51] public is welcome to shop the gallery on

[7:53] a buy appointment only basis

[7:55] the gallery consists of items

[7:57] for sale ranging from ethnographic art

[7:59] sculptures and mountain mineral special

[8:01] specimens excuse me from around the

[8:03] world to fine art and luxury furniture

[8:06] when the pandemic started i transitioned

[8:08] my office from the back of my space at

[8:09] 906 green bay road to my home office in

[8:11] glencoe to be closer to my children

[8:14] this is where i had run my business for

[8:15] over 11 years before moving to the space

[8:17] at 906 green bay road throughout the

[8:20] pandemic the gallery was closed and i

[8:21] stayed in communication with david

[8:24] and my landlord hoffman

[8:26] about this decision and as months turn

[8:28] to years i also conveyed that i did not

[8:30] see transitioning back to a retail

[8:32] gallery with regular retail hours

[8:35] um my landlord hoffman and i would like

[8:37] to move forward and finalize a new

[8:38] long-term lease however since i don't

[8:40] wish to keep these retail hours i wanted

[8:42] to make sure that i could get this okay

[8:44] from the village of wineca before doing

[8:46] so

[8:47] as mentioned even with this change i

[8:49] will still be open by appointment if the

[8:50] public wishes to shop my gallery in fact

[8:53] throughout the pandemic i accommodated

[8:55] several meetings with members of the

[8:56] public who wish to purchase items that

[8:58] they viewed through my windows it was

[8:59] unreal and i accommodated and it was

[9:01] great it worked out for everybody

[9:03] so that also

[9:06] gave me some insight as to how it could

[9:07] work as by appointment only you know and

[9:09] that there would be a response that

[9:10] people wanted to get and i could make

[9:12] that happen

[9:13] um

[9:14] i know there was a concern around my

[9:16] business demand for parking

[9:18] as noted in my pack and i am working to

[9:20] secure one to two permanent parking

[9:21] spaces in the rear of my building owned

[9:24] by my landlord hoffman in my new lease

[9:27] [Music]

[9:28] david had asked me to answer a few

[9:30] questions about like what the day to day

[9:32] is like so we usually have one to two

[9:34] client meetings in the studio per day

[9:36] those visits last usually around two

[9:38] hours one to two hours sometimes a

[9:40] little bit longer

[9:42] it's usually about two people sometimes

[9:44] it's three or four if there's an

[9:46] architect or builder or

[9:48] like an engineer or trade that needs to

[9:50] be present

[9:51] the time of day varies week to week but

[9:53] um

[9:54] it's four to eight meetings per week

[9:56] anytime between around 8 30 to 4 p.m

[9:58] um

[10:00] ann asked me to talk about the square

[10:01] footage which was 1200 square feet

[10:04] uh about

[10:06] okay i would like to add that moving my

[10:08] business operations

[10:09] for oh this gets into i don't know if he

[10:12] cares too much about this but my

[10:13] business

[10:14] my interior design business has a sales

[10:16] tax that is submitted through glencoe

[10:18] which is where i where my residence is

[10:19] and where my business had been before so

[10:21] i never transitioned it over to waneka

[10:23] but with this change that transition

[10:25] will will happen and from what i

[10:27] understand the village of winneco would

[10:28] then benefit from the sales tax that i

[10:30] collect for my interior design business

[10:31] which is

[10:32] a lot more than what i collect for the

[10:34] gallery so that's a plus um as you know

[10:37] i've submitted answers to the 14

[10:38] questions as part of the submittal

[10:39] process for my application in regards to

[10:42] the questions i'd like to reiterate that

[10:43] my business is a luxury interior design

[10:45] firm

[10:46] seeks to serve our community and if

[10:48] anything improve the business district

[10:50] and add value to the community our goal

[10:52] is to help our clients elevate their

[10:54] living environments which in turn

[10:55] elevates their property value and should

[10:57] hopefully elevate surrounding property

[10:59] values as well

[11:00] i love serving this community i was

[11:02] raised in wilmette and have lived and

[11:03] raised my two boys in glencoe for the

[11:05] past 12 years

[11:07] i love what i do i love interacting with

[11:09] clients and builders and real estate

[11:10] agents from the area

[11:12] and others who work in and

[11:15] around our our beloved north shore

[11:18] in closing my business has grown and

[11:19] evolved over the last few years since i

[11:21] opened my doors at 906 green bay road

[11:23] the pandemic did have a lot to do with

[11:25] our restructuring

[11:27] and i feel i will not be able to operate

[11:29] the way i need to

[11:30] for my interior design business if i'm

[11:32] required to

[11:33] excuse me maintain retail hours i'd like

[11:35] to stay in the beautiful space that i've

[11:37] created and continue to build my

[11:39] business here thank you again for your

[11:40] consideration

[11:42] okay any questions for sarah

[11:45] no

[11:46] couple questions well one question

[11:48] appreciate the honesty working with the

[11:49] city

[11:50] figuring that

[11:52] you were transitioning to a different

[11:53] business model and not just trying to be

[11:55] under the radar that's awesome

[11:57] seems like it's a great synergy with

[11:58] other businesses in the area

[12:00] even if you're not doing the retail end

[12:02] of it my only question you mentioned

[12:03] sales tax interior design how is how do

[12:06] you get sales tax so i'm trying to

[12:07] figure that out but i i'm trying to

[12:09] figure out exactly how this all works

[12:10] but but um you know i sell product as a

[12:12] designer so i sell a lot of product i

[12:13] sell a lot of furniture and rugs and

[12:15] accessories and window treatments and

[12:16] all kinds of things that are that we

[12:18] collect collect excuse me collect tax on

[12:20] and right now my business is still

[12:22] located technically physically in

[12:24] glencoe okay so with this transition

[12:26] that would be transitioning and i think

[12:28] that means that those sales tax dollars

[12:30] would go towards to a netca and that is

[12:32] a whole lot more than

[12:35] what would have been coming in for the

[12:36] gallery

[12:37] that's the only questions i have thanks

[12:38] okay you're welcome thank you

[12:40] um so

[12:41] i wasn't saying i was in the plan

[12:42] committee i'm a liaison for the plan

[12:44] commission so i heard your your um talk

[12:47] then and the commission had a lot of

[12:49] questions for you and you vetted them

[12:51] all out and they left very satisfied

[12:54] with your request and as david mentioned

[12:56] it was unanimous to approve it so just

[12:58] some anecdotal information about that

[12:59] meeting sure the only the only question

[13:01] i have is is so i'm hearing from you a

[13:04] commitment to start billing from 6093

[13:08] yes you mean you mean technically

[13:10] relocating the yes yeah yeah that's the

[13:12] goal i mean if this transition happens

[13:14] then that would be that would be the

[13:16] permanent

[13:17] physical business address you know for

[13:19] years to come and like i said i'm

[13:20] working with hoffman to towards a

[13:22] long-term lease which i'd really like to

[13:24] have happen and so if it does yeah that

[13:25] transition's a big part of this okay

[13:28] are you okay with that

[13:31] it's all

[13:32] filings with their sales tax in the

[13:34] illinois department of revenue okay

[13:37] all right if you since you guys don't

[13:38] have any other questions or comments uh

[13:40] we'll see if we can move this along

[13:42] uh

[13:44] we can't

[13:46] oh we can

[13:50] but it's okay for me to vote on that yes

[13:52] okay

[13:54] do we want to uh

[13:55] wave

[13:57] yeah

[13:58] i have no problem with that but any

[13:59] public comments

[14:00] yeah i had one more comment too oh go

[14:02] ahead guys i'm sorry um

[14:04] we've visited on this a few times over

[14:08] my years um and i've never fully gotten

[14:10] my way on this i don't think design

[14:12] businesses should have to come in for

[14:14] this i agree um so if we could get that

[14:17] back on the radar i sense we may have a

[14:20] majority support for that at this point

[14:21] whereas in the past we did not

[14:24] um because

[14:25] you have

[14:26] other things you could be doing no i

[14:28] apologi

[14:31] i didn't want to get all this going and

[14:32] then be in the wrong direction so i just

[14:35] um but it is nice because just seeing um

[14:38] i just saw bella bridle is moving in across the

[14:41] street from their their other location

[14:43] and you know there were so many

[14:44] vacancies when i first came in that it's

[14:47] just i want to stay and it's so vibrant

[14:48] now and town and oak is a big part of

[14:50] that and

[14:51] it's just a great spot and i'm happy i'm

[14:52] there one thing that came up just in

[14:54] terms of the retail overlay is that

[14:56] parking has become difficult with the

[14:58] success of town and oak and spirit

[14:59] elephant and so

[15:01] not saying that i don't want consumers

[15:02] to be coming in by appointment regularly

[15:04] but having a couple consumers come in

[15:06] for a two-hour time span is alleviating

[15:08] some of the burden on parking for

[15:10] residents as well as people coming from

[15:11] other towns especially with serena and

[15:13] lily opening so that's right i imagine

[15:14] that's going to be more challenging as

[15:16] time goes on so and it is i've never

[15:18] seen it so busy yeah i mean obviously

[15:20] we're opening back up but but town and

[15:21] oak is like my goodness i'm so happy for

[15:23] them they're so busy all the time and to

[15:25] continue to discussion andy about not

[15:27] being here for what she's doing

[15:29] the whole point of parking

[15:32] if this was a restaurant it would be a

[15:34] lot more parking required than her

[15:36] business so even with people coming to

[15:38] see her that's okay yeah the mix of

[15:41] design and dying is brilliant right and

[15:43] we should encourage it good it's working

[15:46] so there's no reason not to encourage it wasn't our idea that's why it's

[15:49] working

[15:51] i think like i said cynthia burr and um

[15:53] rita i think had a lot to do with that

[15:55] initially and they've tried to really

[15:56] fight to keep it going through the

[15:57] pandemic but they're amazing they really

[15:59] put a lot of time in so

[16:01] great thank you so anything else guys no

[16:05] all

[16:06] right we'll go with waving intro do i

[16:10] have a motion to wave introduction of

[16:12] ordnance number

[16:13] m1022 2022 so

[16:17] second voice vote all those in favor all

[16:19] right

[16:20] opposed

[16:21] that motion carries

[16:23] okay now may i have a motion to adopt

[16:24] ordinance number m10 2022 so

[16:28] second roll call vote

[16:31] trustee swerk yes trustee mancini yes

[16:33] trustee cripe yes president rince yes

[16:37] uh motion carries good luck and you have

[16:39] to come back again thank you so much

[16:40] david it's also been amazing

[16:42] until she expands

[16:46] okay item b is resolution number r59

[16:50] 2022 approval of street rehab program

[16:53] this is up for adoption

[16:55] due to budgetary restrictions and

[16:57] changes in state regulations for

[16:59] mandatory replacement of lead water

[17:01] service lines village staff has

[17:03] suggested slight modifications regarding

[17:06] the

[17:07] 2022 street rehabilitation and public

[17:10] proof improvement program

[17:14] engine engineering director jim bernal

[17:16] and director of water and electric brian

[17:18] keys are here to review

[17:22] thank you president rents good evening

[17:25] i noticed that we didn't drop the

[17:26] screens down so

[17:28] my apologies

[17:38] i won't miss this going away

[17:56] not loading

[18:00] so

[18:02] now

[18:06] i wonder if we're gonna restock the

[18:08] snack cabinet or not we can go back

[18:10] there

[18:12] we can we can do it old school if you

[18:14] want and i have copies of the powerpoint

[18:15] presentation just if if it's easier to

[18:17] do it that way

[18:19] if we can give it to twitter there's a

[18:20] yes extra copies over there too if you

[18:22] want to follow along

[18:23] um

[18:24] so i apologize for that for the glitch

[18:26] on here um

[18:27] so uh

[18:29] just as a as a quick recap we typically

[18:30] designed this this annual street rail

[18:33] rehabilitation program we do this every

[18:35] year during the months of starting in

[18:37] august september october we we work with

[18:40] the sewer department

[18:41] public works

[18:42] water and electric we developed the

[18:44] program and we start doing the design of

[18:46] the program we typically go out to bid

[18:48] in january early january so we can

[18:50] receive good bidding prices and then

[18:52] we'll usually come to the to the council

[18:54] late february early may for a

[18:56] recommendation

[18:57] well we were on track with our program

[19:00] and as part of our permitting process we

[19:02] learned from the iepa of a major change

[19:04] which made us take a step back and have

[19:06] to reevaluate the program that's before

[19:08] you tonight so i'm going to walk through

[19:10] the program this year this it's modified

[19:12] slightly we'll explain how we got to

[19:13] where we were at

[19:15] and go from there so

[19:16] on your your first slide this is a map

[19:18] of the program as it was originally

[19:20] intended to be developed

[19:22] scott avenue is located to the to the

[19:24] north which would be the top of the page

[19:26] the red locations are the locations

[19:28] where we're at

[19:30] scott avenue is to have some water

[19:31] services replaced and then the roadway

[19:34] resurfaced there's a section of tower

[19:36] road that everybody drives out of town

[19:38] between forest way and where idot

[19:40] owns and it needs some rehabilitation

[19:42] that's going to get resurfaced this year

[19:44] at the intersection of hibbard and tower

[19:46] there was a sidewalk improvement to to

[19:48] address some ada issues with students

[19:50] walking and walking their bikes that'll

[19:52] be taking place this year

[19:54] marilyn gage

[19:55] also has some water main replacement and

[19:57] was scheduled to be resurfaced as well

[19:59] this year

[20:00] sun view

[20:01] was scheduled to be redone this is a

[20:03] priority for us

[20:04] this year and then locust and when we

[20:07] developed the budget locust as you may

[20:09] recall had a large water main break on

[20:12] it and so this street kind of came to us

[20:14] after the fact after the break

[20:16] it really needs to be addressed so at

[20:19] the recommendation of of brian keys we

[20:21] added it to this year's program as well

[20:22] so we can replace that last section of

[20:24] water main and resurface that road and

[20:25] clean it up

[20:27] and then our big program was on cherry

[20:29] street

[20:30] there was we were going to resurface the

[20:31] roadway install a new main

[20:33] replace services

[20:35] clean that up and then resurface a

[20:36] section of maple so this was the program

[20:38] that was before us this is what we

[20:40] planned on coming back to you

[20:42] with and so we went out to bid with that

[20:44] intent

[20:45] so switching to the next slide um this chart here on february 18th we

[20:50] opened our bids and again we didn't

[20:52] learn about this change until literally

[20:54] after we had opened our bids and we

[20:55] received our permit from the ipa

[20:58] um the apparent low bidder was reliable

[21:01] contracting and equipment and they

[21:02] provided a bid proposal of about 3.1

[21:05] million dollars however in order to

[21:07] ensure that the general contractor can

[21:09] meet all the requirements that the

[21:11] village has our expectations for being

[21:13] able to complete the work stay on

[21:15] schedule have some uh kind of

[21:19] meet in the game so to speak throughout

[21:20] the whole duration we require that the

[21:22] general contractor able to do at least

[21:24] 51 percent plus of all the work

[21:27] activities this prevents a lot of

[21:28] subcontractors from coming in and the

[21:30] inconsistency and trying to chase people

[21:33] as you switch from from activity so after speaking with reliable

[21:37] we

[21:38] determined that they were going to be

[21:39] outsourcing a majority of their work and

[21:41] therefore they would not be able to meet

[21:43] the

[21:44] contract expectations

[21:46] and so therefore their bid was not

[21:47] compliant with us um the apparent low

[21:50] bidder at the time was a limp at about

[21:52] 3.4 million

[21:53] copenhaver about 3.49 etc

[21:57] so this is what we had expected to bring

[21:59] back

[22:00] so now if we'll switch to the next slide

[22:02] just to recap some of the budget items

[22:04] here

[22:05] our annual street rehab is made up of a

[22:08] few budget items engineering and from

[22:11] the new engineering department some

[22:13] budget line items from public works for

[22:14] helping them out with some patching some

[22:16] striping work activities they do

[22:18] and then the water department they have

[22:20] a water main replacement fund we

[22:22] collaborate together to save costs by

[22:24] doing a joint project

[22:26] and as you'll see here our total budget

[22:28] for this year's program was at 2.946

[22:31] so we realized based on the market

[22:33] what we had received was obviously more

[22:36] than what we had to spend so we took

[22:38] some time

[22:39] and revised the program and our original

[22:41] intent was to take sun view off of this

[22:43] year's program and that would have kept

[22:45] us in budget

[22:47] during that time we discovered that the

[22:49] iepa had changed

[22:51] our

[22:52] state standard for the replacement of

[22:54] lead service lines so we'll kind of get

[22:55] into that here a little bit

[22:57] so this was a new act that they had

[22:59] passed now they had been talking about

[23:00] this for a couple years but to be honest

[23:03] that we there literally wasn't much

[23:05] drive in getting the word out that it

[23:06] was going to start january 1. so when we

[23:08] actually received our iepa permit

[23:11] it was noted in those requirements of

[23:13] the permit the new requirements for the

[23:15] replacement lead services so this went

[23:18] into effect for all lead services

[23:20] beginning january 1 of this year and the

[23:22] goal of it for the state of illinois is

[23:24] to replace all lead services by 2067.

[23:27] this is initiative that they have to get

[23:29] the lead let out so to speak from the

[23:31] water

[23:33] so

[23:34] this year's project was reorganized when

[23:36] we took a step back and looked at where

[23:38] we were replacing the water mains how

[23:40] many locations actually had led services

[23:42] well we found that scott avenue had a

[23:44] lot

[23:45] cherry street had a lot

[23:46] and this is a new program and we're not

[23:48] alone in this a lot of communities that

[23:50] we're talking to are taking a step back

[23:52] in their program because the change is

[23:55] quite expensive and it's quite involved

[23:58] in coordinating with the property owners

[23:59] to get access because the law

[24:01] now requires you

[24:03] when i take a step back when we restruct

[24:05] uh construction of a new water main we

[24:07] replace the service from what the

[24:09] village owns from the new main to the b

[24:11] box that's in the right away and from

[24:12] the right of or from the bee box all the

[24:14] way back to the property is the

[24:15] residential homeowner's responsibility

[24:18] the new law states that now when you

[24:20] replace a water main or you touch a

[24:21] service you cannot reconnect that lead

[24:23] service back to the main so that make

[24:26] that requires you now that when we

[24:27] replace our services from the main to

[24:30] the b box

[24:31] that we have to also replace it from the

[24:32] b box all the way back into the home and

[24:34] connect it to the meter that's the new

[24:36] initiative so as you can imagine that's

[24:38] quite costly and there's a lot of

[24:40] involvement when you're working on a

[24:42] street such as scott and cherry that i

[24:44] think we had 51. total services

[24:48] so

[24:50] there's a lot and there's a lot of

[24:51] moving pieces right now and we think

[24:52] that the state is still working through

[24:54] the bugs on this so we took a step back

[24:56] and looked at the streets that we still

[24:58] wanted to address water main wise which

[25:00] was a priority for water electric and

[25:02] roads as well that needed the tlc

[25:05] so what we did is we reorganized our

[25:07] program

[25:08] and then what we did was we realized

[25:10] that cherry again cherry and scott had a

[25:12] lot of lid services so we took those off

[25:14] of this year's program and we put sun

[25:16] view back on sun view doesn't have any

[25:19] lead services right now so that's just a

[25:20] straight water main replacement

[25:24] on locust and then a maryland gauge

[25:26] there's a total of three water services

[25:28] within those joint combined locations of

[25:30] services we have to replace and so staff

[25:33] is recommending as part of that that

[25:35] just for this year that we address those

[25:38] um specifically so i'll get into that a

[25:40] little bit more

[25:43] um on the next slide here what you'll

[25:45] see is you're on slide seven or i am on

[25:47] slide six right now i apologize slide

[25:49] six

[25:50] um so on slide six what you'll see is

[25:53] this is this table's been revised to

[25:55] show what the original bid amount was

[25:57] and then what the now modified bid

[25:59] amount was again reliable equipment even

[26:01] though we made the modified we still

[26:03] determined they couldn't meet the

[26:04] contract requirements and so again

[26:07] that's a non-compliant bid for us

[26:10] we took a step back a-lamp concrete

[26:13] contractors was still the apparent low

[26:15] bidder at a little over 2 million

[26:16] dollars 23 000 527.50

[26:20] copenhaven was about 140 000 more than

[26:23] that and then and so on and so forth so

[26:26] based on this modified planned um a-lamp

[26:29] concrete contractors who has done work

[26:31] for the village in the past and is

[26:32] currently working outside the village

[26:34] hall for streetscape et cetera

[26:36] they have experience with us they're the

[26:38] apparent little better right now

[26:41] so

[26:42] the effects on this modified program we

[26:44] wanted to sort of show you as we took a

[26:46] step back and we looked at the budget

[26:47] numbers

[26:48] um our original budget on slide seven

[26:50] here sorry um in engineering and public

[26:52] works was about 1.3 million um with the

[26:55] modified program that work was reduced

[26:57] down to about a little less than 900 000

[27:00] so that actually gave us a difference in

[27:02] a surplus of about 440 000 this year

[27:05] just in just in the engineering

[27:07] department and public works funding

[27:08] alone

[27:09] for the water department

[27:11] the result was even greater so with the

[27:14] original 1.6 million dollar budget the

[27:16] work was reduced down to about 940 000

[27:19] and so there was a surplus of about 666

[27:22] thousand dollars

[27:23] that was left over on here again

[27:25] i know brian's eager to keep moving

[27:27] forward with the with the old and

[27:29] deterring water mains so i know that's a

[27:30] priority for us

[27:33] so when looking at this funding that's

[27:34] available one of the things i know that

[27:36] the engineering department is thinking

[27:37] about is

[27:39] as you know i've come back for public

[27:40] parking lot areas to reconstruct those

[27:43] i'm trying to address all of them we

[27:44] just have a few more left so i think

[27:46] some future consideration may be given

[27:48] or could be given

[27:49] to addressing uh public parking lot

[27:51] areas throughout the town i know there's

[27:53] some economic developments things that

[27:54] are taking place maybe it might be

[27:56] viable it's something to consider

[28:01] so um on the next slide number eight so

[28:03] for this year uh program staff's

[28:05] proposing a kind of interim cost share a

[28:08] model now this model as you may recall

[28:11] um it's very similar to the uh sanitary

[28:13] sewer backup program that we use that we we have on the books and it

[28:17] basically if a homeowner does an

[28:18] improvement to address a specific item

[28:20] it offers them a fiscal contribution to

[28:22] help with those costs so for this year's

[28:24] program

[28:25] we're we're proposing to do something

[28:27] similar now i would anticipate

[28:30] i don't anticipate i'm sure that the

[28:32] water department will be coming back to

[28:33] council to sort of talk in more detail

[28:35] about a long-term approach to how we're

[28:38] going to address this the lead service

[28:40] replacement items there'll be more

[28:42] details on different models that other

[28:44] people are doing some costs what we see

[28:46] etc but for this project we wanted to

[28:48] address just the few that we had

[28:51] so following that same suit of the

[28:53] overhead sanitary sewer backup program

[28:56] what we're looking to do is do a kind of

[28:58] a costume share model um and what we're

[29:01] proposing is that the village would

[29:03] cover 50 of the cost from the bee box

[29:06] into the home uh to replace that that

[29:09] lead service with copper now what we did

[29:10] is we worked with the apparent low

[29:12] bidder and we got three proposals from

[29:14] three different plumbers who have

[29:15] familiarity with this type of program

[29:18] to get some prices specific to each home

[29:20] because the uniqueness to this is that

[29:22] each home

[29:24] their price is going to be different

[29:25] it's not just a one price all because

[29:27] some houses are longer some are shorter

[29:30] there's some have different obstacles

[29:32] but um front porches foundation settings

[29:35] things like that that can increase the

[29:36] price finished basements unfinished

[29:38] basements there's a lot of moving pieces

[29:40] to this which

[29:41] brian keys and his team will get into

[29:43] when they come back to the council

[29:45] so based on the proposals that received

[29:47] for the three homes

[29:48] we had prices that ranged from the

[29:50] lowest proposed plumber which was

[29:52] flatter plumbing they do this program

[29:55] have done it in the past for other

[29:56] communities um between six thousand and

[29:59] twelve thousand at the highest so what

[30:01] we're proposing just for this year is

[30:03] that we would cover half of that cost

[30:05] and there's some options here which i'll

[30:07] kind of go through is how

[30:08] brian keys and his team will be reaching

[30:10] out to each homeowner to sort of present

[30:12] these options

[30:13] so on slide nine

[30:16] it's sort of we sort of talk here about

[30:17] the options that we have option one

[30:19] would be is that the um they can you the

[30:22] homeowner could choose to use the

[30:23] contractors plumbing we have a price

[30:24] from them they're certified plumbers

[30:26] they can do the work um and what we

[30:29] would do is we would request that they

[30:30] would reimburse the village um for their

[30:33] portion or fifty percent of what that

[30:34] proposed cost is um prior to the work

[30:37] taking place that's somewhat negotiable

[30:39] to see how quick that can turn around

[30:41] but that would be one option that they

[30:43] could consider um and then typically

[30:46] they would prov they would receive a

[30:47] one-year warranty like a plumber would

[30:48] now standard protocol

[30:50] from them

[30:52] option two would be if they're not

[30:53] interested in using our plumber they

[30:55] could use their own plumber a plumber

[30:56] that they know and that they trust

[30:58] then the village would reimburse the

[31:00] property owner fifty percent of the cost

[31:02] but at the contractors proposed rates so

[31:04] if a contra if they went out and wanted

[31:06] to use company x because they preferred

[31:08] and the price was substantially higher

[31:10] than the price that we received we would

[31:12] only pay up to 50

[31:13] of the proposal rate that we've received

[31:15] from the contractor not their

[31:17] contractor's rate so that sort of

[31:19] addresses the situation of somebody over

[31:21] inflating the price to reimburse a total

[31:23] cost for themselves

[31:25] option three which the ipa makes

[31:27] available is the opportunity to just say

[31:30] i don't want to participate in the

[31:31] program at all so they could opt to wave

[31:33] out of the program

[31:34] they would the village would be required

[31:36] to have them sign a department of public

[31:38] health waiver releasing them

[31:40] from that and then if the village and

[31:42] this is something to consider

[31:44] if they decided that they didn't want to

[31:46] do it at this time that they would be

[31:48] not eligible to participate in a

[31:50] reimbursement program in the future now

[31:52] that can be revisited at a later date

[31:53] when we talk about it but that's the

[31:55] approach we're proposing right now

[31:57] so those would be the three options we

[31:59] could use to address that

[32:00] so on the next slide

[32:02] on number 10 really basically we're

[32:04] looking at is we would be looking at a

[32:06] total contract cost for this modified

[32:08] bid amount

[32:10] and utilizing the contractor's plumber

[32:12] proposal that we have taking into

[32:15] account a lamp's modified price of a

[32:17] little over 2 million plus the 27 000

[32:20] for the three water service replacements

[32:21] that we have for a total a new total

[32:24] contract price which we're recommending

[32:25] tonight for two million fifty thousand

[32:28] seven hundred sixty three dollars and

[32:29] fifty cents

[32:31] so

[32:32] uh before this evening on the final

[32:34] slide is the recommendation staff is

[32:36] recommending based on the modified

[32:37] program that we have this year that we

[32:40] move forward with trying to get some

[32:41] work done this year and not postpone it

[32:43] um we're getting short in the season and

[32:45] we need to make sure we get parts

[32:46] ordered and we've got some work there by um

[32:49] off of merrell by the school that we really want to get done over the

[32:53] summer months so we don't have any

[32:54] impacts to them

[32:55] we would recommend awarding the contract

[32:57] to a-lamp for a total not to exceed

[33:00] price of two million fifty thousand

[33:02] seven hundred and sixty three dollars

[33:04] and fifty cents

[33:05] so with that i'd be happy to answer any

[33:07] questions that you might have questions

[33:08] for jim yeah what what is the average

[33:11] cost for doing that replacement from the

[33:13] street to the house is that two grand

[33:16] um it depends on the length um yeah but

[33:19] typically if you're it depends on where

[33:20] the water main is your biggest cost

[33:22] actually is the cost that we bear when

[33:24] we actually excavate in the roadway yeah

[33:26] and working in the right of way because

[33:27] you have to restore that you have to but

[33:29] for the homeowners

[33:30] um i i would say on average if you're

[33:32] looking at

[33:33] let's say on a home let's say on the

[33:35] east side of winneco anywhere from 15 to

[33:37] 20 000 depending on the length on the

[33:39] west side it could be anywhere from

[33:41] 10 to 15 000 realistically to replace a

[33:44] water service are some of the options

[33:46] and maybe this is a question for brian

[33:47] that you're considering amortizing the

[33:49] cost of that for the homeowner on their

[33:51] water bill over a period of time

[33:53] yeah

[33:55] so as jim mentioned we're putting

[33:56] together a comprehensive packet of some

[33:58] recommendations and options for you to

[34:00] consider because it's obviously going to

[34:01] influence the budgeting consideration

[34:03] for 2023

[34:05] impacts replacement costs

[34:07] for 2023 and it also replaces

[34:10] challenges on emergent replacements

[34:12] so we did talk there's going to be

[34:13] scenarios where a homeowner may

[34:15] financially not be able to afford it so

[34:16] we're going to try to provide some

[34:18] opportunities

[34:19] to address that scenario when we bring

[34:21] it back to the council

[34:23] and then under i'll say the village

[34:25] manager's discretion we already had some

[34:26] discussion now potentially if these

[34:28] three individuals

[34:31] pose a hardship case that we didn't work

[34:33] out some type of payment plan to make it

[34:34] work

[34:35] if the council goes forward with a 50

[34:38] option so that's what we're dealing with

[34:40] here's just three households that's

[34:41] correct yes what we're asking is to deal

[34:42] with the three households so that we

[34:44] could move forward with the road

[34:46] rehabilitation work as jim laid out

[34:49] pushing those other two water main

[34:51] projects that encompass 51 services

[34:54] much more challenging to coordinate more

[34:56] communication hand-holding

[34:58] and then to be honest what and he did a

[35:00] great job presenting this but there's

[35:01] also notification periods they have to

[35:03] have the information in their hand

[35:05] so many days before we can take action

[35:07] so

[35:08] we just felt that addressing those 51

[35:11] cases

[35:12] was going to be insurmountable to get it

[35:14] all in an order and execute in a timely

[35:16] fashion i'll just tell you my thinking

[35:20] it's only three households i don't want

[35:21] people having to cry poor it's a massive

[35:23] hit even if someone has money

[35:26] asking him to

[35:27] cough up 15 grand in the middle of

[35:29] summer or even half of that 7 500

[35:33] since we're only dealing with three

[35:34] houses i mean that's

[35:36] i think we ought to just offer that as

[35:38] an option this is a really discreet

[35:41] i mean three households we can figure

[35:42] out the long term later i'd really hate

[35:44] to see us though jam three households

[35:46] that just were unfortunate enough to

[35:48] follow up in this cycle

[35:50] and they're not gonna have you know

[35:52] so that would be my

[35:54] to clarify your offer a payment plan or

[35:56] offer full compensation i'm sorry

[35:59] whatever we're contemplating for the

[36:01] long run which it probably is like we do

[36:04] the 50 50 but a payment plan on their 50

[36:07] amortize it just attach i don't know how

[36:09] you do that but maybe on the water bill

[36:11] or whatever but

[36:12] over a few years i would just

[36:14] make that option available i i just

[36:17] option three opt out now give us a

[36:19] release

[36:20] i don't like the idea of telling people

[36:22] it's like now or never

[36:24] so to clarify uh the option three's um

[36:29] state

[36:30] what that option is not so much to say

[36:32] now or never

[36:33] what i think jim was articulating is we

[36:35] don't know what future the future

[36:37] funding policy the rights will be we

[36:38] don't know if there'd be future

[36:40] opportunities to secure federal funding

[36:42] but what's clear in the state

[36:43] legislative act is that if they do not

[36:45] want to participate we have to have them

[36:47] sign

[36:48] saying they're elected yeah no i get all

[36:50] that my point is

[36:53] i'd like to see these households be able

[36:55] to do it in a reasonable way without

[36:57] throwing up

[36:58] okay um we always want to avoid that

[37:02] going along with that so these you said

[37:03] that you had an estimate between 6 and

[37:05] 12k for these specific houses that's

[37:07] right is that okay so that was their

[37:09] amount there um

[37:11] yeah i mean i echo andy sentiment i

[37:12] think it's a surprise bill that could be

[37:14] hard-hitting for anyone regardless of

[37:16] what your financial status is and

[37:18] certainly concerning and you mentioned

[37:20] federal grant are there grants available

[37:22] for this that it would be probably too

[37:24] late for the ones these three right now

[37:26] which makes sense for having us yeah so

[37:28] we're looking at them

[37:30] there is

[37:31] iepa funding available but most of the

[37:34] funding being presented at this point

[37:36] are loans that could potentially be

[37:38] forgiven

[37:39] but it's still a bit unclear and you

[37:41] have to have a bigger plan in place for

[37:44] that to fit so it all came very quickly

[37:46] i think the context of this is that

[37:48] the bill had changed a couple of times

[37:50] but it became effective january 1 but an

[37:53] inventory was required some time after

[37:55] which we had pretty well done but you

[37:58] really had a plan the requirement was

[38:00] then you have a plan ready to go

[38:01] approximately a couple years later which

[38:03] inferred that you had time to put a plan

[38:05] together here they're saying it's

[38:06] effective

[38:07] inventory plan when it should be

[38:09] plan or inventory plan effective date

[38:12] which makes it a little tough so i i

[38:15] would say that the funding options

[38:17] that we know of

[38:19] at this point would require that if we

[38:21] took federal or state money it would be

[38:23] 100 funded and there wouldn't be a cost

[38:25] share program so if that happened we

[38:27] would have to go back and make people

[38:29] whole in this interim period yeah and

[38:31] candidly if we just did 100 on these

[38:34] three households just to keep this

[38:36] moving i i i really don't like the idea

[38:38] of

[38:39] jack-in-the-box

[38:41] and it's not our fault but

[38:43] in springfield but um yeah i

[38:46] just don't like that idea the chances

[38:47] residents are aware if we were sort of

[38:50] you know surprised by it we were we were

[38:52] taking a conservative conservative

[38:53] approach with it where it was really

[38:55] modeled after the sanitary program yeah

[38:58] and looking at a 50 50 cost share

[39:00] um

[39:01] without over committing the village

[39:03] because if you look at 100 funding and

[39:05] if it's all on

[39:06] you know our funding model then rates

[39:08] are going to have to go up it wouldn't

[39:10] be viable as a long term without that

[39:12] kind of whatever but if we're just

[39:14] talking about let's get through this

[39:15] season three houses

[39:18] instead of them being unhappily lucky

[39:19] i'd rather see them be happily lucky and

[39:22] not you know because

[39:25] yeah um one one other question for me

[39:28] was about the option three which i i

[39:30] recognize it's not saying that it's hard

[39:32] and fast rule to be done but for the

[39:34] inventory we have and for let's say

[39:35] there's someone selling their home and

[39:36] they were to sign this waiver saying i'm

[39:38] opting out for this are we is there

[39:40] somewhere a future homeowner would be

[39:42] able to see that they've opted out for

[39:44] this that they have a lead an inventory

[39:46] led service line it gets recorded it's

[39:49] going to be recorded with the state

[39:51] because we'll have to submit that they

[39:52] opted out now on the respective like

[39:54] purchasing a home so the inventory is on

[39:57] the village's website it's both

[39:58] available at a high level so it talks

[40:00] about total number of services partial

[40:03] led services full led services and in

[40:05] compliance with the state act which

[40:07] required us to post an inventory it's at

[40:10] address level details so you can go and

[40:12] look up your respective house or house

[40:14] you're looking to purchase

[40:15] and tell according to village records

[40:17] what we believe is

[40:19] the service line material in theory it

[40:21] would be on a homeowner to know that

[40:23] this is a scenario that's happening or a

[40:24] realtor to

[40:26] we get calls from realtors i mean i i

[40:28] can't say every realtor knows but i do

[40:29] get frequent calls from realtors who are

[40:32] brokering a transaction and this is now

[40:34] becoming more of

[40:36] a chip in the negotiation

[40:38] on a house closing price whether it's

[40:40] from a prospective buyer

[40:42] or a realtor trying to sell a home okay

[40:45] i think we're not alone

[40:47] sorry we're

[40:48] definitely not alone and with this new

[40:50] bill coming in there's a lot of

[40:52] communities if you can anticipate some

[40:54] not so fortunate low economic

[40:56] communities are being faced with the

[40:57] exact same thing and the hardship that

[40:58] you're concerned about is very real

[41:00] there so in talking to some other

[41:02] directors other village engineers that i

[41:04] know

[41:04] it's hitting everybody hard my guess is that there'll be a lot of questions

[41:09] that make their way back to springfield

[41:11] usually when these types of things take

[41:12] place

[41:13] i wouldn't be surprised if somebody

[41:15] takes a step back and they really start

[41:17] to think through the program a little

[41:18] bit more as the hurdles come out the uh

[41:20] the goal is good it's it's it's

[41:22] admirable but it's it's the

[41:24] implementation part that needs a little

[41:26] bit more tweaking

[41:27] so

[41:28] question i have it seems like a big flaw

[41:31] if the state is telling you you have to

[41:33] connect with the you can't connect the

[41:35] led line

[41:36] are you able to opt out of it

[41:38] right now it's that big of a hazard

[41:40] so it just seems wrong you're basically

[41:43] the homeowners acknowledging that

[41:44] they're aware of the risk and making the

[41:45] decision not to that could solve our

[41:47] problem right there so

[41:49] i mean so they have an option so again

[41:52] unlucky fortunate unlucky or unfortunate

[41:55] um they do have an option so i mean this

[41:57] is not a

[41:58] if they really are

[42:01] hell-bent against excuse the expression

[42:03] they can opt out but we are going to be

[42:05] required to submit documentation to the

[42:06] state

[42:07] so for example on the streetscape

[42:09] water main work i have to sign off

[42:11] stating that there is no lead service

[42:13] lines reconnected to new water main

[42:16] uh when that to get our final operating

[42:19] permit for that main i'll be in the same

[42:20] situation for each of these projects

[42:23] that have to sign off and they

[42:24] specifically ask for that statement

[42:26] if not i have to provide okay what's the

[42:29] scenario which will be inevitably that

[42:31] waiver

[42:33] a little education for me maybe maybe

[42:34] you don't know the answers

[42:36] is it really the drinking side of the

[42:38] water they're consuming it cooking does

[42:41] it cook out the bad stuff no so it's

[42:43] consumption of the water so i mean it's

[42:44] basically where you're consuming it so

[42:46] keep that in mind i mean so if you've

[42:47] got a filter in your house

[42:49] you've just cleaned your blood out of

[42:50] your pipes

[42:52] so with that knowledge if i had the less

[42:53] service i got my filter

[42:56] why spend six or twelve thousand dollars

[42:58] i'll sign a release and uh taking a

[43:00] shower cooking is not going to matter

[43:03] so

[43:04] it's i mean as a prelude to what's

[43:07] coming it'll be you know we'll present

[43:09] options for the council but it'll be a

[43:11] question about

[43:12] the cost implications and future rates

[43:15] what we do for emergent and plan and

[43:17] there's also a social component too like

[43:19] you know i paid for mine why do i have

[43:20] to pay for gyms

[43:22] so those are some of the unfortunate

[43:24] decisions we bring back to you at a

[43:26] future meeting like a study session

[43:28] brian is it just a bit of context with

[43:30] respect to our testing for lead in our system can you just add a little

[43:35] yeah so we do we're required by epa

[43:37] standards to do testing

[43:39] it's a three every three years they do

[43:41] it's the lead copper rule there's a

[43:43] number of

[43:44] houses with lead water services and

[43:46] copper services we take those tests with

[43:48] where some of you may be participating

[43:50] or residents watching

[43:52] we it's a set list of people when

[43:54] someone moves we have to refile to add a

[43:56] new residence on but we leave them water

[43:58] bottles with samp instructions on how to

[44:00] sample staff picks them up it gets sent

[44:03] to a laboratory that laboratory reports

[44:05] the results to the state so we're under

[44:07] any regulated standard for lead in

[44:10] potable water

[44:12] uh under so we're meeting that that's

[44:14] reported publicly every year in our

[44:16] consumer confidence report but this is

[44:18] again the next level in removing lead

[44:21] from potable water supply in illinois

[44:23] and at the federal level

[44:26] is that they're no longer going to allow

[44:28] partial lead services or the repair of

[44:30] lead services and in the additive to the

[44:32] water for the coating

[44:34] part the adding to the water for the

[44:36] coating of the pipe

[44:38] yeah so uh village manager's bane as you

[44:40] know as we've communicated before the

[44:42] village has a long history they treat

[44:44] the water with a chemical called

[44:45] polyorthophosphate

[44:47] which basically uh prevents a lining to

[44:50] slow the mitigation

[44:51] of any type of lead into the potable

[44:53] water

[44:54] so that we've they've been doing that

[44:56] for

[44:57] more i've been here 16 years so longer

[44:58] than that let me ask

[45:01] is it more cost effective for a

[45:02] homeowner to do this in conjunction with

[45:05] our project or does it really matter

[45:07] it's way it's hands down more

[45:10] cost competitive for a homeowner to be

[45:12] part of our water main project and get

[45:14] it done

[45:15] because as jim mentioned

[45:18] under a water main project we would

[45:20] cover the costs no cost of the homeowner

[45:22] built into the rates of bringing a

[45:24] copper service from the water main to

[45:26] the property line as part of our

[45:28] long-standing water main replacement

[45:30] policy we did that all the time right if

[45:32] you had alleged service

[45:34] it would get reconnected at the property

[45:36] we would encourage you and give you

[45:38] communication like this is a great time

[45:39] to look at replacing it but

[45:42] most people did not and so we would

[45:44] reconnect the lead service what this

[45:46] really what's come from this is a state

[45:48] saying we're not going to let you do

[45:49] that anymore and without it

[45:51] unless you have the waiver unless you

[45:53] sign the waiver

[45:54] my my question is it more cost effective for the

[45:58] homeowner to do the replacement from the

[46:02] be box to their house

[46:05] at the same time does it really matter

[46:07] because you got to dig up oh so they've

[46:08] actually so this is this is where in the

[46:10] springfield has pinned us in we have 30

[46:13] days so if you as a homeowner elect to

[46:16] go do this on your own no i'm not asking

[46:18] for that i'm just literally is it more

[46:19] expensive

[46:23] i would

[46:27] the most say part of the program is

[46:29] actually the excavation down to the main

[46:31] in the roadway okay repairing the

[46:33] roadway backfilling it and you've got

[46:35] that open yeah and you have to and

[46:36] sometimes the locations can go back in

[46:38] the same spot sometimes they can't so

[46:40] sometimes you might have to move over so

[46:41] you have multiple holes in the road to

[46:43] get it to where the bee box is plus the

[46:45] restoration of the parkway sidewalks

[46:48] when you're when we're going from the

[46:49] home my guess is that and what i'm

[46:51] hearing from all the plumbers that are

[46:52] participating in this program is they're

[46:54] directional boring they're digging a

[46:56] hole on the outside of the home we have

[46:58] a pit open where the bee box is at they

[46:59] show up with the machine directional

[47:01] bore right to where they need to go and

[47:03] you just pull the copper out saves your

[47:05] front lawn from getting all ripped up

[47:06] where if a lot of times folks if you had

[47:08] to pay somebody to do the exact same

[47:10] thing it would be quite expensive so

[47:12] that's why they open trench most of them

[47:14] because that's cheap so you just

[47:15] answered my next question about

[47:17] landscaping materials grass basically

[47:19] how to hold the house

[47:20] does a homeowner just take care of that

[47:22] real landscape in that area i mean

[47:24] the way that the law is written right

[47:26] now unfortunately yes okay

[47:29] we would try to minimize the impact of

[47:31] where that whole is at

[47:32] to try to do that so it in looking at

[47:35] other communities there are some

[47:37] municipalities that have considered

[47:39] not paying for the maine to the bee box

[47:42] and we've had that as part of our policy

[47:44] for a long time some are they may have

[47:46] done in the past and are looking not to

[47:48] do it yeah some never have

[47:50] so i think in many respects we've kind

[47:52] of built it and that cost into our model

[47:54] already so now we're at the b box to the

[47:56] home

[47:57] that delta how do you get that done

[48:00] as long as we're on the digging things

[48:01] up just a practical question

[48:04] we got a lot of huge trees in this town

[48:06] that i'm imagining these service lines

[48:07] are going right through how do you deal

[48:09] with that can you go around them so yeah

[48:11] so

[48:12] every scenario you're thinking of right

[48:13] now we've

[48:14] yeah

[48:16] i shouldn't have taught that but yeah

[48:17] cause we'll hear about it there's a

[48:18] bunch of dead trees we do we work with

[48:20] the village forester

[48:22] um we work with the contractors so

[48:24] inevitably in every project every water

[48:26] beam project there'll be one or two

[48:27] houses where it doesn't go the textbook

[48:29] design to the property line because

[48:31] where the water service is there's this

[48:32] beautiful oak tree yeah so we work with

[48:35] the homeowner and the contractor to try

[48:37] to find

[48:38] an alternative that still meets the

[48:40] requirements for providing reliable

[48:41] service that can be maintained without

[48:43] taking a tree out sometimes that means

[48:46] putting uh

[48:47] unfortunately a funny bow in the service

[48:48] line sometimes it means shifting the

[48:50] location of the b box a couple of feet

[48:52] one way or the other

[48:54] um

[48:57] they do what's called a bullet it's just

[48:59] an aerodynamic bullet that they line it

[49:01] up where the old service is at and it's

[49:02] just tap tap tap and it gets a

[49:04] directional board right underneath it so

[49:06] you figure out the two spots it's a

[49:08] short distance we do that now and if the

[49:10] old service is in the tree root area you

[49:12] can just disconnect it and abandon it in

[49:14] place that's correct okay

[49:17] as far as far as paying

[49:20] is there some process

[49:23] that if

[49:24] people don't have the money or don't

[49:25] want to pay the money

[49:26] they can sign another document that you

[49:28] put a lien against a home

[49:31] that you get that at a next closing or

[49:33] something i got an idea

[49:35] all right

[49:38] maybe the the way to approach this is to

[49:41] just do a simple recapture agreement

[49:44] my concern is i agree with you these you

[49:46] know these people are getting short

[49:48] the short end of the stick here it's

[49:50] like oh by the way we're going to be

[49:51] replacing your water main even though it

[49:54] wasn't in the program for this year but

[49:55] now it is and by the way cough up an

[49:57] extra

[49:59] seven eight nine ten thousand bucks

[50:01] right so we can

[50:02] tear up and you might you might find

[50:04] these three people don't even want it

[50:06] a simple recapture

[50:08] at least

[50:09] we would have the option if the policy

[50:12] ultimately ended up being a 50-50 split

[50:15] that they would be responsible for that

[50:18] payable either at the

[50:20] transference of the property or whatever so we could

[50:23] kick it down the road so that new

[50:25] purchasers would be the ones splitting

[50:27] the bill for it

[50:29] uh

[50:30] and we can still go ahead and take care

[50:31] of this i don't feel good about these

[50:33] three people and my first instinct was

[50:35] 27 grand

[50:37] and you're saving a million off of your

[50:40] budgeted money between the two of you

[50:42] there's almost a million dollars that

[50:43] you're not spending as a result of this

[50:46] rejiggering of the system right

[50:48] so the 27 wasn't

[50:51] i'm not being flipping about the money

[50:52] but i look at and think yeah but at the

[50:56] same time if we have a different policy

[50:58] then they either got away with something

[50:59] that we weren't going to do recapture

[51:01] gives us the flexibility that we decide

[51:03] on a 50 50 that's the value that becomes the subject of the

[51:07] recapture

[51:08] if we find federal money or grant money

[51:11] to pay for everything

[51:13] then we can go that way

[51:15] so you're suggesting a recapture that

[51:17] would be a lien on the property

[51:19] most recaptures are

[51:21] recorded yeah okay

[51:23] so so how do we move forward with these

[51:25] three homes

[51:26] from a village

[51:28] standpoint

[51:30] we can't just give stuff away free

[51:32] yeah i mean right i don't know

[51:35] legally i don't know that's not going to

[51:36] be option one option two

[51:40] uh

[51:42] but

[51:43] instead well i guess would be option one

[51:46] use contractor's plumber reimburse the

[51:48] village but instead of doing that

[51:50] they have the option of not

[51:53] reimbursing the village but we have

[51:55] there's an agreement that we can

[51:56] recapture that cost at a later date so

[51:59] we pay so the 50 is the recorded lien

[52:02] and got to give them a range of how much

[52:03] money that is do you have to record it

[52:05] because you know it's a utility

[52:07] right

[52:08] i'm wondering if if we did it through

[52:10] the utility if it just could be added

[52:12] spread out of the bill

[52:14] well that's then you don't have to lean

[52:15] the house because whoever's got service

[52:18] at the house it stays with it

[52:20] the

[52:21] peter on that one

[52:23] peter village attorney excuse me can

[52:25] weigh in but i think that's one of the

[52:27] concerns i like the

[52:29] from a practical standpoint the ease is

[52:31] to put it on the utility bill

[52:33] i think though that recovery if you were

[52:35] to sell the house that we would

[52:37] potentially not have a good recovery

[52:39] component by to go to the next homeowner

[52:42] when you close you have to show that the

[52:44] utility bill is fully paid

[52:46] you can't close without that in illinois

[52:48] so if you have it on the utility bill

[52:52] that serves as your capture without

[52:53] leaning the house

[52:54] right normally recapture is recorded and

[52:57] i don't think it's a big deal for it to

[52:59] be recorded i would say do both um have

[53:01] it on the utility bill the problem with

[53:03] utility bills that means sometimes

[53:04] you've gone through and at the last

[53:06] moment they come in here to pay and all

[53:07] of a sudden they see this thing and it's

[53:09] like

[53:10] you know then then you're threatening

[53:12] the transaction and i don't think having

[53:14] a recapture

[53:17] you know that's not that out of the

[53:18] ordinary it's not an ugly document yeah

[53:20] it's you know one or two pages easy to

[53:22] understand

[53:23] right um and it would i would say the

[53:25] recapture agreement should come back

[53:27] here for you all to approve before we

[53:30] definitely right right even for the

[53:33] three houses right yeah yeah yeah

[53:36] can you hear that first tomorrow

[53:38] you meet tomorrow it'll be ready

[53:44] that's good because if we do it for free

[53:46] somehow yeah no right now you just did

[53:48] the addition that paid for a water

[53:50] service that's not fair either

[53:52] still distilling down what i'm hearing

[53:54] the comments so uh i'll take the what i

[53:57] think my next steps are

[53:59] assuming you're going to approve the

[54:00] contract what i'm hearing is that we're

[54:01] going to approach the three homeowners

[54:03] we're to give them we're going to

[54:04] present the option to do cost sharing

[54:06] now as outlined in jim's staff report

[54:09] if there's if they so choose or there's

[54:11] a hardship

[54:13] that they could either

[54:14] we'd work with them on proposing a

[54:16] payment schedule or they could defer

[54:19] this to some longer term over a longer

[54:21] period term to a recapture agreement

[54:23] that would be recorded

[54:24] and basically for three people i i guess

[54:27] i would propose is we just go have that

[54:28] open conversation with three individuals

[54:32] i think trying to do that in the future

[54:33] projects with 51 plus customers will be

[54:36] challenging but for three

[54:38] is to go talk to them and say here's

[54:40] some options what can we do to make this

[54:42] less

[54:43] frustrating to you since then you're

[54:45] using your like you're the unfortunate

[54:47] unlucky ones that get to be the first to

[54:49] read through the gauntlet yeah and is

[54:50] there some brochure one page thing we it

[54:55] explains we're working on that now that

[54:56] it may not be the end of the world the

[54:58] way i think yeah

[55:00] just don't drink your water

[55:02] unfiltered unfiltered yeah there are

[55:05] requirements that we'd have to leave i

[55:07] mean i think we you know i i'm going to

[55:09] take this quick second and say this on

[55:10] camera so if you have a lead service

[55:12] line

[55:13] you should consider things like point of

[55:14] use filters where you consume it you

[55:16] should run the water when you get up

[55:18] when it's been stagnant overnight flush

[55:20] your toilet run your lawn sprinkle or

[55:22] take your shower

[55:23] before you draw it for potable water use

[55:26] most people i mean for the vast majority

[55:28] of people

[55:29] i talk to you know are not they already

[55:31] know they have a lead service line and

[55:33] have made a decision and however they're

[55:35] internally coping with it to do

[55:38] a lot of those things already

[55:40] but this is a legislative act that's

[55:42] going to require the municipality

[55:45] to deal with it

[55:46] legislatively on every water main

[55:48] project and every repair going forward

[55:58] i think

[55:59] as peter

[56:01] you know

[56:02] the recapture gives us the flexibility

[56:04] that nobody's getting special treatment

[56:08] and ultimately we can true up with them

[56:10] or not we can figure it out you know we

[56:12] can cancel the recapture agreement i

[56:14] guess because

[56:15] right

[56:16] it runs to us anyway

[56:18] if we decide that

[56:20] you know or if we find this

[56:22] bucket of money from the federal

[56:23] government that's going to help us pay

[56:25] it

[56:26] but in the meantime i just i

[56:28] i'd be really angry if somebody even

[56:31] somebody as nice as brian showed up at

[56:33] my front door and i said

[56:35] you got to write me a check for 15 g's

[56:37] and you know

[56:39] i would not be a happy camper with that

[56:40] i don't think any of us would correct

[56:43] uh

[56:44] and then when you tell them the source

[56:45] of why we have to do this then people

[56:47] are going to get even more angry yeah so

[56:50] i think we have to make it as palatable

[56:52] as we possibly can

[56:54] hopefully get our rear ends in gear and

[56:55] start looking for the money and be and i

[56:57] know you guys are on top of it and

[56:58] watching this but you know let's let's

[57:01] really put a concerted effort on finding

[57:03] the cash so we don't have to

[57:04] inconvenience our homeowners anymore

[57:06] i mean

[57:08] and then go from there i just i'm really

[57:10] afraid of if if as a full council we get

[57:13] together at a study session and say okay

[57:15] 50 50 is the way to go

[57:17] you know we're going to hear it about

[57:18] the three that god got it for nothing

[57:20] right that's that's my bigger word

[57:22] you know

[57:24] and uh you know being first could be

[57:27] good or it could be they had pretending

[57:28] right which way

[57:30] your opt so the two features are the

[57:32] payment a payments plan or the recapture

[57:35] in addition to what we've laid out right

[57:37] that gives people a lot of options yeah

[57:39] i i think that

[57:41] uh yes in full disclosure we might want

[57:44] to encourage them to take the recapture

[57:45] agreement if we're going to be

[57:47] revisiting and we should just let them

[57:48] know we're going to be analyzing the

[57:50] overall version

[57:51] that's the whole reason for it right

[57:53] yeah and yeah

[57:55] and in in the bid of two million oh

[57:57] fifty

[57:58] does that included three services to the

[58:00] house yes it does that was the full

[58:01] that's the 27 000 on top and what

[58:03] happens if they punch through a finished

[58:06] basement park the owner's got to repair

[58:08] the inside that's correct so it's got to

[58:11] be clear it gets them through the exact

[58:12] same opening that's there now and it

[58:15] replaces it up to the meter oh

[58:18] it's going to be very

[58:21] and the difficult part about having the

[58:22] same company do all of them

[58:24] is you know that we were behind them we

[58:27] got the insurance with them yeah i mean

[58:31] stuff could happen this is this is why

[58:33] staff took a step back when we found out

[58:34] about this and went wow this is a game

[58:36] changer yeah and and we're not alone a

[58:39] lot of communities are going through the

[58:40] exact same you're dealing with this

[58:42] everyone here that we are right now yeah

[58:43] are people struggling like we are okay

[58:46] well good job on the fly mixing it up so worst case scenario

[58:51] if we approve the 250

[58:53] and some change

[58:55] and we have three homeowners that opt

[58:56] out we get a change order negative

[58:58] correct we just we don't we just

[59:00] wouldn't pay the contractor yeah we

[59:01] would not spend right yeah right i just

[59:03] don't spend the contract to be reduced

[59:04] that's correct okay okay

[59:07] sounds good

[59:08] any public comment on this issue

[59:12] seeing none uh let's bring it up here

[59:15] may i have a motion to adopt resolution

[59:17] number r59 2022

[59:20] still moved

[59:22] second roll call vote trustee swerk yes

[59:25] trustee mancini yes trustee cripe yes

[59:28] president rents yes

[59:31] um good job guys thanks guys appreciate

[59:34] it

[59:35] what a mess

[59:39] okay item c is resolution number r64

[59:43] 2022

[59:45] this is now we get to have some fun

[59:46] approving intergovernmental agreements

[59:48] for the sale lease of a fire rescue boat

[59:52] this is awesome hi john the winneca fire

[59:54] department is seeking council's approval

[59:56] for an intergovernmental agreement that

[59:58] would allow our fire department to join

[1:00:00] the wilmette and evanston fire

[1:00:02] departments to utilize a rescue boat

[1:00:04] belonging to the village of willow

[1:00:06] springs

[1:00:08] for joint water rescue and marine fire

[1:00:10] response i can hardly wait to hear this

[1:00:12] story

[1:00:14] fire chief john ripka is here to review

[1:00:17] so yes so thank you um a lot a lot there

[1:00:20] um hopefully i can unpack this for you

[1:00:22] so

[1:00:23] before you tonight our

[1:00:25] two igas one for between when i get one

[1:00:29] mata and evanston with willow springs

[1:00:32] for the um

[1:00:34] lease and sale of a fire boat

[1:00:36] second night uh intergovernment

[1:00:37] agreement is between when i come out and

[1:00:39] evanston for the maintenance and use of

[1:00:41] the fire boat

[1:00:42] so

[1:00:43] the history of what got us here so

[1:00:45] currently when we respond to a incident

[1:00:47] on lake michigan

[1:00:49] we respond all of our moneca units go

[1:00:51] our battalion our engine and our

[1:00:53] ambulance

[1:00:54] if there's a boater in distress or uh

[1:00:57] you know a capsized boat whatever it is simultaneously we also

[1:01:00] get a response from wilmette and glencoe

[1:01:03] they're both responding with a boat

[1:01:05] and we also get response from the us

[1:01:06] coast guard

[1:01:08] station at wilmette harbor

[1:01:10] so um

[1:01:13] we were notified last year from the

[1:01:15] coast guard that they're um changing

[1:01:18] their uh

[1:01:19] equipment and their staffing at the

[1:01:22] wilmette harbor

[1:01:23] um effective

[1:01:25] actually last year so they are typically

[1:01:27] there year round they are now there um

[1:01:29] in the summer months only

[1:01:31] and in 2021 they left about mid-august

[1:01:34] so typically they you know they say

[1:01:36] they're going to be their memorial day

[1:01:37] of labor day but they left about mid

[1:01:39] august last year so

[1:01:40] you know obviously that's that's a heavy

[1:01:42] um response for us they have a boat

[1:01:44] that's in the water and it's a larger

[1:01:46] bolt than we're receiving from glencoe

[1:01:47] walnut because it's a coast guard boat

[1:01:50] capabilities are you know they

[1:01:52] historically they would assist with

[1:01:54] underwater rescue they stopped doing

[1:01:55] that many years ago so they're surface

[1:01:57] rescue only

[1:01:58] and they also do um marine fire um so if

[1:02:01] they have a pump so they can if there's

[1:02:03] a boat i think maybe you remember there

[1:02:05] was a boat explosion in wilmette harbor

[1:02:07] a few years ago so they're able to

[1:02:08] assist with um

[1:02:10] uh

[1:02:11] fire control on on boats on lake

[1:02:13] michigan or in the harbors

[1:02:15] they're no longer able to do that either

[1:02:17] so

[1:02:18] when we

[1:02:19] received this notification from them

[1:02:21] evanston moment and when i could uh the

[1:02:23] chiefs got together see if we'd come up

[1:02:24] with a plan to sort of either supplement

[1:02:26] or come up with some sort of shared

[1:02:28] resource shared response to sort of pick

[1:02:30] up for some of that lapse that we're

[1:02:31] finding from the coast guard

[1:02:33] which led us to willow springs so willow

[1:02:35] springs um has a fire boat they use it

[1:02:38] for many years

[1:02:40] it's been in storage for the last three

[1:02:41] years are no longer using it um they

[1:02:43] received it on a port authority grant

[1:02:45] which is kind of how we heard about it

[1:02:46] through um cook on emergency management

[1:02:49] so we reached out to them and made the

[1:02:51] connection the three of us went out

[1:02:53] there looked at the boat um it fits

[1:02:55] what we would need for our response it's

[1:02:57] a 26 foot

[1:02:59] fire hawk boat and it has a fire pump on

[1:03:01] it

[1:03:02] the sides fold flat to the water so it's ideal for water for dive responses

[1:03:08] so

[1:03:09] um they agreed to allow us to lease it

[1:03:13] for one year at no cost

[1:03:15] and then at the end of the one year if

[1:03:18] this trial

[1:03:19] response works with our three

[1:03:21] departments then we have the option to

[1:03:22] purchase it for a hundred thousand

[1:03:24] dollars

[1:03:25] so

[1:03:26] um

[1:03:28] we got some good uh council to extend

[1:03:30] that one year to 18 months so we have a

[1:03:32] little leeway after the one-year period

[1:03:34] where we have a little bit more time to

[1:03:35] sort of digest our numbers and our and

[1:03:37] review our response um and see if it's

[1:03:39] going to work for us um

[1:03:42] but let me see what else that i have

[1:03:43] here

[1:03:44] what was willow springs doing boats no

[1:03:47] they're not on the lake i see the

[1:03:48] displayings river runs so they use it on

[1:03:51] the river

[1:03:52] um

[1:03:54] you could probably google it what they

[1:03:56] used it for but they're no longer using

[1:03:58] it so

[1:04:00] it was some sort of river response it

[1:04:02] was more police patrol i think than

[1:04:07] fire but they had the fire pump on it

[1:04:10] i'm not 100 sure what they

[1:04:13] completely used for so

[1:04:15] it's been in stores for three years it's

[1:04:17] i think

[1:04:20] they use it i think on the water for

[1:04:21] five so eight to ten years old what's

[1:04:23] the longevity of a boat i don't i don't

[1:04:26] i know how well you maintain it you know

[1:04:28] could be

[1:04:29] 20 years yeah and what's its value sorry

[1:04:31] i'm just trying to understand 100 yeah

[1:04:33] the appraisal value was 100 000. it

[1:04:34] wasn't that's what they came up with

[1:04:35] that number yeah we have the appraisal

[1:04:37] documents uh and they got it for free

[1:04:39] through the grant did they pay for it

[1:04:41] they got it free through the grant

[1:04:43] but it was it's it's now

[1:04:46] it's beyond the peer the payback period

[1:04:49] so there they have sold ownership of it

[1:04:50] now right but

[1:04:53] you know what how did they request that

[1:04:55] right yeah

[1:04:57] i i will i should i will say we are also

[1:05:00] in the process of pursuing grant money

[1:05:02] ourselves through cook county and the

[1:05:03] poor authority grant we're first looking

[1:05:06] for

[1:05:06] um you know start-up costs and training

[1:05:10] expenses right and then um we're likely

[1:05:12] to pursue a similar grant uh should we

[1:05:15] get it

[1:05:16] you know within the next 18 months we

[1:05:18] have the opportunity to return this boat

[1:05:20] when they knew when there was new any

[1:05:22] idea what the cost was i don't or what

[1:05:24] do we did replace it now i mean

[1:05:27] i

[1:05:28] that'd be i i think it was 300 350 right

[1:05:32] from what i recall i can't say 100 i

[1:05:34] remember hearing that when we in our

[1:05:35] discussions with them but john you get

[1:05:37] the chance to

[1:05:39] use this for

[1:05:41] a period before you guys decide what you

[1:05:43] want to do right

[1:05:45] correct so it's it's a trial it's the

[1:05:46] one-year trial you know they agreed to

[1:05:48] lease it to us at no cost

[1:05:50] um and this is you know to see it it's a

[1:05:52] response we haven't done before right so

[1:05:55] you know the way we devised the response

[1:05:57] would be it's we worked out agreement

[1:05:59] with the coast guard so we're able to

[1:06:00] keep it in one of their slips so it'll

[1:06:02] be stationed at wilmette harbor if

[1:06:04] there's an incident in winnetka

[1:06:06] on upon our dispatch they would

[1:06:08] simultaneously dispatch evans and will

[1:06:10] met on on our call and they would

[1:06:12] respond directly to the boat

[1:06:14] it'll be in the water so they just have

[1:06:15] to get on and start driving up here

[1:06:18] similarly if there's an incident in

[1:06:20] evanston we would respond lights and

[1:06:22] sirens with wilmette and the first two

[1:06:24] to four uh fire personnel that are there

[1:06:26] that are trained to drive and operate

[1:06:28] the boat would get on us and respond to

[1:06:29] the scene we think it's going to

[1:06:31] increase our response

[1:06:32] obviously being a shared resource you

[1:06:33] know the costs you know for any one of

[1:06:35] our departments they have to

[1:06:37] you know put the cost on their own it's

[1:06:39] not really feasible so just you know to

[1:06:41] do the trial period for for a year we

[1:06:43] thought was was a good way to go was it

[1:06:44] was nice that this was available

[1:06:46] i mean if it works you know i'll

[1:06:48] probably be back here in a year talking

[1:06:49] about different options then

[1:06:50] um but you know startup cost

[1:06:53] you know

[1:06:55] fairly minimal you know will be some

[1:06:56] fuel costs we have some dry inspections

[1:06:59] that we'll have to do you know before we

[1:07:00] take ownership of it um

[1:07:03] but you know

[1:07:04] the departments are all on board you

[1:07:06] know our membership is very very much on

[1:07:07] board the guys are very excited you know

[1:07:09] to to to try this we've

[1:07:11] we're one of the few communities on a

[1:07:12] north shore that doesn't staff a boat

[1:07:14] you know as a fire department so um you

[1:07:17] know they're very committed to this you

[1:07:19] know the fft board has already agreed to

[1:07:22] put forward some funds towards this i

[1:07:24] think 10 or 15 000

[1:07:26] so that'll cover a lot of the startup

[1:07:27] cost of fuel costs you know the initial

[1:07:29] training

[1:07:30] um

[1:07:32] how many calls do you get a year or a

[1:07:34] season that would require a boat like

[1:07:36] this sure so it's it's not a lot you

[1:07:37] know when i could we average i look back

[1:07:39] on our data probably three to five per

[1:07:41] year

[1:07:42] um

[1:07:43] but you know these these calls are you

[1:07:45] know they're

[1:07:47] high risk right so we're putting people

[1:07:49] out in the water

[1:07:50] um you know on boats or in rescue gear

[1:07:52] so you know

[1:07:54] the comfort is having a larger boat we

[1:07:55] know that's coming

[1:07:57] and we're looking at a third of a

[1:07:58] hundred thousand

[1:07:59] what's that one third of a hundred

[1:08:00] thousand right yes yes if we decide to

[1:08:03] buy it correct right okay

[1:08:05] so and any maintenance costs or anything

[1:08:07] everything that

[1:08:09] going forward now for this first year is

[1:08:10] all split three ways right

[1:08:14] questions comments

[1:08:16] i guess comment the worst question would

[1:08:18] be

[1:08:19] if you find out the whole engine blows

[1:08:21] up

[1:08:22] in this one year trial period

[1:08:25] are you required to fix it

[1:08:27] or is it considered a

[1:08:29] messed up boat and i don't want it

[1:08:31] anymore

[1:08:32] just to

[1:08:33] i mean i could see something like that

[1:08:35] happening you know

[1:08:36] worse worst case right

[1:08:38] we gotta give it back to him like we got

[1:08:40] it or yeah right i mean just

[1:08:43] not sure how you address that

[1:08:45] we are we are pursuing a insurance

[1:08:46] policy so one that's taking the lead on

[1:08:48] that we'll contribute one-third of the

[1:08:50] cost for that insurance policy and we're

[1:08:52] looking to address a lot of those

[1:08:54] through that policy that would be a

[1:08:56] biggest concern buying a lemon i mean

[1:08:59] it has been used in three years

[1:09:01] well the good news is is that at least

[1:09:03] we get a chance to use it for free for a

[1:09:05] year to unless something happens and

[1:09:07] that year works out mechanically yeah

[1:09:10] it'll be fully inspected i think too

[1:09:11] right okay diesel or gas issue

[1:09:16] there's not a lot that goes wrong with

[1:09:17] those jobs

[1:09:19] once it's all dried out for

[1:09:20] three years and there's no oil in it and

[1:09:23] i mean i'm just yeah we're we're having a very thorough

[1:09:27] you know dry inspection done then we'll

[1:09:29] do another wet inspection okay so

[1:09:31] hopefully we'll you know we would we

[1:09:33] would catch any you know anything like

[1:09:34] that right thanks seals and all that

[1:09:36] stuff will be looked at by the mechanic

[1:09:37] it's muds and marinas who were scaled to

[1:09:39] take it to you know start so sure

[1:09:44] i guess we don't get to go water skiing

[1:09:46] out of that either do it

[1:09:50] you might want to move the fourth of

[1:09:51] july parade

[1:09:54] in the parade

[1:09:56] all right is there any public comment on

[1:09:58] this item tom you want to share any

[1:09:59] thoughts on this while you're your last

[1:10:01] shot for the evening

[1:10:05] okay

[1:10:06] [Music]

[1:10:08] all right

[1:10:09] we're ready to see if we can move this

[1:10:10] along

[1:10:12] may i have a motion to adopt resolution

[1:10:14] number

[1:10:15] 2022

[1:10:17] so move

[1:10:18] second

[1:10:20] all right roll call vote trustee credit

[1:10:22] yes trustee swerk yes christy mancini

[1:10:24] yes

[1:10:25] president rince yes

[1:10:28] okay

[1:10:29] thanks a lot john i appreciate that

[1:10:32] you've heard the concerns though and

[1:10:34] then certainly when you get back with

[1:10:35] the group make sure that we can

[1:10:37] you can address those at some point in

[1:10:39] time

[1:10:40] weekly report would be a great place to

[1:10:42] just answer those questions if you could

[1:10:45] thanks

[1:10:47] all right

[1:10:49] last resolution of the evening is

[1:10:51] resolution number r65 2022 waiving

[1:10:54] competitive bidding and approving a

[1:10:56] purchase of a line track

[1:10:59] from all tech industries this is for

[1:11:01] adoption

[1:11:03] due to huh

[1:11:05] oh

[1:11:06] and it turns out that we have to defer

[1:11:08] this because there's

[1:11:11] we need issues trustees to vote

[1:11:14] for waving bid

[1:11:16] so there are only three here present

[1:11:18] tonight so we'll defer this to the next

[1:11:20] meeting in june

[1:11:21] um brian the contractor is acknowledging

[1:11:24] this is ready to go and should be okay thank you

[1:11:31] that's correct village manager bain

[1:11:32] we've talked with all tech kids and we

[1:11:34] believe that deferral will not

[1:11:36] jeopardize this

[1:11:38] decision for the council to make it to

[1:11:39] june meeting thank you yeah yeah my only

[1:11:42] concern if you guys read you know read

[1:11:44] that item in the packet was that it

[1:11:46] feels like there's a time crunch even

[1:11:48] though we're not getting this thing for

[1:11:50] three years

[1:11:51] so

[1:11:52] uh anyway we'll see that again on june

[1:11:54] 7th and hopefully be able to move that

[1:11:56] along

[1:11:57] all right uh item nine no business

[1:11:59] there's none item ten new business there

[1:12:01] is none item eleven appointments there

[1:12:03] are none

[1:12:05] and

[1:12:08] item 12 closed session there is none

[1:12:11] and item 13 is adjourned may i have a

[1:12:13] motion to adjourn so moved second voice

[1:12:16] vote all those in favor all right

[1:12:18] opposed

[1:12:19] to standard

May 17, 2022 Regular Council Meeting

Agenda

Transcript