[0:35] to screw up okay

[0:40] I'll call the meeting yeah we can go live Jody

[0:55] good okay I'll call the regular meeting of council

[0:59] to order six o'clock December 21st 2022.

[1:06] be it resolved that the agenda for the December 21st 2022 regular meeting

[1:11] accounts will be approved can I get a mover please

[1:17] Castor Jarvis you get a secondary please count the

[1:21] Gendron

[1:23] all in favor carried

[1:29] be it hereby resolve that the following minutes be approved as circulated

[1:34] November 18 2022 special meeting November 24th 2022's regular meeting

[1:40] December 7th 2022 special meeting December 9th 2022 special meeting

[1:48] foreign can I get a mover please

[1:52] Mr Kozlowski

[1:57] a secondary please answer Gendron

[2:01] Anybody Everybody had a chance to review the minutes

[2:05] all in favor Gary

[2:14] be it resolved that Council established the following portfolio on committee

[2:18] appointments I need a mover please that's a Jervis

[2:25] secondary please cool

[2:31] okay this is just for discussion at this point we had

[2:36] talked about changing the appointments once we had our fifth counselor on and

[2:40] counselor Kozlowski has joined us it's great and we both have we have both

[2:47] the internal committees the portfolios as well as the external committees

[2:53] um and I know that there's a couple of

[2:55] changes in the external committee's right now the East Interlake planning

[3:01] district that I've been sitting on um has have asked for a second counselor

[3:06] not

[3:09] um not in case I can't make it but in fact

[3:14] they want two counselors from each RM or municipality at the meeting

[3:21] and so I've asked councilor General and if she wanted to be a part of that and

[3:25] she agreed and there's also the

[3:31] East Interlake Watershed District and counselor Jarvis was first assigned

[3:37] to that committee and has expressed

[3:43] that he's no longer interested in that committee and so I have agreed to go on

[3:49] that and and actually attended the last East Interlake Watershed District

[3:53] committee meeting I think it was last week

[3:57] so those two changes already stand however

[4:01] um

[4:06] I would like to see counselor Kozlowski representing us on

[4:12] some of the external committees and also on some of the portfolios so I wanted to

[4:17] just open it up to discussion right now we're not going to make any final

[4:21] decisions until the January meeting but I wanted to start having some

[4:27] initial discussions now one of my thoughts in terms of the

[4:31] portfolios was after our meeting with um

[4:36] Dolores from the MSO she had talked about whether in fact we needed

[4:41] portfolios or not and whether that was

[4:47] a good use of staff and Council time if

[4:52] our staff and managers are meeting with our CAO every week and keeping her up to

[4:59] date on what's Happening does it make sense to ask counselors to also set

[5:04] aside time for committee meetings to meet with each of their portfolios

[5:09] um and so I'm opening that up for discussion as well whether we should

[5:14] continue to have those portfolios or not and if we do then

[5:20] um how we want to proceed forward

[5:26] thoughts

[5:31] do we have to meet that many times with the ca once a week

[5:36] we're not maybe once or twice a month or bring them in here and run a council

[5:42] um no it's the CAO who meets with her staff every week and that's important

[5:46] because the CAO actually is is a week for the CIO yes

[5:54] so it's it's been past practice um initially as I get caught up with a

[5:59] lot of the files and and past outstanding items

[6:05] um I I don't know if every week it will be required I think if it is at that

[6:10] point it certainly won't take as long to to do the refresher as it will right now

[6:17] so right now it is just getting a lot of the history so although they're saying

[6:21] regarding whether it be well three or well two right there's a lot of history

[6:26] behind a lot of what's Happening that I don't have so I appreciate that being

[6:31] able to have those conversations of where where we were as to why we're at

[6:36] where we are and what that plan is but going forward that weekly meeting

[6:43] will be to be determined and if it is it's certainly I don't see it being as

[6:50] in depth because with email communication a lot of the time uh it is

[6:54] just a way of a good follow-up that I can ensure that there are certain things

[6:59] on track and sometimes there is the cross-reference between departments so

[7:03] if our works or utility was working with recreation in something or vice versa

[7:08] the collaboration of having everyone at one time

[7:13] feeds off feeds off that as part of not leaving something left

[7:19] unturned right so so I it's a little bit too new so

[7:24] um right now so I I don't know what that looks like going forward but that has

[7:28] been what has happened past practice I'm finding it beneficial at this point like

[7:33] I said but what that looks like going forward uh to be determined

[7:40] so Mr clarify for concert Kozlowski we're not attending those meetings

[7:44] that's not the meetings that's being referred to as US attending with our

[7:47] portfolios and I'm I'm going to be honest I know that the expectation

[7:53] um uh from Merrick Jackson when these committees were set was that we meet

[7:57] monthly with our portfolio so that we have an opportunity and this was prior

[8:01] to our discussions with the MSO was that we would be meeting monthly with our

[8:05] portfolios um I won't speak for others but that has

[8:09] not been happening with me um

[8:12] okay they are meeting with the CAO weekly

[8:17] met once just initially and have not had the opportunity so

[8:23] I'm not sure about the whether it's necessary with what was said as the

[8:29] expectation of those committees that we'd be meeting with the monthly

[8:32] especially with the meeting with the CIO and sort of a better understanding from

[8:37] a concept perspective of what is the cio's role and what is mine as a

[8:41] counselor

[8:44] all right no I just Oh I thought you had your

[8:47] no you were just moving your hands around massaging my face massaging your

[8:49] face um

[8:52] counselor cool how many uh committee meetings are you having with Public

[8:56] Works Recreation and protective environment and public health I'm

[8:59] Council Jonas mine are particularly over the phone

[9:02] so your U.N Council Jarvis aren't having committee meetings I work during the

[9:05] week so I can't I have to do my via phone call

[9:09] so then councilor Jarvis started any of those committee meetings then

[9:13] no well they don't take place I was only the vice guy

[9:19] okay so

[9:27] so then I guess I would put to counsel whether it would make sense in fact to

[9:32] not have the portfolios if we're not

[9:37] I mean we're not meeting with them on a regular basis

[9:41] we can't direct any of their work all the direction comes from the Cao

[9:46] um the updates come from the CIO and so then I question what

[9:51] usefulness it would be for us to have the portfolios besides taking up staff

[9:55] time telling us stuff that that they're already telling

[9:59] our CIO so I leave that for people to think

[10:02] about and we can make a decision in January

[10:06] unless people have some ideas some thoughts now in response

[10:13] well right now we've had an awful lot of vehicles even as a council

[10:17] two three yeah four or five a month so yeah

[10:22] and then other things I know I don't have a problem with uh visiting

[10:29] this again in the spring depending and with the flooding and so

[10:34] on and so forth and all the other stuff that we had going on so

[10:39] yeah an idea maybe to have a counselor present with the CEO and whatever

[10:45] manager you know I know that might be a problem maybe night time or whatever

[10:49] some of us are working in that just so that the council counselor knows

[10:55] what's going on and where's these problems

[10:58] what what the MSO said though is she said that some of the portfolios should

[11:02] stay the bigger portfolios she wasn't she'd like to finance

[11:05] she found those portfolios important Public Works

[11:09] I think I think if we have a specific skill as well

[11:13] um you know in in whatever portfolio we're

[11:17] managing helps also uh sometimes the

[11:21] communication sometimes the managers feel

[11:26] less threatened to open up to council than they do the CEO and we bring

[11:30] forward their questions too there's a lot said about having

[11:34] portfolios so

[11:37] I I and another thing I mean you know without portfolios it was it

[11:43] was discussed with previous Council that we would all have to know a little bit

[11:46] about everything as well and and that makes it tougher

[11:52] well I mean part of part of the issue for me is

[11:58] staff shouldn't be going to counselors staff should be going to their boss

[12:02] which is a CEO yeah sometimes they don't though they're not comfortable right but

[12:07] then that's but then that's between the CAO and the staff person to work out

[12:10] because I'm just letting you know what happened yeah no I know you know I know

[12:14] but I'm just saying that puts the counselor in a pretty awkward position

[12:18] because the counselor can't direct we don't can't tell them what you do can't

[12:22] do any of those kinds of things and so but we can bring that concern forward to

[12:26] this year

[12:29] I mean they're going to call us regardless but I'm just saying if they

[12:33] feel comfortable with that particular portfolio

[12:36] they meet very not question to council they make it has happened before

[12:46] Council agenda um

[12:50] I think in um

[12:52] fairness to our new CIO that's a fine line we need to walk

[12:58] um I understand that staff may have had

[13:01] issues in the past but I just don't I think we need to work on moving

[13:06] forward um and not be putting ourselves in

[13:11] between our staff and our CIO um

[13:16] staff are gonna we have managers that if it's a manager they need to learn to

[13:21] have a level of comfort and if we are running interference we're not helping

[13:26] with the fostering a healthy work environment

[13:30] okay cancer cool I wasn't saying it was interference it was simply a form of

[13:35] another form of communication for them sorry I I and by running interference I

[13:40] just meant being in the middle of it sorry uh Council Hall I didn't mean

[13:44] interfering it was I was using the term as an expression not specifically my

[13:49] apologies it wasn't meant that way okay

[13:53] I had a question but it's um because I'm and I don't know that I'm confused like

[13:58] if staff people are funny even managers hypothetical Tim phones me at home which

[14:02] is never happened um wouldn't I as a counselor though say

[14:07] refer her like what sort of dialogue are we having do you know what

[14:14] I mean like like it just seems if if there's an

[14:17] emergency situation and you're going through phone numbers you know yeah you

[14:22] might want to no I'm talking like seriously an emergency like if somebody

[14:24] somebody says look we're on fire or something like that then you might want

[14:27] to but under every other Condition it's like excuse me but we have somebody that

[14:31] you speak to that's right and what I don't want to happen because you know

[14:35] because I I mean I I walk a lot and I bump into Tim I bumped into Tyler the

[14:39] other day and we talk Golf and things but like I don't want people to say that

[14:43] they can't talk to me you know what I mean like if I go walking by Tyler that

[14:46] I want people people say well you know because I always Tyler and I've talked

[14:50] for years because I know yeah I mean I just I worry that maybe

[14:55] that would take place yeah this isn't about not being able to talk I mean when

[14:59] I got into Joe where I run into Tim I was like hey how are the kids how was

[15:03] the wife you know those kinds of things this is about them calling us on Council

[15:07] business and right I just wanted that character yeah that's why I want to make

[15:10] sure because I've never received any of those calls right but I bump into people

[15:14] all the time yeah but if I were to get a call from any of the managers for sure I

[15:18] would say why are you calling me about this you need to talk to the school yeah

[15:21] but back to the emergency thing I mean if somebody's phoning Me Maybe they've

[15:24] tried sharing and they can't get a hold of her maybe they've tried unique and

[15:27] they're just going through it because they've got a problem and they're

[15:29] starting to go through a phone directory right but that's the extraordinary right

[15:33] so we've got to make sure that we're being able to differentiate that okay so

[15:37] be prepared for our January Cal meeting to make a decision on this and if in

[15:44] fact um

[15:46] we decide to um continue to have portfolios then I'll

[15:53] spend some time thinking about who will be in charge of what portfolios and will

[15:58] bring Council Kozlowski into the mix

[16:03] do we need a resolution after the Eastern planning district that's where

[16:06] we're going to move into now uh the external committees

[16:12] um and so I guess the conversation needs to

[16:16] be and the consideration needs to be for everybody here is anybody who is

[16:20] currently on an external committee that is not working for them or isn't in a

[16:27] time when you can attend whatever those kinds of things please let us know and

[16:31] also Council kislovski if you have particular external committees that you

[16:35] would be interested in sitting on like for example we have a Winnipeg Beach

[16:39] Legion um

[16:41] if not you is it what's up you weren't on the legion were you I think I was

[16:55] uh if in fact you're interested in being the council liaison with the Winnipeg

[17:00] Beach Legion that would make sense if there are other ones that also make

[17:03] sense to you please come prepared to the genuine meeting to have that

[17:07] conversation okay sure okay and other people whichever external committees

[17:11] you're on if some are not working out not the right time whatever please

[17:16] um come to our January meeting prepared to

[17:20] talk about your involvement on external committees cancer Gendron we have a

[17:26] jumping ahead a little bit into correspondence or something

[17:30] 's Resource Council saying they're not aware of

[17:33] is uh representing the town on the um

[17:38] it was my understanding that contact information went up from the office

[17:42] asked about that at the time I guess apparently it hasn't okay so

[17:48] um if and I I my suggestion would be that not

[17:53] just the changes be notified of who is but probably everybody be notified

[17:58] that was going to be my next suggestion because yes because we also had a

[18:01] comment from Interlake tourist associations

[18:05] um without any representation here and so it sounds like they don't know who

[18:08] who the rep is either counselor who you wanted to say that's what I was going to

[18:12] say because again you know I'm on a couple of these committees and I've

[18:16] heard nothing from them or about them okay and so that's telling me that maybe

[18:21] they don't know that we're appointing people back in August okay okay

[18:29] okay so in the interim we're not going to pass this resolution until the

[18:34] January cow meeting after we've all had a chance to consider and think about

[18:38] so can we bring this forward to the January meeting in the interim um I will

[18:45] be doing the East until like Watershed district and the East Interlake planning

[18:49] district until that happens

[18:54] comments and we're not voting on this right no that's tabled okay

[19:01] he had hereby resolve that Council approves the committee reports is

[19:05] presented

[19:20] um is there any reason why we haven't gotten to public works or utility or

[19:24] fire chief report I just need to move her in a second oh

[19:28] damn sorry can I get a mover please

[19:33] oh my my counselor who will sorry secondary please counselor gendering

[19:41] I the reason why there's no other reports is I was told that they were

[19:44] requesting not requested not to put reports in for this month

[19:48] I don't know if that's because I called my

[19:52] my uh Public Works and utilities and they were told not to have a report in

[19:57] for this month I'm not sure if that's uh what's my understanding that usually

[20:03] the reports were for the cow meetings initially uh so that direction has not

[20:10] been provided by myself so I'm not sure where that information was provided

[20:18] so should there be any reports on this then if we're gonna

[20:21] so I think so it was my understanding through the through the the managers

[20:26] meeting that it was usually the first meeting of each month when the reports

[20:29] were submitted yep

[20:32] and so then for with the with the December

[20:36] um looking at year-end clothes we did talk about having reports in place and

[20:41] so Rec Department uh has provided that you'll see the buy law enforcement is

[20:46] more just about November it's the previous month so that could be why

[20:50] these reports aren't in place

[20:54] I did receive an email today in reference to the public works report but

[20:59] putting on us as an addition I didn't think of it was a value without being

[21:03] able to actually review the report ahead of time

[21:07] so the report that we do have is the bylaw enforcement report

[21:12] the back rack and byline that's right everybody have a chance to review those

[21:18] reports questions comments

[21:23] all in favor okay

[21:29] did hereby resolve that the correspondence be accepted as circuit as

[21:34] presented

[21:41] motor counselor Gendron secondary

[21:56] foreign

[22:04] did everybody get a chance to be the correspondence

[22:14] yep any questions comments anything you want to highlights

[22:26] okay why we are quiet today aren't we

[22:33] correspondence

[22:36] yeah 7.1 traffic pardon me traffic ticket

[22:43] okay explanation

[22:45] ticket mine was given to the town

[22:50] there's a person driving not get any of the merits

[22:55] it's a reptile registered vehicle so does the top is the town that gets

[23:00] issued the the ticket as a result of that it was based on cameras that the

[23:06] school buses have cameras installed um

[23:11] and so it was a certified provincial ticket

[23:16] officer here no it's by yeah

[23:20] it's five years by the RC yeah by the RCP link it's a it's an actual traffic

[23:26] ticket okay so why is the beach boys

[23:33] because the vehicle's registered to the tone it's not to the individual

[23:38] we've got fire trucks fire cars in the city

[23:42] you're going over the speed limit or through a red light not on the top you

[23:45] pay for the ticket to ensure that confidence with a lot of

[23:49] the private companies as well you're driving attack

[23:54] once again is there a while that says something that we pick up this ticket

[23:58] does this driver get off scout free no good merits

[24:02] so there is no bylaw or policy in place there's nothing in the collective

[24:09] bargaining agreement that referenced this as far as having ownership coming

[24:16] paying through the the ticket itself I have no authority to charge the employee

[24:23] is is stating they are responsible for the ticket

[24:31] um you know the series of this offenses are going to be any repercussions or any

[24:34] further training or safety training or so I I have met with one of the

[24:39] employees that I have not met with the employee who was driving at the time as

[24:43] they are off on leave uh the circumstance I believe is clear in the

[24:47] report it was at a time of an emergent sewer break and at the time of driving

[24:54] albeit uh not appropriate behavior looking at the severity eyes were taken

[25:00] off the road to be looking at the ditch area and it was just unnoticed so it's

[25:06] clearly clearly not an excuse that is what happened it was under extraordinary

[25:12] circumstances as the severity of the sewage in the close proximity to the

[25:17] lake was a great concern foreign

[25:30] 's gonna pay for it so that

[25:36] so so that is a discussion to be had I I know that when we we look through that

[25:42] looking at having some sort of policy um in place

[25:48] being an a unionized work environment if we look at passing a policy where the

[25:54] driver of a vehicle who's incurred a ticket the expectation is for that

[25:58] driver to pay that expense I do expect there to be some level of Union

[26:03] involvement unless it's clearly identified in the collective bargaining

[26:07] unit agreement as well something that can be looked at I do not

[26:12] have past history as to whether or not how many instances have occurred

[26:18] so this is the first one I am aware of I did sit down with the individual at

[26:23] length discussing the situation and as I stated upon the return of the other

[26:30] employee we'll be doing similar to council General

[26:35] um uh first off thank you very much for the

[26:39] report as an explanation as to what was involved leading up to it and just for

[26:45] clarification if an individual receives a ticket in their own names so if

[26:49] they're pulled over for speeding that is not on us because it's in their name

[26:52] correct that's correct okay it is only when

[26:57] um like the cameras on the bus or red light cameras in the city or anything we

[27:02] as a town have a responsibility to pay the ticket because it's in our name

[27:06] correct okay and and we currently do not have a policy that allows us to take and

[27:12] I and I do know um

[27:15] some person experience a little bit of my discussion with you it it is you're

[27:20] very strict on what you can deduct from an individual's payroll and what you

[27:23] cannot correct so you do not have the authority to even be deductiveness off

[27:29] the individual's page I do not and without a policy you didn't really have

[27:32] any other choice but to pay the ticket so it's on Console to be making a policy

[27:37] in order if we feel as a group that we do not want to be responsible for

[27:42] tickets and individuals get correct okay that being said we can looking at

[27:47] Council creating that policy because it is dealing with deductions from an

[27:52] employee the collective bargaining unit would need to be notified of that policy

[27:57] as well okay I just want to say you know

[28:02] the the offense is significant you know driving by a school bus when they're not

[28:07] supposed to be stopping um

[28:10] it was good to see you know kids weren't being discharged nobody wasn't any kind

[28:15] of media threat and I certainly understand that they're driving a lot of

[28:18] money they just because they had a super break

[28:22] um well it's unfortunate that occurred I also think that unless we continue to

[28:28] get these kinds of tickets or complaints I'm not sure if something that we have

[28:32] to add on this might be a one-time only and I I trust our CEO has had very

[28:39] significant conversations with the people who were involved I think that if

[28:43] we haven't have a second situation and

[28:48] certainly we might be needing to have a very different discussion Council yeah I

[28:52] agree with you I think I think it would be a different discussion though if a

[28:54] kid was ran over so I think maybe if our employees were a little more

[28:58] you know if there was a financial penalty to their your

[29:03] to their driving or something you know maybe they would have been paying a

[29:06] little more the kids could have been offloading and

[29:09] if he's looking in the ditches and didn't see a school bus at the

[29:13] lights kids could have just as well been in the Front Street so

[29:16] I think it's important that we tackle this now and not wait for another

[29:19] incident Council Jarvis I agree and I'll use the example what if it did the

[29:24] school bus driver and there's been kids on the school bus and he just went

[29:27] through a stop sign yeah I mean like right now we have a situation where he's

[29:31] looking at a ditch and there's a school bus with the lights on and we drive past

[29:35] the school bus and as you said luckily nobody was hurt

[29:39] but the last time we're wrong you're supposed to be in complete control of

[29:42] your vehicle at all times whether that bus could have been parked in the middle

[29:44] of the road if he'd hit the bus he was at fault

[29:48] where we have to look at and like Gary said we have to have some sort of a plan

[29:52] if a child had been hit heaven forbid if you're having a different

[29:57] conversation right now so what kind of plan are you suggesting counselors yeah

[30:01] we I'm not sure what is involved so I think maybe in the future we should have

[30:06] a look at it because we have employees that drive vehicles and if they're

[30:10] heaven forbid but if you're running through stop signs and you're blown past

[30:13] school buses with the lights on then maybe we need to look at a policy that

[30:16] says hey

[30:19] we have a situation even in the middle of the Summer where there's kids walking

[30:23] everywhere around here and if you're looking at the ditch and

[30:26] something all you need is a five-year-old and bolt that between two

[30:29] cars and no problem okay well maybe it's just more of a having to

[30:33] take a defensive driving course or something

[30:37] because I don't know I agree but I'm not saying that we let the guy about Scott

[30:42] free I'm just saying that you know there's something that maybe wouldn't

[30:44] get a look at we have people driving vehicles

[30:50] um

[30:52] my understanding from reading the report as the discussion has happened and the

[30:55] serious discussion has happened um

[30:59] the CEO is responsible for the staff the CIO has policies regarding uh when if

[31:08] and when the CIO feels there's a need for a written warning to be placed on an

[31:12] employee's file the CAO has that ability to do so if the

[31:18] CIO in discussions um feels that

[31:22] I mean as she said she doesn't know if this is the first offense or not but if

[31:27] this is the first offense and the Santa was dealing with a second offense in

[31:31] three months I would assume that the CIA would be dealing with it appropriately

[31:35] according to the situation that had as opposed to having to have a separate

[31:39] policy councilor well I just want to say on

[31:43] record that I think something should be done now because if we don't and this

[31:45] event does happen I don't think our CEO wants to be

[31:49] responsible for it either I think we need to like that's a that's if it was

[31:53] just driving if it was a small offense like again like speeding or whatever

[31:56] else but somebody blowing through a flashing lights on a school bus that's

[32:00] that's as bad as it gets would you suggest that we do counselor

[32:05] well I suggest that the person needs a little refresher course

[32:09] or a defensive driving force or maybe if they if they can't follow the rules

[32:14] and they're too distracted by a flashing lights on a school bus maybe they

[32:17] shouldn't be driving our vehicles because it's our liability

[32:21] yeah they're they're in charge of that vehicle all responsibility plays with

[32:27] them they would have hit a child coming out

[32:30] of that school bus or something set the feature fault we heard the

[32:34] driver driver walks away once again there's no good merits to this driver

[32:39] it goes on to the talent it's a very Hefty fine

[32:43] and I think that each individual should be held accountable for their driving

[32:47] schools so in what kind of way what what action do you think the town should be

[32:51] taking that they pay responsible there in charge of that vehicle

[32:55] okay now they pay for whatever happens if they hit a ticket they pay for it

[33:02] just like most of the private cities and most private companies in the city

[33:06] private companies don't pay for you we

[33:12] we I work for a unionized company we have to sign up the vehicles event when

[33:16] you sign up the vehicle you aren't responsible for that vehicle so so maybe

[33:20] we need to adopt something where there's a signal policy in the vehicles you know

[33:24] they're responsible for it during that time

[33:26] I mean just something to look at some would consider I'm wondering if rcao can

[33:30] take this back for consideration and come back with a recommendation to

[33:34] cancer so just one question the counselors will

[33:38] defensive driving course uh was it under the presumption that the town would be

[33:44] paying for that defensive driving course or is the expectation for the employee

[33:48] well that's something we can discuss I would just again based on the serious

[33:51] seriousness of the offense uh I think something needs to be done

[33:56] I mean we don't we don't have we don't have um the same rights the police or

[34:01] the RCP or the fire department does you know

[34:04] driving fast to a case or you're driving so fast you didn't know this or even I

[34:09] mean if you're that focused on the ditch how long how long are you not looking

[34:12] what's in front of you that's that's scary so it's just it's concerning and

[34:16] so I I think some education is required something

[34:22] councilor Jarvis um did the driver in question receive

[34:26] demerits on their license no because it was based on very similar to uh red

[34:31] light cameras so you just get this the license plate that's identified not the

[34:36] driver so it's the it's under the vehicle

[34:40] that's that Vehicles the name under the registration of that license plate if

[34:46] I'm using your car and I get a red light camera you receive the ticket and so

[34:50] that's that's what's happened in this case as well and I know as the counselor

[34:54] genre explains it we've had a you've had a conversation with this person but so

[34:59] then this person's not paying the fine and

[35:02] there's no demand so there's really no other than the conversation that took

[35:06] place so I've had the conversation with the passenger the driver is on leave

[35:11] currently and I have not been able to have that conversation with the driver

[35:15] at this time councilor Kozlowski and then counselor yeah um we just lost hope

[35:20] a little bit to these people the drivers do they check their vehicles before they

[35:24] do all the safer signals lights Etc

[35:29] I believe pre-trips are required I can certainly confirm what the works

[35:34] department that the pre-trips are being adhered to

[35:37] councilman here too yeah like that it is I believe it is a requirement I would be

[35:43] surprised if there wasn't a policy in place I don't even think

[35:48] so it's just a question as to whether or not

[35:51] um that it's be being adhered to as in several places of employment

[35:58] um people get used to not doing a pre-trip right maybe this can come up to

[36:04] the meetings that they have yeah and I will I will be discussing that yet okay

[36:09] so anything further going forward I think we're pretty clear here

[36:13] okay anything else under correspondence

[36:18] Council service the human resources practices employment thing that would

[36:23] just send for

[36:26] pardon me no this is what Gene was talking about before like his name the

[36:30] municipal relations bulletin it was sent to us yes uh that was just for us to

[36:35] read and yeah okay so what the council May notice

[36:40] as something different is whenever there's a bulletin put out by Municipal

[36:44] relations as part of being um municipal government I will put that

[36:50] information out just so everyone is aware what what the department is doing

[36:54] as well as the other news releases that would pertain to our MLA or in this case

[37:01] um Minister Horton as well as he lives within close proximity and so when

[37:07] Council works with various ministers or mlas I think it's important for you just

[37:12] to have some background as to what portfolio and what projects they are

[37:17] working on um so that when you do meet with them

[37:20] that that you've got some familiarity around uh yeah but this was the human

[37:25] resources practices of employment the only reason I asked the question is

[37:28] because in cancer genre I even alluded to it at the beginning of the meetings

[37:33] that we've had this kind of I just is this the actual thing because we've

[37:36] talked about this two or three times

[37:46] yeah okay

[37:48] it's not specific to the top yeah

[37:52] thank you any other questions about correspondence

[37:58] okay that's the resolution all in favor

[38:03] Gary he is hereby resolve that Council

[38:07] approves the accounts payable being checks numbered

[38:12] 20220761 to number

[38:18] 20220826 and electronic payments issued between December 1st 2022 and December

[38:24] 31st 22 totaling 204 106.67 as circulated by the finance

[38:33] officer and reviewed by the finance committee

[38:36] mover please so Jervis

[38:41] secondary please

[38:44] conjendron

[38:47] discussion

[38:51] um yeah um I sorry sharing a phrases before

[38:55] um prior to being here um the resolution reads approved by the

[38:59] uh as reviewed by the finance committee and it's not it's not the committee it

[39:04] is a member of the finance committee because uh Doug doesn't whoever comes in

[39:10] to do the check signing so sometimes it may even be mayor

[39:14] Jackson

[39:16] thank you Council Jarvis and maybe I I missed the

[39:21] opportunity here but the this I'm a little confused about the Cascade

[39:24] recovery thing the the check that was issued for recycling what is Cascade

[39:31] Cascades is where the recycling actually gets processed so we still have a

[39:36] processing fee as well so that's the stuff that they pick up right so our

[39:40] recycling gets picked up at a fee however to process that recycling

[39:45] there's an additional fee on top of everything

[39:49] yeah I wasn't sure what type of thing okay I wanted to checks on their cats

[39:54] your comment if he's 735 what's that all there

[39:59] uh I would have to pull the item a lot of these expenditures occurred prior to

[40:03] me being here that that were approved through there so I can certainly follow

[40:07] up with that and send you that information I can go pull the check

[40:11] right now um I believe that when our Bible officer

[40:17] is also doing animal control and when he's doing animal control and he picks

[40:21] up Stray Cats there is a fee for the picking up of stray cats and then taking

[40:27] them to a compound where they are taken care of and that's the fee Associated

[40:32] and cancer Gendron and then counselor and and there are very strict rules that

[40:37] he has to follow so he had they have to be held for so many days and so that's

[40:43] why we're paying foreign

[41:03] officer is the one that houses them so you can see why but it may Beach

[41:10] would have to pay for that paperwork

[41:17] Council agenda um it's it there's a whole animal

[41:20] control issue not just us I believe it's uh standards within the province we've

[41:27] addressed this before it's not anything we can do not do our

[41:32] only other option is to not be picking up stray cats and and that's the only

[41:37] other way to avoid it our CIO wanted to see some Productions after what I was

[41:40] going to say it's a reference to that once once you have a service delivery

[41:45] standard or something that identified out nearby law in reference to what you

[41:49] will or will not do for animal control several municipalities

[41:54] um have run into this situation where we

[41:58] look at the costs of cats for enforcement purposes is cost prohibitive

[42:03] and they have removed cats being from there so at that point

[42:08] though those municipalities are at risk for the Stray Cats and and the abundance

[42:13] of

[42:16] Dr Jarvis it's uh with everybody so it's it's there's criteria

[42:22] there's Health regulations all kinds of stuff and you can't get away from it

[42:27] any further discussion on the finances

[42:35] a favor Harry

[42:40] the adhered by a result that Council approves the December 2022 employee

[42:44] payroll is circulated by the finance officer

[42:48] I get a mover please so Jarvis

[42:52] second or please councilor Gendron

[42:57] has everybody had a chance to review this resolution

[43:03] any questions comments points of discussion

[43:12] all in favor Terry

[43:20] whereas in accordance with Section 163 of the municipal act the Council of the

[43:25] town of Winnipeg Beach have made interim estimates of all operating expenditures

[43:30] for the town for the periods of January 1st 2023 until the adoption of the

[43:35] financial plan therefore be hereby resolved that the following provisional

[43:40] estimates be hereby adoptive General government services 350

[43:45] 000 Protective Services 150 000 transportation services 450

[43:52] 000 environmental health 150 000 Public Health and Welfare 10 000

[43:58] environmental development 20 000 Economic Development 20 000 Recreation

[44:04] and culture 150 000 fiscal Services fifty thousand

[44:09] utility operating 150 000 total of

[44:14] one million four hundred and eighty thousand can I get a mover please

[44:19] that's a gender

[44:22] second or please counselor Kozlowski

[44:27] discussion

[44:34] okay all in favor

[44:39] Harry

[44:44] the adhere by a result that Council approved counselor Gendron to attend the

[44:48] Red River Basin annual conference being held at the Fort Gary hotel in Winnipeg

[44:52] on January 17th to the 19th 2023 at a cost of 338 dollars plus applicable

[44:59] applicable taxes out-of-pocket expenses and travel per diem

[45:04] can I get a mover please

[45:11] in a secondary place Mr Jarvis

[45:16] discussion that's agenda I do have one question it says

[45:22] expenses and travel Peruvian um we have

[45:27] um

[45:30] or that entitles um hourly reimbursement as well is that

[45:36] really that's part of this correct that's that's what it's for free yeah

[45:40] okay thank you

[45:44] any further discussion

[45:48] all in favor Terry

[45:55] the adhere by resolve that the ca will be authorized to enter into a service

[45:59] agreement between the town of Winnipeg Beach and the Canadian Corp of

[46:03] Commissioners for disaster financial assistance Support Services

[46:09] yeah I'll get a mover please Mr Jarvis

[46:15] secondary Place some gender University can give us a bit more

[46:21] information on this please um so the service agreement through the

[46:25] disaster Financial uh assistance program the dollar figure amount uh is fairly

[46:33] significant for what's happened at Winnipeg Beach throughout this past year

[46:37] as a result those applications are rather time consuming and very detailed

[46:42] the expense for the support services is also claimable against the disaster

[46:49] financial assistance and so the way that that program works is once accepted

[46:54] there's threshold tiered thresholds of where the municipality is responsible

[46:58] for and after a certain period of a certain amount a hundred percent of the

[47:04] costs are then covered through the DFA program once approved

[47:07] and so in order to collect that data and ensure that nothing's been overlooked or

[47:12] missed um

[47:15] and working through that recognizing the scope of of what's

[47:19] happened um it's it would be a it's since it's

[47:24] playable expense I think it would and therefore reimbursable uh it uh it makes

[47:28] the most sense to move forward with commissioners

[47:33] any questions points of discussion Council Jarvis

[47:37] um is this

[47:40] does this compete with Don Eames and nothing no it's just separate it's just

[47:46] this is to be able to make

[47:50] this is to be able to make all our claims so like for example the super

[47:53] sandbags we had to charge the provincial government for that to make all the

[47:57] Financial claims yes to get the money I wasn't sure

[48:01] is it more of just how to do the paperwork because I thought we had we

[48:06] we've had this brought to us before previous Council

[48:10] um the company that we deal with when there is an emergency measures I thought

[48:13] they handled most of that and helped us with the

[48:16] those areas so I'm not familiar with what may have happened in the past to

[48:22] date there's been no movement on this DFA file and looking at the significant

[48:27] amount of money that has been spent in reference

[48:30] to This Disaster the sooner that this gets moved on the better so it is a bit

[48:34] different it's an independent program it's not in relation to emergency it

[48:39] measures its relation to disaster and so what might have come forward which I do

[48:45] believe there was payment for was there is a mitigation and preparedness program

[48:49] that counters with the DFA program and they are two separate programs but

[48:56] correlate with each other so this is to make movement in reference to submitting

[49:01] the claims and going through that process to have those expenditures

[49:05] return back to eligible expenditures returned back to to the town cancer

[49:10] gender yeah I just wanted to clarify for counselor Jarvis and then it sort of

[49:13] fits into Professor Hall said as well um this was raised at our previous meeting

[49:18] and there was some discussion it might have been just before and I had asked

[49:22] the acting cereal if um Napier

[49:27] could be hired to do this type of work and he had checked and they weren't they

[49:33] were too busy they didn't have the time to do it

[49:36] um but he did explain to us at the time that 100 of the cost of

[49:40] hiring somebody to prepare the paperwork for the province is a DFA expense that

[49:45] we can submit for so we really aren't going to be we've lost and said our

[49:49] deductible we really aren't going to be out of pocket for us

[49:53] so so would we is this just something that we we Source these guys out or

[49:57] should we put something out for my understanding is he did he was check uh

[50:03] the acting Stadium had been checking around and

[50:07] um it was a matter of because of how much

[50:11] how many areas were affected by disaster it was difficult to even find anybody

[50:16] that was available by the time we were looking for somebody yeah I'm just yeah

[50:19] so my concern is just for entering an agreement I'm just wondering if if we

[50:23] should have you know sourced up more than one

[50:28] in one company so previous calls have been made and looking for various other

[50:33] options uh and as councilor Gendron had stated very few people are interested as

[50:39] they are backlogged with various other claims

[50:42] thank you

[50:45] okay another discussion all in favor

[50:51] opposed Carrie

[50:59] be it hereby resolve that the CAO be authorized to renew the service contract

[51:04] between the town of Winnipeg Beach and Muni site for the uniware momentum

[51:08] License Services

[51:12] oops

[51:17] sorry my bad okay where is the request for donation has been received by the

[51:22] town of Winnipeg Beach therefore be it resolved that Council for the town of

[51:26] Winnipeg Beach authorized a donation in the amount of blank to Manitoba Crime

[51:30] Stoppers let me get a mover please

[51:34] answer cool second or please

[51:40] [Music]

[51:43] discussion

[51:46] what do they do in the area they're here for us

[51:51] did you have the opportunity to read their letter to us yeah

[51:56] so it looks like they haven't been able to do a lot in the last couple of years

[52:01] because of covet but they are putting a program together and going to schools

[52:06] and local events with information they're also taking on

[52:11] a signage project um

[52:15] so all I know is what's in the letter I think we've had some other requests

[52:20] for donations and we've we're kind of are we not strapped on this part right

[52:23] now for donations or should we move this to next year so this is for 2023 item it

[52:30] is my recommendation at this point it'd be tabled for Budget to determine

[52:35] um what is what is being allocated there has been no past history of donating to

[52:41] manageable Crime Stoppers that I'm that I'm aware of

[52:46] so you're suggesting we table it for Budget yeah and we've had a number

[52:51] of other requests for donations this past fall and so if we could put that

[52:56] all in the same item for Budget discussions so that we

[53:00] can look at all of the 2020 at the 2023 so it was 2023 requests okay well the

[53:07] 2022 requests but they were coming in quite late in the year so if we can look

[53:11] at them so we know what to anticipate okay

[53:16] okay so this will be tabled correct thank you

[53:28] either be it hereby resolve that the CEO will be authorized to renew the service

[53:33] contract between the town of Winnipeg Beach and Muni site for the miniware

[53:36] momentum License Services I get a mover please

[53:42] counselor Jarvis in your secondary please counselorski

[53:50] give us some information about this one please sure

[53:53] so this is this is all of our programs that uh the that governs our municipal

[53:59] activities so it includes our tax our utility our accounts payable it's our

[54:04] payroll it's the ledger accounts so uh this is quite uh there was an account

[54:10] conversion that occurred in uh 2021 and this is the software program that we use

[54:17] they are looking to go into a three-year service agreement and

[54:24] that's what this item is for is just authorizing the CEO to sign that

[54:29] service agreement discussion

[54:34] all in favor Gary

[54:41] whereas section 365-2 of the municipal act provides that

[54:47] Council May in any year designate the immediately preceding year or any

[54:52] earlier year as the year for which properties the taxes and respect of

[54:56] which are inner ears for the year must be offered for tax sale by auction to

[55:01] recover the tax arrears and costs be it resolved that the designated year for

[55:06] the properties in arrears be offered by sale of auction the 2022

[55:12] meaning all properties with outstanding taxes from the year 2021 or prior and be

[55:18] it further resolved that in accordance with section 363-1 of the municipal act

[55:24] cost shall be at the actual costs incurred by the municipalities for each

[55:29] parcel listed for the tax sale plus an administration fee of fifty dollars per

[55:34] roll as set forth in the Manitoba regulation 50-97

[55:39] if applicable and be it further resolve that the tax sale Bill tax sale be held

[55:46] month day 2023 that should read and blank Am Pm at

[55:55] our table at Chambers can I get a mover please

[56:00] cancel Kozlowski

[56:04] secondary please councilor Jarvis discussion I wonder if Sharon you could

[56:10] uh so tell us what this is about um this is

[56:15] always a standard resolution it's just in a way of

[56:19] um having legal authority to move the back taxes forward so

[56:24] um several municipalities will also use the Outsource of tax service that goes

[56:29] through that tax sale process it's my understanding there has not been a tax

[56:33] sale auction in Winnipeg Beach for quite some time and but what this does do is

[56:40] give us the authority to move forward on any properties that do have outstanding

[56:45] taxes of 2021 or prior and set those properties up for auction

[56:51] discussion all in favor

[56:56] Gary

[57:01] whereas the request for refund has been given in regard to a Rec hockey program

[57:06] and whereas no rep refund policy has been adopted therefore be a result that

[57:11] Council approve slash do not approve a refund in the amount of

[57:20] can I get a mover please councilor Hall secondary

[57:25] that's a Gendron

[57:28] everybody get a chance to um

[57:32] review this discussion

[57:39] counselor so uh from the information provided this individual attended the

[57:45] program for a few weeks and then something else became available so they

[57:48] did start the program they did start the program

[57:54] was the program full of the time uh I believe with this kind of structure

[58:00] there there is always room for additional users I think it was an

[58:04] informal Rec hockey program councilor Jarvis

[58:10] um um I I guess if we if we're gonna go out

[58:15] I would say no one refund other questions or discussion Council

[58:21] agenda yeah the program has started um you sign up for a yoga class and you

[58:27] decide after three weeks you found something closer to home

[58:30] and yoga instructor that you've paid for the classes isn't going to give you your

[58:33] money back

[58:36] for all of us at good kids through hockey and that I mean this stuff

[58:39] happens and maybe lots of times it's a lot more money than this

[58:43] further discussion okay call the question so we have to

[58:49] therefore be it resolved that council do not approve a refund

[58:56] period period yeah all in favor

[59:01] to post I was I was hoping for a uh you know partial

[59:07] oh did you want to speak to that I just

[59:12] think you know you know like uh Council General and I said if uh you know if

[59:16] they did attend some I would certainly think that maybe a partial refund would

[59:19] be available but that was I also want to know if the class was full because if

[59:22] somebody else lost an opportunity to join the class

[59:26] you know that's another but if we're sure that it was just kind

[59:30] of a drop in I could clarify that but I believe that there was still opportunity

[59:35] for others to still enroll and it did not impact the program

[59:44] again the argument if you sign up for a class in three or four classes and you

[59:48] decide to take the class somewhere else doesn't necessarily be getting a refund

[59:52] on that class yeah we're not dealing with for medical reasons the individual

[59:56] had to stop coming or family relocated and it

[1:00:01] wasn't you know they had to move to the city

[1:00:05] and it wasn't convenient to come here okay

[1:00:10] so we're ready to to um vote on the resolution be resolved

[1:00:14] that council do not approve a refund all in favor

[1:00:20] opposed Carrie

[1:00:29] whereas the request has been presented to council to amend bylaw

[1:00:34] 15-2015 to permit food cart vendors without owning slash operating and

[1:00:39] additional Food Service establishment and where is sufficient data has not

[1:00:43] been obtained to initiate changes to existing legislation and whereas the

[1:00:48] recommendation is to partake in a pilot project for information slash impact

[1:00:53] Gathering purposes therefore be it hereby resolve that Council authorized

[1:00:58] the CEO to implement a pilot project allowing a food cart Bender for the 2023

[1:01:03] season at the farmers market location only

[1:01:07] remover please councilman

[1:01:13] secondary please agenda

[1:01:17] discussion everybody had a chance to read the

[1:01:23] history discussion options and recommendations

[1:01:29] discussion yeah I was just curious you know how

[1:01:34] come we wouldn't expand this are we just the food so that you're talking about at

[1:01:40] that market that we have that no one in the rec center

[1:01:44] okay yeah hold on Glory

[1:01:48] that's fine

[1:01:52] Council General um

[1:01:54] just wondering if the ca over to give us a little bit of that and I might be a

[1:01:59] little ahead of the game sort of what sort of things you're going to be

[1:02:02] looking for as far as of being a pilot and what sort of things you're going to

[1:02:05] want to be that you think might be relevant to report back to council or am

[1:02:10] I a little early on this and you'll put that together and let us know closer to

[1:02:14] so I think that so my understanding is um

[1:02:19] the most sensitive piece of allowing food carts is within the downtown area

[1:02:25] and the competition to existing establishments Food Service

[1:02:29] establishments and so when when we look at what that pilot project looked like

[1:02:34] there's there's a few issues is a is is there sufficient data to see that there

[1:02:39] is there is an impact B it allows for Council and staff to take a look at the

[1:02:45] other possible impacts that having a food cart in the vicinity

[1:02:51] um can have that that we may not have

[1:02:54] thought about right is when we look at that and then B take a look at some of

[1:02:58] those impacts and bring that forward to discussion uh normally a food cart

[1:03:03] vending uh is not lumped in with another bylaw it does have its own specific

[1:03:08] bylaw and so my recommendation moving forward would be to be removing that out

[1:03:13] of bylaw

[1:03:16] 15-2015 if it was to be permitted as there's other things so that it also

[1:03:22] gives Council the freedom to take a look at locations more time to digest does it

[1:03:27] work doesn't it work what the feedback from the community is because ultimately

[1:03:32] that's that's a huge driver in in making change in legislation

[1:03:39] yeah this this expands on my first question about you know expanding it

[1:03:43] Beyond where they are because um

[1:03:46] I don't know if any of you have but we've got numerous emails requests over

[1:03:49] the years you know if we have a bad note till 10 11 o'clock there's not a

[1:03:53] restaurant site that can provide a service so we also talked about having

[1:03:57] the food carts you know available within the downtown area

[1:04:02] because again we can all know that after six o'clock

[1:04:06] or seven o'clock sometimes there's nowhere to get a meal or a quick bite

[1:04:11] during bands or with the exception of boardwalkings

[1:04:17] maybe something we can sort of push out a little further on

[1:04:21] Council charts I thought that we had discussed um designating like we enabled

[1:04:26] this previously in designating an area for food carts because well I I think

[1:04:30] we're going to get into a really bad situation if we allow food carts there

[1:04:34] food carts here you know and I don't think the problem is having the food

[1:04:39] cart or food vendors the problem is that and and they're

[1:04:43] right if we need separate legislation for it is that as we discussed

[1:04:47] previously that you know there has to be some sort of concern for sanitation from

[1:04:50] washrooms for seating areas for garbage like you know I mean if we

[1:04:56] we have to have criteria that these people have to

[1:04:59] to adhere to and it's not so much that the other businesses aren't complacent

[1:05:05] it's that we all have to fall under the same guidelines and right now we have

[1:05:09] seem to have separate guidelines for food cars or vendors so what are you

[1:05:14] suggesting in terms of this this particular resolution

[1:05:17] I would say we need to look at I don't I'm opposed to

[1:05:22] pop-up food carts because it just it it this doesn't pop up this is somebody

[1:05:28] who's asking us permission to have a food right at the farmer's market

[1:05:32] exactly but then you know do they have washing facilities

[1:05:36] there do they have garbage receptacles do they have picnic tables you know what

[1:05:40] I mean a we we get that already there are people just walking along in the

[1:05:45] discs are in poutine containers and all kinds of stuff like I think from our

[1:05:49] standpoint is that you know trying to solve maybe a concern that somebody

[1:05:53] doesn't have a meal or they can't take a break and so on and so forth I mean we

[1:05:59] create another problem so is your suggestion

[1:06:05] like again having an expanded one or is your concern just with the farmer's

[1:06:09] market so um well they just with the farm well

[1:06:13] with the Farmers Market at person because we talked about putting a an

[1:06:16] area where all the food carts and all the common food trucks or whatever would

[1:06:20] go um my fear is and they had mentioned

[1:06:24] about Winnipeg and and I'm familiar with Winnipeg is that you're given an area

[1:06:28] right but you just can't just indiscriminately put a food cart

[1:06:31] somewhere go ahead Council agenda

[1:06:36] all of these my understanding is all these things that have been raised by

[1:06:40] councilman Jarvis and Concert Hall are things that will be taken into

[1:06:44] consideration right now we are looking at preventing a food cart at the Farmers

[1:06:49] Market to as a pilot project to see how does it

[1:06:55] go how is it receive what are the things we need to consider moving forward and

[1:07:00] let's say based on it we decide that yes we're going to move forward and expand

[1:07:05] the use of food carts what things have we learned and are

[1:07:09] learning from the food cart at the farmers market as far as

[1:07:14] things we need to consider as far as washrooms and receptacles this is the I

[1:07:19] mean these are the individuals running the farmers market who are are making

[1:07:25] this request for at their Farmers Market well we know they have I mean they

[1:07:29] already have portable washrooms there and they have uh you know they have

[1:07:34] little seating areas for people there so this is just authorizing

[1:07:40] the CEO to implement the pilot project is what we're looking at here councilor

[1:07:46] again I would rather than just seeing a pile of projects I'd like to see an

[1:07:50] expanded uh throughout the town because we're not going to get a full

[1:07:55] Taste of what's happening in the Farmers Market oh it's going to affect the rest

[1:07:58] of town well it would it would seem to me that before we do that we might want

[1:08:03] to do a bit more homework however that's more pointful

[1:08:07] pardon me that's my point I think we need to look at this a little better

[1:08:11] than just you know have a pilot project thrown out

[1:08:14] there I think we need to sort of look at this a little better

[1:08:18] okay isn't that the purpose of a pilot

[1:08:21] project so that we can look at things and again I'm not I don't think we

[1:08:25] should just have the pilot project at the farmer's market it's about the

[1:08:29] talent I think we should look at it for the whole town not just the farmers

[1:08:33] market okay so you're you're saying yes we we should do a pilot project but not

[1:08:37] just at the farmer's market well I think it should be expanded okay

[1:08:45] and just to clarify my position on it um we had

[1:08:50] this I thought we had discussed a lot of this stuff with reference and and that's

[1:08:53] maybe where I'm confused is it about having food trucks Etc and what I don't

[1:08:58] want to get in you know every time I have a farmer's market or a special

[1:09:02] event and even like a harvest fest where we have things that all of a sudden

[1:09:06] there's a different set of rules for these where you're able to have food

[1:09:10] carts in the Farmers Market I think we need to look at it as a talents if

[1:09:14] you're going to let some of these people in

[1:09:16] um they have to as I've mentioned before their criteria has to meet that there's

[1:09:19] Health standards there's all kinds of things safety and so on and so forth

[1:09:24] that these people out and I don't want to Forfeit

[1:09:27] that um and I don't know if responsibilities right because they're

[1:09:31] within we've given them permission to do that and I want to make sure that all of

[1:09:36] the checkpoints are are looked after right and Council Jarvis we have had

[1:09:40] this conversation before and I think that the conversation has sort of gone

[1:09:43] in circles in this similar way that is happening tonight and I think that

[1:09:48] um some discussion was had about the fact that every food cart would have to

[1:09:52] be licensed and if they're licensed that means that they're insured and so that's

[1:09:55] already taken care of in terms of health concerns and all those kinds of things

[1:09:59] we've always gotten stuck on should we let one in and use as a pilot project

[1:10:05] should we just open it up completely before we open it up completely should

[1:10:08] we be sitting and talking to the other businesses in town what should we do

[1:10:12] and we've gone in circles around that with no decision being made and so

[1:10:20] um I think this was the opportunity when someone approached our CEO saying could

[1:10:24] we have a food cart next year so not saying next weekend they're saying next

[1:10:29] year could we have a food cart available at the farmer's market now we

[1:10:34] might want to expand that to include other things

[1:10:38] um at some point we're not creating policy here we're we're saying either

[1:10:43] yes or no to this food cart at the food truck and at the at the Starbucks market

[1:10:49] and if this Council thinks it's important that we look at food trucks

[1:10:55] downtown Winnipeg Beach for 2023 before doing this pilot project we can

[1:11:00] certainly put that on an agenda and have a full discussion about that and ask our

[1:11:04] CEO to come up with policy and those kinds of things that doesn't prohibit us

[1:11:09] voting on this right now um

[1:11:13] those are my just my thoughts right now counselor who will and then councilor

[1:11:16] General yeah I agree with your thoughts I think we need to but I I do think we

[1:11:20] need to look at the town as a whole before we agree to this that's my

[1:11:24] opinion so so just a point of clarification for

[1:11:28] myself when we're looking at the town of a whole how will that inform this

[1:11:32] decision about this food card well I I can't agree on this yet unless we do it

[1:11:36] as a as a town thing I understand that this is for the farmer's market but this

[1:11:40] opens up other doors I think we have to have further discussions Council General

[1:11:45] um so um I don't know I I sorry I'm just a

[1:11:50] little not clear on what was discussed about this with this Council and what

[1:11:55] was discussed about this before this farmer's market request came to the

[1:11:59] previous Council and they chose to table that didn't want to make a decision and

[1:12:03] tabled it for the new Council so I'm not sure if this Council has seen this

[1:12:07] farmer's market request but it was put in quite some time ago

[1:12:12] um my question is if we go with this um pilot project for the farmers market

[1:12:18] we're not limiting ourselves to that early if we have time for additional

[1:12:23] discussion to to test it out in other areas can we do that as well or are we

[1:12:29] limiting ourselves because I certainly Council holds making some really good

[1:12:33] points about we've discussed this before about other areas are we limiting

[1:12:37] ourselves to Justice or can we do other um testing or or whatever to determine

[1:12:44] whether or not we can do it downtown as well so that that option is available

[1:12:49] when we look at the way that this is reading now in reference to that

[1:12:53] particular location and that location only at this time it prohibits it

[1:12:58] prohibits from anyone else saying well you've allowed that this it's not as if

[1:13:03] you're changing your legislation the current legislation still is intact

[1:13:08] whereas food vendors are still authorized under bylaw

[1:13:13] 15-2015 provide with you know with providing that the owner operating

[1:13:18] additional Food Service establishment so that that existing legislation is in

[1:13:24] existence this resolution does not amend that legislation this is just allowing

[1:13:30] for a basically a one-year one this is not allowing that farmers market on a

[1:13:37] continual basis to continue to operate this is just in order to a get the

[1:13:44] resident feedback as to whether or not food cart vendors is something that they

[1:13:50] want within the community if there is another opportunity to have

[1:13:54] um so the ideal with this as a pilot project is it's consistent

[1:13:59] so we know that that it's there every every weekend it's not sporadic so it's

[1:14:05] easy to to monitor to some extent if there is

[1:14:10] another option to be looking at after hours food cart if if a lot of

[1:14:14] challenges do not surface and a lot of perceptions are debunked at that point

[1:14:21] because there is some sensitivity with with this and if some of those concerns

[1:14:27] are alleviated and it seems to be working really well expanding for a

[1:14:32] downtown area what does that look like at any time Council can deliberate and

[1:14:36] look at what can be permitted and what cannot be permitted and adjust

[1:14:40] legislation accordingly if there is the opportunity for a downtown after hours

[1:14:47] vendor as well as to further expand within this option before permanently

[1:14:54] changing legislation 100 Council can enter into okay so we're not limiting

[1:14:59] ourselves to just this correct could after further discussion decide okay and

[1:15:04] maybe do we'd like to Pilot food vendors on handstand nights and see how that

[1:15:08] goes before we change the legislation correct okay we had food vendors

[1:15:14] knocking at our door yes we have had food vendors in the past yes as well as

[1:15:20] as well as the public the questions um councilor Jarvis and I

[1:15:26] it's not that we're I'm not against food carts and I'm not against food trucks

[1:15:31] I'm not against any of those things but my concern is always being who controls

[1:15:36] it now do we control it or do we by when I say as a pilot project do we give it

[1:15:41] to the farmers market because there's a there's an awful lot of criteria there's

[1:15:45] an awful lot of standards and rules and regulations and policies and procedures

[1:15:49] that apply to these things um and are we going to be able to have

[1:15:53] input into that it's one thing to have a pilot project and say okay you can go

[1:15:56] ahead and do that but if we have if we stand back and then we watch things

[1:15:59] happen and they shouldn't happen that way how do we how do we interact and do

[1:16:03] that correct so so this resolution is just authorizing the CEO to move forward

[1:16:08] to create that level of agreement with that organization and so when we look at

[1:16:14] the looking at other past legislation and bylaws that other communities have

[1:16:20] governed food cart vendors proof of insurance all of those things would be

[1:16:24] part uh and parcel as to the agreement that must be provided and so at that

[1:16:29] point it is it's not as simple as this resolution has passed and it's a done

[1:16:34] deal so now it's then this is initiating it looking at what that agreement looks

[1:16:38] like looking at the requirements that Council wants to have as part of the

[1:16:43] provisions as part of this project that still needs to be determined at that

[1:16:48] point Castle Hill so in here it doesn't

[1:16:51] mention excuse me times of operation does that does this mean that they can

[1:16:56] only operate while the farmer's market is open or they can can use those

[1:16:59] grounds when there is no Farmers Market happening

[1:17:02] so it was it was based on the assumption that when the farmer's market was

[1:17:07] happening

[1:17:10] So So currently I can look at changing as part of the project and that's where

[1:17:15] again this is just initiating a pilot project it's not outlining the project

[1:17:20] itself and so when we look at specifics such as requirements times of operation

[1:17:27] that's outlined in the agreement this is just initiating the fact that

[1:17:33] it's going forward on on saying yes we're going to allow this what does this

[1:17:37] pilot project look like yeah I I would just like to see it as a

[1:17:40] whole that's all

[1:17:43] thank you I understand that you you would like this so that you could move

[1:17:48] forward with starting to have some initial discussions uh it's not so much

[1:17:52] I'm I would like this this is up to the council to decide if they would like

[1:17:56] this uh this is an option for Council to look at having a food cart

[1:18:03] um operating without the current provisions of bylaw 15-2015 without

[1:18:09] permanently changing legislation Council General I promised my last

[1:18:15] comments okay I think this is a nice controllable manner in which

[1:18:20] um gives us an opportunity to um look at a what's important to us for

[1:18:26] requirements b um testing them out testing the waters

[1:18:32] on what we're looking for again in a controllable manner so that if at the

[1:18:38] end of the pilot or even maybe part way through the pilot if it's very

[1:18:42] successful we want to start looking at changing we have

[1:18:47] um some good groundwork to help us change our legislation if that's the

[1:18:51] road we're going in as opposed to spreading it all out and while these are

[1:18:57] the issues here and those are the issues there and and then we're just I Envision

[1:19:01] us having to look at so much and and and not being able to maintain our focus and

[1:19:08] change that we may want to see happen not happening because we've not done an

[1:19:14] in-depth look that's manageable initially well one of the things that

[1:19:18] occurs to me that if if this happens um NFR CAO can figure out a policy with

[1:19:26] them policies and procedures and what they would have to follow and what that

[1:19:29] would look like then we would have a template with which we could be sitting

[1:19:33] down with our local businesses and saying

[1:19:36] we're thinking about getting food carts in here and these are the policies and

[1:19:39] procedures they would have to follow so that we're not just going to that empty

[1:19:42] hand and saying well we're not quite sure how they would run it but they

[1:19:45] would run and and what the policies would be comfortable

[1:19:51] again this is for the farmer's market we're not going to have a whole lot of

[1:19:54] Leverage here once we agree with this too

[1:19:57] because it's if we agree with food carts it's the farmer's market food carts have

[1:20:01] nothing to do with the town

[1:20:04] what kind of Leverage do we have if something's going selfish there's a

[1:20:08] bunch of complaints from the from the local business owners like

[1:20:14] we don't have a whole lot of uh rent here to sink our teeth to do if

[1:20:18] something's not going right so that's where it would be when you're

[1:20:22] looking for the grit that would be identified in the agreement that would

[1:20:27] need to be signed by this as a pilot project the agreement

[1:20:34] in order to say these are our expectations this is if if there is x

[1:20:40] amount of uh or problematic let's say with litter you could have a provision

[1:20:44] within that agreement that if there is a significant increase in litter uh that

[1:20:50] the amendment can be terminated it will no longer be permitted for the rest of

[1:20:53] the season that should have been put on the table before like you know included

[1:20:58] in a resolution too early

[1:21:02] um and I just wanted clarify what you're saying because it

[1:21:06] and like Gene this would be the last thing I said I'd say um we are going to

[1:21:11] establish the criteria for the farmers market for their food vendor like we're

[1:21:17] going to say here is what our pilot project will include this you need to

[1:21:20] have this this so we're going to establish that criteria that's correct

[1:21:24] otherwise they don't get a food card correct okay but I just wanted I yeah

[1:21:29] because and again that was my fear is that you know if we pass I don't like

[1:21:34] the 2015 bylaw any more than anybody else and I think sometimes the badger

[1:21:40] the local businesses they're not against food carts either

[1:21:44] but we want to make sure that we're all played by the same rules if you're

[1:21:47] allowed to you know take a penalty and I'm not allowed to take a penalty then

[1:21:51] it's two different sets of rules correct and that's why that's why the food cart

[1:21:56] vendors generally have their own bylaw itself that clearly outlines and it can

[1:22:02] be as specific as each municipality chooses well they mentioned one thing

[1:22:05] about the city of Winnipeg in a game I've mentioned before the city of

[1:22:08] Winnipeg has a whole different ballgame including common laws and everything

[1:22:12] your carts have to go where they tell you to go the criteria is crippling as

[1:22:18] well as the costs so right now as part of through this the way that legislation

[1:22:23] is written food cart vendor would be subject to the 75 Dollar

[1:22:28] business license that that every other business is so in the city of Winnipeg

[1:22:32] to operate a food cart at a specific location that the city has identified

[1:22:37] those costs to have that through the season can range anywhere between 2500

[1:22:41] and 3

[1:22:44] but there's also things where you have to bring your cart to their

[1:22:49] parking lot and they they store it for you and they check all that the city of

[1:22:53] Winnipeg does that has nothing to do with the farmer's market okay correct

[1:22:57] and so that's where when we look at how in-depth legislation goes without really

[1:23:01] just stepping a little bit into to what what

[1:23:07] is valuable we are not the city of Winnipeg and so those rules and

[1:23:11] regulations may not fit here and so it's what is the fit here is the so when we

[1:23:16] look at the downtown area is part of that bylaw saying you know what a food

[1:23:21] cart is permitted after hours at do and then do those locations still need to

[1:23:26] require um portable washrooms like and so

[1:23:29] there's lots to think about before really actually sitting down and writing

[1:23:33] formal legislation that's just going to be permitted and once it's permitted any

[1:23:39] how many are permitted so there's lots of things for Council to consider when

[1:23:43] looking at this and so this is a way to address from what I understand and

[1:23:48] identified meat where there has been several requests being being made in a

[1:23:52] controlled environment where we can monitor some of the problem areas

[1:23:59] with minimal impact two legis legislation and therefore

[1:24:06] minimizing any risk of well if they are allowed why can't I because it's

[1:24:11] specifically outlined by a signed pot like agreement under a pilot Project

[1:24:15] without change of legislation Council yeah I just want to report on this one

[1:24:20] again

[1:24:22] um

[1:24:25] so is it possible then as a way of starting that

[1:24:30] um our CAO could bring to us the outline of

[1:24:37] an agreement that we would enter into or that we would present to the

[1:24:42] Farmers Market I think you have people are getting hung

[1:24:47] up so we can change the resolution for the therefore be resolved that Council

[1:24:52] authorized the Cao to

[1:25:04] present a pilot project allowing food cart to present

[1:25:14] pilot project allowing a food cart vendor for the 2023 season at the

[1:25:20] farmer's market law location only present a pilot project

[1:25:29] foreign Council approval

[1:25:39] for so therefore be it hereby resolve that

[1:25:44] Council authorized the CEOs to present for Council approval a pilot project

[1:25:51] allowing a food cart vendor at the 2023 season at the farmers market location

[1:25:56] only so therefore this resolution will allow me to work within creating a bit

[1:26:03] of a template agreement for Council review to see if there are amendments to

[1:26:08] what's being proposed and have that in prior to then initiating the project

[1:26:14] itself is there any plan to talk with other

[1:26:17] businesses before we agree to something like this like in an open Forum Maybe

[1:26:21] so so when we looked at at this particular things it's my understanding

[1:26:26] that the businesses that were impacted were the downtown area and because this

[1:26:30] location is not within that downtown area the intent is offering this locate

[1:26:36] this pilot project one vendor only not in the downtown area to open those

[1:26:42] discussions for changing permanently changing legislation and therefore

[1:26:48] involving local businesses thank you

[1:26:52] Kelsey Kozlowski if we don't make this resolution

[1:26:57] for not only the farmers market but the

[1:27:00] whole town would have picked each when are we going to revisit that again is

[1:27:05] there going to be time to revisit in the summer to include the rest of the beach

[1:27:10] area that's an example that's one of the things I was going to suggest is that

[1:27:14] once we have a look at the recommendations in terms of this

[1:27:20] pilot project whether we should be putting on our agenda for February

[1:27:26] or March to have a full discussion about the process to look at Food vendors

[1:27:33] downtown and that and part of that process I think would be meeting with

[1:27:38] the with the local businesses um having some discussion with them

[1:27:41] about some of the concerns about not having access to food and coffee and

[1:27:45] stuff um did your evenings or Sunday

[1:27:48] afternoons those kinds of things um

[1:27:52] and having a full discussion about food vendors

[1:27:57] councilor Jarvis is it possible to have this um

[1:28:01] what you described with the resolution in within the next 30 to 60 days at the

[1:28:06] next meeting or the second next meeting uh absolutely yeah so that we can yeah

[1:28:13] the way you just read the resolution if example in January through week January

[1:28:18] we have this ready to discuss it but I I and I think we can probably get a few

[1:28:23] business people involved in it if you want to and heaven forbid that I've said

[1:28:26] the word special meeting but um if you want to get some sort of a meeting

[1:28:29] together with three or four people then and get them to establish criteria

[1:28:36] well we're talking about two different things

[1:28:41] yeah right but what I'm saying is that is this is about putting together policy

[1:28:46] policies and plans for a food cart at the farmer's market where you know

[1:28:52] and once we take a look at some of those

[1:28:55] preliminary policies and procedures then having a fuller discussion about

[1:29:01] what we want to do with downtown Winnipeg Beach and that would include

[1:29:05] talking to restaurants and business owners down here no I understand okay so

[1:29:10] my question is once we agree to this are we saying to the farmer's market they

[1:29:14] can have we are saying our CEO can put together a policy and procedure that

[1:29:21] you'll bring back to council we're going to establish correct here

[1:29:27] and it's not actually a policy and a procedure it is an outline of the pilot

[1:29:32] project and things that are going to be considered for the pilot project

[1:29:38] and the whole idea behind a pilot project is you learn from it and you

[1:29:43] learn things that you have in there maybe don't work or aren't necessary and

[1:29:47] things that you might have missed need to be added so

[1:29:50] I haven't seen this resolution as a start yeah to but a start in a

[1:29:56] controlled manner that you know instead of

[1:30:00] that we can learn from and grow from and and

[1:30:06] from there then so let's just hypothetically say it all

[1:30:12] gets put together everything's on there that Council agrees with and and then

[1:30:16] it's a goal we have separate discussions

[1:30:21] what I'm understanding from mayor Jackson is which would then lead to

[1:30:24] separate discussions that could involve the business Community about and how can

[1:30:29] we move forward downtown right so why don't we yes and that's my point with

[1:30:34] any pilot project you usually have all your research before you you know you

[1:30:38] might try something and then fall off the cliff and that's what I think just

[1:30:43] what I think we need to do is again get the businesses involved before because

[1:30:49] they might come up with some really good ideas as well that we can

[1:30:53] put into this pilot project before we I'm just saying it's middle of winter

[1:30:57] time nobody it might be the time to do it so it would seem to me that we are

[1:31:01] going around the circles and sort of saying the same thing over and over

[1:31:03] we're saying two different things yeah so I'm wondering whether we can simply

[1:31:07] go to vote on this and either pass it or not or table or table

[1:31:12] so this is to authorize the CAO to um

[1:31:18] present for Council approval procedures around pilot project for a

[1:31:25] food cart vendor in the farmers market location

[1:31:29] and I understand the recorded vote was requested

[1:31:32] okay so all in favor

[1:31:39] and uh a post for the table

[1:31:44] okay carried

[1:31:53] be it hereby resolve that the ca'll be authorized to sign the service contract

[1:31:57] between the town of Winnipeg Beach and steric cycle shred it for shredding

[1:32:01] services

[1:32:07] Council Jarvis second to please counselor Kozlowski

[1:32:14] discussion

[1:32:22] discussion anybody all in favor

[1:32:27] Gary

[1:32:31] so rental agreement use the facility uh just a CAO report and current rental

[1:32:37] agreement there is no resolution at this time that I could think of for Council

[1:32:42] however if uh after reviewing that Council would uh

[1:32:47] want to set direction to the CEO

[1:32:53] I think that we probably need to have a clearer understanding with the renter

[1:33:01] in terms of the function and use of the facility

[1:33:06] and I understand we probably can't change it now because we've signed it

[1:33:09] into the 28th until October 2024 is that correct that's correct

[1:33:13] however agreements can be amended if both parties are

[1:33:21] this is not the first time that we've had some concerns

[1:33:25] about having um

[1:33:31] different functions happening on the on the main level of the rec center while

[1:33:36] the canteen was open and so I think that we're going to need some

[1:33:40] for the clarity to the agreement

[1:33:44] what do other people think

[1:33:48] Council Jarvis are we talking about to the letter that was sent to the CIO

[1:33:52] about this because I think you know what it's the cost of doing business

[1:33:58] you know what I mean like I don't want to complain but I mean

[1:34:01] we're talking about things like parking and so on and so forth but

[1:34:04] that happens all the time every time they close Main Street for a function

[1:34:07] there's a dozen businesses down there that are affected you know what I mean I

[1:34:11] just think it's it's craziness like even Boardwalk days shuts the place down for

[1:34:15] five straight days you know like

[1:34:19] the people in terms of this particular issue

[1:34:22] to Jenna I have to heard of counselor Jarvis

[1:34:26] um I also noticed that there were things included in that letter to the CIO

[1:34:31] that aren't part of the agreement so I'm not sure where the expectation comes

[1:34:35] from

[1:34:39] and I know this is going to be like a humorous part but parking big deal I

[1:34:45] talk about it all the time you know what I mean it's crazy

[1:34:49] I was waiting I was wondering you know what I mean but and back like to back up

[1:34:55] Gene who backed up me is that it's a cost of doing business you know what I

[1:34:59] mean like Barry himself has said that you know he knows people that don't come

[1:35:02] downtown in the middle of the summer it's a hot Saturday because they can't

[1:35:04] they won't get into a business things happen okay

[1:35:09] other other comments

[1:35:14] comment clarify no further action by the CEO

[1:35:26] be adhered by a result that Council move in camera at 7 35 pm to discuss matters

[1:35:33] that are in the preliminary stages and further be it resolved that any matters

[1:35:37] discussed while in camera are held confidential until such time is

[1:35:40] discussed in open Council remover please master who

[1:35:45] secondary please Council Jervis all in favor

[1:35:50] Gary thank you

[2:01:52] for dinner

[2:01:55] foreign

[2:02:03] moves out of camera at 9 40 pm and for 8 40 p.m and resumes the regular meeting

[2:02:10] of council

[2:02:14] can I get a mover please

[2:02:17] secondary counselor Jarvis all in favor

[2:02:24] carry be it hereby resolve that Council does

[2:02:28] adjourn at 8 40 pm to meet again on January 11 2023 at 6 PM for the

[2:02:34] committee of the whole meeting get a mover please

[2:02:37] councilor Jarvis secondary please councilor jaslowski

[2:02:44] all in favor Carrie

Regular Meeting of Council - December 21, 2022.

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